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○Ms.O’Leary asked how the new website would relate to the tourism site launched <br />by Economic Development <br />○Mr.Lucente reiterated the goal of having one site that is the go-to place for <br />visitors and community members and events <br />○If the Lex 250 Committee were to move forward with the proposal to engage the <br />services of a firm,the town would then enter into contract negotiations <br />○Mr.McGraw mentioned that proposal should include deliverables,not just scope <br />of services <br />○Funding would come from 2022 Special Town Meeting Article 8 (STM2022) <br />○Ms.Barry made a motion to approve engaging JGPR for communications and <br />marketing services for the Lex 250 celebration,pending answers to the following <br />questions <br />■Clarify the ownership of any content created. <br />■Define deliverables of services including dates. <br />■Who will manage the scope of the work? <br />○The motion was seconded by Ms.Rooney and approved unanimously by roll call <br />vote <br />●Budget update <br />○Ms.Barry presented an overview of current financial status <br />○$387K left of ARPA <br />○Anticipating $150K from Michelle Ciccolo,but currently inaccessible <br />○ATM 2024 for $500K <br />■Ms.Barry discussed financial needs with town staff and departments, <br />including Health,Fire,DPW,VC.LPD. <br />■Expenses that need to be funded include (partial list)transportation,health <br />inspections,golf carts,wages,overtime,signs,radios,decorations,video <br />screens,portable sanitary facilities,barricades,command control,IT, <br />costumes for guides,support for a visit from a delegation from Antony, <br />France (Lexington’s sister city)and much more <br />■On agenda for ⅖SB meeting to ask for support <br />■National Park Service estimated 250K visitors <br />■Ms.Roy asked whether money would be available to support outside <br />groups <br />■Mr.Lucente also mentioned that we would need to consider transportation <br />needs-probably limited to PD weekend 2025 <br />■Ms.Hundley asked about deadline for the town meeting request <br />■The group discussed the amount of money that should be requested from <br />Town Meeting <br />■We need to have money in place,take care of municipal issues first