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Home My WebLink About2024-01-25 FY2025 Financial Summit III Packet - Released FY2025 Financial Summit III S elect Board, S chool C ommittee,Appropriation C ommittee, C apital E xpe nditure s C o mmitte e January 25, 2024 7:00 PM Conducted by Remote Participation� AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. F Y2025 F inancial S ummit III 7:OOpm • F Y2025 P reliminary Budget and F inanc ing P lan • Capital Expenditures Committee- Preliminary Report: FY2025 Proposed Capital Projects • Review 2024 Annual Town Meeting Articles ADJOURN 1. Anticipated Adjournment 8:30pm Meeting Packet:https://lexington.novusagenda.com/agendapublic/ Membe�s of the public can view the meetz'ng webina�f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: http s://us 06web.zo o m.us/j/8 8464092 3 5 0?p wd=- XcydUAxi VkKzwH2pvqaDNqIYL49A.zcDCN4k517xeVuml iP ho ne o ne-tap: +13092053325„88464092350# US Telephone: +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3 860 U S +1 929 436 2866 US (NeW York) +1 301 715 8592 US (Washington DC) Webinar ID: 884 6409 2350 Passcode:212765 *An Ac t R elative to Extend ing C ertain S tate o f Emergenc y Ac c o mmo d atio ns: http s://www.mas s.go v/the- op en-meeting-law The next regularly scheduled meeting of the S elect Board will be held on Monday, F ebruary 5, 2024 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request All agenda tirne and the o�der�of items are app�ximate and subject to change. � � �,�,,, Recarded by LeXMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDAITEM TITLE: FY2025 Financial Summit III PRESENTER: ITEM NUMBER: C arolyn Ko sno ff,As sistant Town Manager for Finance I.1 Sub Item: • FY2025 Preliminary Budget and Financing Plan • Capital Expenditures Committee - Preliminary Report: FY2025 Proposed Capital Proj ects • Review 2024 Annual Town Meeting Articles S UMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/25/2024 7:OOpm ATTACHMENTS: Description Type � .�=�`�'��,�'� ��i�,c�;.��,,,,,]�`��;��;��;�ic:�� 1��;�ic:�� ;G"�"�:��Fl��:;��;��,�"J�"�A��°��:��Fl��Fl��.��4�'"�,��"�.��°`�� :,��:��m�. ��:��~��,:�;� � .�=�"�"��,�'��a��mm��,��.�=��;��.�=9��f��,��m��=�� .n.��:�c:�� .��G��.��: IC��:n�� D XFVII�202.,d-�warrant W,ickup Material jiijlgw: w rr "J'AsIP d(m 0,11 . .......:.......... 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We need a plan for what happens if the cost is in excess of what we're currently carrying. [Consider creating an alternative model of the CSF/LHS debt service spreadsheet to see the potential taxpayer impact?]. • Any Article 97 swap needs to be firmed up with actual swap specifications before any Town Meeting vote, even if that means delaying an Article 97 Article to an STM. Old Harrington School, LPS Central Office, Athletic Fields, 173 Bedford St Easily the second biggest thing keeping CEC awake at night is the disposition of Old Harrington • SB has discussed a potential change in direction. A firm decision needs to be made soon — it affects multiple CIPs. • Potential loss of swing space for a future school construction project. • Concerns about voter perception of the overall size of LHS project if the CO moves to the future LHS and whether there would still be enough space for future expansion, parking, etc. [We recognize that it probably "makes sense" to put the CO at LHS and that it is included in current cost estimates.] • Codify the costs (pros and cons) of using 173 Bedford St for the CO vs Affordable Housing. [This was mentioned at the previous summit, but it would be good to have it on paper.] Community Preservation Fund We have general overall concerns about: • The number of large projects seeking CPF funding (Stone Building, Recreation, AH Trust, Library, etc.) • The ability of the CPF to fund all of those large projects o $48m of anticipated (known) requests o $40m of anticipated revenues • The potential/probable impact on the general fund of those projects if the CPF can't fund them. • The potential for CPF debt. East Lexington Fire Station This is a large uncertainty. Are there fallback positions? Or are we really comfortable that we can use the Mason's land on Marrett Rd? Other Monsters U nder The Bed • Stormwater (phosphorus) • The ability to pass future DEs after LHS (ELFS, Library part 2, TOB) • Ability to continue increasing cash funding for Capital Programs • Water Tank uncertainty Other Concerns • Density vs School overcrowding. Enrollment Working Group and School Master Planning Committees should be active during LHS process. • Are we missing grant opportunities? Should we have an on-stafF grant writer? • Ambulance Replacement (CIP Fire-25-4) out-year cost (FY2028, $525,000, only 4.6% increase after 3 years)was suspiciously low. Fire Chief Sencabaugh checked a source last Friday and they suggested a cost increase of 5%/year was likely. The Chief will replace the FY2028 entry to a rounded $580,000 after 5% increases for each of the 3 years. ■ own o ex�n o n , assac u se s .,� r� �WywwuwJWW uff0fdl�"�fw��N�lh�4iW��umll'N,W�NIff uy;� � . 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The effective period of this budget is from July 1, 2024 to _d - June 30, 2025. ��"� B u d et-I n-B ri ef g Report of the Town Manager The Budget Message is a letter to the Select Board from the Town Manager in support of the enclosed budget recommendations. The letter provides an overview of the operating and capital budget, identifies significant budget issues, and explains the Town Manager's rationale for budget recommendations. Section I: Budget Overview The Budget Overview contains several summary tables, which display the schedule of the FY2025 budget process, expenditure and revenue history, and a detailed summary of proposed appropriations for the coming fiscal year. Budget Process Summary of Revenues and Expenditures I-1 Program Summary I-2 S e ct i o n I I: Reve n u es The Revenue section contains a narrative description of revenue sources followed by a series of tables that displays a detailed summary of actual and projected revenues. Description of Revenues II-3 Detailed Budget Information Section III: Program 1000: Education 1000 Education Program III-1 1100 Lexington Public Schools III-2 1200 Minuteman Regional High School III-18 Section IV: Program 2000: Shared Expenses 2000 Sha red Expenses IV-1 2100 Employee Benefits IV-3 2200 Property & Liability Insurance IV-8 2300 Sola r Prod ucer Payments IV-10 2400 Debt Service IV-12 2500 Reserve Fund IV-14 2600 Public Facilities IV-17 FY2025 Preliminary Budget& Financing Plan January 18, 2024 1 Section V: Pro ram 3000: Pu bl ic Works g 3000 Pu bl ic Works V-1 3000 - 3500 DPW Su m ma ry V-2 3100 DPW Administration and Engineering V-7 3200 Highway V-12 3300 Public Grounds V-16 3400 Environmental Services V-20 3600 Water Enterprise V-25 3700 Sewer Enterprise V-29 Section VI: Pro ram 4000: Pu bl ic Safet g y 4000 Pu bl ic Safety VI-1 4100 Law Enforcement VI-3 4200 Fi re & Rescue VI-10 Section VII: Pro ram 5000: Culture and Recreation g 5000 Culture and Recreation VII-1 5100 Cary Memorial Library VII-3 5200 Recreation and Community Programs VII-9 Section VIII: Program 6000: Human Services and Health 6000 Human Services and Health VIII-1 6100 - 6200 Administration, Veterans' Services, Youth and Family VIII-2 Services, Senior Services and Community Programs, and Transportation Services 6500 Health VIII-8 Section IX: Program 7000: Land Use, Housing and Development Department 7000 Land Use, Housing and Development Department IX-1 7100 - 7400 Summary IX-3 7110 Building and Zoning IX-10 7120 Administration IX-14 7130 Conservation IX-17 7200 Planning IX-21 7300 Economic Development IX-25 FY2025 Preliminary Budget& Financing Plan January 18, 2024 2 Section X: Pro ram 8000: General Government g 8000 General Government X-1 8100 Select Boa rd X-1 8200 Town Manager X-6 8300 Town Com m ittees X-11 8400 Fi na nce X-13 8500 Town Clerk X-18 8600 Innovation &Technology X-22 FY2025 Capital Improvement Budget & Financing Plan Section XI: Capital I nvestment FY2025 Capital Improvement Budget & Financing Plan XI-1 Acknowledgments Preparing a budget document with this level of detail is a significant undertaking. I would like to express my appreciation to Superintendent of Schools Julie Hackett, Assistant Superintendent for Finance and Administration David Coelho, as well as the Senior Management Team and board and committee members who contributed to the development of this budget. I would like to specifically acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Fellow James Robinson, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell for their work in preparing the many facets of this document. In addition, the completion of the Preliminary Budget and Financing Plan is due directly to the analysis and extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget Officer Rosalyn Impink. �ames ]. Malloy, Town Manager FY2025 Preliminary Budget& Financing Plan January 18, 2024 3 �:� �.�,�°' � �� j � f �'�� y 1 � M� - � � ��`�'�� Town of Lexin ton � g , � , � , ,� >> �� - �.� �� _ �,�1 �'� �'' � �'� Town Manager's Office �� .: �a��- �� , �;, �� »� , ��.��": ]ames �. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 January 18, 2024 The Honorable Select Board, Appropriation Committee and Capital Expenditures Committee: I am hereby submitting the FY2025 Town Manager's Preliminary Budget and Financing Plan for your review. Our primary goal has been to develop a budget and financing plan that maintains a high level of municipal and school services while remaining sustainable for the community in the long term. We strive to articulate this plan in a transparent manner through the leadership actions, behaviors and visions of the Select Board and various policy and advisory committees. A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to achieve the results our community desires. While focusing on long-term priorities sometimes takes a back seat to the immediate demands placed on Town officials, it is important to strike a balance among competing demands. We hope this document is helpful in this regard. We expect the Town will maintain a sound financial position leading up to and throughout FY2025 due to conservative budgeting and strong fiscal management. For FY2025 we expect a modest amount of revenue growth that is sufficient to maintain contractual obligations and current levels of service. Importantly, new commercial growth will allow the Town to pursue financial policies and goals that address long-term liabilities and capital needs. This Preliminary Budget is balanced and based on a 4.3% increase in revenue as projected in the Town's Revenue Allocation Model that has been used by the Town for the past two decades to ensure a fair distribution of new revenues to the School and Municipal sides of Town government. This projected revenue is up from the 3.7% increase that was presented at Summit II in November 2023. The updated allocation of revenue provides funding for the School Department at $140,508,367 for FY2025, an increase of $5,778,123 over the FY2024 budget. The Municipal budget is $49,423,073, an increase of $2,032,424 over the FY2024 budget. In addition to the budget presented here, the Town continues to utilize $9.9 million in federal funds that were directly allocated to Lexington via the American Rescue Plan Act (ARPA). This federal grant funding is allocated by the Lexington Select Board; these funds must be obligated by end of calendar year 2024 and fully expended by the end of calendar year 2026. The Board has made it a priority to utilize this funding to support economic recovery, maintain public health and safety, and assist those residents and businesses disproportionately impacted by the pandemic. i A Transparent Budget: The operating and capital budget the Board recommends to Town Meeting is the single most important policy document considered each year, as the budget is the one-year spending plan based on the Board's strategic priorities. The best way to explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in everything we do. In preparing this Preliminary Budget, Town and School department staff strived to create a document that presents the budget in a manner that meets the requirements and expectations of our boards, committees, Town Meeting members and residents. It reflects many competing interests, but in the end has been, and should continue to be, a reflection on what is best for the Town as a whole. This FY2025 Preliminary Budget proposes $290 million in General Fund spending, $36 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $49 million in capital projects. As always, the Senior Management Team and I remain committed to working with the Select Board, School Department and financial committees in striking a balance in the allocation of projected revenues for Town services, educational programs and capital improvements to ensure that we continue to meet the needs and expectations of Lexington's residents. We believe this document is comprehensive enough so that readers understand where Town revenue comes from and what they are spent on, yet succinct enough that the details are not overwhelming. Staff and I will continue to endeavor to improve not only this document, but the budgeting process and will continue to strive to provide improvements and welcome comments and suggestions in order to provide a better communicated budget in the future. I want to acknowledge and thank the work and effort that Carolyn Kosnoff, Assistant Town Manager for Finance and Rosalyn Impink, Budget Officer have contributed to this document and the entire budget process, along with the entire Senior Management Team and other staff of the Town. Very tru ly you rs, James J. Malloy Town Manager ii Prel i m i na Bud et - I n Su m ma rY J rY This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this document. FY2025 revenue was presented in detail at Financial Summit II and was subsequently updated to reflect increases in certain line items as staff refined projections. Town Manager's Overall Recommendations In light of the goals and priorities of the Select Board and the discussions at Financial Summits I & II, this preliminary budget includes the following key recommendations: • Municipal and School Department Revenue Allocations - At Financial Summit II, a Revenue Allocation Formula was presented which projected an available funding increase of 3.7%. This figure was recently refined and the allocation to both Town and School increased to 4.3%. The Town Manager's recommended budget, including recommended program improvements, fully expends the allocation for municipal services. The Superintendent of Schools' recommended budget fully expends the allocation for the schools. • Municipal Program Improvement Requests (PIRs) - Senior managers submitted a total of $1,521,232 in municipal program improvement requests for the FY2025 General Fund budget. While FY2025 revenues are expected to increase modestly, several large collective bargaining agreements recently settled, and new compensation rates are reflected in the FY2025 budget. This originally resulted in little to no funding for discretionary program improvements in FY2025. In order to fund some of the Board's top priorities, the Town Manager and Senior Management Team reviewed and reduced targeted line items in the municipal budget to allow for $441,427 in recommended General Fund program improvements for FY2025. This detailed review was to identify areas where historic spending was lower than budget, and therefore these targeted reductions are not expected to have a negative impact on existing service levels. Additional program improvements are recommended if they are outside the General Fund and will be covered with Enterprise, Revolving Fund or other available revenues, including American Rescue Plan Act (ARPA) funds. • Capital Budget - This Preliminary Budget includes recommendations for $49.4 million in capital projects, including those identified as priorities by the Select Board, as well as the typical capital programs included in the capital plan in order to maintain the Town's infrastructure. Of this amount, $28.1 million is sourced from available funding sources, such as the tax levy, user charges, Free Cash, Enterprise retained earnings, the Community Preservation Act (CPA), and other funds. The remaining $21.3 million is proposed to be debt financed. Debt financing will be within the limits of Proposition 2�/z, with the potential exception of the $10 million request for design funds for Lexington High School which is expected to be included in a future Proposition 2 1/2 debt exclusion referendum. • Dedicated Tax Levy for Capital Stabilization Fund (CSF) - The Town has utilized the CSF over the last several years to create stability in the Town's obligated debt service, and has reaffirmed the intention to continue this practice in the coming years. The FY2025 budget continues the fiscal guideline adopted in 2022 to dedicate new tax l evy growth from specific properties (PSDUP & Hartwell Redevelopment) to increase reserves for future capital projects, specifically, the Lexington High School construction project. In FY2024, $4,036,373 was transferred to the CSF from the tax levy under this new guideline. That amount continues into FY2025 and is anticipated to grow once new l evy growth for the targeted properties is calculated for FY2025. The Fall 2024 Special Town Meeting will be asked to transfer that further amount to the CSF. This funding will provide a sustainable funding source that will mitigate a portion of the new high school debt service costs. iii • Reduced Reliance on Free Cash for Operating Budget - In FY2023, the Town completed a 5-year transition of eliminating the use of Free Cash to support the operating budget. Implementation of this fiscal guideline has begun showing results by increasing funds available for cash capital, thereby reducing within levy debt service resulting in greatly reduced interest costs. The Town does not intend to use Free Cash for operations in FY2025. • Unallocated Revenues - In planning the proposed operating and capital budget, there are unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee benefits/health insurance), certain capital project estimates, as well as potentially competing priorities of the Select Board, School Committee and the financial committees. This preliminary budget provides $1,000,000 in unallocated funds (Free Cash) that can be directed towards any of these pu rposes d u ri ng the review a nd vetti ng process. Select Board Priorities This preliminary FY2025 budget is responsive to many of the priorities identified by the Select Board during its annual goal-setting meetings, and in response to needs arising throughout the year, including: • Staffing to Support Recent Town Meeting Actions: The 2023 Annual Town Meeting passed new Tree bylaws, and the 2021 Special Town Meeting and subsequent 2022 townwide referendum passed a more stringent noise bylaw and imposed a ban on gas powered leaf blowers. This budget proposes new positions for an Assistant Superintendent of Public Grounds and a Code Enforcement Officer to address the additional workload that have resulted from the increase in operational demands. This budget also proposes one full-time and one part-time position for fire and mechanical inspectors, respectively, to keep up with the increase in development that has resulted from changes in zoning bylaws. • Funding for the Semiquincentennial Celebration: The FY2025 budget proposed to appropriate $500,000 for planning and coordinating the events for the yearlong celebration of the 250th Anniversary of the Battle of Lexington which will take place in 2025. The time frame for events is anticipated to be Fall of 2024 through Fall of 2025. • Sustainability: Departments have continued to implement the Select Board's electric vehicle policy, and have factored increased costs into the General Fund for the planned replacement of fossil fuel municipal vehicles with electric models. The Select Board has expressed desire to expand the Town's food waste collection and composting program from 2,000 households in FY2024 to 4,000 households in FY2025. The recommendation of the Town Manager is to fund this expanded program with ARPA funds in FY2025, with the expectation for this to become part of the General Fund operating budget in FY2026. Lastly, this budget includes funding of a program improvement for sustainability in the operating budget, and capital requests for electric vehicle chargers and a feasibility study for a new solar canopy over the parking lot at Lincoln Field. • Capital Improvement Planning: The FY2025 capital budget continues to plan for a large- scale reconstruction or renovation of Lexington High School (LHS) with a request for $10 million in design funds to advance the project through schematic design. The FY2025 budget also proposes funding to begin a multi-phased reorganization of Town assets including: • A $6 million renovation of the swing space building at 173 Bedford Street in FY2025 to allow the Superintendent of Schools and School Administration to occupy the building in the coming years as LHS is under construction. iv • The FY2026 capital plan is expected to include funding to demolish the existing School Administration Building at 146 Maple Street and additional funding for site work and installation of recreation fields at that site. These fields will help address field loss at the LHS site in future years while that project is under construction. • The FY2026 capital plan is expected to include construction funding for LHS. Office space for the School Administration will be included in the new LHS building. • In a future fiscal year the 173 Bedford Street building may be used as swing space for the Cary Memorial Library and/or the Town Office Building as additional capital improvements are implemented in those buildings. • Maintain Public Access Television: This budget includes a partial funding of the LexMedia contract from the tax levy at a level equal with FY2024. As local subscriptions to cable television continue to decline, revenues to the Town's PEG Access Fund have declined. Projections indicate that continuation of Public Access Television will no longer be possible without General Fund support. This budget allocates $100,000 of tax levy support to maintain current levels of service. This amount of General Fund support is expected to increase in future budget cycles. • Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $3,902,321 is recommended for the construction of new Sidewalks; existing Sidewalk Improvements; Street Improvements and traffic safety. • Fiscal Stability: This budget implements fiscal guidelines discussed above to dedicate a portion of the tax levy to the Capital Stabilization Fund to align with long-term capital spending, and to the Retirement Fund to continue to address the Town's unfunded liabilities. This budget also appropriates available funds to continue to address the Town's long-term liability for Other Post-Employment Benefits (OPEB). v Budget H ig hl ig hts This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets and proposed Community Preservation Act funded projects. A comparison of the FY2024 appropriated budget to the FY2025 recommended General Fund budget is shown below. Table 1 FY2025 FY2024 Recommended % Appropriated Budget $ Change Change Lexington Public Schools $ 134,730,244 $ 140,508,367 $ 5,778,123 4.3 % Minuteman High School* $ 3,501,977 $ 3,482,747 $ (19,230) (0.5) % Shared Expenses $ 68,868,939 $ 72,296,815 $ 3,427,876 5.0 % Municipal Departments $ 47,117,941 $ 49,056,323 $ 1,938,382 4.1 % Cash Capital-Tax Levy and � 16,342,464 $ 16,243,759 $ (98,705) (0.6) % Ava�lable Funds Other** $ 8,106,841 $ 8,053,802 $ 53,039 0.7 % Total - General Fund Only $278,668,406 $ 289,641,812 $10,973,40 3.9 % *The FY2024 Appropriations for Minuteman Regional High School has been adjusted to reflect the actual assessmen ts for tha t year. **Other captures Unallocated revenue,contributions to the Capital Stabilization and OPEB Trust Funds,and various other expenses. Prel i m i na Bud et a nd Fi na nci n Pla n rY J J To facilitate review of this document, some of the salient aspects of this budget are highlighted below: 1. FY2025 Projected Revenues • Revenue Projections(Section Il) - General Fund operating revenues are projected to increase by $10,555,996 or 3.8% over FY2024 estimated revenues. Lexington's projected and actual revenue growth for prior years is shown below: Proiected Actual Proiected Actual � � FY2025 3.8% FY2019 3.6% 3.6% FY2024 4.7% FY2018 4.6% 6.6% FY2023 3.9% 7.8% FY2017 2.8% 3.3% FY2022 7.0% 7.2% FY2016 4.2% 6.8% FY2021 3.6% 2.5% FY2015 3.6% 2.6% FY2020 3.5% 3.4% FY2014 6.9% 9.4% • Revenue A/location Mode/- Each year, the Town Manager recommends the allocation of projected revenues that can be applied to fund the operating budget in the next fiscal year. This model was developed in 2006 by the Town Manager, Assistant Town Manager for Finance, and Superintendent of Schools, and is reviewed annually. The FY2025 model was reviewed by the Select Board, financial committees and School Committee at Financial Summit II, and was subsequently updated for Summit III in ]anuary 2024 to allocate an additional $1.05 million in revenue between the Town and School. The final model projected $7.82 million in net new revenue to be allocated, which represents a 4.3% increase compared to budgeted amounts from the prior year. vi For FY2025 the final Revenue Allocation reflects a minor change in methodology related to Shared Expenses. The Town Manager and Superintendent of Schools have agreed to share the cost of the Town's contracted Refuse and Recycling collection and disposal costs for Municipal and School buildings. Previously this cost was fully covered in the Department of Public Works - Environmental Services expense budget. This Preliminary Budget and Financing Plan presents the estimated cost of $104,838 as a Shared Expense beginning in FY2025. The amounts shown in this Preliminary Budget and Financing Plan represent the Town Manager's recommended FY2025 budget for municipal operations and Superintendent of School's recommended FY2025 budget, inclusive of benefits for new employees. The Superintendent's budget is pending review and adoption by the School Committee. All budgets are pending review and adoption by the Select Board. Other Revenue Considerations • In FY2024 the Town Manager recommended, and Town Meeting voted, to create a Refuse Collection Revolving Fund which was intended to generate a fee for collection and disposal of bulky items and white goods. After further discussion and consideration the Select Board chose not to implement a fee for this service during FY2024. The cost for collection and disposal of these large items remains in the Town's Refuse Collection budget at no additional cost to the user. Management has not proposed reauthorization or budget for the Refuse Collection Revolving Fund in FY2025. Additional information about the Towns Refuse Collection and Recycling programs can be found in Section V: Program 3400 - Environmental Services. • Over the last several years Town management has explored creating a Stormwater Enterprise Fund to be funded by a Stormwater Management Fee. Stormwater management is an important local, state and national concern. The Town is expending approximately $2,500,000 annually as part of the capital and operating budgets to improve and maintain drainage townwide, to comply with Environmental Protection Agency (EPA)'s stormwater regulations including the National Pollution Discharge Elimination system (NPDES) permit. The establishment of this new Enterprise fund has been put on hold as the EPA's regulations evolve and until they issue the town a new Municipal Separated Storm Sewer System (MS4) permit, which is expected in 2024. Once issued Town staff will assess requirements of the permit and whether or not Stormwater capital requirements can be managed within the existing budget. If the new permit requirements result in an expansion of the Town's Stormwater management program, costs may increase rapidly and the Town may reconsider the proposal for a Stormwater Enterprise Fund. vi i 2. Departmental Budget Summary a. Section III of this document reflects the School Department operating budget proposed by the Superintendent of Schools summarized in the table shown below: FY2025 � Su peri ntendent s FY2024 Recommended Lexington Public Schools Appropriation Budget $ Change % Change Compensation/Expenses $ 134,730,244 $ 140,508,367 $ 5,778,123 4.29% The Superintendent's proposed budget, presented to the School Committee on ]anuary 9, 2024, can be found on the School Department Website at • . . . . - - - - - , b. Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are increasing by $3,427,876 or 5.0%. Beginning in FY2025, Refuse and Recycling collection and processing expenses for School and Municipal buildings are included with Shared Expenses. A summary table of Shared Expenses is shown below: FY2025 FY2024 Recommended Shared Expenses Appropriated Budget $ Change % Change Contributory Retirement $ 9,984,800 $ 10,743,076 $ 758,276 7.59 % Employee Benefits $ 34,937,635 $ 37,478,895 $ 2,541,260 7.27 % Unemployment $ 200,000 $ 200,000 $ — — % Workers Compensation $ 500,000 $ 500,000 $ — — % Property& Liability Insurance $ 992,000 $ 1,140,800 $ 148,800 15.00 % U n i nsu red Losses $ 200,000 $ 200,000 $ — — % Solar Producer Payments $ 390,000 $ 390,000 $ — — % Within-Levy Debt Service* $ 6,854,101 $ 6,123,352 $ (730,749) (10.66) % Reserve Fund $ 750,000 $ 850,000 $ 100,000 13.33 % Facilities Department $ 14,060,403 $ 14,565,854 $ 505,451 3.59 % Refuse & Recycle (School & Muni) $ — $ 104,838 $ 104,838 100.00 % Total $ 68,868,939 $ 72,296,815 $ 3,427,876 4.98 % *This is gross within-levy debt service,excluding any use of the Capital Stabilization Fund and other reserve accounts. c. Sections V to X of this document include the recommended budgets for each municipal department. Municipal department managers initially submit level-service budget requests. A level-service budget is defined as the funds necessary to replicate the current level of services provided and to meet all legal requirements, including collective bargaining requirements and state or federal mandates. Any increases proposed beyond level-service are shown in each departmental budget as Program Improvement Requests (PIRs) submitted by the Department manager for evaluation by the Town Manager. A table of requested Program Improvements Requests can be found in the Appendix, located in Section XII of this document. In FY2025 a total of$1,672,305 in General Fund Program Improvements were requested by Senior Managers, of which the Town Manager is recommending to fund $441,427 from General Fund revenues. The following list highlights key program improvements for the FY2025 budget as recommended by the Town Manager: viii 1. Hiring a full-time Lieutenant Fire Inspector; $112,733 for salary and benefits. The increased inspections, licensing, permitting and oversight due to growth in the town's residential, commercial, lab, flammables, oil, propane photovoltaic and energy storage systems on private and municipal projects pushed the current staffing model to its limit. This position will ensure timely inspections that are required for licensing, permitting, occupancy and public safety. 2. Hiring an Assistant Superintendent for Public Grounds; $102,747 for salary and benefits. Changes in the Tree by-law, increases in oversight and maintenance responsibilities, special event coordination, Capital projects, and stakeholder requests have stretched the effective time the Superintendent can work on these tasks. The assistant will allow the Public Grounds Superintendent to concentrate on the most pressing issues, deliver more timely and effective service and help meet the needs of the stakeholders and the community. 3. Hiring a part-time Code Enforcement Officer; $16,232 in wages, non-benefitted. This part-time seasonal position is requested to allow for proper enforcement of changes in the Noise by-law approved at the 2021 Special Town Meeting that banned the use of gas powered leaf blowers in the Town of Lexington. 4. Hiring a part-time Mechanical Inspector; $68,279 for salary and benefits. New energy codes, changing building sciences, and new technology for HVAC and controls has created the need for a staff position with experience and expertise in the mechanical codes, equipment and installations to perform building inspections and enforce the Town's building codes. 5. Adding $35,000 to the Sustainability & Resilience Officer's budget expand programs for energy procurement and planning; the Lexington Heat Smart program, the LexElectrify Community Educational Campaign, building decarbonization roadmap and public outreach and events. Of this amount, $10,000 is reserved to continue the Town's partnership with Power Options and utilize their professional Energy Intelligence Dashboard to better track and monitor electricity and gas usage and solar production at all town-owned buildings. 6. Creating an annual budget for the Chief Equity Officer; $25,000 to allow for volunteer trainings and community oriented programming. This request may also provide matching funds in grant applications. 7. Hiring an Assistant Superintendent for Water/Sewer; $102,844 for salary and benefits. The responsi bil ities of the Water/Sewer Su peri ntendent conti nue to g row a nd program improvements are needed to keep up with regulations and Department of Environmental Protection mandates. This position will ensure we continue to meet critical reporting timelines, maintain compliance, perform critical maintenance and manage the staff in an effective manner.This position will be split funded between the Water and Wastewater Enterprise Funds. 