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T. Elmore added that he has heard from both Consigli and Skanska that these firms are interested in submitting a proposal for the Hastings Project. The Committee agreed that if these firms do submit proposals, some members of the PBC may have to recuse themselves from any votes on their behalf, as these Firms employ them. 3. Design Process Update T. Elmore reported that 2 Design Process Meetings have been held since the design meeting schedule had been issued, and DiNisco has begun formulating more design detail with the input provided at these meetings. Furthermore, he added that DWMP, DiNisco and P. Goddard participated in a conference call with the MSBA this week where they discussed the MSBA’s PSR comments, and the next steps going forward throughout the year. T. Elmore informed that the call went well, which is usually a good indicator that the following Board Meeting (on February 15, 2017) where the MSBA vote to move the project into Schematic Design (SD) will also go well. The Committee discussed the next few deadlines, pointing out that the SD submission will be due at the end of June to stay on schedule, where the decision to move into the Design Development (DD0) Phase will then be made. L. Lipsitz added that she has scheduled 3 full days in February with DiNisco and certain members of the Hastings Staff to discuss design details of a few spaces. P. Goddard also added that a vote for additional appropriation must take place at the next Town Meeting to allow for the $720,000 which will continue the project, *at risk*, through DD; explaining that the risk is to immediately begin DD after SD has been submitted to the MSBA, but before the MSBA’s Board vote to move the project forward into DD – since the $720,000 is reimbursable by the MSBA if this vote passes, but will not be reimbursed if the vote does not pass. T. Elmore pointed out that the next town vote to appropriate the funds for the of the project remainder will take place in the Fall of 2017. 4. Update on Policy Recommendations Since 1/12/17 PBC Meeting P. Goddard reported that a third Stakeholders meeting was held on Monday where they made the final revisions to their Integrated Design spreadsheet. The Committee then went through the spreadsheet line by line documenting which decisions they support. P. Goddard will update the spreadsheet with the PBC’s input and re-distribute. 5. Upcoming Meetings & Public Forums: a.Scheduled meetings – i.TBD 2017 – PBC Meeting 6. Motion to adjourn at 8:45 PM by D. Perry, 2 nd C. Oldenburg. VOTE: Unanimous to approve. DORE AND WHITTIER MANAGEMENT PARTNERS, LLC Rachel Milaschewski Dore & Whittier Management Partners Cc: Attendees, File The above is my summation of our meeting. If you have any additions and/or corrections, please contact me for incorporation into these minutes. After the minutes have been voted to approve, we will accept these minutes as an accurate summary of our discussion and enter them into the permanent record of the project. 2