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Notes from Information-Only Session of the Lexington Capital Expenditures Committee (CEC) November 1, 2016 #1020 Public Safety Radio Console Replacement: The current equipment is becoming obsolete, so must be replaced in the next three to five years. Although there were delays in moving this project forward because of staff changes, the current equipment is functional and Motorola will be available for assisting with the maintenance, as needed, but not by contract. Public Facilities The following information was presented by staff: #306 Lexington Police Station Rebuild: No funding will be requested at the 2017 Annual Town Meeting (ATM). Estimated funding for outlying years may not be available in time for inclusion in the CECÓs 5-year plan. The Board of Selectmen is expected to decide in March where a new police station would be located. The project may be eligible for Community Protection Act funding if the station stays in its current location. There are seismic issues with the current building. #738 45 Bedford Street Fire Station Replacement: Funding for design development of a replacement building is being requested at 2017 ATM. It is anticipated that additional funding will be requested at a fall 2017 Special Town Meeting (STM). #1021 Fire Department Swing Space, 173 Bedford Street: The $85,000 appropriated in the fall of 2016 is being used to evaluate the facility-renovation requirements and traffic-control needs for this project. The 2017 ATM request for $50,000 is for design development. It is anticipated that funding for construction documents will be requested at a fall 2017 STM. #1023 Lexington Police Department Oil Tank Removal: The tank was not being used and was drained last week. Information Services The following information was presented by staff: #553 Replace Town-wide Phone SystemsÏPhase VI: Progress on the earlier phases was reviewed. The scope hasnÓt changed. Some of the unspent funds have been encumbered, some have not; all are carefully tracked. A program for the years following FY2021 has not been developed; the use of cloud services needs to be evaluated and incorporated, as appropriate. #556 Head-End Equipment Replacement: FY2018 will be an unfunded year. #708 Municipal Technology Improvement Program: This is part of a continuing effort to improve the technological experience for Town services. It was noted that the FY2019 request is contingent on there being an emergency generator installed in the Lexington Community Center (LexCC). In that event, the LexCC could potentially provide redundancy, which would be part of the TownÓs ÐBuilding Resiliency ProgramÑ. #855 Network Redundancy & Improvement Plan: A current study is looking at the pros and cons of wireless and land-based systems. Early results indicate a mixture may be advantageous. The FY2018 funding request is for implementing the recommended improvements. Eventually there will be operating costs associated with this project. Plans are moving forward for installing a cell tower behind the Police Station within the next year. A Request for Proposals will be issued seeking a third party to install it, with the Town retaining the right to place Town equipment on 2 of 3 Page