8. Ongoing license and maintenance fees for Tyler ERP Cashiering Module and Customer Self Service; $40,000. This module will modernize revenue collections in the Treasurer Collector's Office and improve the online payment experience for all customers paying tax bills, utility bills and other fees in the Town Offices. A related request for a one-time implementation cost of this program is requested from ARPA. As noted in the Town Manager's Report, in addition to program improvement requests, this budget reflects targeted reductions to department budgets in other areas to allow for funding critical PIRs. These reductions are reflected in the Manager's Add/Delete column. The reductions presented are not expected to have a negative impact on existing service levels. ix The following table provides a summary of the FY2024 to FY2025 municipal department budget requests, as adjusted and recommended by the Town Manager: FY2025 FY2024 Recommended Municipal Budgets* Appropriated Budget $ Change % Change Public Works $ 12,717,509 $ 13,015,106 $ 297,597 2.3% Police $ 9,042,530 $ 9,536,323 $ 493,793 5.5% Fire $ 8,102,071 $ 9,289,900 $ 1,187,829 14.7% Library $ 3,385,820 $ 3,460,565 $ 74,745 2.2% Human Services $ 1,701,698 $ 1,513,939 $ (187,759) (11.0)% ��„,,,��,,,,��,,,��„��, Health $ 527,313 $ 545,148 $ 17,835 3.4% Land Use Department $ 2,399,116 $ 2,442,606 $ 43,490 1.8% Select Board $ 1,334,327 $ 1,388,634 $ 54,307 4.1% Town Manager $ 1,484,952 $ 1,519,840 $ 34,888 2.3% Salary Adjustment Account $ 725,300 $ 279,179 $ (446,121) (61.5)% Town Committees $ 66,208 $ 72,910 $ 6,702 10.1% Finance $ 2,115,172 $ 2,187,178 $ 72,006 3.4% Town Clerk $ 597,360 $ 680,819 $ 83,459 14.0% Innovation &Technolo $ 2,918,565 $ 3,124,175 $ 205,610 7.0% Total $ 47,117,941 $ 49,056,323 $1,938,382 4.1% The Town Manager's Preliminary Recommended budget reflects contractual salaries for recently settled collective bargaining agreements for the Fire Department, Lexington Municipal Employee Association and Lexington Municipal Management Association, as well as other units that are under contract through FY2025. The following table present the status of the town's bargaining units: Contract Title of Union Contract Department Expiration Date�1� Library Staff Association Library 6/30/2023 AFSCME (Building Maintenance) Facilities 6/30/2024 AFSCME (DPW) Public Works 6/30/2024 IBPO Pol ice Su periors Pol ice (Su periors) 6/30/2025 IAFF (Fi re) Fi re 6/30/2025 Lexington Municipal Management Association Town Staff 6/30/2025 Lexington Municipal Employees Association Town Staff 6/30/2025 SEIU - School Crossing Guards Police Police 6/30/2025 AFSCME (Dispatch) Public Safety 6/30/2026 Lexington Police Association Patrol Officers 6/30/2026 Lexington Educational Association (Unit D) Schools 6/30/2023 Lexington Education Association Technology Unit Schools 6/30/2024 Lexington Educational Association (Unit C) Schools 8/31/2024 Local 888 SEIU (Custodians &Tradesmen) Schools 6/30/2025 Association of Lexington Administrators Schools 6/30/2026 Lexington Education Association (Unit A) Schools 8/31/2026 �1� Expired contracts are currently in negotiations. x Recent contract negotiations have resulted in new policies and competitive compensation programs to ensure the Town of Lexington can recruit and retain highly qualified employees. Beginning in FY2025 budget request for the Town Manager's Salary Reserve Account has set-aside funding to cover a new Town Policy for Paid Parental Leave that will go into effect as of July 1, 2024. This policy was implemented through contract negotiations and is therefore included in the initial budget request by the Town Manager. The recently settled Police union contracts included a Police Career Incentive Pay Program, also known as the Quinn Bill, to encourage police officers to earn degrees in law enforcement and criminal justice. A similar Career Educational Incentive Pay Program was included in the recently settled bargaining agreement with the Fire Department. Proposed America n Rescue Pla n Act Fu nd i ng In addition to the Program Improvement Requests noted above, the Town Manager has proposed funding $701,000 of other FY2025 Program Improvement Requests through the American Rescue Plan Act. The Town's total federal grant of ARPA funds was $9.9 million, which may be allocated by the Lexington Select Board. ARPA funds must be obligated by end of calendar year 2024 and fully expended by the end of calendar year 2026. The following FY2025 program improvement requests, which are mostly one-time expenses, have been proposed to be funded by ARPA: Amou nt Program Improvement Requests: Department Requested Insurance Consulting Services (Casualty and Property Insurance) Town Manager $ 25,000 ADA Town Building Self Evaluation/Transition Plan Town Manager $ 75,000 Health Department Vehicle (EV) Health $ 50,000 Water/Sewer Rate Study Finance $ 50,000 Tyler ERP Cashiering Module Finance/IT $ 105,000 Ex anded Food Waste Collection Public Works $ 396,000 Total Program Improvements Requested from ARPA $ 701,000 The Tyler ERP Cashiering Module consists of an one-time cost of $105,000 for implementation, and a $40,000 annual software cost which is included as a PIR in the General Fund budget. The Expanded Food Waste Collection program will need to be calculated into the FY2026 General Fund budget as this is proposed to be an ongoing annual expense. xi This Page Intentionally Left Blank. � ° ' � � »» ,,��,Y, o �� w �,�� yn�, „�� o,r ur�� ; ��rt ; �� `rt` � �w �r�� o�� ,��' �" � � � �: �� .r � � �� y� '�. i /yr a ��' ( ,II 4 .^ � f�uY W� ��( y� �; �'� � R�Rr i � ', � �y�rr� ��. r, � �H fi,iiD��//�� , � i J9(�r(rr�j' "'�'i.�. I�� r �p��Jy�iml�Yslr f��` �I��, «� '� f�� r�� v�. `'��-� ��w ��iu�� , i�'-1 . .- r � �� i�� ,�� mm��m�� Pro osed A ro riations Into Reserves/Trust Funds p pp p The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to balance the budget in times of economic downturn or volatility (General Stabilization Fund, SPED Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve ($850,000) which is set aside in the operating budget for extraordinary and unforeseen expenses within the fiscal year and can be allocated at the recommendation of the Appropriation Committee. As in prior years, the proposed budget includes recommendations to increase certain reserves/trusts that are for targeted purposes. The table below presents the current balance of our larger reserve funds: Special Special Other Post General Education Education Employment Capital Reserve Fund Stabilization Stabilization Reserve Fund Benefits(OPEB) Stabilization Balance as of �10 373 342 $683 122 750 000 29 811 364 December 31, 2023 � � � � � $ , , $31,763,404 Special Education Reserve Fund - In FY2024 Town Meeting created a new Special Education Reserve Fund and set aside $750,000 for unexpected expenses related to special education, out-of- district tuition or transportation. This funding can be allocated at the recommendation of the School Committee and the Select Board at any point during the fiscal year. Unspent funds will carry forward into future fiscal years. As of publication none of this reserve has been spent in FY2024 and therefore no additional appropriations are recommended to this reserve in FY2025. OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town's Retiree Health Insurance Liability. The Town's most recent actuarial valuation calculated the net OPEB liability to be approximately $242 million. Recent Appropriations into the Other Post Employment Benefits (OPEB) Trust Fund FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended $1,842,895 $1,885,486 $750,000 $1,885,486 $1,935,486 $1,985,486 $2,033,375 Capital Stabilization Fund (CSF) - Over the last five years the Town completed a significant number of capital projects, including a new Hastings Elementary School, a new facility for the Lexington Children's Place (LCP), a new Fire Station Headquarters, a new Visitors Center, new Cemetery building and the Center Streetscape project. In addition, construction is nearly complete on the new Police Station and Battle Green Streetscape. Finally, Town Meeting approved funding for a feasibility study for renovating or reconstructing Lexington High School at the 2022-2 Special Town Meeting. An additional $10 million in design funds for LHS is included in this FY2025 budget, and construction funding is anticipated in FY2026. A key aspect for funding these projects has been to set aside one-time revenues to build the Capital Stabilization Fund (CSF) and then use a portion of the CSF in future budgets to materially reduce the property tax impact of these projects on taxpayers. This approach has generated healthy balances in the CSF, which have been successfully used to mitigate the impact of the Hastings School, LCP, Fire Headquarters, and Police Station. A Fiscal Guideline Working Group was formed to review this approach and propose updates, which resulted in a new fiscal framework for the CSF. At the fiscal summits in 2021, policy makers endorsed a new fiscal framework to dedicate to the CSF the new tax levy growth generated from projects approved at Town Meeting for a Preliminary Site Development and Use Plan (PSDUP), as well as for many of the new projects approved under the revised zoning on Hartwell Avenue. The amounts dedicated to the CSF are expected to grow significantly over the next few years. The initial FY2025 set aside of$4,036,373 can be found in Table 1A of the Revenue section. That amount is expected to increase once FY2025 new levy growth is calculated; Fall 2024 Special Town Meeting will be asked to transfer that further amount to the CSF. The accumulated CSF balance will be available to either mitigate annual increases in debt service, or fund projects with cash. Once new exempt debt for the high school comes due, the ongoing annual revenue stream can be diverted to cover part of the debt service payments. Each of those approaches allows for flexibility in capital planning and reduces dramatic impacts to taxpayers anticipated from the high school construction project. In addition, one-time revenues will continue to be dedicated to the CSF, as available during the annual budget process. Below is a history use of the Capital Stabilization Fund to mitigate the property tax impact of the projects noted above, as well as the two middle school additions/renovations and the elementary school modular classrooms approved by the voters in May 2016. FY2025 FY2021 FY2022 FY2024 Proposed Capital Stabilization Fund (CSF) Appropriated Appropriated FY2023 Actual Appropriated Allocation Appropriated One-Time Sources for CSF $ — $ 3,730,836 $ 3,784,689 $ — $ — Dedicated Tax Levy Growth for CSF $ — $ 57,138 $ 1,733,137 $ 4,036,373 $ 4,036,373 Prior Year Balance $ 25,229,254 $ 20,674,058 $ 21,730,961 $ 26,784,070 $ 30,320,443 Investment Income $ 44,804 $ 68,929 $ 335,283 TBD TBD Subtotal -Available for Appropriation $ 25,274,058 $ 24,530,961 $ 27,584,070 $ 30,820,443 $ 34,356,816 Appropriation From Stabilization Fund Excluded Debt Service Tax Relief $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 $ — Within Levy Debt Service $ — $ — $ — $ — $ — Subtotal $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 $ — Projected Balance of Fund $ 20,674,058 $ 21,730,961 $ 26,784,070 $ 30,320,443 $ 34,356,816 Ca i ta I B u d et Sect i o n XI p J The proposed capital budget continues to make important progress in addressing the Town's list of planned capital projects. The capital budget recommendations include $49 million for a variety of capital projects for FY2025. . . � . � . Other Free Cash/ Funding Tax Levy Sou rces Debt Tota I Other** General Fund $ 16,075,525 $ — $ 20,442,977 $ 36,518,502 $ — Excluded Debt Projects $ — $ — $ — $ — $ — Other Funding &Chapter 90 $ — $ 168,234 $ — $ 168,234 $ 974,012 Water Enterprise $ — $ 2,488,900 $ — $ 2,488,900 $ — Sewer Enterprise $ — $ 810,000 $ 561,210 $ 1,371,210 $ — Recreation Enterprise $ — $ 110,000 $ — $ 110,000 $ — Compost Revolving Fund $ — $ — $ 320,000 $ 320,000 $ — Community Preservation Act* $ — $ 8,444,365 $ — $ 8,444,365 $ — . , , , i� • , �� ' I•• �� I : �� I • I �� • I , *Includes both Town and non-Town CPA funded projects. In FY2025 a total of$3,782,365.00 of non-Town projects are requested. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. Planning for Lexington High School The Town continues to plan for a large-scale reconstruction or renovation of Lexington High School. Special Town Meeting 2022-2 appropriated $1,825,000 for a Feasibility Phase of this project. The FY2025 request includes a second-phase request for $10,000,000 in design funds to advance the project through the Schematic Design Phase and determine construction cost estimates for a construction appropriation in the FY2026 budget. This request is included in the General Fund Debt column of the table above, however the Town anticipates the future debt service for this project may be excl uded from the I i m its of Proposition 2 1/2 i n the futu re. A townwide debt excl usion vote is a ntici pated to occu r i n late 2025. Additional information about the Lexington High School Construction project and other related projects can be found in the Preliminary Budget - In Summary section of this Town Manager's Report, and in Section XI: Capital Investment of this Preliminary Budget. New Capital Programs for FY2025 This budget proposes to create two new capital programs beginning in FY2025. • Stormwater Management Program - This new capital program is combining three existing capital programs (Townwide Culvert Replacement, Storm Drain Improvements and NPDES Compliance, and Comprehensive Stormwater Management) into one funding request. The aggregated funding will continue to be utilized for supporting the National Pollutant Discharge and Elimination System (NPDES) program with an emphasis on Illicit Discharge Detection and Elimination (IDDE) and nutrient removal which are both required by the Environmental Protection Agency (EPA) Municipal Separated Storm Sewer System (MS4) permit. Combining these programs into one request recognizes the natural overlap that occurs between the three separate programs and will create more flexibility and agility for the Department of Public Works tin planning, bidding and implementing stormwater improvements throughout Lexington. • Sustainable Capital Initiatives - This new program will provide an ongoing source of funding for the design, purchase and installation of electric vehicle chargers, rooftop solar panels and solar canopies, battery storage and other sustainable equipment or capital improvements. This program will be coordinated by the Town's Sustainability and Resilience Officer who may allocate funding to matching grants and other opportunities that arise during the year. This program will be included in the Town's 5-year capital plan and may incorporate requests initiated by other municipal departments. Other large or notable projects included in the FY2025 Capital Budget are highlighted below. • Cary Memorial Library Renovation Project - Construction - This request for $4,000,000 in CPA funds and General Fund Debt will support the renovation of the Large Meeting Room and Children's Room. Approximately half of the project cost will go towards the installation of a new green energy HVAC system for the lower level of the library. • Pine Meadows Clubhouse Renovation - Construction - This request for $2,575,000 is to renovate the clubhouse at Pine Meadows Golf Club to bring the building into ADA compliance and ensure a functional user space. • 173 Bedford Street Renovation - $6,000,000 - This request is part of a multi-phased plan to reorganize the Town's assets in preparation for the Lexington High School construction project. This phase will allow for the renovation of 173 Bedford Street in order to house the School Administration staff for several years during the Lexington High School construction project and may also be used to house Cary Library operations during the planned HVAC project and a future renovation of the Town Office Building. • Lincoln Park Field Improvements - This request for $1,810,000 will fund an end-of-life synthetic turf replacement at Lincoln Field #2 including restoration of the walkways, guardrails, and plantings surrounding the field. • Affordable Housing Trust (AHT) Pre-funding - This request for $3,200,000 is to fund the Lexington Affordable Housing Trust (AHT) by providing Community Preservation Act (CPA) seed money for affordable housing and to allow the AHT greater flexibility in purchasing property and competing with for-profit developers in the real estate market. The Town's full FY2025 Capital Plan and additional information on these projects may be found in Section XI: Capital Investment of this Preliminary Budget. Pol ic Issues y The Town has set aggressive guidelines for addressing our long-term capital needs and funding of the Town's long-term liabilities. The following policy items are to be reaffirmed or addressed by the Select Board in finalizing this preliminary budget: • Dedicate New Tax Levy Growth to the Capital Stabilization Fund (CSF) - Whether to support the future transfers of new tax levy growth into the CSF. The FY2025 recommended transfer is $4,036,373. This amount is expected to grow in future years as new projects are completed. The contributions and future dedicated revenues are anticipated to be applied in future budgets to offset the debt service from the renovation or reconstruction of Lexington H ig h School. • Expand Use of Cash Capital (Free Cash and Tax Levy) - For FY2025, a total of $12,387,549 in Free Cash is recommended to fund capital items with cash rather than by issuing debt, thereby reducing future debt service expenses. Further, this budget proposes to allocate $750,000 of tax levy to support ongoing capital programs. This amount is available due to the decreasing amount of debt service in FY2025 compared to FY2024. Funding some part of the Town's ongoing capital programs with tax levy will allow the town to maintain its assets if lower amounts of Free Cash are available in future years. • Appropriate into the Other Post-Employment Benefits (OPEB) Trust Fund - Whether to support the appropriation of $2,033,375 into the OPEB Trust Fund. The most recent actuarial valuation calculated Town's total OPEB liability to be approximately $242 million. Continuing to fund this liability will help ensure the Town is able to meet its future financial obligations related to post-employment health insurance. • Confirm the proposed multi-phased reorganization of Town assets - This recommended budget includes a $6 million renovation of the swing space building at 173 Bedford Street in FY2025 to allow the Superintendent of Schools and School Administration to occupy the building in the coming years as LHS is under construction. This is the first request of a multi-phased project that includes demolition of the School Administration Building at 146 Maple Street and construction of new fields. Confirmation of the 5-year capital plan and future use of the Town's assets including plans for the 173 Bedford Street building must be confirmed in the final FY2025 Recommended Budget. • Unallocated Revenues for Contingencies - The recommended budget includes $1,000,000 in unallocated revenues sourced from Free Cash which is a one-time revenue source and can be allocated if needed for three primary purposes: 1. To balance the budget if State Aid is less than projected. The Legislature will likely not approve the FY2025 State budget until after the conclusion of Town Meeting; 2. To fund programs, services, capital projects or reserves not currently proposed in this Preliminary Budget; and/or 3. To balance the budget if the GIC health insurance premiums are greater than estimated. The Town's health insurance rates, as established by the Group Insurance Commission (GIC), will not be known until early March. • Reduce/Eliminate the Use of Free Cash to Balance the General Fund Operating Budget - The Government Finance Officers Association (GFOA) recommends against using non-recurring revenues to balance the operating budget. The Town had used Free Cash to support operations for many years, and in FY2019 the Town Manager implemented a phase-out of this practice over a 5-year period which was subsequently completed in FY2023. As currently proposed, the FY2025 budget i ncl udes no fu nd i ng from free cash to su pport operations. Additional policy considerations to be discussed either during finalization of the FY2025 budget, or in anticipation of future budgets, include the following: • Appropriate from the Capital Stabilization Fund - As of]une 30, 2023 the Capital Stabilization Fund had a balance of$26.78 million which has been set-aside to mitigate the impact of excluded debt projects on the taxpayer. For FY2025 there is no request to draw from the Capital Stabilization Fund to mitigate excluded debt service. In future years the Town will need to revisit the use of this fund to determine the best strategy for offsetting the cost of the Lexington High School construction project. Funds may continue to be drawn down over a period of years to offset debt service, or they may be drawn down in lump-sum amounts to fund parts of the project with cash. Town Staff will continue to model the impact of this project and potential mitigation options as the design and cost projections are refined. • Food Waste Collection and Composting Program - This proposed budget does not include the expansion of the $396,000 food waste collection and composting program in the Town's General Fund. Alternatively it is recommended to be financed with ARPA funds in FY2025, at no cost to residents. If the Town intends to continue this program in future years it will be necessary to fund this within the General Fund budget. The Town may need to consider implementing a fee for this service or other changes to the Town's refuse and recycling policies in order to balance the budget in future years. Bud et Schedule 9 This is a comprehensive budget, including both the Town Manager's recommendations and the Superintendent of School's proposed budget. In keeping with the schedule established by the Select Board, the remaining FY2025 budget dates are proposed to be the following: • �anuary 25, 2024 - Summit III to review this Preliminary budget; • February 12, 2024 - Select Board to vote recommended FY2025 budget as outlined in the Program Summary; • On or before February 23, 2024 - The recommended budget will be forwarded, electronically, to the Appropriation Committee, Capital Expenditures Committee and Town Meeting Members (printed copies to follow); • March 18, 2024 - Town Meeting begins; • On or before March 23, 2024 - Town Meeting may consider financial articles. r...r..�, �.� � � � � a � q, W iami�f � �rc,,. � � � ��.. 9 � � �I a a � � �.. � ��. � � � ...... � � � �' �' �Lw°"�"' � � �� .. s � � ' ° � � � � & �j � � 4 � � � � � � � � � � � � � � 9 � � 8V 4 �, W � @ � w�il � � � � � � � � � � � � � � � s � � s � 0 � � z � � � �, � r "��""w � "'".�"w� a�, � � , �I '� �� m ... ,� .... 9 � � �.. ��. � � �www � �� ,� � � �... � � �� ""'� � � 0�� 4� � � � � � � � � G � �� /�/ � �Vwm..w '.f, % s �� s � � � �� IY...�.�,� � � .. � �.w,,,w�. � � � „�� W� � � ,... � �� ' � .... & � � � � ........ � � � � 4 ........ � � �. ��... � � � � � � �� i � ,. � � � � � � � � � � a�' � � � .... � � �. „ � � p � I � � i� � � � �""I� � "� � � � p� l� � � � � " p � � � � � � W xi � � � � � � � �� & � � � � � � � �� .� � �� «�» � ��"�""�" � � � � � � � � � � � � � � , � � � � � � � � � �z� � nr�mi q, � � �, �' � �' � 41�^umNimUNm i � � � � � � � h� � � � � � � � y � � � � � � p��'IUIl,1WY�o�PlVl�w� � � �' �'�P° � r� � � W � ,�owiPumvmo�irawnr,�� . . �� I � H' k f � H � �� 'fi�'r�9mui�iVii�urm�� .,..� �r,{��fiii � � tt, ce wa�i � � 9 � � ww i � 4 � � p� � ti � �� R � �� www� �Vwww.v �w* �"' � � a. � � � � � � � � � �� a' � , � � �I o � � � � � � � � � a a m � a � � g, � � �� I � � 4� � � �� a �� „� � � �� a �� a � � � � � � � � � � � �� a y� � � � � � � � ��m � °� � � � � m � i�„� � �' � � � � � m � � � "� a � � � � � � h� � � � � � � � k � � @ � s s � � 9 � � M�.. � d� � ��u � � � � � � �� ' � � � � �� ....... ........ � � � �� w�.. .. ".. � � � � � � �� '�� ....... � � �........ �� , � � ,� � � �'" � � � �,.,,. � � � ........�.,..t � � � � � � � � r .. � � �; � � �I � � ' � �� ...."�: � � .. �.... � � � � � � � ..�� ' � � � �... ,.�.. � � ......... � � .... � ..... � � .I ..� � � � ......... � ......... �. .I � � � � � � � � Iwoiaoiaoiaoiaoiaoiaoiwi This Page Intentionally Left Blank. � ° ' � � »» ,,��,Y, o �� w �,�� yn�, „�� o,r ur�� ; ��rt ; �� `rt` � �w �r�� o�� ,��' �" � � � �: �� .r � � �� y� '�. i /yr a ��' ( ,II 4 .^ � f�uY W� ��( y� �; �'� � R�Rr i � ', � �y�rr� ��. r, � �H fi,iiD��//�� , � i J9(�r(rr�j' "'�'i.�. I�� r �p��Jy�iml�Yslr f��` �I��, «� '� f�� r�� v�. `'��-� ��w ��iu�� , i�'-1 . .- r � �� i�� ,�� mm��m�� Section I Bud et Overview Town of Lexin ton MA J 9 , Summary of Revenues and Expenditures The summary below shows revenues & expenditures for the Town of Lexington for FY2022-FY2025. It reflects actual results of FY2022 and FY2023, FY2024 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2024 tax rate, and the budget recommendations of the Town Manager and School Superintendent for FY2025 budget and projected revenues to support those recommendations. FY2022 FY2023 FY2024 FY2025 Revenue Summary Actual Actual Recap Projected Tax Levy $ 204,228,740 $ 216,187,221 $ 227,334,427 $ 236,032,572 State Aid $ 16,677,318 $ 17,095,119 $ 19,633,417 $ 20,078,825 Local Receipts $ 16,714,478 $ 23,992,007 $ 14,771,452 $ 16,115,992 Available Funds $ 17,825,379 $ 17,643,279 $ 17,328,585 $ 17,941,718 Revenue Offsets $ (2,002,403) $ (1,831,259) $ (1,890,555) $ (2,362,772) Enterprise Funds (Indirect) $ 1,432,356 $ 1,805,613 $ 1,894,067 $ 1,835,478 Total General Fund $ 254,875,869 $ 274,891,981 $ 279,071,393 $ 289,641,813 General Fund Expenditure Summary Education Lexington Public Schools $ 120,636,545 $ 128,254,447 $ 134,730,244 $ 140,508,367 Minuteman Regional School $ 3,130,038 $ 2,820,911 $ 3,904,964 $ 3,482,747 Sub to tal Educa tion � 123,766,583 $ 131,075,358 � 138,635,208 $ 143,991,114 Municipal Departments $ 41,023,558 $ 43,996,639 $ 47,117,941 $ 49,056,323 Shared Expenses Benefits &Insurance $ 37,832,472 $ 40,827,320 $ 45,622,435 $ 48,921,971 Property Insurance &Solar $ 1,440,965 $ 1,513,156 $ 1,582,000 $ 1,730,800 Debt (within-levy) $ 10,364,264 $ 7,168,480 $ 6,854,101 $ 6,123,352 Reserve Fund $ — $ — $ 750,000 $ 850,000 Facilities $ 12,183,930 $ 12,834,332 $ 14,060,403 $ 14,565,854 Refuse & Recycle (School & Muni) $ — $ — $ — $ 104,838 Sub to tal Shared Expenses $ 61,821,631 $ 62,343,287 $ 68,868,939 $ 72,296,815 Capital Cash Capital (designated) $ 10,136,491 $ 14,251,037 $ 16,342,464 $ 16,243,759 Subtotal Capital � 10,136,491 $ 14,251,037 � 16,342,464 $ 16,243,759 Other Other (allocated) $ 6,541,910 $ 8,282,271 $ 8,106,841 $ 7,053,802 Other (unallocated) $ — $ — $ — $ 1,000,000 Subtotal Other � 6,541,910 $ 8,282,271 $ 8,106,841 $ 8,053,802 Total General Fund $ 243,290,172 $ 259,948,591 $ 279,071,393 $ 289,641,813 General Fund Surplus/(Deficit) $ 11,585,697 $ 14,943,390 $ — $ — FY2025 Preliminary Budget & Financing Plan January 18, 2024 I-1 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p � \ \ \ \ \ \ \ \ \ \ \ � \ \ \ \ \ � \ � \ \ \ O V � a� n ^ rn I � I I M o I co I I o c� rn � c� M a� o 00 � � �� N 11� �..� L.f) N N O �l' �O � N l0 M M 11� O Q� N � C � o � I� I� I� �ri nj � o �ri O M �`'M M o � O � fQ � ,--i ti � � N �, ,--i � O N _� V � � � N � "' ° I � I I 1O � I O � � M � M �r O O �, � `° �' � � �--� N � N N � O� �O �O N �--� � O O � 00 ^ � � � 00 v� � o� � O�� 00 �O� I� � M O� O O� �n � � � ' WV = � � � � � N � �, o00 � o � o O o o N � � � s � I� N M� � J v �n M � � � � � � � � � � � � � � -� � � � -� � � � � � Q � � � � �o I �n o o � o 0 0 0 0 o co � N o o � oo �A � � �..� I� � O O � O O O O O O O � � O O I� M �..� �► M I� �..� O 00 O O Ol 00 O CO O O I� N � M O O 00 00 � � � � � � � � � � � � � � � � � � � � � � N � � N � M 00 O O � O O O O O N � l� M O O I� � � 0 00 '"� � I� o o N � o � � 01 c� co o N �n �n �D o � I� � C� I� � N I� 01 �--i N M M M O O O � 00 �O � �--i � QO � . . � . . � . � . . . � . 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'�n � �+ = J � � LL a �u o v �� z m � � � � � � � c�� Q �� > o � � � � � This Page Intentionally Left Blank. � � � � � �. 0 � w � i�,� %u � � f� h M� u ,B�A u �',t g ��.:a 1 i �� «« � „�,,,,,� � � �M� � , � � � � ��: ,�� , j� �i�. , � �� 1rE �a�,� '�"`�«,,� , ,IyG � �N �Tr '" ,� �� ., �+°, � �;r iaJ,� f- u� �0y „�i�o�JGi )N7�'%,r�p'Y �"'�'�,�" �� iD l� ;i� ��i�V� s�„ ��i�� ra �� u '�w �"ru� �� , ��„, ��i�;`�", .,��" �`�*��v�� I�� W�� ""'�,w�r�...,,��rr��m�;w��.�w� Section II: Revenues This section includes detailed information about FY2025 Projected Revenues. It includes: • General Fund Revenue Description II-3 FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-1 This Page Intentionally Left Blank. � � � � � , »»� � �� F�� o ,�� ,. �(l' �N �A � olf� i� �,4p� ,��.� ' �� , ;N� �w�w � '�� "'"�� " ' �Y a, � ° 'I I„ � ` �� ;�;� � , , r �, �; � ��;', ( 6 rf � , � `��i ��`�a �.,; ��` � �� y �� o ��i� , II�� `d�� l �i ��ii!/��i r�r,��I � '»,- � ,w�� ; � � ��' �'� � �� , � �� ,�,��, y �� '"� �i�� °� ��;��,��J�WU� FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-2 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2025. • Total General Fund Operating Revenues are from annually recurring and non-recurring sources, including transfers from special revenue funds and Specialized Stabilization Funds. • Net General Fund Revenues are Total General Fund Revenues less revenues recommended to be set-aside to fund designated expenses such as capital programs and reserves. Set-asides are predominately designated from non-recurring revenue sources, but may also be partly from the tax l evy. In FY2025, Total General Fund Operating Revenues are projected to increase by approximately $10.56 million, or 3.8%. Net General Fund Revenues, those available to support school and municipal operating budgets, are projected to increase by $10.79 million, or 4.2%, as proposed set-aside revenues are slightly less than FYZ024. FY2022 FY2023 FY2024 FY2025 �2024-25 Change General Fund Revenue Summary Actual Actual Recap Projected $ % Property Tax Levy(Table 1) $ 204,228,741 $ 216,187,221 $ 227,348,851 $ 236,032,572 $ 8,683,721 3.82% State Aid (Table 2) $ 16,677,318 $ 17,095,119 $ 19,633,417 $ 20,078,824 $ 445,407 2.27% Local Receipts(Table 3) $ 16,714,478 $ 23,992,007 $ 14,771,452 $ 16,115,992 $ 1,344,541 9.10% Available Funds(Table 4) $ 17,825,379 $ 17,643,279 $ 17,328,585 $ 17,941,718 $ 613,133 3.54% Revenue Offsets(Table 5) $ (2,002,403) $ (1,831,259) $ (1,890,555) $ (2,362,772) $ (472,217) 24.98% Enterprise Receipts(Table 6) $ 1,432,356 $ 1,805,613 $ 1,894,067 $ 1,835,478 $ (58,589) (3.09)% Total General Fund Operating �254,875,869 $274,891,981 $279,085,817 $289,641,813 $10,555,996 3.78% Revenues Less-Tax Levy Dedicated to Capital � 57,138 $ 1,733,137 $ 4,036,373 $ 4,036,373 $ — —% Stabilization Fund Less-Revenues Set-Aside for Other � 16,621,263 $ 19,450,814 $ 20,225,005 $ 19,988,480 $ (236,525) (1.17)% Designated Purposes Net General Fund Revenues $238,197,468 $253,708,031 $254,824,439 $265,616,960 $10,792,521 4.24% Detailed Description: Property Tax Levy: The FY2025 property tax levy is projected to increase approximately $8.66 million, or 3.9%. The projected levy is a function of the FY2024 levy limit increased by 2.5% per Proposition 21/z, plus an increment for new growth. FY2025 new growth will be a function of construction activity for the period July 1, 2023 to June 30, 2024. FY2025 new growth is estimated at $3,000,000 based on a review of historical data on new growth. State Aid: The majority of the Town's State Aid is attributable to Chapter 70 School Aid, but also includes Unrestricted General Government Aid (UGGA). The amount of State Aid received by the Town will vary annually due to the amount of projected State revenues. Chapter 70 School Aid is further allocated according to a formula defined by the Massachusetts Department of Elementary and Secondary Education (DESE). For FY2025 the Town expects to receive the minimum increase in Chapter 70 State Aid, or $60 per student, which is in line with the minimum per student Aid in the State's FY2024 allocation. FY2025 initial State Aid estimates project an overall increase of$445,407 or 2.27% compared to FY2024. Final State Aid figures are likely to be known in ]une 2024 when the Legislature adopts, and the Governor sig ns, the FY2025 State budget. FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-3 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 Local Receipts: FY2025 projections for each category of receipt are based on the history of actual collections and projections of 3- and 5-year historical averages, with some adjustments due to other local trends such as increases in fees, local development activity, and current interest rates. FY2025 local receipts are estimated to increase by approximately $1,344,541 or 9.10% over FY2024 estimates. Available Funds: Available Funds are projected to increase $613,133, or 3.54%. The increase in available funds is primarily due to a projected increase in Free Cash, estimated at $16,500,000 as of ]une 30, 2023, and increases in transfers from the Parking Fund. Free Cash has not been certified by the Department of Revenue as of this publication, but is expected prior to Town Meeting. The available balance of the Parking Meter Fund decreased significantly from FY2021-2023 due to the temporary suspension of parking meter enforcement during the pandemic and Center Streetscape project in order to to support businesses. The Town has recently started to enforce parking fees which will rebuild the balance in the Parking Fund. A transfer of $250,000 from the Parking Fund has been included in the FY2025 budget to support parking operations. The transfer from the PEG Access Fund is increasing due to the estimated cost of proving Public Access television. The transfer from the PEG Access fund is equal to the total estimated budget for that service, less $100,000 which represents a general fund subsidy. This FY2025 subsidy is level with FY2024, but projected to increase in future years due to a decline in cable franchise fees as residents move from cable to streaming platforms. The Select Board has committed to funding Public Access television and providing General Fund support for this service in future budget cycles if necessary to maintain the service. Revenue Offsets: Revenue Offsets are projected to increase by approximately $472,217 or 24.98%. Revenue Offsets represent the set-aside of a portion of projected revenues legally required for particular purposes including: (1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations; (2) Cherry Sheet assessments - estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to the Town, based on updated projections issued alongside the Governor's budget; (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayers; and (4) potential snow and ice deficits. The FY2025 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated FY2025 revenue to cover a potential snow and ice deficit at the end of FY2024. Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and recreation departments. Overall Enterprise Receipts are decreasing by (3.1)%, or $(58,589), primarily due to staff turnover, and changes in benefits costs as supported by a detailed indirect analysis completed by the Finance department. FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-4 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 . . . Tax Levy $ 194,415,314 $ 204,256,773 $ 216,2Z0,071 $ 227,348,851 $ 11,1Z8,780 5.15% Prop.2.5% $ 4,860,383 $ 5,106,419 $ 5,405,502 $ 5,683,721 $ 278,219 5.15% New Growth $ 4,981,076 $ 6,856,879 $ 5,723,278 $ 3,000,000 $ (2,723,278) (47.58)% Override/Excess Levy Capacity $ (28,032) $ (32,849) $ (14,424) NA Subtotal $ 204,228,740 $ 216,187,221 $ 227,334,427 $ 236,032,572 $ 8,698,145 3.83% : Chapter 70 $ 14,647,494 $ 15,063,127 $ 17,609,131 $ 18,014,611 $ 405,480 2.30% Charter School Reimbursement $ 101,651 $ 60,734 $ 9,736 $ 9,736 $ - -% Unrestricted General Government Aid $ 1,769,494 $ 1,775,314 $ 1,832,124 $ 1,868,766 $ 36,642 2.00% Veterans'Benefits&Exemptions $ 105,119 $ 118,316 $ 99,284 $ 99,659 $ 375 0.38% Offsets Libra $ 53,560 $ 77,628 $ 83,142 $ 86,052 $ 2,910 3.50% r r r r r r r r r • Table 3:Lacal Receipts Motor Vehicle Excise Tax $ 5,330,281 $ 5,846,393 $ 5,457,417 $ 5,508,000 $ 50,583 0.93% Other Excise $ 1,351,204 $ 1,683,396 $ 1,373,000 $ 1,528,000 $ 155,000 11.29% Penalties&Interest $ 590,842 $ 413,104 $ 380,500 $ 380,500 $ - -% PILOTs $ 682,107 $ 709,774 $ 811,000 $ 744,000 $ (67,000) (8.26)% Rentals $ 394,624 $ 319,837 $ 325,299 $ 338,184 $ 12,885 3.96% Departmental-Schools $ 1,169,058 $ 550,130 $ 297,500 $ 348,500 $ 51,000 17.14% Departmental-Municipal $ 2,742,233 $ 3,245,975 $ 2,705,525 $ 2,965,525 $ 260,000 9.61% Licenses&Permits $ 3,171,808 $ 5,840,007 $ 2,824,850 $ 3,194,850 $ 370,000 13.10% Special Assessments $ 18,165 $ 13,531 $ 10,433 $ 10,433 $ - -% Fines&Forfeits $ 79,398 $ 111,594 $ 98,000 $ 98,000 $ - -% Investment Income $ 281,726 $ 4,401,414 $ 300,000 $ 1,000,000 $ 700,000 233.33% Miscellaneous Non-Recurrin $ 903,030 $ 856,853 $ 187,927 $ - $ (187,927) (100.00)% r r r r r r r r r r • Table 4:Available Funds Parking Fund $ 828,237 $ - $ 100,000 $ 250,000 $ 150,000 150.00% Cemetery Sale of Lots Fund $ 51,933 $ 16,125 $ 50,408 $ 123,000 $ 72,592 144.01% Free Cash $ 14,638,059 $ 15,519,832 $ 15,919,159 $ 16,500,000 $ 580,841 3.65% Health Claims Trust Fund $ 750,000 $ 750,000 $ 240,000 $ 32,270 $ (207,730) (86.55)% Transportation Demand Management Stab. � 141,000 $ 141,000 $ 171,000 $ 171,000 $ - -% Fund Traffic Mitigation Stabilization Fund $ - $ 240,000 $ 80,000 $ - $ (80,000) (100.00)% Transportation Management Overlay District � - � 65,000 $ 42,000 $ - $ (42,000) (100.00)% (TMOD)Stabilization Fund Center Improvement District Stabilization Fund $ - $ - $ - $ - $ - -% PEG Access Special Revenue Fund $ 629,287 $ 637,576 $ 586,833 $ 646,214 $ 59,381 10.12% Transportation Network Company(TNC) � 20,889 $ 6,824 $ 7,685 $ 13,234 $ 5,549 72.21% Special Revenue Fund Betterments Fund $ - $ - $ 11,500 $ 1,000 $ (10,500) (91.30)% Visitors Center Stabilization Fund $ - $ - $ 50,000 $ 50,000 $ - - Special Education Stabilization Fund $ 500,000 $ - $ - $ - $ - -% Special Education Reserve Fund $ - $ - $ - $ - $ - -% Balances from Prior Yr.Capital Articles $ 155,974 $ 266,923 $ - $ - $ - -% Use of BAN Premiums $ 110,000 $ - $ 70,000 $ 30,000 $ (40,000) (57.14)% r r r r r r r r r • : Ca ital Stabilization Fund $ - $ - $ - $ - $ - - FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-5 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 : Cherry Sheet Assessments $ (1,048,843) $ (1,003,631) $ (1,057,413) $ (1,126,720) $ (69,307) 6.55% Cherry Sheet Offsets-Public Libraries $ (53,560) $ (77,628) $ (83,142) $ (86,052) $ (2,910) 3.50% Overlay(abatements) $ (900,000) $ (750,000) $ (750,000) $ (750,000) $ — —% Snow Deficit $ — $ — $ — $ 400,000 $ 400,000 — r r r r r r r r r • Table 6:Enterprise Receipts Water $ 918,245 $ 977,093 $ 1,011,340 $ 958,131 $ (53,209) (5.26)% Wastewater(Sewer) $ 514,111 $ 542,416 $ 588,040 $ 586,499 $ (1,541) (0.26)% Recreation&Communi Pro rams — 286 104 294 687 290 848 3 839 1.30% r r r r r r r r r • Gross General Fund Revenues $ 254,875,869 $ 274,891,981 $ 279,071,393 $ 289,641,813 $10,570,420 3.79% Less:Property Tax Levy Dedicated to the Capital Stabilization Fund 1050 Waltham St. $ — $ 1,252,291 $ 2,353,956 $ 2,353,956 $ — —% 186 Bedford St. $ 21,451 $ 45,939 $ 55,824 $ 55,824 $ — —% 55 Watertown St. $ 35,687 $ 434,907 $ 604,804 $ 604,804 $ — —% 440 Bedford St. $ — $ — $ 164,207 $ 164,207 $ — —% 20 Ma uire Rd. $ — $ — $ 857 58Z $ 857 582 $ — —% Subtotal $ 57,138 $ 1,733,137 $ 4,036,373 $ 4,036,373 $ — —% Less:Other Revenues Set Aside for � 16,621,263 $ 19,450,814 $ 20,225,005 $ 19,988,480 $ (236,525) (1.17)% Designated Expenses Total Revenues Set Aside for Designated � 16,678,401 $ 21,183,951 $ 24,261,378 $ 24,024,853 $ (236,525) (0.97)% Expenses Net General Fund Revenues Available for � 238,197,468 $ 253,708,031 $ 254,810,015 $ 265,616,960 $10,806,945 4.24% Appropriation Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning in FY2022, new levy growth generated from specified commercial and industrial development will be dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP) approved by Town Meeting, or those eligible for development due to new zoning changes on Hartwell Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large capital projects such as a high school construction project in future years. The set-aside funds can also be applied in future years to mitigate exempt debt service created by those capital projects. A list of properties currently subject to this guideline is listed in the table above. Revenues Set Aside for Other Designated Expenses: This represents components of Gross General Fund Revenues that are set aside for designated purposes. Set-asides are predominately designated from non-recurring revenue sources, such as Free Cash, but may also include set-asides from the tax levy. The proposed set-aside purposes are shown in the table below. FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-6 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 Financing Sources Tax Levy Free Cash Other Total Notes Reserve for appropriation at the 2024 Annual Set-Aside for Unanticipated Town Meeting to fund supplemental 1 Current Fiscal Year Needs � — $ 200,000 $ — $ 200,000 appropriations to the FY2024(current year) budget. 2 Other Post-Employment � 32,270 $1,997,451 $ — $2,029,721 Appropriate to OPEB Trust. Benefits(OPEB) 3 Unallocated $ — $1,000,000 $ — $1,000,000 Set aside for yet-to-be identified one-time needs in the FY2025 budget. 4 Cash Capital $ 750,000 $12,387,549 $ 168,234 $13,305,783 Free Cash,Tax Levy and other available funds to support capital improvements. 5 Appropriate into Capital �4,036,373 $ — $ — $4,036,373 To meet future capital/debt service needs. Stabilization Fund 6 Street Improvement Program $2,707,321 $ — $ — $2,707,321 Tax Levy designated for long-term street maintenance plan. Municipal Building Envelope Initially funded in 2006 override; increases by � and Systems $ 230,655 $ — $ — $ 230,655 2,5%per year. 8 Warrant Articles $ — $ 515,000 $ — $ 515,000 Senior Tax Work-Off($15K); Lex250($500K) • � • . ', • • • ', • 11 111 ', •: ' ', ' 1 ' : Amount of incremental increase in the 10 Funding for New Pension � — � 400,000 $ — $ 400,000 updated Pension Funding schedule will Schedule continue to be supported with Free Cash in FY2025. • / � � �� • • � �i • /1 //1 �� •� I �� I I I : FY2025 Preliminary Budget& Financing Plan January 18, 2024 II-7 This Page Intentionally Left Blank. � ° ' � � »» ,,��,Y, o �� w �,�� yn�, „�� o,r ur�� ; ��rt ; �� `rt` � �w �r�� o�� ,��' �" � � � �: �� .r � � �� y� '�. i /yr a ��' ( ,II 4 .^ � f�uY W� ��( y� �; �'� � R�Rr i � ', � �y�rr� ��. r, � �H fi,iiD��//�� , � i J9(�r(rr�j' "'�'i.�. I�� r �p��Jy�iml�Yslr f��` �I��, «� '� f�� r�� v�. `'��-� ��w ��iu�� , i�'-1 . .- r � �� i�� ,�� mm��m�� ec �on : ro ra m : uca �on This section includes detailed information about the FY2025 Operating Budget & Financing Plan for education. It includes: • 1100 Lexington Public Schools III-2 • 1200 Minuteman Regional High School III-18 FY2025 Preliminary Budget& Financing Plan January 18, 2024 III-1 This Page Intentionally Left Blank. � � � � � , »� � o � �oll�! Iµu�N . rf� M� � II� I�Vf�ll ��I , I �/ N7!�. I1bIA � 4 h� ��l1 �W � i�l UNPrv1� � � � ,� 1 �� y�� 1� '� / � � �� I ,� Vf ��„ � �� !�%i �II � � .I,II�i � 1 � " I I � �i(I id"' r//�% ,,, ��/, (pl�.��I '111� fir0y � ��;,�dfo�l j°a� sy� u �� {fl� ' J ��, �� I�� v �� `^�: � y �� r�„�� J�mu�� FY2025 Superin tenden t's Recommended Budget BUDGET OVERVIEW Superintendent's Budget Message................................................. Z StrategicPlan............................................................................... 3 Our Core Values...................................................................... 3 Vision Statement..................................................................... 3 StrategicGoals........................................................................ 3 Budget Development Process........................................................ 7 BudgetTimeline...................................................................... 7 Superintendent's Recommended Budget........................................ 8 Negotiated Salary Increases.......................................................... 9 BudgetOverview.......................................................................... 9 Summary of Significant Budget Changes........................................ 11 FY2025 Personnel Overview..................................................... 11 FY2025 Expense Overview by School/Department..................... 12 Student Enrollment Summary........................................................ 13 Revenue Allocation Model............................................................. 14 State Benchmark Comparisons...................................................... 16 FY2025 Preliminary Budget & Financing Plan January 18, 2024 III-3 �imuumrs� '�i �I1'r� ni ��i9 � �q, �, il�� w� �yy, W1� ��'II �illllll 01(((�(V° �niw .��III ��p�wuu nm�u',, ��illlllll�� niw ii��"�' iiimll� �piiiur 1 p��fJ��UfU.., �10��illlllll �� illl�l,,�',yl,�� ii�nu,��pw p f��p��dm,.,. Ryy N�: ��j��I Il 1� � Y �i� ,�If11f �, (ll II �7i�/((�III�Ipn�m,..U,nl Yttllll V'1'�mni�rr w��"'�iNurcrA�l��u�ifi�'�nrcmo�� i��ier��°m1U��I�li��I��illvnimd n�.�mmun��ier- I�o�n ��IuuwoN "�'M'�1mm11�,�A e 1��'�ii/GO//l�I!!(.��i�"'�fDier� i�� R��I�Illi��i�rm,✓',P'IQ��I�mu�/av�fllllll��QUNfUUIIL(.�'i�mu� �� I �,�� ;,,�� January 4, 2024 Dear School Committee Members, Elected Officials, and Lexington Residents: Last year was hard. In FY 2024, we shared our worry that it was a "rainy day," and our schools would need more funding but today is different. While we will never have everything we want or need, this year promises to be better. English poet Alfred Lord Tennyson said, "Hope smiles from the threshold of the year to come, whispering, it will be happier and so it goes with the FY 2025 school budget. In the 2022-2023 school year, recovery from the lingering effects of unfinished learning during the pandemic created outsized student needs that put pressure on the school budget. Overwhelmed by an influx of new students with significant needs, we found ourselves simultaneously dealing with a nationwide labor shortage. On the heels of an ongoing pandemic, contentious contract negotiations plagued school systems across the state, including ours. Miraculously, we received an unexpected windfall of an additional $1.75 million in the Chapter 70 funding, helping to close our budgetary gaps. Today there is a renewed sense of optimism in our schools. Our students continue to rebound from the pandemic and its associated health-related challenges of the past few years. We have been able to address historic inequities in teacher workload and settle a fair contract. Lexington also received the good news the Massachusetts School Building Authority was inviting us into their capital pipeline for a potential new or renovated high school. This is most welcome news, given the looming $187 million price tag for necessary capital repairs at Lexington High School in the next 10 years, with HVAC replacement costs alone estimated at $62 million. With the pandemic behind us, a new teachers' contract in place, and a potential new or renovated high school on the horizon, this year promises to be better. The total FY 2025 appropriation for the Lexington Public Schools is $140,335,244, representing a 4.16% increase over the FY 2024 base budget. Once we finalize the Unit D contract, we will have completed negotiations with all collective bargaining units. Our end-of-year "turnbacks" to the Town continue to be substantial, with a $3 million turnback this year alone. With a new high school project on the horizon, these funds that revert to free cash demonstrate our commitment to do our part and spend only what is needed. That said, it is important to keep in mind that it costs approximately 3.75% to carry forward the same level of service in a school budget from one year to the next. While we are feeling more optimistic about our financial outlook than in years past, a relatively modest 4.16% increase over the base budget could affect the school department's end-of-year turnbacks this yea r. We've come a long way in a short period of time, and we have a long way to go. Our community's strong support of its public schools is what sets us apart from the rest, and there is no challenge too great in Lexington. Every day, our students get to experience joy in learning, curiosity in life, and compassion in all we do, and we couldn't do it without you. Thank you so much for your support. Sincerely, . � ' � � � Julie L. Hackett, Ed.D. Lexington Public Schools Lexington Public Schools FY 2025 Bud�et Page 2 �u � �fOV � �"��I�u��,��,��n��,��I�`I°�"�� '°W��"��°�,� ,,,�»,,,�� ruro,o� „uv �o�f m ,�,F ��,,,� i � o �� i„��,�111u' Strategic Plan The , identifies the following mission statement, core values, vision statement, and strategic goals for the district: Mis sion Statement Joy in learning; curiosity in life; and compassion in all we do. Our Core Values Vision Statement • We all Belong • Diversity, Equity, Inclusion • Use Your Mind • Redefining Success • Be Curious & Have Fun • Students as Active Agents • Care for Yourself & Others • Authentic Learning Experiences • Do Your Part • Community Partnership • Be Courageous • Embrace Your Revolutionary Spirit Strate�ic Goals • Goal 1: Address and Narrow Equity Gaps Identify, address, and narrow equity gaps in student opportunities, experiences, and achievement, ensuring the meaningful inclusion and integration of every member of our school community. • Goal 2: Redefine Success Transform our practices, systems, and structures to reflect a broader definition of success for our students, staff, and schools, including new measures of student achievement that extend beyond academics to include the knowledge, skills, and attributes students need to be prepared for the future and content in life. • Goal 3: Cultivate Student Agency Cultivate student agency and a sense of self-efficacy by ensuring that all our PreK-12 students' educational experiences place them at the center of their learning; consistently revisit our curriculum, instruction, assessment, and professional learning practices to (1) ensure relevancy and student voice; (2) to teach students to set their own meaningful goals; (3) to value productive struggle as they work toward them; and (4) to reflect and monitor their progress toward attaining those goals. • Goal 4: Innovate for Sustainable Change Refine and improve our school- and districtwide practices, systems, and structures related to managing innovation and promoting lasting change. We will develop clear decision-making structures and communication methods to prevent initiative overload and enable us to more consistently scale up promising practices. Lexington Public Schools FY 2025 Bud�et Page 3 Budget Development Process Annually, the administration develops its capital and operating budgets, which begin July 1 and end June 30. This highly collaborative and public process engages the School Committee, the Select Board, the Appropriation Committee, the Capital Expenditures Committee, municipal and school staff, and citizens. The employees of the Finance Office are responsible for coordinating, developing, and monitoring the budget process. Each year, the School Committee develops its annual goals, budget guidelines, and budget calendar. These provide the administration with the roadmap to develop the recommended annual budget. The Superintendent is tasked with developing a budget that advances the district in accordance with the outlined policy objectives. The School Committee is responsible for reviewing and approving the budget for incorporation within the complete Town budget. Budget Timeline Summer: School Committee and Superintendent establish Collaborative Goals. Early Fall: School Committee approves annual Budget Guidelines and Calendar. Fall: Staff develop budget recommendations. Late Fall/Early Winter: All departments meet with the Assistant Superintendent for Finance and Operations to review existing staffing levels, budget priorities, and anticipated budget requests. During this time, a series of working Summit Meetings, including the School Committee, the Select Board, the Appropriation Committee, and the Capital Expenditures Committee are conducted to discuss the current financial health of the Town, along with any budgetary issues. This process provides policy guidance to the municipal and school staff in finalizing budget recommendations. The Superintendent, in consultation with the Assistant Superintendent for Finance and Operations and the School Department's Administrative Council, reviews budget requests and makes recommendations for all school programs to the School Committee. After public hearings on the Superintendent's Budget Recommendations, the School Committee makes final budget decisions consistent with their Collaborative Goals. Early Spring: Before Town Meeting members discuss financial articles, the approved budget of the School Committee is distributed to Town Meeting Members and the various finance committees. The document is available to citizens at the School Department's Central Office, the Town Library, and the Town Manager's Office. In addition, the budget documents are publicly available on the Lexington Public Schools website i m Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town Meeting debates and adopts the School Department budget as part of the comprehensive Town budget. Town Meeting has authority over the total appropriation of school department funds, but line-item authority and spending priorities are the purview of the School Committee. View the full Lexington Public Schools FY 2025 ' ' and . 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Y i..i. .li:��.,. � � ii H � i u i o w �� ,��; � � n o �i �� " � w � �d � I � � h � � i w �, ; � � � � � _g i y iN`�'�WVNI�.,Ii"Mr.�lll�,,,,,�;',A�@.,��Vi�d„�IIIV..u,.��..WWr.,NN,"i�I�.�Iu,�'VIXN.,�,,,f�IflPoN W��IWA,,.d�0.,,�M,...'�...,Nu d.�IL„��..�u,.�,,,�.,,.,."�„�,,,,,��f��IVIWqV..,.I.I,nW.,.�.,.�.,1rv��.i,,,,N�,��e�. �..N,��.��,�l�.,b i�,.,V�.,�4�dW1G,..n,,,,,VI��,..�..�II�.�;lY.�f,.,N,.��µ��v�,�i,.,.lY v'W,.MV�u,,.19.7�+V��,�.,,��„�,�IN�!�., ,P6,dp�,��'fi..n�.i.N Uvf,,,R"w.,,:u,�I� ,YI�ufI,I��...��..�,.�.�...��IVI.,.�N.�IV,kq�41i,aiNWlffai,�„au � I� � ,� �� " n „ � „ � � :� �'��'�� :��X��e��I�,,,A��;��.��'��:q��x°�"��M��i�� b��e��L. �� -� ;�� f ��w��'�� u�� The School Department was allocated a revenue increase of$5,605,000 which is 4.16% over the FY 2024 base budget. The FY 2025 Revenue Allocation Model was adopted by Summit II participants and revised in December 2023. The current FY 2025 Superintendent's Recommended Budget is $140,335,244, representing an increase of $5,605,000, which is approximately 4.16% over the FY 2024 base budget. Salaries and wages comprise over 86% of the School Department budget. The FY 2025 salaries and wages line is increasing by $8,061,437 (7.15%) to support existing positions funded for FY 2025, although there is an actual reduction of 8.61 FTEs. The expense line is recommended to decrease by $2,456,437 (-11.2%) over the FY 2024 appropriation, representing a significant decrease compared to previous years. As a result, we are making strategic reductions across several lines. It also will be necessary to rely more heavily on some departmental offset accounts, such as Circuit Breaker and Transportation Revolving accounts. Lexington Public Schools FY 2025 Bud�et Page 8 Negotiated Salary Increases The FY 2025 budget includes funding for estimated wage increases for all collective bargaining units and non-union positions, including step increases and Cost-of-Living Adjustment (COLA), including full salary table modifications. The current status of collective bargaining agreements, corresponding expiration dates, and negotiated adjustments are listed below: - . . • . • • . - - • • , - • - , - Effective Sept. 1, 2023: 2.5% LEA: Unit A 09/01/2023 — 08/31/2026 Effective Sept. 1, 2024: 2.5% Effective Sept. 1, 2025: 2.75% Effective Sept. 1, 2021: 2% Effective Sept. 1, 2022: Market adjustments and LEA: Unit C 09/01/2021 — 08/31/2024 further modifications to full salar scale Y Effective Sept. 1, 2023: 2% Contract negotiations pending; prior collective LEA: Unit D 07/01/2020 — 06/30/2023 bar ainin a reement was 2.25%� 2.5%� 2.75% , , 9 g g , , Effective J u ly 1, 2021: 2.25% L EA: Tech 07/01/2021 — 06/30/2024 Effective J u ly 1, 2022: 2.5% ; Effective J u ly 1, 2023: 1.5% Effective Sept. 1, 2023: 2.5% ALA: Ad m i n istrators 07/01/2023 — 06/30/2026 Effective Sept. 1, 2024: 2.5% Effective Sept. 1, 2025: 2.75% Sudget Overview A summary of all changes in the operating budget follows. We begin with the FY 2025 Personnel Overview, which outlines personnel changes represented in four categories: 1. Base Changes (e.g., corrections, transfers, reclassifications, eliminated positions, reallocation of current FTE, and removal of one-time/base adjustment expenses) 2. Legally Mandated Changes (e.g., contractual changes, FTE required by Individualized Education Program (IEP) or other statutes or regulations) 3. Enrollment Changes 4. Program Improvement Changes A list of changes to the expense budgets, by category follows. Detailed descriptions of all staffing and expense changes can be found in their respective program area of the budget. Lexington Public Schools FY 2025 Bud�et Page 9 � ' • ' . ' • • � • • , � ' • ' , ' • BASE 6-8 MATH -2 -2 6-8 SOC STUDIES -1 -1 HARRINGTON -1 -1 K-12 COUNSELING -1.73 -1.73 SPEC ED -17.8 -17.8 6-8 ENGLISH -2 -2 6-8 SOCIAL STUDIES -1 -1 6-8 SCI ENCE -2 -2 ENROLLMENT BRIDGE 0.27 0 ESTABROOK 0.28 0 K-12 COUNSELING 0.2 0 PreK-5 LITERACY 0.2 0.2 SYSWIDE-UNALLOCATED 8 8 MANDATE K-12 PERFORMING ARTS 0.2 0 SPEC ED 8.1 1 9-12 MATH 4 4 9-12 SOC STU D I ES 1 1 9-12 WORLD LANG 2.55 2.55 9-12 PERF ARTS 0.45 0.45 9-12 VISUAL ARTS 0.63 0.63 9-12 PE/WELLNESS 1 1 9-12 ELL 0.1 0.1 PROGRAM IMPROVEMENT 6-8 MATH 2 0 ELL 2 0 HUMAN RESOURCES 1 0 K-12 COUNSELING 1 0 K-12 PERFORMING ARTS - 0 K-12 VISUAL ARTS 0.4 0 PreK-5 MATH - 0 LCP - 0 LHS 1 0 PE/HEALTH 1 1 SPEC ED 1.1 0 . • • . • � : . ' Lexington Public Schools FY 2025 Bud�et Page 10 Summary of Significant Budget Changes FY 2025 Personnel Overview During the annual budget development process, Central Office leaders, building Principals, and Department Heads submit budgetary requests for the upcoming year. During the months of October and November these needs are evaluated and considered for the upcoming fiscal year's budget. The FY 2025 budgetary requests this year represent a decrease of 8.61 Full-Time Equivalents (FTEs) across various programs and levels. These FTE are summarized within categories, as shown in the table below. FY 2025 Salary and Wages Budget Recommendation . . . : � . . � - . - . - . '� . . ' , . • � • � • � � '-• � 1 Unit A-LEA 777.65 787.93 816.02 $81,236,888 821.94 $88,411,994 5.93 $7,175,107 8.83% 2 Unit A-Stipends - $1,078,262 - $1,034,172 - -$44,090 -4.09% 3 Unit A-Coaches - - - $906,935 - $931,244 - $24,309 2.68% 4 Unit D-LEA 90.55 91.64 95.74 $5,279,497 95.74 $5,548,333 - $268,836 5.09% 5 Non-Union Dis.Supp./Mgrs. 28.55 24.45 22.45 $2,541,758 22.45 $2,321,441 - -$220,317 -8.67% 7 Unit C-Inst Asst/SSI/SIA 188.85 202.19 219.32 $9,802,286 204.79 $9,954,546 (14.53) $152,260 1.55% 7.1 Non-Union Hourly&ESY 3.00 3.00 3.00 $936,604 3.00 $873,268 - -$63,336 -6.76% 8 ABA/BCBA Instructors 5.72 5.06 7.00 $554,416 7.00 $794,292 - $239,876 43.27% 13 Technology Unit 13.00 12.60 12.60 $972,156 12.60 $1,011,149 - $38,993 4.01% 14 Central Administrators 7.00 9.00 9.00 $1,632,327 9.00 $1,672,244 - $39,917 2.45% 15 Principals 10.50 9.50 9.50 $1,643,936 9.50 $1,668,352 - $24,417 1.49% ALA-Asst 16 42.05 44.65 46.45 $6,065,445 46.45 $6,740,911 - $675,466 11.14% Prin/Supervisors 17 Substitutes(Per-Diem) $825,044 0 $825,044 $0 0.00% 17.1 Substitutes(Nurses) $15,644 0 $15,644 $0 0.00% 18 Substitutes(Para) $73,620 0 $73,620 $0 0.00% 18.2 Substitutes(Sec) $76,688 0 $76,688 $0 0.00% 19 Salary Differential ($850,000) ($1,100,000) -$250,000 29.41% , .Grand Total : 1,166.86� 1,190.02� 1,241.08� $112,791,505�� 1,232.47� $120,852,942� (8.61)� $8,061,437� 7.15%� �� Lexington Public Schools FY 2025 Bud�et Page 11 FY 2025 Expense Overview by School/Department - .. . � : ..- : ..- . � '� . .- . 1 Bowman $63,062 $64,592 $1,530 2.43% (1) .,,,,,,,, 2 6rid e $55,841 $56,383� $542 0.97% (1) � $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, 3 Estabrook 75 846 $75,489 -$357 -0.47% (1) 4 Fiske $44,731 $47,245 $2,514 5.62% (1) ,,,, 5 Harrin ton $53,270 $53,416 $146 0.27% (1) , ,,,,,,,, 6 Hastin s $82,349 $86,317 $3,968 4.82% (1) „�,,,,, $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, , 7 Clarke 45 564 $44,891 -$673 -1.48% (1) 8 Diamond $52,397 $55,689 $3,292 6.28% (1) ,,,, $ ,,,,,,,,,' ,,,,,,,,, � ,,,,,,,,,' ,,,,,,,,, �,,,,,' 9 Lexington High School 208 816 217 475 8 659 4.15%' (1) , $ ,,,,,,,,,' ,,,,,,,,, � ,,,,,,,,,' ,,,,,,,,, �,,,,,' 10 PreK-5 Literacy 180 221 184 585 4 364 2.42% (1) $ ,,,,,,,,,' ,,,,,,,,,, � ' �,,,,,' 11 PreK-5 Math 139 750 143 147 3 397 2.43% (1) $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, �,,,,,,' 12 PreK-5 Science 47 681 $48,836 1 155 2.42% (1) �,,,,, .,,,,,,, $,,,,,,,,' ,,,,,,,,,, ,,,,,,,, �,,,,,,,,,' � 13 PreK-5 Social Studies 35 628 36 491 863 2.42% (1) ,,,, $,,,,,,,,' ,,,,,,,,, �,,,,,,,,,' ,,,,,,,,, �,,,,,' 14 6-8 English/Lang Arts 43 615 44 784 1 169 2.68% (1) $,,,,,,,,' ,,,,,,,,,, �,,,,,,,,,' , 16 6-8 World Language 54 086 55 535 $1,449 2.68% (1) $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, , 17 6-8 Math 62 965 $65,575 $2,610 4.15% (1) .,,,,,,,, $ ,,,,,,,,,' ,,,,,,,,,, � ' �,,,,,' 18 6-8 Science 126 048 128 670 2 622 2.08% (1) ,,,, $,,,,,,,,' ,,,,,,,,, �,,,,,,,,,' ,,,,,,,,, � 19 6-8 Social Studies 33 980 34 890 910 2.68% (1) 21 9-12 English $40,322 $41,994 $1,672 4.15% (1) 22 9-12 World Language $49,157 $51,195 $2,038 4.15% (1) ,,,,, ,,,,,,,,, $,,,,,,,,,' �,,,,,,' 23 9-12 Math $47,923 49 910 1 987 4.15% (1) 23.1 9-12 Math Team $6,463 $6,731 $268 4.15% (1) , 24 9-12 Science , $120,332 $125,321 $4,989 4.15% (1) , 25 9-12 Social Studies $49,180 $51'219 $2,039 4.15% (1) . .,,,,,,, $,,,,,,,,' ,,,,,,,,,, �,,,,,,,,,' , 25.1 Debate&Competitive Speech 87 449 91 075 $3,626 4.15% (1) .,,,,,,,, , ,,,,,,,, 29 K 12 Curriculum $527,451 $471,018 $56,433 -10.70% (1)(2) 30 K-12 Librar Media Pro ram $225,591 $230,861 $5,270 2.34% (1) ,,,, �� „�� ,,,�� , ��, ��, 31 K-12 Technolo $708,000 $708,000 $0� 0.00%� (3)� ��, ��, ��, „��, ��, ��, ��, ��, ��, ��,,��, ��, ��, � 32 K-12 En lish Learner Education $67,048 $68,724 $1,676� 2.50%� (1)�� 33 K-12 PE/Wellness $83,975 $81,490 -$2,485� -2.96% (1)� 34 K-12 Visual Arts $93,527 $96,506 $2,979� 3.19%� (1)� ,,,, 35 K-12 Performin Arts $135,978 $136,181 $203� 0.15% (1)�� , � 36 K-12 Athletics $214,972 $220,346 $5,374� 2.50%� (1)�� , 37 Earl Childhood Education $52,054 $53,355 $1,301� 2.50%� (1)�� Y 38 Health Services $91,478 $118,766 $27,288 29.83%' (1)(4) $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, � 39.3 9-12 Counseling 19 144 $19,623 479 2.50% (1) . ,,,,,,,, $,,,,,,,,' ,,,,,,,,,, ,,,,,,,, �,,,,,,,,,' �,,,,,,' 39.4 K-12 Counseling 91 122 93 400 2 278 2.50% (1) ,,,, $,,,,,,,,' ,,,,,,,,, �,,,,,,,,,' ,,,,,,,,, �,,,,,' 40.1 PreK-5 Special Education 73 288 75 120 1 832 2.50% (1) $,,,,,,,,' ,,,,,,,,,, �,,,,,,,,,' , 40.2 6-8 Special Education 38 940 39 914 $974 2.50% (1) $,,,,,,,,,' ,,,,,,,,,, ,,,,,,,, , 40.3 9-12 Special Education 39 149 $40,128 $979 2.50% (1) . ,,,,,,,, $ ,,,,,,,,,' ,,,,,,,,,, � ' �,,,,,' 40.4 PreK-22 Special Education 248 332 254 540 6 208 2.50% (1) ,,,, $,,,,' ,,,,,,,,,' ,,,,,,,,, �,,,,' ' ,,,,,,,,, _,,,,,,,, 41 Tuition 9 323 652 7 465 036 $1,858,616 -19.93% (5) .,,,,,,, 42 Transportation.Special Education $2,842,467 $2,491,417 -$351,050 -12.35% (6) 42.1 Transportation:Homeless $75,000 $75,000 $0 0.00% (3) ,,,,, ,,,,,,,,, 43 Special Educ.Consultants $701,465 $719,002 $17,537 2.50% (1) 44 Transportation:Regular Day $2,677,821 $2,703,056 $25,235 0.94% (7) , 45 Print Center $318,948 $326,922 $7,974 2.50% (1) , 46 Legal Services $125,000 $125,000 $0 0.00% (3) .,,,,,,,, $,,,,,,,,' ,,,,,,,,,, �,,,,,,,,,' , 46.1 School Committee 21 125 21 125 $0 0.00% (3) , ,,,,,,,, 48 2 Superintendent $180,535 $157,291 $23,244 -12.88% (8) 48.2 Strate ic Plannin Initiatives $76,193 $66,383 -$9,810 -12.88% (8) ,,,, 48 3 Finance and Operations $413,263 $144,379 $268,884 -65.06% (8) , ; 48.4 Human Resources $389,558 $339,402 $50,156� -12.87%� (8)�� , 56 Telephone $74,987 $76,862 $1,875� 2.50%� (1)�� 58 Prior Year Unpaid Bills $0 $0 $0�� 0.00%� �� „ $,,,,,,,,� ,,,,,,,,, �,,,,,,,,,� �,,,,,, 60 Emer enc Plannin &Trainin 77 000 77 000 0� 0.00%� (3)� ,, �,,,,,,,,, �/,,,,,, �, �,,,,,, , , , 61 Facility Improvements $125,000 $125,000 $0 0.00% (3) . . . . , �Grand Total $21,938,740� $19,482,303� -$2,456,437� -11.20%% Notes:(1)Adjusted per pupil expenditure base for enrollment,added 2.5%inflation; (2)15%reduction based on historical spending;(3)Level funding for FY25; (4)$25K added for state mandated hygiene products distribution; (5)Expanded use of Circuit Breaker,prepay,and grant reserves;(6)Based on historical spending and projected needs for FY25(7); Based on contracted pricing and increased use of Transportation Revolving account;(8)Base adjusted for 2.5%inflation; 15%reduction based on historical spending Lexington Public Schools FY 2025 Bud�et Page 12 o'�n �fr + ��II �Illlllli Ilu�l ��II �,,,,,,ii111��''1 Illlllli��Illlllip�ii�U�{'�i�'mu��,�r��,«,��I�m,,,rrt��Illllli�o�'�i��- i Student Enrollment Summary Table 1 summarizes enrollment counts by school and grade as of October 1, 2023 (FY 2024). This table also features enrollment totals by school and district for FY 2021, FY 2022, and FY 2023. Total (PreK-12) enrollment for FY 2024 was 6,805, representing a slight decrease of 40 students from the previous year. Total K-5 elementary enrollment was 2,674 and ranges across schools from 365 (Bridge) to 631 (Hastings). At the secondary level, Diamond continues to be the larger of the two middle schools with an enrollment of 927, compared to 810 students at Clarke. Total enrollment at the secondary level was 1,737 for the middle school grades and 2,318 at the high school level. Table 1: What Is Current LPS Enrollment (October 1, 2023)? - 1 � . , . - � ' � . : . � i �ri t I 1 7 4 8 690 6 90 ;68 5 6 05 ; , ......� �� .��. .......� ��. ��. 7 � 7 � 7 ;; 7 � 7 � � 5 6 5 6 6 , � � 470 � 430 � 451 ;; 428 � � 69 � 63 � 65 �� 72 � 77 � 82 � � ri � 400 � 360 � 374 ;�, 365 �� 50 � 59 � 57 � 68 � 59 � 72 � � t r � 522 �; 524 �; 542 ;��, 537 � � 71 � 72 �101 � 88 � 94 � 111 � � i � 387 � 342 �; 341 ;�, 335 � � 37 � 46 � 55 � 61 � 75 � 61 � m � ��. ... �� .... ��. ��. ...... �� . ...... .�� ...... ��. ��. ..�� . ��. ��, rri � 446 � 423 � 396 ;�, 378 � � 56 � 54 � 60 � 51 � 78 � 79 � � ........�., ,F�. ��. ,.�� ......,,. ��. ��. ......... �� . ...... .�� ...... ��. ��. ..�� . ..,� i �; 2 � 1 � � 7 � 7 �11 � � 11 �14 � � 565 6 3 ; 598 �� 63 9 9 9 96 8 0 � I r i I � 881 � 829 � 823 ;; 810 � �266�258�286� � i i I � 912 �; 919 � 942 ;��, 927 � �297�308�322� , , � ; ;, , i � i � 2261 � 2273 � 2303 �� 2318 � �595��596�591 �536� �� ;n�� .