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03/29/2017 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) March 29, 2017 Place and Time: Ellen Stone Room, Cary Memorial Building, 6:30 p.m. Members Present: John Bartenstein, Chair; Alan Levine, Vice -Chair & Secretary; Ellen Basch; Eric Michelson; Andrei Radulescu-Banu; Sanjay Padaki; Lily Manhua Yan Member(s) Absent: Richard Neumeier; Jian Helen Yang; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Other Attendees: Dawn McKenna, Chair, Tourism Committee; Charles Lamb, Capital Expenditures Committee (CEC) stopped in briefly The meeting was called to order at 6:40 pm. 1. Minutes: Prior to the arrival of Mr. Padaki and Ms. Yan, a motion was made and seconded to approve the March 22, 2017 Minutes. The motion passed. VOTE: 5-0 2. Announcements Mr. Bartenstein reported on two pieces of information provided by Ms. Kosnoff prior to the meeting: • Additional material will be made available relating to Article 10 (h) Appropriate for the FY2018 Community Preservation Committee Operating Budget and CPA Projects: Stone Building Feasibility Study. • Funding sources for several Articles (Article 12(k) — Townwide Signalization Improvements and Article 17 — Hastings Design) are being re -allocated, although the total funding requested for the projects is not changing. Mr. Radulescu-Banu asked to change his vote from opposing to supporting Article 12 (q) Appropriate for Municipal Capital Projects and Equipment: Highway Sign Machine because additional material had been provided. 3. Financially Related Warrant Articles for 2017 Annual Town Meeting (ATM) Article 18 Appropriate for Visitors Center (Citizen Article): Ms. McKenna reviewed estimated funding needs for designing a new Visitors' Center, reporting that an estimated $150,000 is needed to produce a schematic design, and approximately $80,000 more would be needed to get through design development. There is $130,000 remaining from a previous, partially used appropriation. A draft motion under the article requests that $100,000 from the tax levy be added to the $130,000 previously appropriated in order to have enough to go beyond schematic design. It is believed that the additional $100,000 would likely be adequate for design development and would allow the project to move forward despite the impending retirement of Pat Goddard, Public Facilities Director. An architect would be able to work with stakeholders to design site work and a facility, including exhibit space. The process would include value engineering and construction cost estimates. 1