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4/12/2017 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) April 12, 2017 Place and time: Ellen Stone Room, Cary Memorial Building, 6:30 p.m. Members present: John Bartenstein, Chair; Alan Levine, Vice -Chair & Secretary; Ellen Basch; Eric Michelson; Richard Neumeier; Andrei Radulescu-Banu; Sanjay Padaki; Lily Manhua Yan; Jian Helen Yang; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Members Absent: none Other Attendees: Melissa Battite, Recreation and Community Programs Director; Peter Coleman, Asst. Director, Recreation and Community Programs; Chris Filadoro, Public Grounds Supt.; Tom Scarlata, Bargman Hendrie + Archetype, Inc. (architecture firm) The meeting was called to order at 6:33 pm. Announcements Mr. Bartenstein announced that he would like to identify a Committee member to attend a meeting where the topic of fees to offset costs related to stormwater management would be discussed. Mr. Michelson and Mr. Neumeier indicated that they may be able to attend. FY2018 Budget Issues ATM articles were reviewed in preparation for votes on their merit and to determine whether additional information was necessary in preparation of oral or supplementary written reports. Discussion and/or actions were taken on the following articles: • Article 10(m): Swimming pool renovations (Phase III): Ms. Battite stated that the lowest bid to do the work was $1,958,500 which does not include any amount for contingency on the Town's account. In comparison, the CPC had originally voted to approve a request of $1,620,000 in total. The revised proposal would include $1,920,000 from the CPF Undesignated Fund Balance and $234,350 from the CPF Unbudgeted Reserve for a total request of $2,154,350. Ms. Battite circulated a memo explaining the project, the amount of the original funding request, and the amount of the revised funding request. The increase in the project cost reflects the results of the bids that were received; there was no increase in project scope. Of four bids received, the lowest at $1,958,350 was about $200K less than any of the other bids. Ms. Battite noted that rebidding the project, e.g. with reduced scope, would be risky since there could be no assurance that it would result in lower cost. In response to a question, Mr. Scarlata stated that the new filter system should provide 30 years of service, although certain parts such as pumps and motors may need to be replaced every 10 to 15 years. In response to a different question, he stated that the cost of two new pools and a bathhouse in Belmont, not including the cost of land, was about $5M. The Lexington project involves four pools plus work in areas around the pools. The cost of Phase I was $25,000 and the cost of Phase II was about $165,000. The present request is for Phase III. Ms. Kosnoff distributed a sheet summarizing Community 1