° ��, ,��,�� ,w�� Additional data, history, and forecasts can be found . Lexington Public Schools FY 2025 Bud�et Page 13 Revenue Allocation Model Reve n u e Offs ets The Town follows a revenue sharing model that provides for the prior year appropriation, adjusted for new revenue growth under an allocation model of 74% (School Department) and 26% (Municipal). Revenue Allocation Process The Town of Lexington has established a collaborative budget development process that is conducted through a series of budget summit meetings. These budget summit meetings begin in October and end in February. These meetings include the School Committee, the Select Board, the Appropriation Committee, and the Capital Expenditures Committee. Topics covered at these meetings include: Summit I: Financial Indicators; 5-Year Forecast; Initial Revenue Projection Summit II: FY 2025 Town FY 2025 Town Budget Allocation Summit III: FY 2025 Revenue Allocation Model Summit IV: FY 2025 White Book Preview The Revenue Allocation Model, revised in December 2023, provides for a projected 4.16% increase over the School Department's FY 2024 budget. The table below was originally presented at the Summit II meeting on November 15, 2023. Since then additional funds have been allocated and a finalized allocation table will be forthcoming. � - - - - � . , . . • - „ $289,294 Projected FY 2025 Revenue ,,,,,,,,, , . ,,.,,, ,,,,, Shared Municipal School ($s in OOOs) ,,, ,,,,, (1) $(134,730) $- $- $ (134,730) FY 2024 School Budget (2) $ (47,375) $- $(47,375) $- FY 2024 Municipal Budget+ Community Center Support ; ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, , (3) $(3,782) $ 3,782 $- $- FY 2025 Minuteman (4) $ (10,764) $ (10,764) $- $- FY 2025 Contributor Retirement � �5 $ 37,240 $ 37,240 $- $- FY 2025 Benefits ,,,,,,,),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,,,,,,,,,, �,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,,,,,,,,,,,,,,;; (6) $ (200) $ (200) $- $- FY 2025 Unemployment , „ �,,,,,,,,, (7) $ (500) $ 500 $- $- FY 2025 Workers Com �,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,),,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, �,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,; (8) $(1,141) : $(1,141) $- $- .FY 2025 Property and Liability Insurance , „ 9 $ 200 $ 200 $- $- �FY 2025 U n i nsu red Losses � �. ) �, ) ), „ (10) $ (390) $ (390) $- $- FY 2025 Solar Production Payment ,,,,,,,,, , , ,,„ 11 $ 6,464 $ 6,464 $- $- FY 2025 Debt Service ). �,,,,,, �,,,,, ),,,,,,,, �,,,,,,,, ) ,,,,, „ , _ ,, ,,„ (12) $ (850) $ (850) $ $- FY 2025 Reserve Fund ,,,,, 13 $ 14,812 $ 14,812 $- $- FY 2025 Facilities De artment Bud et � � �,,,,,,,,, �,,,,,,, �,,,,,,, �,,,,, „ �,,,,,,, � , _ _ ,,, (14) $- $ (10) $ $ Facilities PIRs ,,, ,,,,, $ 1,000 $- $- Set-Aside for as et to be identified FY 2025 needs �,,,,,,,, ) ,,,,, „ �,,,,,,,,, ,,, ,,, $ (200) $- $- Unanticipated Current Fiscal Year Needs FY 2024 ,,,,,,,,, , $- $- $- Special Education Stabilization Fund , , $(4,036) $- $- Tax Levy Dedicated to Capital Stabilization Fund , ,,„ $- $- $- Free Cash Set-Aside to Ca ital Stabilization Fund , , ,,,,, (15) $ (24,074) $ (12,855) $- $- Cash Capital-Free Cash and Other Available Funds ,,,,,,,,, ,, ,,,,, $ 1,000 $- $- Cash Ca ital-Tax Lev �,,,,,,, � ,,,,, „ �,,,,,,,,, �„ „, _ ,,, $(2,030) $- $ OPEB (Free Cash) ,,,,,,,,, ,,, ,,,,, $ 2,707 $- $- Street Improvement Pro ram Tax Lev ). �,,,,,,,, ) ,,,,, „ �,,,,,,,,, „�,,,,,, Y „ ,,, ,,,, $ (231) $- $- Building Envelope Program (Tax Levy) , ,,,,, $ 15 $- $- Senior Tax Work-Off Pro ram Free Cash ). �, „ �,,,,,,,,, �,,,, „),,,,, (16) � $(282,521) $(100,426) $(47,375) $ (134,730) Base Budget-Used for Allocation ,„ 26.0% 74.0% Percenta e-Munici al and School Onl ��, ��, ��, „ � �� ,�� ,�� ,,,, (17) $6,773 $ 1,762 $5,011 Incremental Revenue o,,,,,,,,, ,,,,,, o,,,,,,,,, „ 3.72/0 3.72/o Percent of Current Bud et ,�� ,�� ,,,,,,,, �� Lexington Public Schools FY 2025 Bud�et Page 14 Revenue Allocation History & Trends Below is the growth factor or the increase in funding available for the school operating budget approved during the last ten budget cycles: ��4 ,�� '� � �� , ��J �� c� ��'��µ � �°�� d��°� ��'�,� �� '��n��'�� i�''�� W�� +�w�fi i �� µ�„ �'�� 1�9�°';w;��"�'"Miril� �.e�'ro��,�i��Y �h�� r ,�i�� °�� '�E��,�"" � '�� n�uW n��l d�� ""�'G M'��'" II w��r��'�� ro��U!��;�i "� ��N�i��, �' ��` � ��`��V� �m�� "�� ,�, ' � ��N w� ��"'��'�� °� � 1 m ,� ��w'��'�� , �� '°'�� i j "°�I ,Vp'�'��^Ilp��,J^�6,�iiw� I I ��m }� ��N�,�� 1 ,,:94.�.m I��.w��O��W'�iJ��l� � i ��n�G�� iN�ddV�� . . i I . . . i i . . ��,I"��"�h.�J �I��..�;,u� � �..�� ,�I��,. �II��f� ��Iv�d� ��..�� II��d� ,��"�� ,.:��' ��I,I� IMd��. µI � �III I�I ��, ��#V ,r�,.� ��,. Y� �Vw�...� �IIw�%" u�n �v ��u�..�I �9"I� m�4� �II.��, �4 ��uVY,�.,.,.,w,�4re' �i �.,P.w�W'I�<...-� ' ' " '1 . ' ' ' ' ° . ' �� Lexington Public Schools FY 2025 Bud�et Page 15 State Benchmark Comparisons Source: LPS SIMS&MA DESE Public Profiles Student Demo�raphics - � : � . �� , �, �, �: � , , . �� ,�� ////% ./� w . '�r.,,,�"`° �- � � � � � � . � � � African Americ�n/Black 4.3 9.4 . . (� Asian 45.6 �� 7.3 �� ° .�� ; , Hi�panic 5.6 24.2 Natiue l�rrierican �� 0.0 �� 0.2 �� ; 1Nh ite �� 36.3 �� 54.4 � � , Nat.��Hawaiian,��Pa�. I�lander� 0.0 0.1 , r , . ��,,,,, Multi-F�ace, N�n-Hispanic 8.2 4.4 ,;,,; �� fi��r��r��,�'��I�, �:�� ;. ��;�� "�"�� '�///i� �N��I��w��.N��w��;��'�i��,�� ,� . � � I ',` ' V— �' ��°�� . ��'� � � . - � 1 1 , �� s 12s1 Er� Ii�h L�r� �� L��rr��r � � � � � s 42s Lc�uu�Ir��rr�� 3 3 � � ��, Ed��ti�rt Irt� � �� 14,2 19s4 C��a��-c�f-C�i�tri��} � � � , ' , �. ��r� Fi��t ��II��N� ��—��a�� _ L��w�� ;�� E��,i�� '��I�� L��'�`�� II��-��t-��-�� t�a�� Student/Teacher Ratio ��»n�� n�� >»», ��°��>;�� »n�� n��,�� r,; ��»»»,� � ��r>> �»»»� �� Lexington Massachusetts Lexington Public Schools FY 2025 Bud�et Page 16 Per Pupil Expenditures The tables below indicate Lexington's per pupil expenditures in comparison to other local districts. Community Total Per Pupil Expenditures 2021 Arlington $179934 Brookline $25�690 Cambridge $359114 Lexii-ngton $219429 Needham $211�1147 Newton $239431 Wellesley $24,183 Winchester $1698 P Per"Pu�pfl Adfusted ercent 2008 2,022 'Percent 00mmulmly 2008 ActU611 NSSI 2022 Actua!NIISS Budget Growth Enrollment DirollIment, GmWth Growth 2008-2022 1 $47,21,3,145,2 �638 Q% Adflngtlon 4,429 5,836, 32% �G $96,979 105%(, 55".89 7 '404% $7 84,,Q 3' 78.28 Sr,'oO n# CambAdge 61,443 7#160 111% $13,loZOIZ149. $2351,834 898 8 O`Y6 81�6 09 93 21 ................................................................ I �1,561 87 47"82121 5022 sell '613 j, ................ ............................................... NevAozi, 11,,,16881, �'I 2',113 4% $I m P 1918,19,06 $260T37OT4531 (67%, 60.84% ww"Iles 4,wO3 40 4! $04�442',,00115 �718111 Tr, %` ——-------- ------------ Winchester 3�1,81,2 415,13 18% $35,227 6190 $71,6116,120 1,011/6 71 .................................................................................... ............. MCAS Results Massachusetts Comprehensive Assessment System (MCAS) is an online assessment, linked to state learning standards, administered each year. A graph of select 2023 MCAS results for Lexington and comparison districts is below. Find additional District Performance Measures here. 2023 MCAS Results: Percent of Students Meeting or Exceeding Expectations 100 75 50 25 0 Arlington Brookline Cambridge Le�xington Needham Newton Wellesley Winchester English Language Arts Grades 3-8 Math Grades 3-8 English Language Arts Grade 10 Math Grade 10 Lexington Public Schools FY 2025 Budget Page 17 This Page Intentionally Left Blank. Program: Education 1200 Minuteman Regional High School Town of Lexington, MA Budget Overview: The Regional High School subprogram budget is for the assessment levied by the Minuteman Regional Vocational Technical School District to support the operations of the School. Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as of July 1, 2023, as well as out -of -district students. Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi -media Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and Metal Fabrication, Advanced Manufacturing, and Veterinary Science, as well as four-year academic and college preparatory programs. In addition, adult students can pursue a variety of continuing education programs at Minuteman. Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st of each year, the date that enrollments from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/ 1/ 2018 10/ 1/ 2019 101112020 10/ 1/ 2021 10/ 1/ 2022 10/ 1/ 2023 High School Students 52 62 71 68 77 82 Post Graduate Students* 1 j 4 j 0 j 0 0 0 *Beginning in FY2021, Minuteman began offering Minuteman Technical Institute (MTI) for post -secondary students. MTI students pay tuition directly to Minuteman; it had previously been included in the assessment. Appropriated/Authorized Staffing: No Town staff are charged to this budget. Budget Recommendations The FY2025 projected budget for the Minuteman Regional High School assessment is $3.,482,747, a decrease $(19,230) or (0-55)% from the FY2024 budget due to Lexington's projected enrollment compared to other member communities and an increase in available revenues other than the annual assessment. The assessment incorporates $975,834 in debt service, a increase of $46,264 or 5.0%. The annual assessment is broken out as follows: Category FY2022 FY2023 FY2024 FY2025 $ Change % Change Minimum Required Contribution $ 1,156,993 $ 1,158,939 $ 1,310,022 $(1,310,022 (100.0)% Transportation Assessment $ 109,594 $ 78,524 $ 79,620 $ (79f620) (100.0)% Remaining Operating Assessment $ 935,559 $ 969,283 $ 1,182,765 $(1,182,765 (100.0)% Capital/Debt Service $ 927,892 $ 1,017,152 $ 929,570 $ 975,834 $ 46,264 5.0% Total Assessment $ 3,130,038 $ 3,223,898 $ 3,501,977 $ 3,482,747 $ (19,230) (0.5)% *Numbers may not add due to rounding. FY2025 Preliminary Budget & Financing Plan January 18, 2024 III-18 Program: Education 1200 Minuteman Regional High School Town of Lexington, MA Budget Summary: Funding Sources FY2022 FY2023 FY2024FY2025 Dollar Percent Actual Actual Estimate* Projected Increase Increase Tax Levy $ 3,130,038 $ 31223,898 $ 31501,977 $ 31482,747 $ (19,230) -0.55% Appropriation FY2022 FY2023 FY2024 FY2025 Dollar Percent Summary Actual Actual* Appropriation* Recommended Increase Increase Compensation $ — $ — $ — $ — $ — —% Expenses $ 31130,038 $ 31223,898 $ 31501,977 $ 3,482,747 $ (19,230) 1 (0.55)% Level -Service FY2022 FY2023 FY2024 FY2025 Dollar Percent Requests Actual Actual* Appropriation* Recommended Increase Increase Total 1200 Minuteman $ 3,130,038 $ 3,223,898 $ 31501,977 $ 3,482,747 $ (19,230) (0.55)% Object Code Summary FY2022 Actual FY2023 Actual* FY2024 Appropriation* FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — —% Compensation $ — $ — $ — $ — $ — —% Contractual Services $ 31130,038 $ 31223,898 $ 31501,977 $ 31482,747 $ (19,230) (0.55)% Utilities $ — $ — $ — $ — $ — —% Supplies $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — —% Expenses $ 3,130, 038 $ 3,223, 898 $ 3,501, 977 $ 3,482,747 $ (19,230) (0.55)% The FY2023 actual and FY2024 Appropriations have been adjusted to reelect the actual assessments for those years, rather than the timing of actual payments. FY2025 Preliminary Budget & Financing Plan III-19 January 18, 2024 This Page Intentionally Left Blank. Section IV: Program 2000m. Shared Expenses This section includes detailed information about the FY2025 Operating Budget &Financing Plan for shared expenses. It includes: • 2100 Employee Benefits IV-3 • 2200 Property &Liability Insurance IV-8 • 2300 Solar Producer Payments IV-10 • 2400 Debt Service IV-12 • 2500 Reserve Fund IV-14 • 2600 Public Facilities IV-17 • 3450 Refuse &Recycling Collections for Municipal &School Buildings* V-20 *For FY2025 the Town Manager and Superintendent of Schools have agreed to share the cost of the Town's contracted Refuse and Recycling collection and disposal costs for Municipal and School buildings. For additional information on this Shared Expense see Section V-3400: Environmental Services section of this Preliminary Budget. FY2025 Preliminary Budget & Financing Plan IV-1 January 18, 2024 This Page Intentionally Left Blank. Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Mission: To provide and manage a comprehensive benefits program for Town and School employees and retirees. Budget Overview: Included in the Employee Benefits and Insurance program are costs for the Town's pension assessment; workers' compensation; unemployment insurance; health, dental and life insurance benefits; and the Medicare tax. Employee Benefits is comprised of the following: • Contributory Retirement Assessment: The assessment of the Lexington Contributory Retirement System levied to the Town to finance a portion of retirement benefits of Town and non -teaching School employees. This assessment is issued pursuant to Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessment, employee contributions - ranging from 5% to 11 % depending on date of hire - provide the majority of pension system funding. • Non -Contributory Retirement: The cost of benefits for employees who retired prior to the creation of the Lexington Contributory Retirement System. Beginning in FY2023 the Town no longer has any non-contributory retirees. • Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance for active Municipal and School Department employees and retirees, and the Town's 1.45% share of Medicare tax for all employees hired after 1986. • Unemployment Compensation: The cost of unemployment payments for eligible employees separated from Municipal or School Department employment. The Town self -insures for this expense. • Workers' Compensation: The medical costs incurred by Municipal and School employees injured on the job, and medical costs of former public safety employees who retired on accidental disability. The Town largely self -insures for this expense, but purchases "stop loss" insurance for extraordinary work -related medical claims. The premiums for that insurance are captured in the Workers' Compensation budget. Authorized/Appropriated Staffing: Staff support is provided through the Town Manager's Office, Human Resources and the Finance Department. Portions of the salaries of five employees are charged to the General Fund health insurance budget. FY2025 Preliminary Budget & Financing Plan IV-3 January 18, 2024 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Employee Benefits and Insurance budget is $49,081,904. This is a $3,311,998 or 7.24% increase from the FY2024 budget. The recommended budget includes the benefits costs (health, dental, life, Medicare, and workers' compensation) for all municipal and school staff and retirees as of November 1, 2023. Changes Include: 1. A $758,276, or 7.59% increase in Contributory Retirement based on the approved funding schedule from the January 1, 2023 actuarial valuation of the Lexington Retirement System, plus an amount of dedicated tax levy new growth. In FY2023, $1,060,000 of new levy growth from Takeda personal property taxes was dedicated to the Pension Fund. This amount, plus an increase of 2.5% per year will continue to be set -aside to the Pension Fund in future years. The dedicated tax levy plus growth for FY2025 is $10,743,,076. For FY2025, $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2024. The Retirement system's unfunded liability is expected to be funded by 2030, given the current actuarial assumptions. 2. A $115,351 or 5.27% increase in the Town's contribution for the Medicare Tax based on FY2023 actual costs, projected FY2024 and FY2025 salaries and wages, new municipal positions, and historical rates of increase in this item. 3. A $2,335,074 or 7.39% increase in health insurance costs (General Fund). The FY2025 budget is based on an increase of 9.6% in health insurance premiums across all plans at November 2023 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). 4. A $90,835 or 8.18% increase in dental insurance costs (General Fund) based on a 10% increase in premium rates for FY2025 as compared to originally budgeted FY24 rates, further updated to reflect November 2023 enrollment levels. 5. No increase in life insurance costs based on projected enrollments. 6. Level -funding of unemployment insurance based on the revised budget of $200,000, which is reflective of average claim activity. 7. A level funding of workers' compensation costs to a total of $500,000. As of June 30, 2023, this continuing appropriation account had a total balance of $2,931,805. FY2025 Preliminary Budget & Financing Plan NV792i January 18, 2024 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Budget Summary - General Fund Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ 37,215,122 $ 39,616,886 $ 44,354,188 $ 47,533,058 $ 94,043 $ 47,627,100 $ 3,272,912 7.38% Transfers from Enterprise Funds to General Fund (Indirects) $ 611,775 $ 805,256 $ 863,256 $888,722.052 $ - $ 888,722 $ 25,466 2.95% Free Cash for Updated Pension Schedule $ - $ 400,000 $ 400,000 $ 400,000 1$6fl49.252691$ $ -Is 400,000 1 $ - I -% PEG Access Special Revenue Fund $ 5,575 1 $ 5,178 $ 4,991 -Is 6,149 $ 1,158 23.21% FY2022 Appropriation Summary (General Fund) Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's FY2025 Add/Del Recommended Dollar Percent Increase Increase Compensation $ 118,996 $ 130,585 $ 142,636 $ 174,120 $ - $ 1741120 $ 31,484 22.070/ Expenses $ 37,713,476 1 $ 40 f696 f734 $ 45,479,799 $ 48,653,809 $ 94,043 $ 48,747,851 $ 3,268,052 1 7.190/ Level -Service Requests (General Fund) FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 2110 Contributory Retirement $ 71417,500 $ 91219,250 $ 91984,800 $ 10,743,076 $ - $ 10,743,076 $ 758,276 7.59% Total 2120 Non -Contributory Retirement $ 8,798 $ - $ - $ - $ - $ - -% Subtotal - Retirement $ 7,426,298 $ 9,219,250 $ 91984,800 $ 101743,076 $ - $ 10,743,076 $ 758,276 7.59% Total 2130 Medicare $ 1,986,677 $ 21089,413 $ 2,189,679 $ 2,299,163 $ 5,868 $ 21305,030 $ 115,351 5.27% Total 2130 Health Insurance $ 26,483,798 $ 27,711,900 $ 31,612,815 $ 33,862,441 $ 85,448 $ 33,947,889 $ 2,335,074 7.39% Total 2130 Dental Insurance $ 1,080,414 $ 1,045,057 $ 1,110,141 $ 1,198,249 $ 2,727 $ 11200,976 $ 90,835 8.18% Total 2130 Life Insurance $ 17,160 $ 17,851 $ 25,000 $ 25,000 $ - $ 25,000 $ - - Subtotal - Health/Life Benefits $ 29,568,050 $ 30,864,222 $ 34,937,635 $ 37,384,853 $ 94,043 $ 37,478,895 $ 2,541,260 7.27% Total 2140 Unemployment $ 88,124 $ 118,848 $ 200,000 $ 200,000 $ - $ 200,000 $ - -% Total 2150 Workers Compensation $ 750,000 $ 625,000 $ 500,000 $ 500,000 $ - $ 500,000 $ - -% Subtotal - Other Employee Benefits $ �838,1�24 $ 743,848 $ 700,000 $ 700,000 $ - $ 700,000 $ - -% Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 118,996 $ 130,585 $ 142,636 $ 174,120 $ - $ 174,120 $ 31,484 22.07% Overtime - - - - - - - Personal Services $ 118, 996 $ 130,585 $ 142,636 $ 174,120 $ - $ 174,120 $ 31, 484 22.07% Contractual Services $ 37,713,476 $ 40,696,734 $ 45,479,799 $ 48,653,809 $ 94,043 $ 48,747,851 $ 3,268,052 7.19% Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses $ 37,713,476 $ 40, 696,734 $ 45,479,799 $ 48, 653, 809 $ 94, 043 $ 48,747, 851 $ 3,268, 052 7.19% ----------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Directed Funding (Revolving Funds) $ 133,586 $ 139,863 $ 1471471 $ 159,933 $ - I $ 159,933 $ 12,462 8.45% *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Level -Service Requests (Revolving Funds) Actual Actual Revised Request Add/Del Recommended Increase Increase Total 2130 Health Insurance $ 129,199 $ 135,729 $ 143,337 $ 154,563 $ - $ 154,563 $ 111226 7.830/ Total 2130 Dental Insurance $ 4,387 $ 4,134 $ 4,134 $ 5,370 $ - $ 5,370 1 $ 1,236 29.900/ ------------------------------- Budget Summary - All Funds FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 118,996 $ 130,585 $ 142,636 $ 174,120 $ - $ 174,120 $ 31,484 22.07% Expenses $ 37,847,062 $ 40,836,597 $ 45,627,270 $ 48,813,742 $ 94,043 $ 48,907,784 $ 3,280,514 7.19% FY2025 Preliminary Budget & Financing Plan January 18, 2024 IV-5 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA Focus on: Health Benefits — Line Item 2130 While the cost of health insurance continues to be a concern for the Town of Lexington, as is the case with all public and private organizations in this region and across the country, the Town was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this large cost driver. The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2025. The table below displays an approximate distribution of health insurance costs for Municipal and School employees and Retirees. Table 1: Health Insurance Budget: FY2020 - FY2025 FY2020 Actual FY2021 Actual FY2022 Actual FY2023 Actual Budgeted FY2024 Projected FY2025 Increase FY2024 to FY2025 Town $ 31903,453 $ 4,242,098 $ 4,148,176 $ 5,059,791 $ 5,340,948 (100.00)% School $13,170,788 $13,965,697 $13,985,906 $16,244,427 $17,475,695 (100.00)% Retirees $ 61980,911 $ 71165,298 $ 7,233,013 $ 8,175,329 $ 8,718,255 (100.00)% Total $ 24,055,153 $ 25,373,093 $ 25,367,096 $ 29,479,547 $ 31,534,898 $ 33,947,889 7.65% Medicar5)Part B Penalty $ 78,264 $ 74,935 $ 77,917 $ 74,935 $ 77,917 (100.00)% Net Budget Amount $ 24,133,417 $ 25,448,028 $ 25,445,013 $ 29,554,482 $ 31,612,815 $ 33,947,889 7.39% (1) Portion of salaries attributable to health insurance administration is inclusive in these figures. (2) Payment made to the Public Employee Committee (PEC) HRA Mitigation Fund to offset increasing co -pays and deductibles. (3) Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans. FY2025 Preliminary Budget & Financing Plan IV-6 January 18, 2024 Program: Shared Expenses 2100 Employee Benefits & Insurance Town of Lexington, MA The table below shows the number of employees and retirees enrolled in the Town's health insurance program. Table 2: Health Insurance Enrollments Actual Subscribers FY2024 Budget FY2025 Budget Based on Actual Subscribers, plus Additional Projected Lives shown below Subscribers Nov.2019 Nov.2020 Nov.2021 Nov.2022 Nov.2023 (FY2020) (FY2021) (FY2022) (FY2023) (FY2024) Municipal Individual 107 98 110 105 116 Family 168 171 172 166 155 subtotal 269 269 282 271 271 School Individual 358 358 376 374 371 Family 555 555 536 520 544 subtotal 913 913 912 894 915 Retirees 11307 11302 1,338 L372 11391 subtotal 21493 21484 21532 21537 21577 Additional projected lives for budget purposes Position Vacancies Municipal 9 3 School 23 38 subtotal 32 41 Estimated Open Enrollment / Qualifying Events (2) Individual 9 9 Family 27 47 Retirees 44 44 subtotal 80 80 total 21493 21,484 21647 21649 21698 New Positions School (3) 12 0 Municipal (3) 1 5 Facilities Dept. 0 0 subtotal 13 5 Estimated Deduction in Subscribers Retirees totall 21,493 1 2,484 1 2,647 21628 1 2,669 (1) The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non -General Fund sources. (2) The projection shown under open enrollment / qualifying events is based on an assumption of current employees losing coverage on their spouse's plans, and changes in marital status or dependent status. (3) Based on the budgets as recommended by the School Committee and Select Board and assumes that each full- time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and municipal personnel enrollment. FY2025 Preliminary Budget & Financing Plan IMgN January 18, 2024 Program: Shared Expenses 2200 Property & Liability Insurance Town of Lexington, MA Mission: To provide and manage a comprehensive property and liability management program for all property and equipment in the Town. Budget Overview: The property and liability management program consists of the following elements: • Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against liability claims. Uninsured Losses: A continuing balance account for uninsured property losses, settlements and deductibles contained in various insurance policies. Authorized/Appropriated Staffing: A portion of the Deputy Town Manager's salary is charged to this line item in recognition of the ongoing support provided. Budget Recommendations: The FY2025 overall recommendation for Property and Liability Insurance is $1,340,800, which is an increase from the FY2024 appropriation. 1. Property and liability insurance is projected to increase by $148,800 or 15.00%. 2. A level funding of the budget for uninsured losses. The balance in this continuing balance account as of June 30, 2023, is $951,885. Staff recommend a guideline of maintaining a fund balance of approximately $1 million. FY2025 Preliminary Budget & Financing Plan IV-8 January 18, 2024 Program: Shared Expenses 2200 Property & Liability Insurance Town of Lexington, MA Budget Summary Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,055,742 $1,102,482 $ 1,162,050 $1,309,966 $ - $ 1,309,966 $ 147,916 12.73 % Transfers from Enterprise Funds to General Fund (Indirects) $ 25,039 $ 30,137 $ 29,950 $ 30,834 $ - $ 30,834 $ 884 2.95 % Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 38,718 $ 40,009 $ 39,333 $ 40,921 $ - $ 40,921 $ 1,588 4.04 % Expenses 1$1104210631$1,092,609 $ 1,152,667 $1,299,879 $ - $ 1,299,879 $ 147,212 12.77 % Level -Service Requests FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 2210 Property & Liability $ 830,781 $ 932,619 $ 992,000 $1,140,800 $ - $ 1,140,800 $ 148,800 15.00 % Insurance Total 2220 Uninsured Losses 1$ 250,000 1$ 200,000 1$ 200,000 1$ 200,000 1$ - 1$ 200,000 1$ Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 38,718 $ 40,009 $ 39,333 $ 40,921 $ - $ 40,921 $ 1,588 4.04 % Overtime $ - $ - $ - $ - $ - $ - $ - - Compensation $ 38,718 $ 40,009 $ 39,333 $ 40,921 $ - $ 40,921 $ 11588 4.04 % Contractual Services $1,042,063 $1,092,609 $ 1,152,667 $1,299,879 $ - $ 1,299,879 $ 1471212 12.77 % Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses Insurance $1, 042, 063 $1, 092, 609 $ 1,152, 667 1$11299,879 $ - $ 1,299, 879 $147,2121 12.77 FY2025 Preliminary Budget & Financing Plan IV-9 January 18, 2024 2300 Solar Producer Payments Program: Shared Expenses Town of Lexington, MA Mission: To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility. Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource elected to reimburse the Town for the solar power generated via monthly payments, rather than issue a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects: • Net Metering Credits: The revenues received from Eversource in return for solar power generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund. • Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the solar panels, for the cost of construction and operating costs. Authorized/Appropriated Staffing: No direct staff is charged to this line -item. Staff support is provided through the Public Facilities, Town Manager and Finance departments. Budget Recommendations: The FY2025 overall recommendation for Solar Producer Payments is $390,000, which is level -funded from the FY2024 appropriation. FY2025 Preliminary Budget & Financing Plan IV-10 January 18, 2024 2300 Solar Producer Payments Program: Shared Expenses Town of Lexington, MA Budget Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ (281,965) $ (460,880) $ (280,000) $ (290,000) $ - $ (290,000) $ (10,000) 3.57 % Net -Metering Credits $ 642,150 $ 841,417 $ 670,000 $ 680,000 $ - $ 680,000 $ 10,000 1.49 % FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 360,184 1 $ 380f537 $ 390,000 1 $ 390,000 1 $ - $ 390,000 1 $ - - % FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Level -Service Requests Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 2300 Solar Producer $ 360,184 $ 380f537 $ 390,000 390 000 - Payments $ $ - $ 390,000 $ - Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ - $ - $ - $ - $ - $ - $ - - % Overtime $ - $ - $ - $ - $ - $ - $ - - % Compensation $ - $ - $ - $ - $ - $ - $ - - % Contractual Services $ - $ - $ - $ - $ - $ - $ - - % Utilities $ 360,184 $ 380,537 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % Supplies $ - 0 $ - $ - $ - $ - $ - $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses Payments $ 360,184 $ 380, 537 $ 390,000 $ 3901000 $ - $ 390,000 $ - - % Summary of Townwide Solar Credits and Expenses FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Actual Actual Actual Actuals Actuals Estimate Projection Rooftop Solar Bill Credits $ 333,329 $ 326,421 $ 308,738 $ 336,046 $ 291,500 $ 330,000 $ - Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ - Rooftop Solar Payments $ (159,033) $ (173,254) $ (164,249) $ (156,669) $ (165,000) $ (156,000) $ $ 204,296 $ 183,167 $ 174,489 $ 209,377 $ 156,500 $ 204,000 $ - Net Revenue subtotal Hartwell Solar Revenue $ 720,493 $ 691,986 $ 674,298 $ 755,891 $ 670,000 $ 700,000 $ - Hartwell PILOT $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ - Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ - Hartwell Solar Payments $ (351,839) $ (385,512) $ (367,694) $ (395,706) $ (390,000) $ (390,000) $ $ 425,054 $ 362,875 $ 363,004 $ 416,585 $ 336,400 $ 366,400 $ - Net Revenue subtotal Total Net Revenue $ 629,350 $ 546,042 $ 537,493 $ 625,962 1 $ 492,900 $ 570,400 $ - *Payments in Lieu of Taxes (PILOT) are considered Personal Property taxes paid to the Town. FY2025 Preliminary Budget & Financing Plan IV-11 January 18, 2024 Program: Shared Expenses 2400 Debt Service Town of Lexington, MA Mission: To manage the issuance of Town debt in a manner which protects assets that are required to deliver town services and yet limits large increases or decreases in annual debt service. Budget Overview: Debt service includes General Fund principal and interest payments for levy - supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being proposed to the 2024 Annual Town Meeting. Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget under elements 3610 and 3710, respectively. Debt Service voted to be exempt from Proposition 21/2, while not appropriated by Town Meeting, is presented for informational purposes. Authorized/Appropriated Staffing: There is no direct staff charged to this line -item. Staff support for managing debt service is provided through the Finance department. Budget Recommendations: Total gross debt service is decreasing by $(712,356),, or (3.00)% compared to FY2024, which reflects a decrease in within levy debt service. Within -Levy debt service of $6,123,352 is decreasing by $(730,749), or (10-66)% as existing debt on older projects has been fully paid -off. In recent years the Town has increased the cash capital program and accordingly reduced the issuance of new within -levy debt. Lower debt service expense reduces interest costs and creates capacity within the tax levy to fund future capital projects with cash. The Town will continue to issue new within -levy debt to meet ongoing capital needs when cash financing is not available. FY2025 gross exempt debt service is projected at $16,902,562, a increase of $18,393, or 0.11% compared to FY2024 gross exempt debt service due to the declining interest payments of prior issuances. No funding is appropriated in FY2025 from the Capital Stabilization Fund to offset exempt debt service, and net exempt debt service in FY2025 is projected to increase slightly to $16,902,562 or 3.16% more than FY2024. The Town continues to plan for a large-scale reconstruction or renovation of Lexington High School in the coming years. This process, timing and budget are driven by the schedule outlined by the Massachusetts School Building Authority (MSBA). The Town expects that a future debt exclusion vote will be proposed for the costs of design and construction for the High School Building project, and if successful, this project will increase exempt debt service in the coming years. The Town has implemented fiscal guidelines and plans to continue to mitigate the impact of this exempt debt on the taxpayer. More information on these efforts can be found in the Budget Overview Section of this Preliminary Budget and Financing Plan. The FY2025 proposed capital projects are described in greater detail in Section XI: Capital Investment in this Preliminary Budget and Financing Plan. FY2025 Preliminary Budget & Financing Plan January 18, 2024 IV-12 2400 Debt Service Program: Shared Expenses Town of Lexington, MA Budget Summary Funding Sources (All Funds) FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $24,260,322 $22,360,740 $ 23,126,362 $ 22,851,914 $ - $ 22,851,914 $ (274,448) (1.19)% Fund Transfers Capital Stab. Fund - Exempt Debt $ 21800,000 $ 800,000 $ 500,000 $ - $ - $ - $ (500,000) (100.00)0 Cemetery Sale of Lots Fund $ 51,933 $ 16,125 $ 50,408 $ 123,000 $ - $ 123,000 $ 72,592 144.01 % Betterments Fund $ - $ - $ 11,500 $ 11000 $ - $ 11000 $ (10,500) (91.30)% Visitors Center Stabilization Fund $ - $ Is 50,000 $ 50,000 Is - $ 50,000 Is - - Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - % Expenses $27,112,255 $23,176,865 $ 23,738,270 $ 23,025,914 Is - $ 23,025,914 $ (712,356) (3.00)% Gross Within Levy Debt Service FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 2410 Within -Levy Long -Term Principal* $ 5,626,400 $ 5,274,000 $ 4,840,333 $ 4,032,700 $ - $ 4,032,700 $ (807,633) (16.69)% Total 2420 Within -Levy Long -Term Interest $ 956,198 $ 11217,534 $ 1,210,458 $ 11084,208 $ - $ 11084,208 $ (126,250) (10.43)% Total 2430 Within -Levy Short -Term Principal $ 3,7081638 $ 659,012 $ 138,954 $ - $ - $ (138,954) (100.00)0 Total 2430 Within -Levy Short -Term Interest Total GrossWithin-Levy Debt $ 73,028 rr / . . $ 17,933 rr 71168,480 $ 664,356 rr 61854,101 $ 1,0061444 rr .1123,352 $ - rr $ 1,006,444 rr .1123,352 $ 342,088 rr (730,749) 51.49 % 1 .. , FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Net Within Levy Debt Service Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 2410 Within -Levy Long -Term Principal $ 51626,400 $ 5,274,000 $ 4,840,333 $ 41032,700 $ - $ 4,032,700 $ (807,633) (16.69)% Total 2420 Within -Levy Long -Term Interest $ 956,198 $ 1,217,534 $ 1,210,458 $ 11084,208 $ - $ 1,084,208 $ (126,250) (10.43)% Total 2430 Within -Levy Short -Term Borrowing $ 3,781,666 $ 676,945 $ 803,310 $ 1,006,444 $ - $ 1,006f444 $ 203,134 25.29 % Funding from Cemetery Sale of Lots/ Betterments/Visitors Center $ (51,933) $ (16,125) $ (111,908) $ (174,000) $ - $ (174,000) $ (62,092) 55.48 % Exempt Debt Service FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual I Appropriation Request Add/Del I Recommended Increase I Increase Total Exempt Debt rr • I • • rr • 1 1 : : rr 16f884,169 rr • • / • rr rr • • 1 • rr : • Use of Capital Stabilization Fund to mitigate impact of $ (2,800,000) $ (800,000) $ (500,000) $ - $ - $ - $ 500,000 (100.00)% excluded debt service on property tax bills FY2025 Preliminary Budget & Financing Plan IV-13 January 18, 2024 2500 Reserve Fund Program: Shared Expenses Town of Lexington, Massachusetts Mission: To provide for extraordinary and unforeseen expenses. Budget Overview: The Reserve Fund (General Fund) is under the jurisdiction of the Appropriation Committee. Funds may be utilized for extraordinary and/or unforeseen expenses in any given fiscal year. If not utilized, the budget in this account reverts to Free Cash at the end of the fiscal year. Authorized/Appropriated Staffing: There is no direct staff charged to this line item. Staff support is provided through the Town Manager and Finance departments. Budget Recommendations: The FY2025 recommendation for the Reserve Fund is $850,000, which is increasing by $100,000 compared to the original FY2024 appropriation. Notes: In FY2022 through FY2024 budgets for the Reserve Fund were $750,000 in each year. • In FY2023 the full $750,000 was transferred to fund the purchase and installation of public safety communication equipment that was incompatible with the more modern technology at the temporary and new Police Station sites. Town Meeting subsequently appropriated an additional $500,000 to replenish the Reserve Fund at the Fall 2022-3 Special Town Meeting. No further transfers were made from the Reserve Fund for FY2023. • In FY2022, $174,000 was transferred to the Recreation Department to address a drainage issue at Pine Meadows Golf Course. An equal amount was transferred back to the Reserve Fund from the Enterprise Fund at annual Town Meeting. • In FY2021, $15fOOO was transferred to the Conservation Division to allow them to respond to a Letter of Map Revision from the Town of Belmont. FY2025 Preliminary Budget & Financing Plan III-14 January 18, 2024 2500 Reserve Fund Program: Shared Expenses Town of Lexington, Massachusetts Budget Summary Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ — $ — $ 750,000 $ 850,000 $ — $ 850,000 $ 100,000 13.33 °/ FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - 0% Expenses 1$ — 1$ — 1$ 750,000 1$ 850,000 1$ — 1$ 850,000 1$ 100,000 1 13.33 0 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Level -Service Requests Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 2500 Reserve Fund $ — $ — $ 750,000 $ 850,000 $ — $ 850,000 $ 100,000 13.33 0 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ — $ — $ — $ — $ — $ — $ — — % Overtime $ — $ — $ — $ — $ — $ — $ — — % Compensation $ — $ — $ — $ — $ — $ — $ — — % Contractual Services $ — $ — $ 750,000 $ 850,000 $ — $ 850,000 $ 100,000 13.33 % Utilities $ — $ — $ — $ — $ — $ — $ — — % Supplies $ — $ — $ — $ — $ — $ — $ — — % Small Capital $ — $ — $ — $ — $ — $ — $ — — % Expenses $ — $ — $ 750, 000 $ 850, 0 00 $ — $ 850, 000 $100, 000 13.3 3 FY2025 Preliminary Budget & Financing Plan III-15 January 18, 2024 This Page Intentionally Left Blank. Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Mission: The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users, fostering continuous improvement in delivery of services, and by establishing a five-year capital plan in collaboration with the Permanent Building Committee and other Town committees. Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town -owned buildings inclusive of those under the control of the Town Manager, Library Trustees, Recreation Committee, and School Committee. The primary areas of service include custodial care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and landscaping and grounds (school buildings only). The DPF administrative staff develops and implements the maintenance programs that provide services for the Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff. Departmental Initiatives: 1. Working closely with the School Department, students, elected officials, committees and the citizens on the development and construction of a new Lexington High School project. 2. Support implementation of Town solar integration projects. I Continue to develop and refine a 10 year construction schedule 4. Incorporate the recommendations from the 20-year capital plan into the 5-year capital plan. FY2025 Preliminary Budget & Financing Plan January 18, 2024 IEDVA 2600 Public Facilities Program: Shared Expenses Town of Lexington, MA App oi nti ag ALI th Daly T ow n M a n ag, e r & S11 p e ri n te nd e nt,, of S,ch o,o, I s - - - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - -- - - - - - Dire for Of P'L6111C Fac 11 itl e S 1112, IUMM 9EUMU�� M a i nt En a r7c E ,C=,,G,di ars. T L=c hn ic ia r aWM31= FY2025 Preliminary Budget & Financing Plan IV-18 January 18, 2024 2600 Public Facilities Program: Shared Expenses Town of Lexington, MA Authorized/Appropriated Staffing School Facilities 2610 FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Maintenance Staff 12 12 12 12 Custodian 54 54 54 54 Subtotal FTE 66 66 66 66 Municipal Facilities 2620 Custodian 12 12 12 12 Subtotal FTE 12 12 12 12 Shared Facilities 2630 Director of Public Facilities 1 1 1 1 Assistant Director of Public Facilities 1 1 1 1 Superintendent of Custodial Services 1 1 1 1 Project Manager 1 1 1 1 Facility Superintendent 1 1 1 1 Facility Engineer 1 1 1 1 Event Manager/AV Tech* 1 1 1 1 LHS Facility Manager 1 1 1 1 Office Manager 1 1 1 1 Admin. Asst. - Facility Coordinator 1 1 1 1 Admin. Asst. - Clerical/Rental Administrator 1 1 1 1 Data Analyst** 0.5 1 1 1 Subtotal FTE 1 11.5 12.0 12.0 12.0 *The Event Manager/AV Technician is requested to increase hours from 35 to 40 in the FY2025 budget. **In FY2023, a program improvement request revised the Municipal Assistant's responsibilities to reflect the management of the 20-year capital plan database, and increased the FTE from 0.5 to 1.0. Title change from Municipal Assistant to Data Analyst. FY2025 Preliminary Budget & Financing Plan IV-19 January 18, 2024 Program: Shared Expenses 2600 Public Facilities Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $15, 197,171. The recommended budget is a $534,702, or 3.65% increase from the FY2024 budget. The Department of Public Facilities FY2025 recommended General Fund operating budget, inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $14,565,855, which is a $505,452, or 3.59% increase from the FY2024 General Fund budget. The General Fund operating budget for Compensation is $6,990,292, and reflects a $212,306 or 3.13% increase, which provides contractually obligated and projected step increases and cost of living increases for the AFSCME contract that is settled through June 30, 2025, and the SEIU contract that is settled through June 30, 2025. This increase also reflects a program improvement to increase the hours of the AV Technician from 35 to 40 hours in order to provide better coverage to building renters. The General Fund operating budget for Expenses is $7,,575,561 and reflects a $293, 144, or 4.03% increase. This reflects an overall increase in the cost of utilities, contract labor, cleaning materials and other supplies. For FY2025, Utilities are increasing by $62,523 or 1.44% which reflects an increase in projected electricity costs, mostly offset by a decrease in natural gas expenses. In developing this FY2025 budget the Facilities Department conducted a review of natural gas usage in Municipal and School buildings as several have converted to be all electric in recent years. This review resulted in a reduction of $(216,598) in natural gas expenses in the FY2025 budget. The FY2025 Facilities Department recommended Building Rental Revolving Fund budget is $631,318, an increase of $29,252 or 4.86%, which is attributable to increases in wages, staff overtime and benefits charged to this account. Program Improvement Requests: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description FAVTechnidan 1 Expenses Expenses) Requested1 Expenses Expenses) Total Recommended Upgrade $ 91795 $ 142 $ 91937 $ 9,795 $ 142 $ 9,937 $ — FY2025 Preliminary Budget & Financing Plan January 18, 2024 IV-20 2600 Public Facilities Program: Shared Expenses Town of Lexington, MA Budget Summary - General Fund FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $121162,718 $12,812,047 $ 14,037,078 $14,686,765 $ (245,751) $ 141441,014 $ 403,936 2.88 % PEG Special Revenue Fund $ 21,212 $ 22,285 $ 23,325 $ 24,840 $ - $ 24,840 $ 11515 1 6.50 % FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 51966,608 $ 5,975,877 $ 6,777,986 $ 6,980,355 $ 9,937 $ 6,990,292 $ 212,306 3.13 % Expenses $ 6,217,322 $ 6,858,455 $ 7,282,417 $ 7,831,249 $ (2551688) $ 7575561 $ 293,144 4.03 % Program Summary 2610 - Education Facilities 2620 - Municipal Facilities 2630 - Shared Facilities Total.11 • FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase $ 81814,863 $ 91174,614 $ 91811,072 $10,282,420 $ (220,884) $ 101061,536 $ 250,464 2.55 % $ 2,191,909 $ 21470,510 $ 21798,632 $ 3,0191227 $ (34,804) $ 2/984/423 $ 185,791 6.64 % $ 1,177,159 $ 11189,208 $ 11450 f700 $ 1,5091959 $ 91937 $ 11519,896 $ 69,196 4.77 Object Code Summary FYZOZZ Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 51489,552 $ 5,655,659 $ 6,418,666 $ 6,590,539 $ 9,937 $ 61600,476 $ 181,810 2.83 % Overtime $ 477,056 $ 320,218 $ 359,320 $ 389,816 $ - $ 389,816 $ 30,496 8.49 % Personal Services $ 5,966,608 $ 5,975,877 $ 6,777,986 $ 6,980,355 $ 9, 937 $ 6, 990,292 $ 212, 3 0 6 3.13 % Contractual Services $ 1,539,017 $ 21088,476 $ 1,776,560 $ 1,928,519 $ - $ 11928,519 $ 151,959 8.55 % Utilities $ 3,688,401 $ 31274,577 $ 41346,477 $ 4,664,688 $ (255,688) $ 4/409/000 $ 62,523 1.44 % Supplies $ 856,074 $ 1,112,073 $ 895,541 $ 949,675 $ - $ 949,675 $ 54,134 6.04 % Small Capital $ 133 830 $ 383 329 $ 263 840 $ 288 368 $ - $ 288 368 $ 24 528 9.30 Expenses $ 6,217,322 $ 6, 858, 455 $ 7,282, 417 $ 7,831,249 $ (255, 688) $ 71575,561 $ 293,144 4.03 ------------------------------------------- Budget Summary - Non -General Funds Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Building Rental Revolving $ 358,979 $ 558,955 $ 600 f650 $ 615,666 $ - $ 615,666 $ 15,016 2.50 Fund *PEG revenues are tied to spending. For overall revenue, see Select Board budget presentation. Appropriations Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Building Rental Revolving Fund $ 225,809 $ 419,624 $ 602,066 $ 631,318 $ - $ 631,318 $ 29,252 4.86 Personal Services $ 210,019 $ 293,761 $ 384,178 $ 413,089 $ - $ 413,089 $ 28,911 7.53 % Expenses $ - $ 109,547 $ 198,000 $ 198,000 $ - $ 198,000 $ - - % Benefits $ 15,789 $ 16,316 $ 19,888 $ 20,229 Is - $ 20,229 $ 341 1.71 --------------------------------------------------------------------------------------------- Budget Su m ma ry - All Funds FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 61176,627 $ 6,269,638 $ 7,162,164 $ 7,393,444 $ 9,937 $ 7,403,381 $ 241,217 3.37 % Expenses $ 61217,322 $ 6,968,002 $ 7,480,417 $ 8,029,249 $ (255,688) $ 7,773,561 $ 293,144 3.92 % Benefits $ 15,789 $ 16,316 $ 19,888 $ 20,229 $ - $ 20,229 $ 341 1.71 Total.11 • $12f4091738 $13,253f956. $15,442,922. 1 . . FY2025 Preliminary Budget & Financing Plan IV-21 January 18, 2024 This Page Intentionally Left Blank. Section Vo. Program 3000m. Public Works This section includes detailed information about the FY2025 Operating Budget &Financing Plan for the Department of Public Works (DPW). It includes: • 3000-3500 DPW Summary V-2 • 3100 DPW Administration & Engineering V-7 • 3200 Highway V-12 • 3300 Public Grounds V-16 • 3400 Environmental Services V-20 • 3600 Water Enterprise V-25 • 3700 Sewer Enterprise V-29 FY2025 Preliminary Budget & Financing Plan Lyn January 18, 2024 3000=3500 DPW Summary Program: Public Works Town of Lexington, MA Mission: The Department of Public Works (DPW) is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. We are committed to public safety and providing prompt, courteous, quality service to our customers and each other. Budget Overview: The Public Works program contains all ten DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The DPW is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile -long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the Recreation Committee. Committee members and staff also work collaboratively on internal committees and teams. Departmental Initiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue to research, test and implement new technologies to improve efficiencies. 3. Ensure staff accessibility and participation for training and advancement opportunities. FY2025 Preliminary Budget & Financing Plan v-2 January 18, 2024 3000=3500 DPW Summary Program: Public Works Town of Lexington, MA Authorized/Appropriated Staffing Department Director of Public Works FY2022 Budget 1 FY2023 Budget 1 FY2024 Budget 1 FY2025 Request 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 1 1 1 Office Manager 1 1 1 1 Department Account Assistants** 2.6 2.6 2.6 2.6 Department Assistant - Pub Grounds/ Cemetery 1 1 1 1 Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 3 4 4 4 Engineering Assistant*** 3 2 2 2 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways & Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Information Coordinator 1 1 1 1 Seasonal Laborers 1.1 1.1 1.1 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Asst. Supt. of Public Grounds**** — — — 1 Lead men 7 7 7 7 Arborists 3 3 3 3 Cemetery Foreman -p.rtment of Public Works - Compost of Environmental Services 1 Revolving Fund 1 1 1 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman***** — 1 1 1 Heavy Equipment Operator***** 2 1 1 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Tota I FTE .- .. *In FY2023, the part-time Management Analyst transitioned to a full-time position via a program improvement. **One full-time Department Account Assistant is shown as 0.6 FTE from the General Fund; 0.4 FTE is charged to the Water/Sewer Enterprise Funds. ***In FY2023, an Engineering Assistant was upgraded to a Senior Civil Engineer. ****An Assistant Superintendent of Public Grounds position is recommended for funding in the FY2025 budget. *****In FY2023, a Heavy Equipment Operator was upgraded to a Leadman via a program improvement. FY2025 Preliminary Budget & Financing Plan v-3 January 18, 2024 Program: Public Works 3000=3500 DPW Summary Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund and Minuteman Household Hazardous Waste revolving funds is $14,303,474. The recommended budget is a $282,732, or 2.02% increase from the FY2024 budget. The FY2025 recommended Public Works General Fund operating budget is $13,015,106, which is a $297,597, or 2.34% increase from the FY2024 General Fund budget. The General Fund operating budget for Compensation is $5,235,820, and reflects a $221,139 or 4.41% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. This FY2025 request includes funding for a full-time, benefited Assistant Superintendent of Public Grounds position. The General Fund operating budget for Expenses is $7,779,286 and reflects a $76,458 or 0.99% increase. The combined FY2025 recommended Revolving Fund budgets (see page V-7) are $1,288,368 which is a $(14,865) or (1.14)% decrease from the FY2024 budget due to staff turnover in compost operations and a reduction in household hazardous waste expenses. Please see the division sections on the following pages for a detailed explanation of the FY2025 budget changes. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Expanded Food Waste Collection Program $ 396,000 $ — $ 396,000 $ — $ — $ — $ 396,000 Assistant Superintendent for Public Grounds $ 83,895 $ 18,852 $ 102,747 $ 83,895 $ 18,852 $ 102,747 $ — Assistant Superintendent for Water/Sewer $ 83,895 $ 18,949 $ 102,844 $ 83,895 $ 18,949 $ 102,844 $ — Leadman Upgrade $ 6,000 $ 87 $ 61087 $ 61000 $ 87 $ 61087 $ — *This project is not recommended from the General Fund in the FY25, but is a one-time expense that is being recommended to be funded from ARPA funds. Funding in future years is expected to come from the General Fund. **This position will be funded from the Water/Sewer Enterprise Funds. ** FY2025 Preliminary Budget & Financing Plan January 18, 2024 191 11 3000m35OO DPW Summary Program: Public Works Town of Lexington, MA Budget Summary: Funding Sources (General Fund) Tax Levy Enterprise Funds (Indirects) Fees, Charges and Available Fund Parking Fund Cemetery Trust Cemetery Prep Fees Misc. Charges for Service Licenses & Permits FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase $ 91585,798 $10,493,129 $ 11,685,047 $12,145,471 $ (181,527) $ 11,963,944 $ 278,897 2.39 % $ 519,198 $ 614,351 $ 633,912 $ 652,612 $ - $ 652,612 $ 18,700 2.95 % 3 $ 72,900 $ - $ - $ - $ - $ - $ - - % $ 95,969 $ 101,500 $ 70,000 $ 70,000 $ - $ 70,000 $ - - % $ 308,303 $ 308,826 $ 250,000 $ 250,000 $ - $ 250,000 $ - - % $ 247 $ 142 $ 200 $ 200 $ - $ 200 $ - - % $ 121,191 $ 55,239 $ 78,350 $ 78,350 $ - $ 78,350 $ - - % Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 41706,712 $ 4,649,707 $ 51014,681 $ 5,151,925 $ 83,895 $ 51235,820 $ 221,139 4.41 Expenses $ 51996,893 $ 6,923,480 $ 71702,828 $ 81044,708 $ (2651422) $ 71779,286 $ 76,458 0.99 Program Summary (General Fund) Total 3110 Administration Total 3120 Town Engineering Total 3130 Street Lighting Total 3210 Highway Total 3220 Equipment Maint. Total 3230 Snow Removal Total 3310 Parks Total 3320 Forestry Total 3330 Cemetery Total 3410 Refuse Collection Total 3420 Recycling Total 3430 Refuse Disposal FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase $ 689,192 $ 761,210 $ 766,915 $ 788,096 $ (1,900) $ 786,196 $ 19,281 2.51 % $ 921,050 $ 970,131 $ 11125,915 $ 11178,513 $ (61400) $ 11172,113 $ 46,198 4.10 % $ 148,140 $ 219,792 $ 194,300 $ 193,100 $ (21600) $ 190,500 $ (31800) (1.96) % $ 11402,731 $ 7752812134 $ 1,699,389 $ 7,770,327 $ (68,900) $ 1,701,427 $ 2,038 0.12 % $ 800,784 $ 1,027,533 $ 973,295 $ 11009,031 $ (47,500) $ 961,531 $ (11,764) (1.21) % $ 11445,837 $ 1,469,361 $ 11594,186 $ 11652,444 $ (58,258) $ 11594,186 $ - - % $ 11449,229 $ 1,483,909 $ 11541,606 $ 11596,933 $ 68,395 $ 1,665,328 $ 123,722 8.03 % $ 535,853 $ 520,468 $ 533,103 $ 567,420 $ (11,500) $ 555,920 $ 22,817 4.28 % $ 286,447 $ 343,787 $ 409,072 $ 430,261 $ (17,500) $ 412,761 $ 3,689 0.90 % $ 980,996 $ 1,010,426 $ 11222,297 $ 11255,735 $ - $ 11255,735 $ 33,438 2.74 $ 11282,728 $ 1,494,697 $ 11876,197 $ 21022,428 $ (26,500) $ 11995,928 $ 119,731 6.38 % $ 760,618 $ 743,640 $ 781,235 $ 732,345 $ (81864) $ 723,481 $ (57,754) (7.39) % Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 41060,081 $ 4,076,586 $ 41546,720 $ 41668,665 $ 83,895 $ 41752,560 $ 205,840 4.53 % Prior Year Retro Payments $ - $ - $ - $ - $ - $ - - % Overtime $ 646,632 $ 573,122 $ 467,961 $ 483,260 $ - $ 483,260 $ 15,299 3.27 % Personal Services $ 4,706,712 $ 4, 649,707 $ 5, 0141681 $ 5,151, 925 $ 83,895 $ 5,235, 820 $ 221,139 4.41 % Contractual Services $ 41591,678 $ 5,075,388 $ 51767,428 $ 61025,608 $ (1191222) $ 5,906,386 $ 138,958 2.41 % Utilities $ 331,109 $ 501,745 $ 537,500 $ 555,100 $ (41,000) $ 514,100 $ (23,400) (4.35) % Supplies $ 11020,293 $ 1,308,514 $ 1/296/400 $ 11346,000 $ (102,200) $ 11243,800 $ (52,600) (4.06) % Small Capital $ 53,813 $ 37,832 $ 101,500 $ 118,000 $ 31000 $ 115,000 $ 13,500 13.30 % Expenses $ 5,996,893 $ 6, 923, 480 $ 7,702,828 $ 8,044,708 $ (265, 422) $ 7,779,286 $ 76,458 0.99 FY2025 Preliminary Budget & Financing Plan V-5 January 18, 2024 3000=3500 DPW Summary Program: Public Works Town of Lexington, MA ------------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (Non -General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Lexington Tree Fund $ 121,390 $ 217,571 $ 90,000 $ 120,000 $ - $ 120,000 $ 30,000 33.33 Burial Containers $ 44,005 $ 57,232 $ 60,000 $ 60,000 $ - $ 60,000 $ - - % Compost Operations $ 11075,242 $ 881,867 $ 875,000 $ 875,000 $ - $ 875,000 $ - - 0/0 Refuse & Recycling Collection $ - $ - $ - $ - $ - $ - $ - _ °/0 Rev. Fund Minuteman Household Hazardous Waste $ 155,587 $ 171,732 $ 300,000 $ 250,000 $ - $ 250,000 $ (50,000) (16.67) % Funds *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. Appropriation Summary (Non -General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar Increase Percent Increase Tree Revolving Fund (3320) Expenses $ 70,000 $ 115,457 $ 90,000 $ 120,000 $ - $ 120,000 $ 30,000 1 33.33 % Burial Containers Revolving Fund (3330) Expenses $ 24,882 $ 32,380 $ 60,000 $ 60,000 $ - $ 60,000 $ - - % Compost Operations Rev. Fund (3420) $ 750,851 $ 839,417 $ 853,233 $ 858,368 $ - $ 858,368 $ 51135 0.60 Compensation $ 349,716 $ 346,268 $ 370f2O8 $ 368,821 $ - $ 368,821 $ (1,387) (0.37) % Expenses $ 241,689 $ 263,850 $ 204,000 $ 225,600 $ - $ 225,600 $ 21,600 10.59 % Benefits $ 1,945 $ 1,824 $ 89,589 $ 81,981 $ - $ 81,981 $ (7,608) (8.49) % Debt $ 157,501 $ 227,475 $ 189,436 $ 181,966 $ - $ 181,966 $ (7,470) (3.94) % Refuse & Recycling Collection Rev. Fund (3420) Expenses Is - Is - Is - $ 230,000 $ Is - Is - I - % Minuteman Household Hazardous Waste (3420) Expenses $ 156,770 1 $ 155,584 $ 300,000 $ 250,000 $ - $ 250,000 1 $ (50,000) (16.67) Funds ------------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary (All Funds) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Compensation $ 51056,428 $ 4,995,975 $ 51384,889 $ 51520,746 $ 83,895 $ 51604,641 $ 219,752 4.08 % Expenses $ 61490,234 $ 7,490,750 $ 81356,828 $ 81700,308 $ (265,422) $ 81434,886 $ 78,058 0.93 % Benefits (Revolving Funds) $ 11945 $ 11824 $ 89,589 $ 81,981 $ - $ 81,981 $ (71608) (8.49) % Debt Service (Revolving Fund) $ 157,501 $ 227,475 $ 1891436 $ 181,966 $ - $ 181,966 $ (7,470) (3.94) FY2025 Preliminary Budget & Financing Plan v-6 January 18, 2024 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Mission: This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by promoting best management practices, administering Town policies and providing engineering support to other DPW divisions and Town departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration Management staff plan, supervise, coordinate, schedule and direct the department's activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work performance, performing inspections, managing projects and scheduling work assignments. Staff also support various committees including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Initiatives: 1. Continue use of work order system and explore other programs that ensure the efficiency of customer response and also enhance employee skills. 2. Continue to research and implement new technologies that improve efficiency and effectiveness. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. 4. Continue to research and implement environmental initiatives. FY2025 Preliminary Budget & Financing Plan 1 AN January 18, 2024 Program: Public Works 3100 DPW Administration &Engineering Town of Lexington, MA IMI A..rr-i sft� a nt Tow n Le aid Ami-sta nt E r g ire D epa rt me, rt a I Assirstants lm� Sen io r YCiv i I E n g i reer P" Li I3 IIIII i C W a r', k's D i re, ct a r, M ar igem ert "ice M arm alter Arm a ly,st FY2025 Preliminary Budget & Financing Plan January 18, 2024 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Authorized/Appropriated Staffing FY2022 FY2023 FY2024 FY2025 Budget Budget Budget Request Element 3110: DPW Administration Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 1 1 1 Office Manager 1 1 1 1 Department Lead Assistant 1 1 1 1 Department Account Assistants** 2.6 2.6 2.6 2.6 Subtotal FTE 7.2 7.6 7.6 7.6 Subtotal FT/ PT 7 FT/ 1 PT 8 FT/0 PT 8 FT/0 PT 8 FT/0 PT Element 3120: Engineering Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer*** 3 4 4 4 Engineering Assistant*** 3 2 2 2 Engineering Aide 0.7 0.7 0.7 0.7 Subtotal FTE 8.7 7.7 8.7 8.7 Subtotal FT/ PT 8 FT/ 1 PT 1 8 FT/ 1 PT 8 FT/ 1 PT 8 FT/ 1 PT *In FY23, the part-time Management Analyst transitioned to a full-time position via a program improvement. **One full-time Department Account Assistant is split between the DPW Admin, Water, and Sewer divisions. ***In FY2023, an Engineering Assistant was upgraded to a Senior Civil Engineer. FY2025 Preliminary Budget & Financing Plan V-9 January 18, 2024 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering, and Street Lighting, is $2, 148,809. The recommended budget is a $61,679 or 2.96% increase from the FY2024 budget. The recommended FY2025 Administration and Engineering General Fund operating budget is $2,,148,809 which is a $61,679, or 2.96% increase from FY2024. Of this amount, $1,708,809 is for Compensation and reflects a $62,779 or 3.81% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2025 Administration and Engineering General Fund operating budget for Expenses is $440,000 and reflects a $(1,100), or (0.25)% decrease. This net decrease is due to a decrease in professional services in the Engineering budget, and a decrease of $(3,800) or (2.04)% in the Street Lighting expense budget which realizes savings from the LED Street Light conversion. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Expanded Food Waste Collection $ 396,000 $ — $ 396,000 $ — $ —Is — $ 396,000 Program *This project is not recommended from the General Fund in the FY25, but is a one-time expense that is being recommended to be funded from ARPA funds. Funding in future years is expected to come from the General Fund. FY2025 Preliminary Budget & Financing Plan V-10 January 18, 2024 Program: Public Works 3100 DPW Administration & Engineering Town of Lexington, MA Budget Summary: Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $1,192,280 $ 1,447,274 $ 11539,739 $ 1,598,487 $ (10,900) $ 1,587,587 $ 47,848 3.11 % Enterprise Funds (Indirects) $ 442,964 $ 448,477 $ 468,841 $ 482,672 $ - $ 482,672 $ 13,831 1 2.95 % Fees & Charges Charges for Service $ 247 $ 142 $ 200 $ 200 $ - $ 200 $ - - % Licenses & Permits $ 1211191 $ 55,239 $ 78,350 $ 78,350 1 $ - $ 78,350 $ - - % Parking Fund $ 1,700 $ -Is - $ - $ - $ - $ - - % FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase I Increase Compensation $1,443,180 $ 1,534,186 $ 11646,030 $ 1,708,809 $ - $ 1,708,809 $ 62,779 3.81 % Expenses $ 315,201 $ 416,946 $ 441,100 1 $ 450,900 $ (10f900)1 $ 440,000 $ (1,100) (0.25)% FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 3110 DPW Administration $ 689,192 $ 761,210 $ 766,915 $ 788,096 $ (1,900) $ 786,196 $ 19,281 2.51 % Total 3120 Engineering $ 921,050 $ 970,131 $ 1,125,915 $ 1,178,513 $ (6,400) $ 1,172,113 $ 46,198 4.10 % Total 3130 Street Lighting $ 148,140 $ 219,792 $ 194,300 $ 193,100 $ (2,600) $ 190,500 $ (3,800) (1.96)% Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $1,436,156 $ 1,530,117 $ 1,633,909 $ 1,696,551 $ - $ 1,696,551 $ 62,642 3.83 % Overtime $ 7,024 $ 41069 $ 12,121 $ 12,258 $ - $ 121258 $ 137 1.13 % Personal Services $1, 443,180 $1, 534,186 $ 11646,030 $ 11708,809 $ - $ 11 708, 809 $ 62,779 3.81 % Contractual Services $ 200,739 $ 262,085 $ 287,800 $ 296,800 $ (7,900) $ 288,900 $ 1,100 0.38 % Utilities $ 89,658 $ 101,045 $ 102,200 $ 102,200 $ - $ 102,200 $ - - % Supplies $ 24,285 $ 53,752 $ 50,100 $ 50,900 $ (3,000) $ 47,900 $ (2,200) (4.39)% Small Capital $ 519 $ 64 $ Low $ Low $ - $ 1 000 $ - - % Expenses $ 315, 201 $ 416,946 $ 441,100 $ 450, 900 $ (101900) $ 440, 000 $ (1,10 0) (0.2 5) % FY2025 Preliminary Budget & Financing Plan Lyn II January 18, 2024 3200 Highway Program: Public Works Town of Lexington, MA Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic signage, traffic markings and supervises contractual service providers that perform repairs, cleaning and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is operational and well maintained by performing repairs, preventive maintenance and managing the fuel management program. Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance and Snow Removal. • Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minor construction repairs, as well as maintaining all traffic signage and traffic markings. • Equipment Maintenance is responsible for the repair and preventive maintenance of 160 vehicles, rolling stock and equipment. • Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of sidewalks. The Highway Division staff works with and provides support to the Sidewalk and Center Committees. Division Initiatives: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with Municipal Separate Storm Sewer System (MS4) permitting requirements including street sweeping, catch basin cleaning, culvert cleaning, brook cleaning and stormwater best management practices. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. FY2025 Preliminary Budget & Financing Plan V-12 January 18, 2024 3200 Highway Program: Public Works Town of Lexington, MA Authorized/Appropriated Staffing FY2022 FY2023 FY2024 FY2025 Budget Budget Budget Request Element 3210: Highway Maintenance Supt. of Equipment, Highways & Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 2 2 2 2 Leadman 2 2 2 2 Shovel Operator 1 1 1 1 Heavy Equipment Operator 5 5 5 5 Information Coordinator 1 1 1 1 Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 Subtotal FT/ PT 13 FT/ 1 PT 13 FT/ 1 PT 13 FT/ 1 PT 13 FT/ 1 PT Element 3220: Equipment Maintenance Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Subtotal FTE 5 5 5 5 Subtotal FT/ PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT FY2025 Preliminary Budget & Financing Plan V-13 January 18, 2024 3200 Highway Program: Public Works Town of Lexington, MA Budget Recommendations: The FY2025 recommended Highway budget inclusive of the Highway Maintenance, Equipment Maintenance and Snow Removal divisions is $4,257,144. The recommended budget is a $(9,726), or (0.23)%, decrease from the FY2024 budget. The budget for Compensation is $1,614,602, and reflects an increase of $31,732 or 2.00%, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. The budget for Expenses is $2,642,542 and reflects a $(41,458) or (1-54)% decrease which includes decreases in equipment maintenance and repair, as well as reductions in gas and diesel costs. Program Improvement Requests: None requested. FY2025 Preliminary Budget & Financing Plan Lyn Ell i January 18, 2024 3200 Highway Program: Public Works Town of Lexington, MA Budget Summary: FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $1,591,880 $1,561,421 $ 11582,870 $1,614,602 $ - $ 11614,602 $ 31,732 1 2.00 % Expenses $2,057,472 $2,463,707 $ 2,684,000 $ 2,817,200 $ (174,658) $ 2,642,542 $ (41,458) (1.54)% FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 3210 Highway Maintenance $114021731 $1,528,234 $ 11699,389 $11770,327 $ (68,900) $ 1/701/427 $ 21038 0.12 Total 3220 Equipment Maintenance $ 800f784 $1,027,533 $ 973,295 $1,009,031 $ (47,500) $ 961,531 $ (11,764) (1.21)% Total 3230 Snow Removal $1,445,837 $1,469,361 $ 1,594,186 $1,652,444 $ (58,258)1 $ 11594,186 $ - - 0/01 Object Code Summary FY2022 Actual FY2023 I Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar Increase Percent I Increase Salaries & Wages $1,179,636 $1,188,253 $ 1,259,124 $11280,088 $ - $ 11280,088 $ 20,964 1.66 % Overtime $ 412,244 $ 373,168 $ 323,746 $ 334,514 $ - $ 334,514 $ 10,768 3.33 % Personal Services $1,591, 880 $1,561,421 $ 1,582, 870 $1, 614, 602 $ - $ 1, 614,602 $ 31,732 2.00 % Contractual Services $1,037,156 $1,167,731 $ 11242,900 $11326,800 $ (49,758) $ 11277,042 $ 34,142 2.75 % Utilities $ 197,462 $ 281,573 $ 3471100 $ 357,100 $ (38,000) $ 319,100 $ (28,000) (8.07)% Supplies $ 781,842 $ 982,793 $ 11005,000 $1,033,300 $ (83,900) $ 949,400 $ (55,600) (5.53)% Small Capital $ 41 012 $ 31,610 $ 89 000 $ 100 000 $ 3 000 $ 97,000 $ 810001 8.99 Expenses $2, 057, 472 $2,463,707 $ 2,684,000 $ 2, 817,200 $ (174, 658) $ 2,642,542 $ (41,458) (1.54) FY2025 Preliminary Budget & Financing Plan V-15 January 18, 2024 3300 Public Grounds Program: Public Works Town of Lexington, MA Mission: The Public Grounds Division, working with other Town Departments, user groups and concerned citizens, supports various Town services and recreational opportunities that help to preserve the Town's green character and open spaces, and promote public safety. Through the Cemetery Division, it also serves bereaved families and provides well -maintained cemetery grounds. Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry, and Cemetery functions. • The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's athletic fields are used by many groups, which put excessive demands on these facilities. The new turf program has continued to make a marked improvement in the safety and playability of these fields. • The Forestry staff maintain approximately 10,000 street trees, an undetermined number of trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery, school and conservation properties and along right-of-ways. • The Cemetery staff is responsible for the administration and maintenance of four cemeteries including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 acres in Colonial and 0.5 acres in Robbins. Staff support the Recreation, Tree and Bicycle Advisory Committees. Division Initiatives: 1. Continue the implementation of a proactive park maintenance program to provide safe, well - maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; Sutherland Park and Adams Field areas are targeted for FY2025. 3. Continue to plant 140 trees in the Town Right -of -Ways, parks, public grounds areas, and setback areas on private property. 4. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree health, safety and aesthetics. 5. Begin using the tree inventory for Town trees. 6. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 7. Become acclimated with using the new Westview Cemetery building. 8. Continue to develop the Green Burial program. FY2025 Preliminary Budget & Financing Plan V-16 January 18, 2024 3300 Public Grounds Program: Public Works Town of Lexington, MA Authorized/Appropriated Staffing FY2022 FY2023 FY2024 FY2025 Element 3310: Parks Division Budget Budget Budget Request Superintendent of Public Grounds 1 1 1 1 Asst. Supt. of Public Grounds* — — — 1 Crew Chief 3 3 3 3 Leadman 4 4 4 4 Heavy Equipment Operator 8 8 8 8 Subtotal FTE 16 16 16 17 Subtotal FT/ PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 17 FT/0 PT Element 3320: Forestry Division Crew Chief 1 1 1 1 Arborists 3 3 3 3 Heavy Equipment Operator 1 1 1 1 Seasonal Laborer 0.6 0.3 0.3 0.3 Subtotal FTE 5.6 5.3 5.3 5.3 Subtotal FT/ PT 5 FT/ 2 PT 5 FT/ 1 PT 5 FT/ 1 PT 5 FT/ 1 PT Element 3330: Cemetery Division Cemetery Foreman 1 1 1 1 Leadman 1 1 1 1 Heavy Equipment Operator 1 1 1 1 Department Assistant 1 1 1 1 Seasonal Laborer 0.6 0.3 0.3 0.3 Subtotal FTE 4.6 4.3 4.3 4.3 Subtotal FT/ PT 4 FT/ 2 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT *An Assistant Superintendent of Public Grounds position is recommended for funding in the FY25 budget. FY2025 Preliminary Budget & Financing Plan Lyn VA January 18, 2024 Program: Public Works 3300 Public Grounds Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree Fund Revolving Funds is $2,814,009, which is a $180,228 or 6.84% increase over the FY2024 budget. The combined Parks, Forestry and Cemetery FY2025 recommended General Fund operating budget is $2,,634,009 which is a $150,228 or 6.05% increase from the FY2024 General Fund budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,912,409 and reflects a $126,628 or 7.09% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. This increase also includes funding for a full-time, benefited Assistant Superintendent for Public Grounds in the FY25 budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $721,600 and reflects a $23,,600 or 3.38% increase to reflect actual spending. The combined FY2025 revolving fund budgets are funded at $180,000, an increase of $30,000, attributable to the Tree Revolving Fund. The increase in the Tree Revolving budget is supported by increasing tree removal mitigation payments and will allow for additional tree planting in FY2025. Program Improvement Requests: F� Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description FAssistaCrnt Expenses Expenses) Requested Expenses Expenses) Total Recommended Superintendent for rounds $ 83,895 $ 18,852 $ 102,747 $ 83,895 $ 18,852 $ 1021747 $ FY2025 Preliminary Budget & Financing Plan January 18, 2024 V-18 Program: Public Works 3300 Public Grounds Town of Lexington, MA Budget Summarv: Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ 1,867,257 $ 1,840,874 $ 21063,909 $ 21171,796 $ 39,395 $ 2/211/191 $147,282 7.14% Enterprise Funds (Indirects) $ - $ 96,963 $ 99,872 $ 102,818 $ - $ 102,818 $ 2,946 2.95% Fees & Charges Cemetery Prep Fees $ 308,303 1 $ 308,826 1 $ 250,000 1 $ 250,000 $ - $ 250,000 $ - I -% Directed Funding Cemetery Trust $ 95,969 1 $ 101,500 1 $ 70,000 $ 70,000 $ - Is 70,000 119 11s - 1 -% $150f228 .1 FY2022 FY2023 FY2024 I FY2025 I Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 1,671,652 $ 1,554,100 $ 1,785,781 $ 11828,514 $ 83,895 $ 1,912,409 $126,628 7.09% Expenses 1 $ 599,877 1 $ 794,064 1 $ 698,000 $ 766,100 $ (44,500) $ 721,600 $ 23,600 1 3.38% Program Summary Total 3310 Parks Division Total 3320 Forestry Total 3330 Cemetery Total11 - General Fund FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase $ 1,449,229 $1,483,909 $ 1,541,606 $ 11596,933 $ 68,395 $ 11665,328 $123,722 8.03% $ 535,853 $ 520,468 $ 5331103 $ 567,420 $ (11,500) $ 555,920 $ 22,817 4.28% $ 286,447 $ 343,787 $ 409,072 $ 430,261 $ (171500) $ 4121761 21634,009 $ 3,689 $150f228 0.90% . 