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4. NEW BUSINESS <br />a. Grant Evaluation - <br />i. Seetha reviewed the new grants application form with Council members, and made adjustments as <br />discussed. This form has been placed on the Council's Google drive for all members to access (in Grants <br />folder). This form was designed to provide quantitative back -up in reviewing and comparing grants. The <br />form is structured with four core areas: quality /originality /creativity, community benefit, planning, and <br />budget. It is anticipated that this year the document will be fine -tuned as Council members work out any <br />wrinkles in its design as they are using it. <br />ii. On November 1st, Seetha will begin assigning Council members approximately 3 grants each to review <br />using this form (there will be some overlap of members who will review the same grants this way, and so will <br />provide some cross - checking). If anyone wishes to review a particular grant in depth, or be recused from <br />one they are assigned to the are asked to contact another member to switch grants (assignment sheet will <br />be on Google Docs) and to update the assignment sheet accordingly. <br />Members are expected to review ALL the grants (provided by MCC on Nov. 1st), but only their assigned <br />ones in depth. Members are asked to come to the November meeting with questions prepared for all the <br />grants, as they note them when reading and wish to discuss. <br />b. 2016 Projects were not discussed, because of limited time. Cristina is aiming to put these updates on the Council <br />blog for both updating members, and residents. <br />i. November Center ArtsWalk <br />ii. ArtsOffroad - <br />iii. Parade - <br />iv. Discovery Day <br />Diana and Amy excused themselves at 8:30 at which time discussion had finished on the grant evaluation form, and notes were being <br />made on the form by Seetha. <br />5. ANNOUNCEMENTS <br />a. November 14 2016 - Cary Hall (room to the left of entry doors) <br />Meeting Adjourned at: 8:53 <br />Motioned by: Jean Hart <br />Seconded by: Seetha Ramnath <br />Handouts: <br />June & September 2016 Minutes <br />Grant Evaluation form (draft) <br />PIR Form (draft) <br />2 of 2 <br />