2016-09-22-CCPAC-min - Laserfiche WebLink

Browse Search

Lexington Community Center Program Advisory Committee Minutes of Meeting September 22, 2016 A meeting of the Community Center Program Advisory Committee was held on Thursday, September 22, 2016 at 7:00 p.m. at the Lexington Community Center, 39 Marrett Road, Lexington. Meeting Attendees: Members - Nancy Adler, Alessandro Alessandrini, Dan Palant, Lisah Rhodes, Nancy Shepard (Chair), Archana Singhal, John Zhu Ex- Officio Member Attendees: Karen Simmons (Director of Recreation & Community Program), Sheila Butts (Community Center Director), Charlotte Rodgers (Director of Human Services) Other Attendees — Harry Forsdick The meeting was called to order at 7pm. Committee members and attendees introduced themselves. 1. Citizens and Other Board None Present at start of meeting 2. Minutes of September 22 The minutes from the June meeting were reviewed and unanimously accepted. 3. Directors Report • As of the end of the fiscal year in June, there were 99,000 visitors to the Community Center (CC). The number of programs is increasing and there is good attendance at programs. • Rental Fees: o The town has been working on a universal rental policy for town buildings. The Board of Selectman (BOS) will be reviewing the suggested fees for the CC at their meeting on Monday. Meetings have been scheduled at the CC by 250 different groups since the opening. These groups have been notified that fees may apply to their use of the building going forward. With BOS approval, the fees will start sometime in October. There will be a new town - wide form to use for building usage and it will be available on line. o Harry Forsdick wanted to know if there will be a universal policy for the use of all buildings in town and who would determine how fees would be applied or waived. o Archana expressed concern that fees be very transparent so that a group planning an event would know the full expected cost of using one of the town buildings. o Sandro and John suggested that it would be helpful for citizens to feel that there is uniformity and a consistent policy. o Sheila explained how the Library and Town Manager's office review requests for waiver of fees. o Karen reported that the CC ran a $200,000 deficit in FY2016, and that the fees from room rentals will somewhat help to offset this. The goal for the CC is to be self - supporting within five years.