1 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 1,444,289 $ 1,358,215 $ 11653,687 $ 11692,026 $ 83,895 $ 11775,921 $122,234 7.39% Overtime $ 227,363 $ 195,885 $ 132,094 $ 136,488 $ - $ 136,488 $ 4,394 3.33% Personal Services $1, 671, 652 $1,554,100 $ 1,785,781 $1, 828,514 $ 83,895 $ 1, 912,409 $126, 628 7.09% Contractual Services $ 349,797 $ 430,507 $ 3981500 $ 432,200 $ (27,000) $ 405,200 $ 6,700 1.68% Utilities $ 43,989 $ 119,127 $ 88,200 $ 95,800 $ (31000) $ 92,800 $ 4,600 5.22% Supplies $ 193,809 $ 238,271 $ 199,800 $ 221,100 $ (14,500) $ 206,600 $ 6,800 3.40% Small Capital $ 12,282 $ 61158 $ 11,500 $ 17,000 $ - $ 171000 $ 5,500 47.83% Expenses $ 599,877 $ 794,064 $ 698,000 $ 766,100 $ (441500) $ 721,600 $ 23,600 3.38 % ---------------------------------------------------------------------------------- Budget Summary - Revolving Funds* FY2022 FY2023 I FY2024 I FY2025 I Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Lexington Tree Fund $ 121,390 1 $ 217,571 $ 90,000 $ 120,000 $ - 1 $ 120,000 $ 30,000 33.33% Burial Containers 1 $ 44,005 $ 57,232 $ 60,000 $ 60,000 $ -Is 60,000 $ - I -% *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Budget Summary - All Funds FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 1,671,652 $ 1,554,100 $ 11785,781 $ 11828,514 $ 83,895 $ 1/912/409 $126,628 7.09% Expenses $ 694,759 $ 941,901 $ 8481000 $ 946,100 $ (44,500) $ 901,600 $ 53,600 6.32% FY2025 Preliminary Budget & Financing Plan January 18, 2024 V-19 3400 Environmental Services Program: Public Works Town of Lexington, MA Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and household hazardous products generated by households and municipal facilities. The Division also provides educational materials on ways to reduce solid waste, increase recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal, Recycling, Yard Waste and Appliance/Electronic Waste. Refuse collection is the curbside collection of non -recyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the curbside collection of recyclable products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of the Minuteman Household Hazardous Products regional facility and curbside collection of televisions, computer monitors and other electronics (CRTs) and drop-off of corrugated cardboard. The Town entered into a 5-year contract for the collection of trash and recyclables with Capitol Waste beginning July 1, 2023 running through June 30, 2028. This budget incorporates contract prices. In FY2024 the Town Manager recommended, and Town Meeting voted, to create a Refuse Collection Revolving Fund which was intended to generate a fee for collection and disposal of bulky items and white goods. After further discussion and consideration the Select Board chose not to implement a fee for this service during FY2024. The cost for collection and disposal of these items remains in the Town's Refuse Collection budget at no additional cost to the user. The Town is also currently under contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025. Division Initiatives: 1. Continue to monitor the Capitol Waste contract to ensure quality and timely service. 2. Continue to support programs to divert organics and other hard to manage items such as mattresses, food waste, and carpet from residential trash 3. Assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. Propose increase of disposal rates and product pricing reflected in the local markets. 4. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 5. Continue the implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 6. Develop and implement cost effective management plan to divert organics from Lexington's municipal solid waste (MSW). 7. Continue compliance as directed by Mass DEP waste bans of mattresses, carpet and organics. 8. Continue to develop a long term plan to identify waste streams and implement waste reduction and diversion programs and explore alternative disposal options available in the future. FY2025 Preliminary Budget & Financing Plan V-20 January 18, 2024 3400 Environmental Services Program: Public Works Town of Lexington, MA °Li 13 IlllliiiiiC " k1s, D,iiiiire, ctlo, I uii pe� ri ni a nd ent 134 ° En iiiriG ni rmi real Sovices MET �mr�'" F1�il Authorized/Appropriated Staffing FY2022 FY2023 FY2024 FY2025 Budget Budget Budget Request Element 3420: Recycling* (Compost Facility) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman** — 1 1 1 Heavy Equipment Operator 2 1 1 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Subtotal FTE 4.7 4.7 4.7 4.7 Subtotal FT/ PT 4 FT/ 1 PT* 4 FT/ 1 PT* 4 FT/ 1 PT* 4 FT/ 1 PT* *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund. **In FY2023, a Heavy Equipment Operator was upgraded to a Leadman position via a program improvement. FY2025 Preliminary Budget & Financing Plan V-21 January 18, 2024 Program: Public Works 3400 Environmental Services Town of Lexington, MA Budget Recommendations: The recommended FY2025 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $5,083,467, which is a net $50,506 or 1.00% increase from the FY2024 budget. There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget. The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for Expenses is $3,975,144 and reflects a $95,416 or 2.46% increase. The Refuse Collection expense budget is recommended at $1,255,735, a increase of $33,439 or 2.74%, and the Recycling expense budget is recommended at $1,995,928 a increase of $119,732 or 6.38%, both of which reflect the Town's contracts for refuse and recycling collections. The Refuse Disposal expense budget is recommended at $723,481, a decrease of $(57,754) or (7.39)%, attributable to a projected decrease in tonnage. For FY2025 the Town Manager and Superintendent of Schools have agreed to share the cost of the Town's contracted Refuse and Recycling collection and disposal costs for Municipal and School buildings. Previously this cost was included in this Department of Public Works - Environmental Services expense budget. This Preliminary Budget and Financing Plan has moved the estimated cost of $104,838 to Shared Expenses and therefore it is not included in the budget request below. The FY2025 revolving fund budgets are recommended at $1,108,368, a $(44,865) or (3-89)% net decrease due to staff turnover. The Minuteman Household Hazardous Waste Program Revolving Fund is decreasing to $250,000 to reflect historic activity and contractual agreements.. The Compost Operations Revolving Fund is recommended at $858,368, a $5,135 or 0.60% increase. Program Improvement Requests: None requested. FY2025 Preliminary Budget & Financing Plan January 18, 2024 V-22 3400 Environmental Services Program: Public Works Town of Lexington, MA Budget Summary: Funding Sources Tax Levy FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase $3,024,343 $3,248,763 $ 31879,728 $4,010,508 $ (35,364) $ 3,975,144 $ 95,416 2.46 % Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - % Expenses 1$310241343 1$3,248,763 $ 3,879,728 1$4,010,508 $ (35,364) $ 31975,144 $ 95,416 2.46 Program Summary (General Fund) Total 3410 Refuse Collection Total 3420 Recycling Total 3430 Refuse Disposal Total'll • FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase $ 980,996 $1,010,426 $1,222,296.5 $1,255,735 $ - $ 1,255,735 $ 33,439 2.74 % $1,282,728 $1,494,697 $1,876,196.5 $ 2,022,428 $ (26,500) $ 1,995,928 $119,732 6.38 % $ 760,618 $3,024f343 $ 743,640 $3f248,763. $ 781,235 $ 732,345 1 1 1. $ (8,864) $ 723,481 $ (57,754) (7.39) Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ - $ - $ - $ - $ - $ - $ - - % Overtime $ - $ - $ - $ - $ - $ - $ - - % Personal Services $ - $ - $ - $ - $ - $ - $ - - % Contractual Services $3,003,986 $3,215,065 $ 3,838,228 $3,969,808 $ (34,564) $ 3,935,244 $ 97,016 2.53 % Utilities $ - $ - $ - $ - $ - $ - $ - - % Supplies $ 20,357 $ 33,698 $ 41,500 $ 40,700 $ (800) $ 39,900 $ (1,600) (3.86) % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses 1$3,024,343 1$3,248,763 $ 3,879,728 $4, 010,508 $ (35,364) $ 3,975,144 1$130,780 3.37 % Budget Summary -Revolving Funds* FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Compost Operations Rev. Fund $1,075,242 $ 881,867 $ 875,000 $ 875,000 $ - $ 875,000 $ - - 0/0 Refuse & Recycling Collection $ - $ - $ - $ - $ - $ - $ - _ o/0 Rev. Fund Minuteman Haz. Waste Rev. Fund $ 155,587 $ 171,732 $ 300,000 $ 250f 177$ - $ 250,000 $ (50,000) (16.67) O/ol Total3400 - Revolving Funds $1,230,829 $1,053,599 $ 11175,000 $1,125,000 $ $ 11125,000 $1 111 . . *Revolvina Funds are authorized by Town Meetina via Article 9. and are not annronriated under Article 4. Appropriation Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Compost Operations Rev. Fund $ 750,851 $ 839,417 $ 853,233 $ 858,368 $ - $ 858,368 $ 51135 0.60 Compensation $ 349,716 $ 346,268 $ 370f2O8 $ 368,821 $ - $ 368,821 $ (1,387) (0.37) % Expenses $ 241,689 $ 263,850 $ 204,000 $ 225,600 $ - $ 225,600 $ 21,600 10.59 % Benefits $ 1,945 $ 11824 $ 89,589 $ 81,981 $ - $ 81,981 $ (7,608) (8.49) % Debt $ 157,501 $ 2271475 $ 189,436 $ 181,966 $ - $ 181,966 $ (7,470) (3.94) % Refuse & Recycling Collection Rev. Fund $ - $ - $ - $ - $ - $ - $ - -0/0 Expenses $ - $ - $ - $ - $ - $ - $ - - % Minuteman Haz. Waste Rev. Fund $ 156,770 $ 155,584 $ 300,000 $ 250,000 $ - $ 250,000 $(501000 (16.67)0/ Expenses Total11 - Revolving Funds $ 156,770 $ 907f620 $ 155,584 111 $ 300,000 $ 250,000 1. .. Is - $ 250,000 $ (50,000) (16.67) % FY2025 Preliminary Budget & Financing Plan v-23 January 18, 2024 3400 Environmental Services Program: Public Works Town of Lexington, MA --------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Compensation $ 349,716 $ 346,268 $ 370,208 $ 368,821 $ — $ 368,821 $ (1,387) (0.37) % Expenses $3,422,802 $3,668,197 $ 4,383,728 $4,486,108 $ (35,364) $ 4,450,744 $ 67,016 1.53 % Benefits (Revolving Fund) $ 1,945 $ 11824 $ 89,589 $ 81,936 $ — $ 81,936 $ (7,653) (8.54) % Debt Service (Revolving Fund) $ 157,501 $ 227,475 $ 189,436 $ 181,966 $ — $ 181,966 $ (7,470) (3.94) FY2025 Preliminary Budget & Financing Plan V-24 January 18, 2024 3600 Water Enterprise Program: Public Works Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, and ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Water Operations maintains and repairs the water system that delivers water to Lexington homes and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store 3.24 million gallons of water. The Town has a three -block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate for the additional units increases. Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2025, the Water Enterprise Fund will contribute to the Other Post -Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue implementation of the Automatic Meter Reading Infrastructure System (AMI). 3. Continue working on a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. FY2025 Preliminary Budget & Financing Plan V-25 January 18, 2024 3600 Water Enterprise Program: Public Works Town of Lexington, MA Rubfic'Works Director ... . ... .. --- — ----------- . . ... ............ . ... .... . ..... . ......... ... ....... . ....... ..... ........ . .. Martager,d I I I ! a rt m e,, n t Utility &iflinDe ,g I 1p CrewCh'Jef Manager Ass"istant . ..... ... . Heavy, E,qui'p,inm,ent Laborer/Tru;ck I: river Lea drn a n� Oi p erator l G ra e r/S h o vel Leadrnan Meter Reader 0 p er,,a to r H Authorized /Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Superintendent of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader -Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector* 2 2 3 3 Heavy Equipment Operator* 4 4 3 3 Laborer -Meter Reader 1 1 1 1 Dept. Account Assistant" 0.2 0.2 0.2 0.2 Total FTE 11.2 11.2 11.2 11.2 Tota I FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT *In FY2024, a Heavy Equipment Operator was upgraded to a Leadman via a program improvement. **One full-time Department Account Assistant is split between the DPW Admin, Water, and Sewer divisions. FY2025 Preliminary Budget & Financing Plan V-26 January 18, 2024 Program: Public Works 3600 Water Enterprise Town of Lexington, MA Budget Recommendations: The FY2025 recommended Water operating budget is $15,160,028, inclusive of indirect costs. The recommended budget reflects a $157,313 or 1.05% increase from the FY2024 budget. The budget for Compensation is $971,418, and reflects a $78,779 or 8.83% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. This increase also includes funding for a full-time, benefited Assistant Superintendent of Water/Sewer position (split funded between the Water and Sewer Enterprise Funds) i n FY25. The budget for Expenses is $614,400 which is an increase of $36,900, or 6.39% from FY2024, and is primarily due to an increase in contractual services. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing water main replacement program to being funded directly by user charges instead of debt financing. This is the fifth year of an 11-year transition to move the entire $2,200,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2025 recommendation for cash capital is $1,000,000. Debt service is recommended to decrease by $(1,049,893) or (44.19)% due to a one-time paydown of a BAN in FY2024 that will not recur in FY2025. The preliminary MWRA Assessment is $10,277,096, which is a $934,282 or 10.00% increase from FY2024. This is a conservative placeholder as the final assessment will be issued in June 2024. In FY2025, it is recommended that the Water Enterprise Fund continue contributing to the Other Post - Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $968,301, a decrease of $(43,039) or (4-26)% due to staff turnover and changes in benefit plans. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for Water/Sewer $ 83,895 $ 18,949 $ 102,844 $ 83,895 $ 18,949 $ 102,844 $ — FY2025 Preliminary Budget & Financing Plan January 18, 2024 V-27 3600 Water Enterprise Program: Public Works Town of Lexington, MA Budget Summary: Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ - $ - $ - $ - $ - $ - $ - - % Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - $ - $ - - % User Charges $10,892,419 $14,786,042 $ 141675,715 $14,774,910 $ 58,118 $ 14,833,028 $ 157,313 1.07 % Meter Charges $ 84,872 $ 69,806 $ 40,000 $ 40,000 $ - $ 40,000 $ - - % Investment Income $ 11,196 $ 328,490 $ 25,000 $ 25,000 $ - $ 25,000 $ - - % Fees & Charges $ 398,196 $ 293,494 $ 262,000 $ 262,000 $ - $ 262,000 $ - - Appropriation Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar Increase Percent I Increase Compensation $ 823,447 $ 769,073 $ 892,639 $ 923,470 $ 47,948 $ 971,418 $ 78,779 8.83 % Expenses $ 462,428 $ 454,419 $ 577,500 $ 614,400 $ - $ 614,400 $ 36,900 6.39 % Cash Capital $ 400,000 $ 600,000 $ 8001000 $ 1,000,000 $ 11000,000 $ 200,000 25.00 % Debt $ 1/097/696 $ 11195,179 $ 21375,661 $ 1,325,768 $ - $ 1,325,768 $ (1,049,893) (44.19)% MWRA $ 8,743,912 $ 81493,467 $ 9,342,814 $10,277,096 $ - $ 10,277,096 $ 934,282 10.00 % OPEB $ 21761 $ 21761 $ 21761 $ 3,045 $ - $ 31045 $ 284 10.29 % Indirects Total 3600 Water - . - $ 918,245 $ 977,093 $ 11011,340 $ 958,131 $ 10,170 $ 968,301 $ (43,039) (4.26)% Program Summary FY2022 Actual FY2023 I Actual FY2024 I Revised FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar Increase Percent I Increase 3610 Water Operations $ 2,383,571 $ 2,418,671 $ 3,845,800 $ 2,863,638 $ 47,948 $ 2,911,586 $ (934,214) (24.29)% 3620 MWRA $ 8,743,912 $ 8,493,467 $ 9,342,814 $10,277,096 $ - $ 10,277,096 $ 934,282 10.00 % Cash Capital $ 400,000 $ 600,000 $ 800,000 $ 1,000,000 $ - $ 1,000,000 $ 200,000 25.00 % OPEB $ 2,761 $ 2,761 $ 2,761 $ 3,045 $ - $ 3,045 $ 284 10.29 % Indirects $ 918,245 $ 977,093 $ 1,011,340 $ 958,131 $ 10,170 $ 968,301 $ (43,039) (4.26)% Object Code Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar Increase Percent I Increase Salaries & Wages $ 643,422 $ 609,678 $ 704,035 $ 732,414 $ 47,948 $ 780,362 $ 76,327 10.84 % Overtime $ 180,025 $ 159,395 $ 188,604 $ 191,056 $ - $ 191,056 $ 2,452 1.30 % Personal Services $ 823,447 $ 769,073 $ 892,639 $ 923,470 $ 47,948 $ 9711418 $ 78,779 8.83 % Contractual Services $ 300,613 $ 332,136 $ 365,300 $ 392,200 $ - $ 3921200 $ 26,900 7.36 Utilities $ 25,920 $ 18,581 $ 17,000 $ 18,000 $ - $ 18,000 $ 1,000 5.88 % Supplies $ 135,895 $ 102,903 $ 170,200 $ 174,200 $ - $ 1741200 $ 4,000 2.35 % Small Capital $ - $ 800 $ 25,000 $ 30,000 $ - $ 30,000 $ 5,000 20.00 % Expenses $ 462,428 $ 454,419 $ 577,500 $ 614,400 $ - $ 614,400 $ 36,900 6.39 % Cash Capital $ 400,000 $ 600,000 $ 800,000 $ 1,000,000 $ - $ 11000,000 $ 200,000 25.00 % Debt $ 11097,696 $ 11195,179 $ 21375,661 $ 1,325,768 $ - $ 1,325,768 $ (1f049f893) (44.19)% MWRA $ 81743,912 $ 81493,467 $ 91342,814 $10,277,096 $ - $ 10,277,096 $ 934,282 10.00 % OPEB $ 21761 $ 21761 $ 21761 $ 3,045 $ - $ 31045 $ 284 10.29 % Indirects EnterpriseTotal 3600 Water $ 918,245 $ 977,093 $ 11011,340 00 $ 958,131 $ 10,170 $ 968,301 .0 $ (43,039) (4.26)% FY2025 Preliminary Budget & Financing Plan v-28 January 18, 2024 3700 Sewer Enterprise Program: Public Works Town of Lexington, MA Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Sewer Division budget is comprised of Wastewater Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections. There are also ten sewage -pumping stations operated by the Sewer Division. The Town has a three - block inclining rate structure to encourage conservation. Customer sewer usage is determined based on water usage over the same period, with the exception of meters dedicated to outdoor irrigation. The MWRA provides wastewater treatment to Lexington and Greater Boston at the Deer Island treatment facility. Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2025, the Sewer Enterprise Fund is recommended to contribute to the Other Post -Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Departmental Initiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure System project (AMI). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. FY2025 Preliminary Budget & Financing Plan V-29 January 18, 2024 3700 Sewer Enterprise Program: Public Works Town of Lexington, MA La byru r/T MIof illver Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request [Supt. of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Leadman* — — 1 1 Heavy Equipment Operator* 2 2 1 1 Dept. Account Assistant** 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 *In FY2024, a Heavy Equipment Operator was upgraded to a Leadman via a program improvement. **One full-time Department Account Assistant is split between the DPW Admin, Water, and Sewer divisions. FY2025 Preliminary Budget & Financing Plan V-30 January 18, 2024 Program: Public Works 3700 Sewer Enterprise Town of Lexington, MA Budget Recommendations: The FY2025 recommended Sewer operating budget, inclusive of indirect costs, is $13,832,423, a $1,146,146 or 9.03% increase over the FY2024 budget. The budget for Compensation is $464,858 and reflects a $42,936 or 10.18% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff. This increase also includes funding for afull-time, benefited Assistant Superintendent of Water/Sewer position (split funded between the Water and Sewer Enterprise Funds) and a position upgrade from a Heavy Equipment Operator to a Leadman in FY25. The budget for Expenses is $536,400, an increase of $19,000 or 3.67%, which reflects anticipated inflationary increases for electricity, supplies and materials, and software maintenance, and facility service and repair. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing sanitary sewer main replacement program to being funded directly by user charges instead of debt financing. This is the fifth year of a 10-year transition to move the entire $1,000,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2025 recommendation for cash capital is $500,000. Debt service is recommended to increase by $43,168 or 3.07% due to an increase in benefit costs for new positions. The preliminary MWRA Assessment is $10,284,483, which is a $934,953 or 10% increase from FY2024. This is a conservative placeholder as the final assessment will be issued in June 2024. In FY2025, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post - Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $596,525, an increase of $8,485 or 1.44%. Program Improvement Requests: F� Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description FLeatdman Expenses Expenses) Requested Expenses Expenses) Total Recommended nt Superintendent for Sewer $ 83,895 $ 18,949 $ 102,844 $ 83,895 $ 18,949 $ 102,844 $ — U rade $ 6,000 $ 87 $ 6,087 $ 6,000 $ 87 $ 61087 $ — FY2025 Preliminary Budget & Financing Plan January 18, 2024 V-31 3700 Sewer Enterprise Program: Public Works Town of Lexington, MA Budget Summary: Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ - $ - $ - $ - $ - $ - $ - I - % Enterprise Funds Retained Earnings $ - 1$10f831f707 $ - $ 500,000 $ - 1$13f4l8f450 $ - $ - $ (500,000) 1$1f666f1461 (100.00)0/ User Charges $11,887,286 $ 11,804,277 $ 51,973 $ 13,470,423 14.11 % Connection Fees $ 1,824 $ - $ - $ - $ - $ - $ - - % Investment Income $ 5,827 $ 8,000 $ 20,000 $ 8,000 $ - $ 8,000 $ (12,000) (60.00)% Fees & Charges $ 462,270 $ 354,000 $ 362,000 $ 354,000 $ - $ 354,000 $ (8,000) (2.21)% Appropriation Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 I Recommended Dollar Increase Percent I Increase Compensation $ 279,417 $ 348,279 $ 4211922 $ 4221910 $ 411948 $ 464,858 $ 42,936 10.18 % Expenses $ 329,323 $ 335,965 $ 5171400 $ 536,400 $ - $ 536,400 $ 19,000 3.67 % Cash Capital $ 200,000 $ 300,000 $ 400,000 $ 500,000 $ - $ 500,000 $ 100,000 25.00 % Debt $ 1,352,192 $ 1,561,467 $ 1,406,381 $ 1,449,549 $ - $ 1,449,549 $ 43,168 3.07 % MWRA $ 8,177,213 $ 8,432,789 $ 9,349,530 $10,284,483 $ - $ 10,284,483 $ 934,953 10.00 % OPEB $ 3,004 $ 3,004 $ 3,004 $ 609 $ - $ 609 $ (2,395) (79.73)% Indirects Total 00 Sewer Enterprise... $ 514,111 $ 542,416 $ 588,040 $ 586,499 .O $ 10,026 $ 596,525 $ 8,485 1.44 Program Summary FY2022 Actual FY2023 I Actual FY2024 I Revised FY2025 Request Manager's Add/Del FY2025 I Recommended Dollar Increase Percent I Increase 3710 Sewer Enterprise $ 11960,933 $ 21245,711 $ 21345,703 $ 21408,859 $ 41,948 $ 21450,807 $ 105,104 4.48 % 3720 - MWRA $ 81177,213 $ 81432,789 $ 91349,530 $10,284,483 $ - $ 10,284,483 $ 934,953 10.00 % Cash Capital $ 200,000 $ 300,000 $ 400,000 $ 500,000 $ - $ 500,000 $ 100,000 25.00 % OPEB $ 31004 $ 31004 $ 31004 $ 609 $ - $ 609 $ (21395) (79.73)% Indirects $ 514,111 $ 542,416 $ 588,040 $ 586,499 $ 10,026 $ 596,525 $ 8,485 1.44 % Object Code Summary FY2022 Actual FY2023 I Actual FY2024 I Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent I Increase Salaries & Wages $ 241,222 $ 291,096 $ 334,989 $ 334,847 $ 411948 $ 376,795 $ 41,806 12.48 % Overtime $ 38,195 $ 57,183 $ 86,933 $ 88,063 $ - $ 88,063 $ 1,130 1.30 % Personal Services $ 279,417 $ 348,279 $ 421,922 $ 422,910 $ 41, 948 $ 464,858 $ 42, 936 10.18 % Contractual Services $ 148,624 $ 184,801 $ 292,400 $ 308,400 $ - $ 308,400 $ 16,000 5.47 % Utilities $ 149,329 $ 128,846 $ 132,000 $ 132,500 $ - $ 132,500 $ 500 0.38 % Supplies $ 31,370 $ 21,958 $ 79,000 $ 79,500 $ - $ 79,500 $ 500 0.63 % Small Capital $ - $ 360 $ 14,000 $ 16,000 $ - $ 16,000 $ 2,000 14.29 % Expenses $ 329,323 $ 335,965 $ 517,400 $ 536,400 $ - $ 536, 400 $ 19,000 3.67 % Cash Capital $ 200,000 $ 300,000 $ 400,000 $ 500,000 $ - $ 500,000 $ 100,000 25.00 % Debt $ 1,352,192 $ 1,561,467 $ 1,406,381 $ 1,449,549 $ - $ 1,449,549 $ 43,168 3.07 % MWRA $ 81177,213 $ 8,432,789 $ 9,349,530 $10,284,483 $ - $ 10,284,483 $ 934,953 10.00 % OPEB $ 3,004 $ 3,004 $ 3,004 $ 609 $ - $ 609 $ (2,395) (79.73)% Indirects $ 514,111 $ 542,416 $ 588,040 $ 586,499 $ 10,026 $ 596,525 $ 8,485 1.44 FY2025 Preliminary Budget & Financing Plan V-32 January 18, 2024 This Page Intentionally Left Blank. Section VI: Program 4000m. Public Safety This section includes detailed information about the FY2025 Operating Budget & Financing Plan for public safety. It includes: • 4100 Law Enforcement VI-3 • 4200 Fire & Rescue VI-10 FY2025 Preliminary Budget & Financing Plan N a January 18, 2024 This Page Intentionally Left Blank. Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Mission: The Lexington Police Department provides public safety services to enhance the quality of life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement programs. Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In FY2023, the Police Department responded to 15,343 calls for service with 711 crimes investigated. The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief and two Captains who oversee administrative and operational functions including budget, planning, training, personnel administration, public affairs and policy development; four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the accreditation program as well as detail assignments and event planning; an office manager and clerk who handle records management, accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases, equips and maintains the vehicle fleet and other specialized equipment. The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) responsible for responding to a variety of critical front-line services 24/7 including intervening in emergencies, promoting crime prevention and traffic safety as well as suppressing crime. The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one account assistant. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic Bureau supervisor also manages the school crossing guard program. The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention including: three major case detectives, a family services detective, a Community Resource Officer (CRO) and a School Resource Officer (SRO). The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper resources for over 15,000 service calls that require a police, fire or medical unit response. The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO) with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the Lexington Board of Health regarding animal related health issues. The School Crossing guard program has 18 part-time civilian members who cover 16 school crossings during the school year. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VI-3 Program: Public Safety 4100 Law Enforcement Town of Lexington, MA Departmental Initiatives: 1. The staffing of the Lexington Police Department has not significantly changed in over 50 years. It is imperative to continue to review and evaluate current programs and positions within the department. This process most likely will result in a request for staffing increases to ensure the department is meeting the demands of the Massachusetts POST and Accreditation Commissions and high expectations of the community. 2. The completion of the new Police Headquarters is scheduled for late spring/early summer of 2024. It will require a comprehensive plan to move all of the files and equipment from the temporary station. This will require a tremendous amount of teamwork among all of the staff in the department. It is also imperative to continue to collaborate with the CTA Construction Managers and members of the Facilities Department to ensure a successful completion to the project. We plan to engage the community to organize events that will bring members of the community in to tour their new station as well. 3. The Lexington Police Department is currently a member of the Jail Diversion Program who provide two full time Mental Health Clinicians. These clinicians specialize in responding with police to calls involving members of the community in mental health crisis or substance abuse. Lexington has experienced an increase in the number of these calls much like other communities in Massachusetts and across the nation. The Lexington Police Department will be exploring a grant that will bring a full time clinician embedded in the new station alongside the members of the department. This service will allow the department to offer immediate services to those in need and provide consistent follow up to individuals with multiple involvements with public safety and other town departments. FY2025 Preliminary Budget & Financing Plan January 18, 2024 4100 Law Enforcement Program: Public Safety Town of Lexington, MA ,C ah Mal, in IG f Tra, He B, urea, u Ad, rn in ist rat i vrmi e Patrd Lieutenants Adnis-4rativrD etti e ecve, S,u peNj iso, r Assistant Sergeant Lie jute n a, nt - - --------------- - - --------------- ----------------------- P a, rkin g D et ect ivre S,, e r g e a nt E,, n fc, re e rn en t Patrol Serg.eants D ispatch ers P r osa aj t o, r 0 H cer Acc o, u nt FD ay P at ro, 1 0 H cers An i rn a, I C o, n t rol, I D et ect i've Assis;tant M a,j,o,,r C ases C, ro,,,,ssin g Gu ards Night P atrol 11,1 e�, ch a n i c D e�t ect i've Officers F a m i ly S, e rJ c es, C. ad ets D et ed i've S, ch o, ,I Re , u r ce D et ect i've C, omm u n ity R eso, u rc e, FY2025 Preliminary Budget & Financing Plan January 18, 2024 VI-5 4100 Law Enforcement Program: Public Safety Town of Lexington, MA Authorized/Appropriated Staffing: FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Patrol Lieutenants 4 4 4 4 Patrol Sergeants 5 5 5 5 Police Officers 29 29 29 29 Detective Lieutenant 1 1 1 1 Detective - Sergeant Prosecutor 1 1 1 1 Detectives - Major Cases 3 3 3 3 Detective - Family Services 1 1 1 1 Detective - School Resource Officer 1 1 1 1 Detective - Community Resource Officer 1 1 1 1 Cadets - 6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Code Enforcement Officer* — — — 0.22 Dispatch Supervisor 1 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control Officer" — — — — Crossing Guards - 18 part-time 3.69 3.91 3.91 3.91 50 Officers 50 Officers 50 Officers 50 Officers *A part-time seasonal Code Enforcement Officer position is recommended for funding in the FY2025 budget. **The Animal Control Officer is a part-time position shared with the Town of Bedford that is paid as a contract service and does not add to headcount. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VI-6 4100 Law Enforcement Program: Public Safety Town of Lexington, MA Budget Recommendations: The FY2025 recommended Police Department budget is $9,536,323 which is a $493,793 or 5.46% increase from the FY2024 budget. The budget for Compensation is $8,333.,126, an increase of $464,464 or 5.90%, that reflects contractually obligated step increases, cost of living adjustments, stipend increases and education incentives for contracts that recently settled. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Compensation also includes funding for a part-time, non -benefited Code Enforcement Officer position in FY25. The budget for Expenses is $1,203,197 and reflects an increase of $29,329 or 2.50%. The majority of the increase is due to an increase in contractual services and the purchase of additional hybrid vehicles in our fleet along with the costs associated to transfer and/or upgrade the equipment to fabricate these vehicles for Police use. There are minor increases throughout the budget due to inflationary impacts. which are partially offset by a decrease in telephone utility costs. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Deputy Chief Position $ 189,000 $ 20,376 $ 209,376 $ — $ — $ — $ 209,376 Code Enforcement Officer $ 16,000 $ 232 $ 16,232 $ 16,000 $ 232 $ 16,232 $ — School Resource Officer $ 102,018 $ 19,114 $ 121,132 $ — $ — $ — $ 1211132 FY2025 Preliminary Budget & Financing Plan M I% January 18, 2024 4100 Law Enforcement Program: Public Safety Town of Lexington, MA Budget Summary Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy 1 $ 71565,076 1 $ 81322,880 1 $ 81726,530 1 $ 91088,806 1 $ (18,483) $ 9,070,323 $ 343,793 1 3.94 % Fees & Charges Fees $ 92,420 $ 118,272 1 $ 115,000 $ 115,000 $ - $ 115,000 $ - 1 - % Fines & Forfeitures $ 79,398 $ 111,594 $ 98,000 $ 98,000 $ - $ 98,000 $ - - % Licenses & Permits $ 3,900 $ 3,313 $ 3,000 $ 3,000 $ - $ 3,000 $ - - % Parking Fund* 7$ 312,100 $ - $ 100,000 $ 250,000 $ - $ 250,000 $ 150,000 150.00 % Appropriation Summary FY2022 FY2023 I FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 71047,347 $ 71484,155 $ 71868,662 $ 8,317,126 $ 16,000 $ 81333,126 $ 464,464 5.90 % Expenses $ 11005,548 $ 11071,903 $ 1,173,868 $11237,680 $ (34,483)1 $ 11203,197 $ 29,329 2.50 % Program Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 4110 Police Administration $ 1,645,214 $ 1,862,299 $ 1,917,504 $1,956,305 $ 14,800 $ 1,971,105 $ 53,601 2.80 % Total 4120 Patrol & Enforcement $ 4,204,150 $ 41352,106 $ 4,717,591 $ 5,124,955 $ (33,283) $ 5,091,672 $ 374,081 7.93 % Total 4130 Traffic Bureau $ 389,295 $ 390,378 $ 3821174 $ 407,443 $ - $ 407,443 $ 25,269 6.61 % Total 4140 Investigations $ 832,152 $ 899,250 $ 1,009,435 $1,028,121 $ - $ 1,028,121 $ 18,686 1.85 Total 4150 Dispatch $ 759,419 $ 816,400 $ 779,975 $ 788,957 $ - $ 788,957 $ 8,982 1.15 % Total 4160 Animal Control $ 69,728 $ 73,102 $ 75,400 $ 78,248 $ - $ 78,248 $ 2,848 3.78 % Total 4170 Crossing Guards $ 152,937 $ 162,524 $ 160,451 $ 170,777 $ - $ 170,777 $ 10,326 6.44 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 51575,843 $ 51979,255 $ 61822,838 $ 7/154/150 $ 16,000 $ 7,170,150 $ 347,312 5.09 % Overtime $ 1,471,504 $ 1,504,901 $ 1,045,824 $1,162,976 $ - $ 1,162,976 $ 117,152 11.20 % Personal Services $ 7,047,347 $ 7,484,155 $ 7,868,662 $ 8, 317,126 $ 16,000 $ 81333,126 $ 464, 464 5.90 % Contractual Services $ 330,177 $ 381,889 $ 402,578 $ 420,660 $ (4,083) $ 416,577 $ 13,999 3.48 % Utilities $ 111,930 $ 114,017 $ 157,723 $ 153,453 $ (19,400) $ 134,053 $ (23,670) (15.01)% Supplies $ 264,609 $ 280 f424 $ 230,067 $ 231,567 $ - $ 231,567 $ 1,500 0.65 % Small Capital $ 298,832 $ 295,573 $ 383,500 $ 432,000 $ 11,000 $ 421,000 $ 37,500 9.78 Expenses $1, 005,548 $1, 071, 903 $ 1,173, 8681$1,,237 , 680 $ (34, 483) $ 1,203,197 $ 29,329 2.5001-1 *Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits, Pay -by -Phone and meter revenue. The fund balance was insufficient to support a transfer to the General Fund in FY2023 due to effects from the pandemic as well as sizeable capital projects in FY2022. FY2024 included a partial transfer, and in FY2025 this amount further increased as the Town has recently started to enforce parking fees which will rebuild the balance in the Parking Fund. FY2025 Preliminary Budget & Financing Plan VI-8 January 18, 2024 4100 Law Enforcement Program: Public Safety Town of Lexington, MA This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan VI-9 January 18, 2024 4200 Fire & Rescue Program: Public Safety Town of Lexington, MA Mission: The Lexington Fire Department protects the people, homes and businesses in our community from fire, medical emergencies, hazardous material incidents and natural disasters. This is accomplished through public education, safety code management and emergency response. Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and Emergency Management. • Administration is responsible for developing policies and procedures, training, inventory control, financial and budgetary oversight, and managing the day-to-day operations of the Department. • Fire Prevention is responsible for fire code enforcement activities, public education, plan review, permit application and approval, flammable/combustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous material responses, and other emergency incidents. • Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over 3,353 calls for assistance annually. • Emergency Management is responsible for communications with the Federal Emergency Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA), as well as reviewing and commenting on numerous Townwide emergency operation plans. The Chief serves as the Emergency Management Director and the department's administrative staff support this division. Departmental Initiatives: 1. Continue to develop and implement online inventory tracking. 2. Continue to refine and expand the fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. FY2025 Preliminary Budget & Financing Plan VI-10 January 18, 2024 4200 Fire & Rescue Program: Public Safety Town of Lexington, MA Ass istant Assistant F]re hief perati on1,1sfP ree.nt in s h ift Co mniaand°,er C. a pta i P'er,ift Crn ua�n ,Oia i er Li a ute ant 3 per hi F ire F [,gh tern E M T /P a ra m eR i o Authorized/Appropriated Staffing F ire P rep e,, n tin, n Assistant FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Lieutenant Fire Inspector* — — — 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant Total 0.86 65.86 0.86 65.86 0.86 . :. 0.86 66.86 *A Lieutenant Fire Inspector position is recommended for funding in the FY2025 budget. FY2025 Preliminary Budget & Financing Plan N a I I January 18, 2024 4200 Fire & Rescue Program: Public Safety Town of Lexington, MA Budget Recommendations: The FY2025 recommended Fire Department budget is $9,289,900. The recommended budget is a $1,187,829 or 14.66% increase from the FY2024 budget. The recommended budget for Compensation is $8,402,956, and reflects an increase of $1,116,745 or 15.33% from the revised FY2024 budget. This increase includes three years of contractually obligated cost of living adjustments, new steps and education incentives that were included in the recently settled collective bargaining agreement. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. This increase includes funding for a full-time, benefited Lieutenant Fire Inspector position in FY25. The budget for Expenses is $886,944 and reflects a net increase of $71,084 or 8.71%, which includes anticipated increases in contract services, mileage costs, equipment repair, and EMS supplies. In FY2025, the department will begin to upgrade Automated External Chest compressors (LUCAS), and will continue utilizing the online training program introduced during the pandemic to assist in the recertification of the department's paramedics, as well as OSHA, town -required and fire -based training. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Lieutenant Fire Inspector $ 93,739 $ 18,994 $ 112,733 $ 93,739 $ 18,994 $ 112,733 $ — FY2025 Preliminary Budget & Financing Plan VI-12 January 18, 2024 4200 Fire & Rescue Program: Public Safety Town of Lexington, MA Budget Su m ma ry Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ 61479,688 $ 61235,989 $ 61613,396 1 $ 71727,186 1 $ (75,961) $ 7,651,225 1$1f037f8291 15.69 % Fees & Charges Ambulance Fees $ 1,425,457 $ 1,728,905 $ 1,400,000 $ 1,550,000 $ - $ 1,550,000 $ 150,000 10.71 % Fire Department Fees $ 39,061 $ 38,225 $ 38,675 $ 38,675 $ - $ 38,675 $ - - % Licenses & Permits $ 55,450 $ 55,605 1 $ 50,000 $ 50,000 $ - $ 50,000 $ - - FY2022 FY2023 I FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase I Increase Compensation $ 71367,013 1 $ 71278,612 $ 71286,211 $ 81459,217 $ (561261) $ 8,4021956 $1,116,745 15.33 Expenses $ 632,642 $ 780,112 $ 815,860 $ 906,644 $ (19,700) $ 886,944 $ 71,084 1 8.71 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Recommended Increase Increase Total 4210 Fire Administration $ 550,877 $ 605,905 $ 629,370 $ 679,182 $ (21000) $ 677,182 $ 47,812 7.60 % Total 4220 Fire Prevention $ 244,408 $ 250,438 $ 253,635 $ 268,010 $ 90,139 $ 358,149 $ 104,514 41.21 % Total 4320 Fire Suppression $ 6,998,539 $ 6,920,853 $ 61963,325 $ 81112,068 $ (162,500) $ 7,949,568 $ 986,243 14.16 % Total 4240 Emergency Medical Services $ 199,733 $ 275,889 $ 247,041 $ 296,701 $ - $ 296,701 $ 49,660 20.10 % Total 4250 Emergency Management $ 6,099 $ 5,639 $ 81700 $ 9,900 $ (1,600) $ 8,300 $ (400) (4.60)% Object Code Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 51993,437 $ 61050,829 $ 61134,946 $ 61940,233 $ 93,739 $ 71033,972 $ 899,026 14.65 % Overtime $ 11373,576 $ 11227,783 $ 1,151,265 $ 1,518,984 $ 150,000 $ 1,368,984 $ 217,719 18.91 % Personal Services $ 7, 367, 013 $ 7, 278, 612 $ 7,286,211 $ 8, 459, 217 $ (56,261) $ 81402, 956 $1f 1161745 15. 33 % Contractual Services $ 324,000 $ 333,787 $ 378,744 $ 396,848 $ (14,100) $ 382,748 $ 4,004 1.06 % Utilities $ 48,652 $ 71,719 $ 80,331 $ 78,831 $ (2,000) $ 76,831 $ (3,500) (4.36)% Supplies $ 211,740 $ 262,734 $ 236,785 $ 265,965 $ (3,600) $ 262,365 $ 25,580 10.80 % Small Capital $ 48,250 $ 111,872 $ 120,000 $ 165,000 $ - $ 165,000 $ 45,000 37.50 % Expenses $ 632,642 $ 780,112 $ 815,860 $ 906,644 $ (19, 700) $ 886,944 $ 71, 084 8.71 % FY2025 Preliminary Budget & Financing Plan VI-13 January 18, 2024 This Page Intentionally Left Blank. Section VII: Program 5000m. Culture & Recreation This section includes detailed information about the FY2025 Operating Budget & Financing Plan for culture & recreation services. It includes: • 5100 Cary Memorial Library • 5200 Recreation and Community Programs VII-3 VII-9 FY2025 Preliminary Budget & Financing Plan 1 851 January 18, 2024 This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan VII-2 January 18, 2024 5100 Cary Memorial Library Program: Culture & Recreation Town of Lexington, MA Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes administrative staff and webmaster salaries, as well as the supply, equipment, and Minuteman Library Network membership costs. • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult books and audiovisual materials. • Youth Services includes all children's library staff and also includes library materials for children and teens. Departmental Initiatives: Our Guiding Principles 1. Books, information, and so much more: We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. 2. At the intersection of learning, making, and play: In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create and play. 3. A place that works for everyone: We value the rich diversity of our community, and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. 4. With opportunities for human connection: In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource requires equal attention to preservation and transformation. FY2025 Preliminary Budget & Financing Plan VII-3 January 18, 2024 5100 Cary Memorial Library Program: Culture & Recreation Town of Lexington, MA Libra.ry 7 ech n is Li bra. rT ru stees, IMI H le� ad a, f.A'"d' U ft Serwices SeNces, IMM, I I Mt Libra.ry 7 ech n i6a, H e ad a, f" 7ech n ol a,gy,& 7rain i ng, Wleb Y& Digftalll E,, n, g,a,i gre me n t Sped al ist Librar, 7 ech n ic[a.n wre'r1r, ty Librar, 77 ech n ici,an FY2025 Preliminary Budget & Financing Plan January 18, 2024 VII-4 5100 Cary Memorial Library Program: Culture & Recreation Town of Lexington, MA Authorized/Appropriated Staffing: FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Library Director 1 1 1 1 Deputy Library Director* 1 1 1 1 Office Manager 1 1 1 1 Webmaster** 1 1 1 1 Head of Adult Services 1 1 1 1 Head of Youth Services 1 1 1 1 Head of Technology & Training* 1 1 1 1 Head of Bibliographic Services*** 1 1 1 Librarian I****,***** 6 9 9 9 Librarian II/Manager *,*** 4 3 3 3 Library Associates****,***** 8 6 6 6 Library Technician I**** 2.8 2.9 2.9 3 Library Technician II 6 6 6 6 Adult Pages****** 1.6 2.6 2.6 2.6 Student Pages****** 0.7 — — — Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed *In FY2022, due to staff turnover, the Head of Technology role was broken out from the Deputy Library Director and re- established as a Department Head position. A Librarian II was assigned to the role. **In FY2022, Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation & Technology budget to the Library budget. ***In FY2023 a new Department Head position was created, and a Librarian II was assigned to the role. ****In FY2022, two Library Technician Is were reclassified to a Library Associate and a Librarian I. * * * * *In FY2023, two Library Associates were reclassified to Librarian Is. * * * * * *In FY2023, all Pages were combined under Adult Pages. FY2025 Preliminary Budget & Financing Plan VII-5 January 18, 2024 5100 Cary Memorial Library Program: Culture & Recreation Town of Lexington, MA Budget Recommendations: The FY2025 recommended General Fund Library budget is $3,,460,565, which is a $74,,745 or 2.21% increase from the FY2024 budget. The General Fund operating budget for Compensation is $2,748,471, and reflects a $51,821 or 1.92% increase, which incorporates contractually obligated step increases and cost of living increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $712,094 and reflects a $22,924 or 3.33% increase, which reflects anticipated expenses for FY2025. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full Time Teen Services Librarian $ 74,978 $ 18,722 $ 93,700 $ — Is — Is — $ 93,700 FY2025 Preliminary Budget & Financing Plan VII-6 January 18, 2024 5100 Cary Memorial Library Program: Culture & Recreation Town of Lexington, MA Budget Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 31019,439 $ 3,344,725 $ 31385,820 $ 3,474,365 $ (13,800) $ 31460,565 $ 74,745 2.21 Total 5100 Library $ 31019,439 $ 3r344,725 $ 31385,820 $ 3f474,365 $ (13f8OO) $ 31460,565 $ 74,745 2.2 1A,, FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary I I I I I I Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 2,412,910 1 $ 2,650,088 $ 2,696,650 $ 2,748,471 $ - $ 2,748,471 $ 51,821 1.92 Expenses $ 606,529 $ 694,637 $ 689,170 $ 725,894 $ (13,800) $ 712,094 $ 22,924 1 3.33 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Recommended Increase Increase Total 5110 Admin. & General Services $ 546,897 $ 667,373 $ 658,399 $ 683,590 $ (6,000) $ 677,590 $ 19,191 2.91 % Total 5120 Adult Services $ 11591,779 $ 1,743,302 $ 11790,030 $ 1,840,044 $ (7,800) $ 1,832,244 $ 42,214 2.36 % Total 5130 Youth Services Is 880,763 1 $ 934,050 1 $ 937,391 $ 950,731 $ - $ 950,731 $ 13,340 1.42 % Object Code Summary FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 2,351,919 $ 2,588,481 $ 2,631,524 $ 2,683,345 $ - $ 2,683,345 $ 51,821 1.97 % Overtime (Sunday Premium) $ 60,991 $ 61,607 $ 65,126 $ 65,126 $ - $ 65,126 $ - - % Personal Services $ 2, 412, 910 $ 2, 650, 088 $ 2,696,650 $ 2, 748, 471 $ - $ 21748,471 $ 51,821 1.92 % Contractual Services $ 124,499 $ 157,309 $ 162,724 $ 168,500 $ (6,000) $ 162,500 $ (224) (0.14)% Utilities $ 858 $ 430 $ 1,000 $ 500 $ - $ 500 $ (500) (50.00)% Supplies $ 441,059 $ 496,961 $ 495,446 $ 521,894 $ (7,800) $ 514,094 $ 18,648 3.76 % Small Capital $ 40,114 $ 39,937 $ 30,000 $ 35,000 $ - $ 35,000 $ 5,000 16.67 % Expenses $ 606,529 $ 694,637 $ 689,170 $ 725,894 $ (131800) $ 712,094 $ 22, 924 3.33 % FY2025 Preliminary Budget & Financing Plan 18M January 18, 2024 This Page Intentionally Left Blank. Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Mission: To provide the community opportunities to engage in quality, inclusive and accessible programs and services. To be a leader in promoting inclusion, community engagement and a healthy active lifestyle. Creating Community Through People, Parks, and Places. Budget Overview: The Department operates as an Enterprise Fund whereby program and facility fees must cover the direct cost of operations including all full- and part-time staff and program, services and facility expenses including supplies, equipment, utilities and wages/overhead. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Director of Recreation and Community Programs, through the Recreation Committee, sets program fees with the approval of the Select Board. The operating budget supports staff who manage and deliver programs along with the supplies and equipment needed to operate those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division. The Administrative Division was created in FY2020 to centralize administrative support for the business aspects within the Recreation, Pine Meadows and Community Center operations. In FY2025, revenues received (Recreation, Pine Meadows Golf Club and Community Center) will continue to help support the funding of Capital Improvement Projects. The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, hard court surfaces, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include the Community Center, the Public Schools, off -site and out-of-town venues. Departmental Initiatives: 1. Implement the Key Findings of the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities and the 2023 Lincoln Park Master Plan in the development of the operational and capital improvement planning for the future needs of the community. 2. Actively participate in the planning and preparations for the 5-year impact on the community with the permanent and temporary loss of outdoor recreation facilities at the Center Recreation Complex. 3. Maintain and sustain the financial stability of the Recreation Enterprise Fund. 4. Continue the growth and implementation of the department's therapeutic, adaptive and inclusive recreation programming. 5. Support Townwide cultural and historic events and initiatives such as diversity equity and inclusion. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VII-9 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Director of COMMLinity Programs , fim N Assistant D ir;e d r Certified Th erapetip U rn'ty C. ernte r Ad rn in i trat[v mi dministrative ® ,,I®� r� ,ya u. . ....................... m ...................................wA. Recreation kdrn in i�strat ive E ve m i n glNe e k ends t l u n id peel C�,, , ordiru at o,r Assistant Awistants wr .......... i, 'm mow„ e aa an,l,, I a n t ee Note: Pine Meadows staffing is provided via contractual services. Oversight is provided by the Director of Recreation and Community Programs. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VII-10 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Authorized/Appropriated Staffing Element: 5210 Administration FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Director of Recreation and Community Programs 1 1 1 1 Administrative Manager 1 1 1 1 Municipal Assistant — — — — Administrative Assistant 2 1.8 1.8 2 Subtotal FTE 1 4.0 1 3.8 1 3.8 1 4.0 Subtotal FT/PT 3FT/1PT I 3FT/1PT I 3FT/1PT I 3FT/1PT Element: 5220 Recreation FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Recreation Coordinator* — 0.4 0.4 1 Certified Therapeutic Recreation Specialist 1 1 1 1 Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 3.0 3.4 3.4 4.0 _j Subtotal FT/PT 3FT/OPT I 3FT/OPT I 3FT/1PT I 4FT/OPT Element: 5240 Community Center FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Community Center Director 1 1 1 1 Youth & Family Coordinator 1 1 1 1 Administrative Assistant** 1 1 1 1 Municipal Assistant (3, PT) 1 1 1 1 Building Supervisor (2, PT) 1 1 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 5.0 5.0 5.0 5.0 Subtotal FT/PT 3 FT/5 PT 1 3 FT/5 PT 1 3 FT/5 PT 1 3 FT/5 PT *A part-time Recreation Coordinator was funded as a program improvement in FY2023. The FY2025 budget recommends transitioning the Recreation Coordinator to full-time. ** In FY2023, title change from Department Assistant to Administrative Assistant. FY2025 Preliminary Budget & Financing Plan N8511 January 18, 2024 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Budget Recommendations: The FY2025 recommended budget for the Department of Recreation and Community Programs - comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is $3,713,658. The recommended budget is an increase of $147,222 or 4.13% from the FY2024 budget. It should be noted that the Recreation and Community Programs Department operating budget has historically been supported solely from program fees. In FY2016, with the opening of the Community Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time employees who are most closely involved with managing the Community Center operations and programming. This will continue in FY2025, with $272,708 being proposed in General Fund support of Community Center wages. The Community Center provides free drop -in programs and opportunities to promote social, emotional, and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a wide variety of programs that are fun, educational and life -enriching. The Community Center provides opportunities and access to all residents that are generally not supported through fees, in addition to many programs, activities and services that may require a fee. The customer service counter at the Center supports the Community Center, including the operations of the Human Services and the Recreation & Community Programs Departments, allowing for one -stop shopping for services and programs. The recommended budget for Compensation is $1,824,916, which is a $141,981 or 8.44% increase from the FY2024 budget, and reflects step increases, cost -of -living adjustments, and a rate increase for Seasonal staff to remain competitive with the current market. This increase also includes funding to transition the part-time Recreation Coordinator position to a full-time, benefited position in FY25. The recommended budget for Expenses is $1,579,751 and reflects a $(9,063) or (0.57)% decrease from the FY2024 budget, primarily due to the financial restructuring of our vendor sports camps. The recommended budget for the operation of the Pine Meadows Golf Course is $618,000 and reflects a net increase of $48,500 or 8.52%. The current golf management contract is awarded to New England Golf Corporation (NEGC). In September 2023, NEGC was awarded a new three-year contract, with an option for two, one-year extensions. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Community Center/DPF Facility $ 20,000 $ — $ 20,000 $ — $ — $ — $ 20,000 Expenses Full-time Recreation Coordinator $ 35,000 $ 18,143 $ 53,143 $ 35,000 $ 18,143 $ 53,143 $ — *This position will be funded from the Recreation Enterprise Fund. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VII-12 Program: Culture &Recreation 5200 Recreation & Community Programs Town of Lexington, MA Budget Summary Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ 509,215 $ 242,790 1 $ 256,675 1 $ 272,708 1 $ - $ 272,708 $ 16,033 1 6.25 % Enterprise Funds Retained Earnings $ - 1 $ 375,000 1 $ 375,000 1 $ 375,000 1 $ - $ 375,000 $ - - % Recreation User Charges $ 11626,464 $ 11508,486 $ 1,707,530 $ 1,660,697 $ 50,000 $ 11710,697 $ 31167 0.19 % Community Center User Charges $ 318,413 $ 331,076 $ 3271231 $ 330,000 $ 31143 $ 333,143 $ 51912 1.81 % Golf User Charges $ 11099,659 $ 1,2551914 $ 900,000 $1,005,610 $ - $ 1,005,610 $ 105,610 11.73 % Investment Income $ 5,999 $ 73,207 $ - $ - $ - $ - $ - - 0/01 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 11250,760 $ 11449,636 $ 1,682,935 $ 1,789,916 $ 35,000 $ 11824,916 $ 141,981 8.44 % Expenses $ 11346,285 $ 11318,614 $ 1,588,814 $ 1,579,751 $ - $ 11579,751 $ (9,063) (0.57)% Debt Service $ - $ - $ - $ - $ - $ - $ - - % Indirect Costs (Trans. to Gen. Fund) $ - $ 286,104 $ 294,687 $ 290,848 $ 18,143 $ 308,991 $ 14,304 4.85 % Program Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 5210 Administration $ 451,308 $ 435,210 $ 509,073 $ 593,961 $ - $ 593,961 $ 84,888 16.68 % Total 5220 Recreation $ 1,106,994 $ 1,183,592 $ 1,529,855 $ 1,462,709 $ 35,000 $ 1,497,709 $ (32,146) (2.10)% Total 5230 Pine Meadows $ 513,167 $ 589,562 $ 569,500 $ 618,000 $ - $ 618,000 $ 48,500 8.52 % Total 5240 Community Center $ 525,576 $ 559,885 $ 663,321 $ 694,997 $ - $ 694,997 $ 31,676 4.78 % Indirect Costs $ - $ 286,104 $ 294,687 $ 290f848 $ - $ 308,991 $ 14,304 4.85 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 11250 f227 $ 11447,934 $ 1,682,935 $ 1,789,916 $ 35,000 $ 11824,916 $ 141,981 8.44 % Overtime $ 533 $ 1,702 $ - $ - $ - $ - $ - - % Personal Services $1,250,760 $1,449, 636 $ 1,682,935 $1,789,916 $ 35,000 $ 11824,916 $ 141,981 8.44 % Contractual Services $ 11190,844 $ 11155,966 $ 1,357,654 $ 1,349,816 $ - $ 11349,816 $ (71838) (0.58)% Utilities $ 52,248 $ 50,816 $ 79,925 $ 77,350 $ - $ 77,350 $ (2,575) (3.22)% Supplies $ 99,853 $ 108,272 $ 1341235 $ 135,585 $ - $ 135,585 $ 11350 1.01 % Small Capital $ 3f 339 $ 3f 560 $ 17,000 $ 17,000 $ - $ 17,000 $ - - % Expenses $1,346,285 $1,318, 614 $ 1,588, 814 $1,579,751 $ - $ 11579,751 $ (91063) (0.57) % Debt $ - $ - $ - $ - $ - $ - $ - I - % Indirect $ - $ 286,104 $ 294,687 $ 290,848 $ 18,143 $ 308,991 $ 14,3041 4.85 % FY2025 Preliminary Budget & Financing Plan VII-13 January 18, 2024 This Page Intentionally Left Blank. Section VIII: Program 6000m. Human Services & Health This section includes detailed information about the FY2025 Operating Budget & Financing Plan for Human Services and Health. It includes: • 6100-6200 Human Services Administration; Veterans' Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2 • 6500 Health VIII-8 FY2025 Preliminary Budget & Financing Plan M8851 January 18, 2024 This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan VIII-2 January 18, 2024 Program: Human Services &Health 6100=6200 Human Services Town of Lexington, MA Mission: The Human Services Department connects Lexington residents across the I ifespa n to information, support and services that promote health and well being; and is responsible for managing the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services to families, seniors, veterans and youth. Budget Overview: The Human Services Department is organized to provide services and support to residents of all ages. Department Staff oversee the following divisions: Administration and Outreach, Senior Services, Youth and Family Services, Veterans' Services and Transportation Services. Since moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and requests for information have increased significantly. Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational programming, assessments, information and referral, short-term counseling and case management, financial assistance, and consultation on life changes. Veterans' services staff provide veterans in Lexington, Bedford, and Carlisle with information and connection to State and Federal benefits, as well as work with colleagues to plan Town celebrations and special events that honor Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel consultation on other transit options. Departmental Initiatives: 1. Continue to prioritize diversity, equity, and inclusion in all internal operations and external programming. 2. Support and promote access to mental health services through direct therapeutic services offered by the department and community partners. 3. Reestablish the work of the Mental Health Task Force. 4. Participate in and advocate for housing -related initiatives that create more access to housing resources, promote housing diversity across the lifespan, and allow residents to age in place. 5. Increase awareness and utilization of Lexpress. 6. To enhance transportation options and mobility and induce mode shift in accordance with town goals and plans. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VIII-2 6100=6200 Human Services Program: Human Services & Health Town of Lexington, MA Town Mana,g,er � IUI Vet e ra. rn r® 're d ,r H u rnan S a r ice irt»r W, P a.rt-Ti rn e VS 0 Off ce M an ager ,en ®o,r Tay, u , gr a, rn Vo u,n t e c, u t h a. nd F" a. rn i 1,I R� � u p� �1I�f9i IV Nµ n� 1 A,I oL�S Co'Mmunity III e r Jc es, fJ an eg r Outreach 1161anag D in r Si, e rA c es, [J are a, ge r �p � � 1 I I � 1 Ilt alth gut n uo r r� ° � rn e . Try rn C. in i � �,�� n a�� I ntern R e' er;ed, D ieticla rn FY2025 Preliminary Budget & Financing Plan VIII-3 January 18, 2024 Program: Human Services &Health 6100=6200 Human Services Town of Lexington, MA Authorized/Appropriated Staffing: FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Director of Human Services 1 1 1 1 Senior Services Director 1 1 1 1 Youth & Family Services Manager 1 1 1 1 Clinical & Community Outreach Manager 1 1 1 1 Senior Services Coordinator 1 1 1 1 Health Outreach Clinician 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Department Assistant 0.69 0.69 0.69 0.69 Veterans' Services District Director* 1 1 1 1 Veterans' Services Officer* 0.51 0.51 0.51 0.51 Transportation Services Manager 1 1 1 1 Department Transportation Assistant 0.80 0.80 0.80 0.80 Registered Dietician** PT PT PT PT Senior Services Assistant** Total PT PT PT PT *The Veterans' Services District Director and Officer are shared positions between Lexington, Bedford, and Carlisle. **The part-time temporary positions of Registered Dietician and Senior Services Assistant are fully funded by grants from the Executive Office of Elder Affairs. FY2025 Preliminary Budget & Financing Plan N 88MI,I January 18, 2024 Program: Human Services &Health 6100=6200 Human Services Town of Lexington, MA Budget Recommendations: The recommended FY2025 All Funds Human Services budget is $2,076,762 which is a $3,312 or 0.16% increase from the revised FY2024 budget. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. FY2025 reflects the addtion I of a one-time Community Transit grant for $200,000. The Towns of Bedford and Carlisle fund a portion of the Veterans' Services budget through an Intermunicipal Veterans' District agreement. The Human Services FY2025 recommended General Fund operating budget request is $1,513,939 and reflects a $(187,759) or (11-03)% decrease from the revised FY2024 budget. The General Fund operating budget for Compensation is $750,616, and reflects a $1,699 or 0.23% increase, which reflects the cost of contractually obligated step increases and cost of living adjustments, offset by staff turnover. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $763,323 and reflects a $(189,458) or (19-88)% decrease, which reflects a decrease in contractual services. This decrease is due to the award of a $200,000 Community Transit grant for transportation operating costs, and therefore the general fund budget has decreased by an equal amount. If this grant is not received in future years that cost will need to return to the General Fund. The current Lexpress contract has been extended through June 30, 2025 and a Request for Proposals (RFP) will be issued in the coming month soliciting proposals for multiple options for levels of service and investment in busses going forward. The FY2025 budget proposes to transfer $125,000 from the Transportation Demand Management Stabilization Fund to cover transportation services, which is level from FY2024. Program Improvement Requests: None requested. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VIII-5 6100=6200 Human Services Program: Human Services & Health Town of Lexington, MA Budget Su m ma ry - General Fund Funding Sources (General Fund) FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $1,043,699 $1,343,181 $ 1,520,056 $ 1,332,797 $ (500) $ 1,332,297 $ (187,759) (12.35) % Veteran Benefits Reimbursement $ 61,498 $ 30,109 $ 26,642 $ 26,642 $ - $ 26,642 $ - - % TDM Allocation $ 95,000 $ 95,000 $ 125,000 $ 125,000 1 $ 125,000 $ - I - % Fees Lexpress Fares $ 16,010 $ 12,417 $ 30,000 $ 30,000 $ - Is 30,000 Is - I- Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 687,126 $ 681,739 $ 748,917 $ 750,616 $ - $ 750,616 $ 11699 0.23 Expenses $ 529,081 $ 798,968 $ 952,781 $ 763,823 $ (500) $ 763,323 $ (189,458) (19.88) Program Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase Total 6110 Administration $ 227,095 $ 2371276 $ 248,094 $ 233,061 $ (500) $ 232,561 $ (15,533) (6.26) % Total 6140 Veterans' Services $ 76,743 $ 55,304 $ 94,655 $ 94,992 $ - $ 94,992 $ 337 0.36 % Total 6150 Youth & Family Services $ 186,389 $ 168,456 $ 215,694 $ 224,907 $ - $ 224,907 $ 9,213 4.27 % Total 6170 Senior Services & Community Programs $ 178,149 $ 174,235 $ 205,383 $ 205,869 $ - $ 205,869 $ 486 0.24 % Total 6210 Transportation Services $ 547,831 $ 845,436 $ 937,872 $ 755,610 $ - $ 755,610 $ (182,262) (19.43) Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Revised FY2025 Request Manager's I Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 687,126 $ 681,739 $ 748,917 $ 750,616 $ - $ 750,616 $ 11699 0.23 % Overtime $ - $ - $ - $ - $ - $ - $ - - Personal Services $ 687,126 $ 681,739 $ 748,917 $ 750, 616 $ - $ 750,616 $ 1, 699 0.23 % Contractual Services $ 495,250 $ 771,333 $ 914,036 $ 725,678 $ (500) $ 725,178 $ (188,858) (20.66) % Utilities $ 31217 $ 21075 $ 3,260 $ 31265 $ - $ 3,265 $ 5 0.15 % Supplies $ 26,997 $ 21,987 $ 30,985 $ 30,380 $ - $ 30,380 $ (605) (1.95) % Small Capital $ 31617 $ 31574 $ 4,500 $ 41500 $ - $ 41500 $ - - % Expenses $ 529,081 $ 798,968 $ 9521781 $ 763,823 $ (500) $ 763, 323 $ (188, 958) (19. 8-3) FY2025 Preliminary Budget & Financing Plan VIII-6 January 18, 2024 6100=6200 Human Services Program: Human Services & Health Town of Lexington, MA ------- --------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* and Grants Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase EOEA Grant $ 941764 $ 124,992 $ 124,992 $ 126,112 $ - $ 126,112 $ 1,120 0.90 % Veterans Services Regional Funding $ 97,641 $ 81 400 � 106 760 $ � 96 711 $ � $ - $ 96,711 $ (10,049) (9.41) Senior Services Revolving Fund* $ 42,011 $ 54,371 $ 75,000 $ 75,000 $ - $ 75,000 $ - - % Community Transit Grant $ - $ - $ - $ 200,000 $ - $ 200,000 $ 200,000 - 0/0 MBTA Grant $ 58,493 $ 55,000 $ 65,000 $ 65,000 I$ - $ 65,000ts - - 0/0 *Revolvina Funds are authorized by Town Meetina via Article 9. and are not annronriated under Article 4. Appropriations Summary (Non -General Fund) FY2022 Actual FY2023 Actual FY2024 I Revised FY2025 Request Manager's I Add/Del FY2025 Recommended Dollar Increase Percent Increase EOEA Grant $ 87,951 $ 85,299 $ 124,992 $ 126,112 $ - $ 126,112 $ 1,120 0.90 Personal Services $ 62,954 $ 62,177 $ 68,447 $ 68,447 $ - $ 68,447 $ - - Expenses $ 24,997 $ 23,122 $ 56,545 $ 57,665 $ - $ 57,665 $ 1,120 1.98 % Veterans' Services Regional Funding $ 97,459 $ 81,194 $ 106,760 $ 96,711 $ - $ 96,711 $ (10,049) (9.41)0/o Personal Services $ 93,830 $ 79,042 $ 104,485 $ 94,001 $ - $ 94,001 $ (10,484) (10.03) % Expenses $ 3,629 $ 2,152 $ 2,275 $ 2,710 $ - $ 2,710 $ 435 1 19.12 % Senior Services Revolving Fund Expenses $ 29,461 $ 56,182 $ 75,000 $ 75,000 $ - Is 75,000 Is - I - % Transportation Services Grant Funding Expenses $ 58,493 $ 65,000 $ 65,000 $ 265,0001$_ - $ 265,000 $ 200,0001307.69 % ------------------------------- Budget Summary - All Funds Appropriation Summary (All FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funds) Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 843,910 $ 822,959 $ 921,849 $ 913,064 $ - $ 913,064 $ (81785) (0.95) % Expenses $ 645,661 $ 945,424 $ 1,151,601 $ 11164,198 $ (500) $ 11163,698 $ 12,097 1 1.05 FY2025 Preliminary Budget & Financing Plan N 88IVA January 18, 2024 Program: Human Services &Health 6100=6200 Human Services Town of Lexington, MA This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan VIII-8 January 18, 2024 Program: Human Services &Health 6500 Health Town of Lexington, MA Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health Department is to prevent disease and promote wellness in order to protect and improve the health and quality of life of its residents, visitors and workforce. Budget Overview: Beginning in FY2024, the Public Health Office became a separate Public Health Department to better reflect the vital importance of Local Public Health, and is no longer a division of what is now called the Land Use, Housing and Development Department (LUHD) (Program 7000). The Health Department manages disease prevention and surveillance programs designed to protect the health of the community. Programs include but are not limited to public health education, infectious disease surveillance and case investigation activities, oversight and enforcement of all state and local community health and environmental health regulations, mosquito -borne disease prevention efforts, public vaccination clinics, and public health emergency planning and response efforts. The Health Department staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, a Public Health Nurse and an Office Manager. Department Initiatives: 1. Strive to make the Health Department more visible and accessible to residents, businesses and staff as a reference, resource and trusted municipal partner. 2. Continue to review all the local Board of Health regulations, and update as necessary, to coincide with current State and Federal regulations, standards and best practices. Research and develop new regulations as necessary. 3. Emphasis on developing programming and services with a focus on Health Equity, Diversity and Inclusion. 4. Implementation of new inspection software and tablets has decreased reliance on paper forms and allows for more efficient and accurate record keeping. Will continue to support enhanced customer service satisfaction and improve staff efficiency by updating Health permit applications in ViewPoint Cloud as necessary. 5. Continue involvement with the newly formed Central Middlesex Medical Reserve Corps. Offer preparedness trainings and classes for the community such as Stop the Bleed and Behavioral First Aid. 6. Continue to grow the Clinical Public Health programs including expanding the availability of adult and pediatric vaccines, beyond flu vaccine, Senior Wellness Clinics, CPR/First Aid, collaborate with Human Services Health Outreach Clinician to expand services to Elders, and collaborate with other clinical partners in the community. Research grant opportunities to fund future programs and services. Continue to monitor and be a resource for Covid-19 concerns in the community and to offer COVID vaccines. 