HomeMy WebLinkAbout2023-12-14-LHA-min
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING – DECEMBER 14, 2023
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Richard F. Perry at 8:35 A.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Richard F. Perry Nicholas Santosuosso Caileen Foley
Mark McCullough (arrived 9:10 am) Kathy Kilroy
Maureen Rynn Sue Rockwell
Melinda Walker Margaret Moran
2. MINUTES
Approval of Minutes of Regular Meeting of November 9, 2023
Upon a motion by Maureen Rynn and seconded by Richard F. Perry, the Board
voted to approve the amended Minutes of the Regular Meeting of November 9, 2023,
all members having received copies. For posterities sake, it was requested that the
change order information that was sent out by Caileen after the 11/9/23 meeting be
included in these meeting minutes.
The approved Change Orders currently total $610,990.95 for the following amounts:
155121-CO-0007 $15,873.94
155121-CO-0006 $102,995.83
155121-CO-0005 $3,131.24
155121-CO-0004 $19,395.33
155121-CO-0003 $391,256.04
155121-CO-0002 $6,022.26
155121-CO-0001 $72,316.31
The roll call vote to approve the Minutes of Regular Meeting of November 9 2023
was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE Melinda Walker Mark McCullough
Maureen Rynn Nicholas Santosuosso
3. PUBLIC COMMENT
4. FINANCIALS
A) Approval of Bills and Checks paid in November 2023
November 2023
REVOLVING FUND Check Numbers 20197 through 20263
689-C MANAGEMENT Check Number 2317
PARKER MANOR Check Number 2107
BEDFORD STREET Check Number 1294
MRVP VOUCHER Check Numbers 4340 through 4345
SECTION 8 Check Numbers 19627 and 19628
Upon a motion by Melinda Walker and seconded by Mark McCullough, the
Board voted to accept the Bills and Checks as presented for November 2023. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
5. DISCUSSION
A.) Repositioning Discussion-Cambridge Housing Authority
Margaret Moran from CHA was in attendance to answer any questions or
concerns from the Board for the January application submittal. There were 2
tenant meetings and public notification which expires 12/28/23. The Town has
signed a Letter of Support. We expect the deal to close around July 2024.
B.) Staffing Discussion
Caileen updated the Board on current office positions and duties. Jen is being
trained on the Federal and Section 8 Program, which is scheduled to be back in
house January 2025.
6. NEW BUSINESS
A) Tenant Accounts Receivable – Write Off $45.75
96 Wood Street, (State 705) was vacated in September. The TAR to write off is
$45.75.
Upon a motion by Melinda Walker and seconded by Maureen Rynn, the
Board voted to write off the TAR of $45.75. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
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B) State Aided Property Insurance for 11/2023 – 11/2024 in amount of $47,105.00
The insurance renewal rate has increased approximately 30%. All housing authority
state properties are covered under this policy.
Upon a motion by Maureen Rynn and seconded by Mark McCullough, the
Board voted approve the State Aided Property Insurance renewal in the amount
of $47,105.00. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
C) CFA Amendment #1 to ARPA Contract for Financial Assistance in the amount of
$1,025,014.00 and CFA Amendment #16 to the 5001 Contract for Financial Assistance
(FY 2026 Formula Funding award) in the amount of $189,720.00.
EOHLC has approved FY26 Formula Funding in the amount of $189,720.00 in the form
of a Contract for Financial Assistance (CFA) Amendment #16. This also extends the
contract dates of service from June 30, 2015 to June 30, 2026.
Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted
to accept the CFA Amendment #16 in the amount of $189,720.00 for FY26 Formula
Funding. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
EOHLC has approved ARPA Funding in the amount of $1,025,014.00 in the form of a
Contract for Financial Assistance (CFA) Amendment #1.
Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted
to accept the CFA Amendment #1 in the amount of $1,025,014.00 for ARPA Funding.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
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D) FISH 155121 – Vynebrooke Village Modphase Kitchen and Bathroom Renovation
Project - Change Order #8 in the amount of $43,205.82
Change Order #8 includes Change Order Proposals #37 through 39 and #41 through 46
for a total increase in Contract sum of $43,205,82 with 31 working days added to the
Contract Time.
Upon a motion by Mark McCullough seconded by Maureen Rynn, the Board
voted to approve Change Order #8 for FISH# 155121 in the amount of $43,205.82.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Richard F. Perry NONE NONE Nicholas Santosuosso
Mark McCullough
Maureen Rynn
Melinda Walker
The visit on 12/8/23 at Vynebrooke Village by Undersecretary Augustus from EOHLC
went well.
7. ADJOURNMENT 10:00A.M.
A true copy attest………………………
CAILEEN FOLEY, SECRETARY
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