2017-03-13-CEC-ATM-STM1-rpt - Laserfiche WebLink

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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2017 ATM&STM 2017-1 Public Facilities The Department of Public Facilities (DPF) coordinates and cares for all Town-owned buildings under the control of the BoS, Town Manager, Library Trustees, and School Committee. Expenses associated with the DPF staffing, maintenance (including preventative maintenance), custodial services, capital-project management, utilities, landscaping and grounds (at schools only), and managing of building rentals and other reservations for use of building spaces are the responsibility of this department. DPF is currently responsible for buildings at 25 locations. One more is pending completing the purchase. • Town Office Building • Cary Memorial Building(CMB) • Police Headquarters • Fire Department Headquarters • East Lexington Fire Station • Samuel Hadley Public Services Building • Stone Building (previously used as the East Lexington Library) • Cary Memorial Library • Visitors Center • Lexington Community Center(LexCC) • Senior Center in the Muzzey Condominiums, 1475 Massachusetts Avenue (now in caretaker status as Senior-Center activities are now at the LexCC) • Westview Cemetery • Hammond A. Hosmer House • Animal Shelter, Westview Street • 173 Bedford Street(recently purchased for initial use as swing space for the Fire Department Headquarters and then the Police Department) • Nine schools • Old Harrington School(Schools' Central Administration is the primary occupant). • (Pending purchase completion) 20 Pelham Road property(primary use planned as Lexington's pre-kindergarten facility) The DPF is organized around four areas: Administration, Project Management, Facility Maintenance and Repair, and Custodial Services. Administration administers the Department. Project Management handles major capital renovations and provides staff support to the Town's Permanent Building Committee for new construction. Facility Maintenance and Repair maintains and repairs all the facilities listed below. Custodial Services is responsible for custodial services in all those facilities. DPF has taken a systematic approach to solving problems that affect both Municipal and School buildings, including roofs, flooring,building envelope, and school paved parking and sidewalk areas. In a few cases the solutions have been programs with annual funding and could be considered more as on-going maintenance than capital expenditures. However, as the needs exist and the work has, and will be, funded using GF cash, the Committee supports labeling these projects as "Capital". The 2016 ATM and STMs approved several DPF-related appropriations. Municipal building-envelope funds (Article 15(d)) were used to evaluate ice dams at the Cary Memorial Library south entrance. Fire Headquarters exercise-room upgrade funds (Article 15(p)) are on hold while the move to temporary space at 173 Bedford Street is evaluated. The LHS Security Evaluation and Upgrade funds (Article 15(1)) have been put on hold so that a larger discussion regarding LHS security can take place with the community at large. (However, a request to enhance the security-camera system is being presented to this ATM.) The LHS Guidance Space Mining Design (Article 15(m)) and LHS Nurses Office and Treatment Space Design (Article 15(n)) have both been completed and construction funds are being requested at this ATM. LHS Fitness Center/Athletic Training Floor (Article 15(o)) work has been completed. The standalone LHS Heating System Upgrade (Article 15(c)) work went to schematic design where it was determined that the construction cost would far exceed what had been expected so that project was stopped. The School Committee has voted to no longer support this project as its purpose is expected to be addressed by a Statement of Interest to be submitted to the MSBA in the 2020 timeframe for a complete upgrade of 27