7. Evaluate and expand the Environmental focus of the Health Department by offering or sponsoring trainings, certifications or education, such as ServSafe for food establishments, septic/cesspool maintenance, well water testing, mosquito/tick safety. Work with partners to address hoarding in the community through a multi -disciplined approach. 8. Research grants and other financial opportunities to enhance and expand functions of the Health Department such as the FDA Voluntary Retail Food Grant, Public Health Excellence Grants, NACCHO grants for the MRC, or other opportunities offered by the Office of Local and Regional Health of the Massachusetts Department of Public Health. FY2025 Preliminary Budget & Financing Plan January 18, 2024 VIII-9 Program: Human Services &Health 6500 Health Town of Lexington, MA T w 11 M a IIn ageII PLiIIic He 31h Di red F"'u ,,b Illis Hea llti N unrs Authorized/Appropriated Staffing :rurmRrtaaouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuar�.ire WWffiffiw WWffiffi. Rica rd of Hl gal th FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Public Health Director 1 1 1 1 Asst. Public Health Director 1 1 1 1 Public Health Agent 1 1 1 1 Public Health Nurse* 0.6 1 1 1 Office Manager** .. —77— 1 1 In FY2023, the Public Health Nurse position transitioned to a full-time position via a program improvement. From FY2009-FY2022, the position was shared between Lexington (.6) and Belmont (.4). **In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department. FY2025 Preliminary Budget & Financing Plan VIII-10 January 18, 2024 Program: Human Services &Health 6500 Health Town of Lexington, MA Budget Recommendations: The recommended FY2025 All Funds Health budget inclusive of the General Fund operating budget and the Health Program Revolving Fund, which funds health clinics, is $695,148. The recommended budget is a $37,835 or 5.76% increase from the FY2024 budget. The FY2025 recommended Health General Fund operating budget is $545,148, which is a $17,835 or 3.38% increase from the FY2024 General Fund budget. The General Fund operating budget for Compensation is $458,098 and reflects a $31,585 or 7.41% increase due to the cost of contractually obligated step increases and cost of living adjustments. The General Fund operating budget for Expenses is $87,050, a $(13,750) or (13.64)% decrease from FY2024, which reflects a decrease in contractual services, partly offset by an increase in supplies required for the new department, as well as mileage costs to cover personal vehicle use for health inspections. The FY2025 Health Programs Revolving Fund is recommended at $110,000, a $20,000 or 22.22% increase from the FY2024 authorization, which is attributed to a rise in vaccines costs. First authorized in FY2021, a revolving fund for Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab animals in the commercial and industrial properties in town. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description [HealthDept. Expenses Expenses) Requested Expenses Expenses) Total Recommended Staff Electric $ 50,000 $ — $ 50,000 $ —$ —$ — $ 50,000 *This project is not recommended from the General Fund, but is being recommended to be funded from ARPA funds. FY2025 Preliminary Budget & Financing Plan January 18, 2024 011111110111 Program: Human Services &Health 6500 Health Town of Lexington, MA Budget Summary - General Fund Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected j Add/Del Projected � Increase Increase Tax Levy 1 $ 258,585 1 $ 298,905 1 $ 487,313 $ 521,148 $ (16,000) $ 505,148 $ 17,835 3.66 % Directed Funding Permits $ 71,990 $ 105,830 $ 40,000 $ 40,000 $ - Is 40,000 I $ - I - % Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 266,439 $ 355,674 $ 426,513 $ 458,098 $ - $ 458,098 $ 31,585 7.41 Expenses $ 64,135 $ 49,061 $ 100,800 $ 103,050 $ (16,000) $ 87,050 $ (13,750) (13.64)0/o Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 265,934 $ 352,226 $ 424,697 $ 456,258 $ - $ 456,258 $ 31,561 7.43 % Overtime 506 3,448 $ 1,816 1,840 - $ 1,840 $ 24 1.32 % Personal Services $ 266,439 $ 355,674 $ 426,513 $ 458,098 $ - $ 458,098 $ 31,585 7.41 % Contractual Services $ 59,637 $ 43,165 $ 90,750 $ 91,250 $ (16,000) $ 75,250 $ (15f500) (17.08)% Utilities $ 1,453 $ 1,867 $ 2,800 $ 2,800 $ - $ 2,800 $ - - % Supplies $ 3,045 $ 4,028 $ 7,250 $ 9,000 $ - $ 9,000 $ 1,750 24.14 % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 64,135 $ 49,061 $ 100, 800 $ 103,050 $ (161000) $ 87,050 $ (13, 750) (13.64) % . • ,, .: $ --------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds* Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected j Add/Del Projected � Increase Increase Health Programs Revolving FunLab $ 271176 $ 63,998 $ 90,000 $ 90,000 $ - $ 90,000 $ - - 0/0 Animal Permits Revolving Fund $ - $ 25,000 $ 40,000 $ 40,000 $ - $ 40,000 $ - - 0/0 *Revolvina Funds are authorized by Town Meetina via Article 9_ and are not annronriated under Article 4. Appropriation Summary (Revolving Funds) FY2022 Actual FY2023 I Actual FY2024 Appropriation FY2025 I Request Manager's I Add/Del FY2025 I Recommended Dollar I Increase Percent Increase 6500 - Health Programs Revolving Fund Expenses $ 34,207 $ 50,690 $ 90,000 $ 90,000 $ 20,000 $ 110,000 $ 20,000 1 22.22 % 6500 - Lab Animal Permits Revolving Fund Expenses Is -Is - $ 40,000 $ 40,000 $ - $ 40,000 I $ - I - ------------------------------- Budget Summary - All Funds Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 266,439 $ 355,674 $ 426,513 $ 458,098 $ - $ 458,098 $ 31,585 7.41 Expenses $ 98,342 $ 99,750 $ 230 f800 $ 233,050 $ 4,000 $ 237,050 $ 6,250 2.71 0/01 FY2025 Preliminary Budget & Financing Plan January 18, 2024 VIII-12 This Page Intentionally Left Blank. Section IX: Program 7000m. Land Use, Housing and Development Department This section includes detailed information about the FY2025 Operating Budget & Financing Plan for the Land Use, Housing and Development Department. It includes: • 7100-7400 Summary IX-3 • 7110 Building and Zoning IX-10 • 7120 Administration IX-14 • 7130 Conservation IX-17 • 7200 Planning IX-21 • 7300 Economic Development IX-25 FY2025 Preliminary Budget & Financing Plan IOveI January 18, 2024 This Page Intentionally Left Blank. Program: Land Use, Housing and Development Department 7100=7400 Program Summary Town of Lexington, MA Mission: The Land Use, Health and Development department was created in 2015 to support the Town Manager, under the direction of an Assistant Town Manager for Development, by providing strategic leadership and accountability for a new Department comprising the Planning, Economic Development, Building & Zoning, Conservation, and Public Health functions, and by managing land - related negotiations, acquisitions, agreements, restrictions, leases. The Department included those offices that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws and regulations, as well as state statutes and regulations, in the areas of building code, zoning, wetland protection, planning, economic development, housing and land -use. This structure enabled the Town to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development and local public health. In recent years the COVID-19 pandemic highlighted the vital importance of local public health, and in 2022 the Town Manager conducted an organization study of the Town's departmental structure. Based on that evaluation, the Health Office became a stand-alone Town department in FY2024 and is now separately reflected under Program 6500. Further, Lexington's commitment to Affordable Housing goals has come to the forefront of the Town's initiatives. Going forward 'Housing' will be reflected in the Department's new name: the Land Use, Housing and Development Department. Budget Overview: The Land Use, Housing and Development Department is comprised of: Building and Zoning, Administration, Conservation, Planning, Housing and Economic Development. • Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. Conservation is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town - owned conservation land, and providing outreach and education concerning natural and watershed resources. Plannin supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the commercial manufacturing district, and the review of Planned Development District proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. • Affordable Housing has become an increasing priority in Lexington, and the Town has recently established an Affordable Housing Trust to fund the preservation and creation of affordable housing units in Lexington. While the FY2025 budget does not reflect dedicated staffing or expenses, the Town's Affordable Housing initiatives are expected to expand in future years. • Economic Development works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business -related issues from Center parking to expanding the life sciences sector to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor - based economy, and leveraging State economic development tools and resources designed to FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-3 Program: Land Use, Housing and Development Department 7100=7400 Program Summary Town of Lexington, MA improve the business environment. The Economic Development Office manages the Visitors Center and Tourism operations. Departmental Initiatives: 1. Implement the Select Board's goals associated with the work of the Department. 2. Support the transition of the Public Health function into a new, separate Department, while continuing to coordinate with the Health staff to facilitate Health -related permitting of Economic Development and other development -related work. 3. Support affordable housing studies, plans, resources and initiatives, including the new Affordable Housing Trust, MBTA Multi -family, and Special Residential Developments. 4. Implement high priority and near -term action steps and recommendations of LexingtonNext, the Comprehensive Plan Update adopted September 2022. 5. Continue to support community input on the Bedford Street/Hartwell Avenue 25% design development with the Engineering Division. FY2025 Preliminary Budget & Financing Plan ICCII January 18, 2024 Program: Land Use, Housing and Development Department 7100-7400 Program Summary Town of Lexington, MA AssistantTown Man;5g'eir ��f or Dev, el oI pm en t Bul [d ing -- PILMbir�'E/GRS Irspectors, — ------------------------------- ZO n i ng E ff"orce men t� Admini-ritratcr Economic R an ni ng I)i re-ctor Dieveloprnent� Diirecter ............................................................................................................................... Assist art Pla r7 n i rg Ser ior Econorr PC V is,, itors,,C en "t ef, Diirect,or D 1 ey ele P men "t Ma rm agu Coordi natcr Id----------- P'l are ner ............. 41" F Pfainlrirg Depart.mL=n't]l afflza Maw:11 FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-5 Program: Land Use, Housing and Development Department 7100=7400 Program Summary Town of Lexington, MA Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Asst. Town Manager for Development 1 1 1 1 Administrative Assistant 1 1 1 1 Administration Dept Office Manager 1 1 1 1 Administration Dept Assistants* 4 4 3 3 Economic Development Director 1 1 1 1 Senior Economic Development Coordinator** 1 1 1 1 Visitor Center Manager 1 1 1 1 Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Tour Service Coordinator*** Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Economic Development Intern Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept. Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Conservation Regulatory Assistant**** — — — — Land Management Interns Seasonal Seasonal Seasonal Seasonal Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspector 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Mechanical Inspector***** — — — 1 Electric Inspector 1 1 1 1 Part-time Electric Inspector****** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector****** 0.14 0.14 0.14 0.14 Part-time Building Inspector****** 0.38 0.58 0.58 0.58 Part-time Sealer of Weights and Measures******* •. — — — — • .52 Note: In FY2024, the Public Health Office became a separate Town department. *In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department. **In FY2023, title change from Economic Development Coordinator to Senior Economic Development Coordinator. ***In FY2024 the Liberty Ride Coordinator transitioned from part-time to full-time via a program improvement. Title change to Tour Service Coordinator. ****A part-time seasonal non -benefited Conservation Regulatory Assistant position is recommended in the FY2025 budget. This position will be funded by wetland protection fees passed through from the State. *****A Mechanical Inspector position is recommended for funding in the FY2025 budget. ******The hours budgeted for part-time inspectors are filled by multiple individuals. *******This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount. FY2025 Preliminary Budget & Financing Plan IX-6 January 18, 2024 Program: Land Use, Housing and Development Department 7100=7400 Program Summary Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Land Use, Housing and Development Department budget, inclusive of the General Fund operating budget, the Tourism, Residential Engineering Review, and Wetland Protection Revolving Funds, is $3,078, 137, which is a $131,454 or 4.46% increase from the FY2024 budget. The FY2025 All Funds budget includes fee revenue from Wetlands Protection Act Notice of Intent (NOI) permitting process which is accounted for in a Revolving Fund. This Revolving Fund is authorized by Massachusetts General Law (MGL) Chapter 131, Section 40, which does not require appropriation by Town Meeting. The FY2025 budget includes a new part-time seasonal position for the Conservation department be funded by the wetland protection fees. The FY2025 recommended Land Use, Housing and Development General Fund operating budget is $2,442,606, which is a $43,490 or 1.81% increase from the FY2024 General Fund budget. The General Fund operating budget for Compensation is $2,055,655 and reflects a $31,076 or 1.53% increase, which funds contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $386,951 and reflects an increase of $12,414 or 3.31%, which is attributed to the addition of a new position in Building and Zoning, and an increase in contract expenses for the Economic Development Office. The FY2025 recommended budget for the Residential Engineering Review and Tourism Revolving Funds is $635,531, an increase of $87,964 or 13.81% in the Tourism budget. Tourism is expected to increase around the Semiquincentennial celebration of the Battle of Lexington which will generate additional revenue and related expenses. Program Improvement Requests: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Mechanical Inspector $ 49,920 $ 18,359 $ 68,279 $ 49,920 $ 18,359 $ 68,279 $ — Conservation Land Chipping $ 5,000 $ — $ 5,000 $ — $ — $ — $ 51000 Conservation Regulatory Assistant Hours $ 20,000 $ 290 $ 20,290 $ 20,000 $ 290 $ 20,290 $ — Full-time Assistant Visitors Center Manager $ 19,950 $ 17,924 $ 37,874 $ — $ — $ — $ 37,874 *This position is recommended to be funded from Wetland Protection Fees, and therefore is not a General Fund expense. FY2025 Preliminary Budget & Financing Plan IOft January 18, 2024 7100=7400 Program Summary Program: Land Use, Housing and Development Department Town of Lexington, MA Budget Su m ma ry - General Fund Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ (972,575) $(31513,64 $ (292,084) $ (580,608) $ (51686) $ (586,294) $ (2941210) 100.73 % TDM Stabilization Fund $ 46,000 $ 46,0001 $ 46,000 $ 46,000 $ - $ 46,000 Is - - % Fees & Charges Departmental Fees $ 92,260 $ 51,956 1$5f $ 79,200 $ 86,900 1$21896f000 $ - 1 $ 86,900 $ 7,700 9.72 % 1 Licenses & Permits $ 21853,029 591,197 $ 2,566,000 $ - $ 21896,000 $ 330,000 12.86 Fund Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 11761,781 I $1,863,837 $ 2,024,579 $2,046,055 1 $ 9,600 $ 2,055,655 $ 31,076 1.53 % Expenses $ 256,933 $ 311,676 $ 374,537 $ 402,237 $ (15,286) $ 386,951 $ 12,414 1 3.31 % Level -Service Requests FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 7110 Building & Zoning $ 588,614 $ 620,019 $ 684,692 $ 700,282 $ 7,400 $ 707,682 $ 22,990 3.36 % Total 7120 Administration $ 498,604 $ 518,686 $ 537,344 $ 543,590 $ (81000) $ 535,590 $ (1,754) (0.33) % Total 7130 Conservation $ 227,335 $ 237,592 $ 268,676 $ 272,375 $ (86) $ 2721289 $ 3,613 1.34 % Total 7200 Planning $ 396,705 $ 429,169 $ 458,751 $ 463,966 $ (51000) $ 458,966 $ 215 0.05 % Total 7300 Economic Development $ 307,456 $ 370,047 $ 449,653 $ 468,079 $ - $ 468,079 $ 18,426 4.10 Fund Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 1,746,626 $1,8361388 $ 1,990,927 $2,011,965 $ 9,600 $ 2,021,565 $ 30,638 1.54 % Overtime $ 15,155 $ 27,449 $ 33,652 $ 34,090 $ - $ 34,090 $ 438 1.30 % Personal Services $1, 761, 781 $1, 863, 837 $ 2,024,579 $2, 046, 055 $ 9,600 $ 2,055,655 $ 31,076 1.53 % Contractual Services $ 209,510 $ 244,181 $ 310,026 $ 336,426 $ (7,786) $ 328,640 $ 18,614 6.00 % Utilities $ 9,982 $ 9,005 $ 10,561 $ 10,981 $ - $ 10,981 $ 420 3.98 % Supplies $ 37,441 $ 58,490 $ 51,950 $ 52,830 $ (7,500) $ 45,330 $ (6,620) (12.74) % Small Capital $ - $ - $ 2,000 $ 2,000 $ - $ 2,000 $ - - % Expenses Fund $ 256,933 $ 311, 676 $ 374,537 $ 402,237 $ (15, 286) $ 386,951 $ 12,4141 3.31 % FY2025 Preliminary Budget & Financing Plan IX-8 January 18, 2024 Program: Land Use, Housing and Development Department 7100=7400 Program Summary Town of Lexington, MA ---------------------------------------------------------------------------------------------- Budget Summary - Revolving Funds Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Residential Engineering Review Revolving Fund $ - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - - % Wetland Protection Fees $ - $ - $ - $ 20,290 $ 20,290 $ 20,290 100.00 % Liberty Ride Revolving Fund $ 72,083 $ 113,376 $ - $ - $ - $ - $ - - % Visitor Center Revolving Fund $ 260,184 $ 275,990 $ - $ - $ - $ - $ - - % Tourism Revolving Fund $ - $ - $ 413,150 $ 560,000 $ - $ 560,000 $ 146,850 35.54 % Funds *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4, with the exception of the Wetland Protection Revolving Fund which does not require appropriation. Appropriation Summary (Revolving Funds) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase 7110 - Residential Engineering Review $ - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - - % Expenses $ - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - - % 7130 - Wetland Protection $ - $ - $ - $ - $ 20,290 $ 20,290 $ 20,290 - % Compensation $ - $ - $ - $ - $ 20,290 $ 20,290 $ 20,290 - % 7320 - Liberty Ride $ 146,758 $ 71076 $ - $ - $ - $ - $ - - % Compensation $ 23,652 $ 7,076 $ - $ - $ - $ - $ - - % Expenses $ 123,106 $ - $ - $ - $ - $ - $ - - % Benefits $ - $ - $ - $ - $ - $ - $ - - % 7340 - Visitor Center $ 255,101 $184,859 $ - $ - $ - $ - $ - - % Compensation $ 139,493 $ 78,193 $ - $ - $ - $ - $ - - % Expenses $ 115,608 $ 106,666 $ - $ - $ - $ - $ - - % Benefits $ - $ - $ - $ - $ - $ - $ - - % 7350 - Tourism $ - $ - $ 489,967 $557,641 $ - $ 557,641 $ 67,674 13.81 % Compensation $ - $ - $ 196,240 $ 232,641 $ - $ 232,641 $ 36,401 18.55 % Expenses $ - $ - $ 275,150 $ 325,000 $ - $ 325,000 $ 49,850 18.12 % Benefits Funds $ - $ - $ 18,577 $ - $ - $ - $ (18,577) (100.00) % 0. , ---------------------------------------------------------------------------------------------- Budget Summary - All Funds Appropriation Summary (All Funds) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Compensation $ 11924,926 $1,949,106 $ 2,220,819 $2,278,696 $ 29,890 $ 2,308,586 $ 87,767 3.95 % Expenses $ 495,646 $ 418,342 $ 707,287 $ 784,837 $ (15,286) $ 769,551 $ 62,264 8.80 Benefits $ - $ - $ 18,577 $ - $ - $ - $ (18,577) (100.00) % FY2025 Preliminary Budget & Financing Plan IX-9 January 18, 2024 Program: Land Use, Housing and Development Department 7110 Building & Zoning Town of Lexington, MA Mission: The Building and Zoning Division is a regulatory function with the goal of protecting the health and safety of residents. This role is fulfilled through the enforcement of building, zoning and land use regulations. Budget Overview: The Building and Zoning Division enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect new construction, conduct periodic inspections of restaurants, day care centers, schools, religious institutions, museums, places of public assembly and multi -family housing, and levy fines or prosecute when necessary to maintain code compliance. Division Initiatives: 1. Continue the efforts to improve and administer the online permitting system, assisting contractors and residents to obtain their permits without delays. The ViewPoint Cloud permit system requires all building, mechanical, sheet metal, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town offices. 2. Create a new staff position for a mechanical inspector. With the ever changing energy codes and sophisticated mechanical systems , the town should have a staff inspector position with expertise in the mechanical codes, equipment and installations. 3. Permit, inspect, monitor and ensure code compliance for the two new high rise laboratory buildings in the Hartwell District, as well as the new buildings proposed at 97 Hayden Ave. These three new buildings alone will create an enormous workload on inspectors and will require an extraordinary effort on a I I to insure success. 4. Prepare the staff, residents, contractors and designers of the new Fossil Fuel Free Bylaw, a new law that prohibits/limits the use of natural gas and propane in new and existing homes and most commercial buildings. 5. Assist the Select Board to continue with their efforts to implement a stormwater permitting system for all new homes built, regardless of the lot size. The Board recently added smaller projects that trigger site plan review, and their next steps will be adding all the new home lots so that stormwater will not adversely effect the neighbors and town roads FY2025 Preliminary Budget & Financing Plan IX-10 January 18, 2024 7110 Building & Zoning Program: Land Use, Housing and Development Department Town of Lexington, MA f'g r eye I <<p imeint Buflding Office Manager - Office of Land Use Assistant Buildin'gAl [nspectors Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Mechanical Inspector* — — — 1 Part-time Electric Inspector** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector** 0.14 0.14 0.14 0.14 Part-time Building Inspector** 0.38 0.58 0.58 0.58 Part-time Sealer of Weights and Measures*** .. I FTE 6.76 6.96 6.96 7.96 *A Mechanical Inspector position is recommended for funding in the FY2025 budget. **The hours budgeted for part-time inspectors are filled by multiple individuals. ***This is a part-time position shared with the Town of Burlington paid for as a contract service that does not add to overall headcount. FY2025 Preliminary Budget & Financing Plan January 18, 2024 NlK:QiII 7110 Building & Zoning Program: Land Use, Housing and Development Department Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Building and Zoning budget is $765,282, a $22,990 or 3.10% increase from the FY2024 budget. The FY2025 recommended General Fund Building and Zoning budget is $707,682, a $22,990 or 3.36% increase from the FY2024 budget. The recommended budget for Compensation is $664,842 and reflects a $25,190 or 3.94% increase, which is due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. This increase includes funding for a part-time, benefited Mechanical Inspector position in FY2025. The recommended budget for Expenses is $42,840, a (4-88)% decrease from FY2024. Program Improvement Requests: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Mechanical Inspector $ 49,920 $ 18,359 $ 68,279 $ 49,920 $ 18,359 $ 68,279 $ — FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-12 7110 Building & Zoning Program: Land Use, Housing and Development Department Town of Lexington, MA Budget Summarv: Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ (21204,914) $ (41872,663) $ (11853,808) $ (21208,218) $ 71400 $ (21200,818) $ (347,010) 18.72 % Directed Funding Departmental Fees $ 12,490 $ 71315 $ 12,500 $ 12,500 $ - $ 12,500 $ - - % Licenses and Permits $ 2,781,039 $ 5,485,367 $ 2,526,000 $ 2,896,000 $ - $ 2,896,000 $ 370,000 14.65 % FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del I Recommended Increase I Increase Compensation $ 557,775 $ 584,341 $ 639,652 $ 655,242 $ 91600 $ 664,842 $ 25,190 3.94 Expenses $ 30,839 $ 35,678 $ 451040 $ 451040 $ (2,200) $ 42,840 $ (21200) (4.88)0/( Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/ Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 551,423 $ 575,550 $ 633,147 $ 648,652 $ 91600 $ 658,252 $ 25,105 3.97 % Overtime $ 61352 $ 81791 $ 61505 $ 61590 $ - $ 6,590 $ 85 1.31 % Personal Services $ 557,775 $ 584,341 $ 639,652 $ 655,242 $ 91600 $ 664,842 $ 25,190 3.94 % Contractual Services $ 19,201 $ 12,200 $ 331,090 $ 33,090 $ (21200) $ 30,890 $ (21200) (6.65)% Utilities $ 71021 $ 61102 $ 61800 $ 61800 $ - $ 6,800 $ - - % Supplies $ 41617 $ 17,376 $ 51150 $ 51150 $ - $ 5,150 $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses 1 $ 30, 839 $ 35, 678 $ 45, 040 $ 45, 040 $ (2, 200) $ 421840 $ (2,200) (4.88) % ----------------------------------------- Budget Summary - Revolving Funds* FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/ Del Projected Increase Increase Residential Engineering Review $ - $ - $ 57,600 $ 57,600 $ 57,600 $ - - *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase 7110 - Residential Engineering Review Revolving Fund Expenses Is - Is - $ 57,600 $ 57,600 1 Is 57,600 I $ - I - % ------------------------------- Budget Summary - All Funds Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 557,775 $ 584,341 $ 639,652 $ 655,242 $ 9,600 $ 664,842 $ 25,190 3.94 Expenses $ 30,839 1 $ 35,678 I $ 102,640 $ 102,640 $ (2,200) $ 100,440 $ (2,200) (2.14)% FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-13 Program: Land Use, Housing and Development Department 7120 Administration Town of Lexington, MA Mission: To develop comprehensive regulatory and technical assistance services to town residents and commercial entities transacting development business with the Town. Budget Overview: Administration provides management oversight and administrative support to the Building and Zoning, Conservation, Planning and Economic Development Offices and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office Manager, Administrative Assistant and three Department Assistants, schedules and coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs data into Access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final documentation. The Assistant Town Manager for Development position oversees all operations of the five divisions within the Land Use, Housing and Development Department. Division Initiatives: 1. Support the Town's housing initiatives, including the Affordable Housing Trust, and potential buy - downs for greater affordability in MBTA Multi -family and Special Residential Development projects, and support anticipated recommendations of the Housing Feasibility Study. 2. Direct the Department in supporting the Select Board's updated goals and the Planning Board's work plan, including LexingtonNext and other adopted Town plans related to the Department's work. 3. Assist the Town Manager in planning and executing on operations and delegated strategic actions in land use, housing, conservation, building, planning, preservation and economic development. FY2025 Preliminary Budget & Financing Plan January 18, 2024 NO:QiLI Program: Land Use, Housing and Development Department 7120 Administration Town of Lexington, MA As s[sta nt T, a ge r for D,eve Ibpmr ern t' .Ad m i n istrati e ssYis°ta rt° Authorized/Appropriated Staffing i0ffice M a na g er Deg Wirtre't Assistants FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Asst. Town Manager for Development 1 1 1 1 Administrative Assistant 1 1 1 1 Office Manager 1 1 1 1 Department Assistants* Total 4 4 3 3 *In FY2024 a Land Use Department Assistant was reclassified to Office Manager for the new Health Department. FY2025 Preliminary Budget & Financing Plan IX-15 January 18, 2024 Program: Land Use, Housing and Development Department 7120 Administration Town of Lexington, MA Budget Recommendations: The recommended FY2025 General Fund budget for the Office of Administration is $535,590, a decrease of $(1,754) or (0.33)% from the FY2024 budget. The General Fund operating budget for Compensation is $480,690 and reflects a decrease of $(3,254) or (0.67)% due to staff turnover, partly offset by contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $54,900 and reflects a net increase of $1,500 or 2.81%, which incorporates adjustments to reflect anticipated FY2025 expenditures. Program Improvement Requests: None requested. Budget Summary: FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 470 f270 $ 471,814 $ 483,944 $ 480,690 $ - $ 480,690 $ (3,254) (0.67)% Expenses $ 28,334 $ 46,872 $ 53,400 $ 62,900 $ (8,000) $ 54,900 $ 1,500 2.81 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 464,759 $ 462,340 $ 470 f952 $ 467,529 $ - $ 467529 $ (3,423) (0.73)% Overtime $ 5,512 $ 9,474 $ 12,992 $ 13,161 $ - $ 13,161 $ 169 1.30 % Personal Services $ 470,270 $ 471,814 $ 483, 944 $ 480,690 $ - $ 480,690 $ (31254) (0.67) % Contractual Services $ 17,203 $ 32,436 $ 45,200 $ 46,700 $ (500) $ 46,200 $ 1,000 2.21 % Utilities $ 630 $ 595 $ 700 $ 700 $ - $ 700 $ - - % Supplies $ 10,501 $ 13,841 $ 7,500 $ 15,500 $ (7,500) $ 8,000 $ 500 6.67 % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 28, 334 $ 46,872 $ 53,400 $ 62, 900 $ (8f000)1 $ 54,900 $ 115001 2.81 % FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-16 Program: Land Use, Housing and Development Department 7130 Conservation Town of Lexington, MA Mission: To protect the health and safety of Town residents through education about and regulation of and management of natural areas and wetlands. Budget Overview: The Conservation Division provides administration, interpretation and enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public on environmental issues; research and reports on relevant issues for the Conservation Commission meetings to aid the Commission in key decision making; enforcement of permit conditions through construction inspections; management of conservation areas and the Land and Watershed Stewardship Program. The Conservation Director manages and supervises the Conservation staff and operations and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory, professional and technical work in connection with managing and directing comprehensive environmental programs. Division Initiatives: 1. Continue to enhance the conservation work flows and inspection checklists in the ViewPoint Cloud Opengov online permitting system, to streamline and reduce the complexities of wetland protection regulatory process as much as feasible. 2. Implement recommendations of the Seven Year Action Plan of the 2023 Open Space and Recreation Plan in collaboration with Recreation and Community Programs and other applicable staff, boards, and committees. 3. Implement the Conservation Improvements, comprised of 20 acres of meadow preservation, as appropriated through the participatory budget process with ARPA funds. 4. Complete the Land Management Planning process for the Concord Avenue Conservation parcels and implement the various recommendations as approved by the Conservation Commission. 5. Implement the numerous conservation land management and stewardship prioritized projects, including Wright Farm Barn Stabilization (FY2023 CPA) and Conceptual Site Access Design and Parking (FY2021 CPA), Willard's Woods Accessible Improvements Construction (FY2024 CPA), and Whipple Hill Trail Repair and Fire Access Construction (FY2024 CPA funding). 6. Plan for and acquire open space parcels as prioritized by the Conservation Commission. FY2025 Preliminary Budget & Financing Plan IEve VA January 18, 2024 7130 Conservation Program: Land Use, Housing and Development Department Town of Lexington, MA ar, f f I agIb r IDev eta P m ent",f; f f f �...... ...... ......... a Conservation Con servation Director cc m m issi IIO'1�IIIIIIIIIIM'iN/flYd110'1�IIIIIIIIIIM'iN/flYd110'1�IIIIIIIIIIM'iN/flYd110'1�IIIIIIIIIIM'iN/flY11MIVII�IVIIIIdIWdIIOVII�IVIV1mVIIIIM'YAIdIIV1W.""�j Conservation I f I Coiordin.ator Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Conservation Regulatory Assistant* — — — — Seasonal Land Management Interns .. Seasonal Seasonal Seasonal Seasonal *A part-time seasonal non -benefited Conservation Regulatory Assistant position is recommended in the FY2025 budget. This position will be funded by wetland protectoin fees passed through from the State. FY2025 Preliminary Budget & Financing Plan IX-18 January 18, 2024 7130 Conservation Program: Land Use, Housing and Development Department Town of Lexington, MA Budget Recommendations: The recommended FY2025 All Funds Conservation budget is $292,579, an increase of $23,903 or 8.90% from the FY2024 budget. The FY25 budget recommends funding for a part-time seasonal non - benefited Conservation Regulatory Assistant. This position will be funded by permit fee revenue generated from projects filed through the state's Wetlands Protection Act Notice of Intent (NOI) permitting process. The recommended FY2025 General Fund Conservation budget is $272,289, an increase of $3,613 or 1.34% from the FY2024 budget. This includes a $3,699 or 1.56% increase in Compensation to reflect contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $30,961, a (0-28)% decrease compared to FY2024. Program Improvement Requests: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Conservation Regulatory Assistant Hours $ 20,000 $ 290 $ 20,290 $ 20,000 $ 290 $ 20,290 $ — Conservation Land Chipping $ 5,000 $ — $ 5,000 $ — $ — $ — $ 5,000 *This position is recommended to be funded from Wetland Protection Fees, and therefore is not a General Fund expense. FY2025 Preliminary Budget & Financing Plan IX-19 January 18, 2024 Program: Land Use, Housing and Development Department 7130 Conservation Town of Lexington, MA Budget Summary: Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 204,700 $ 213,565 $ 2341470 $ 2381128 $ 238,128 $ 31658 1.56 % Overtime $ 11546 $ 21885 $ 31159 $ 31200 $ - $ 31200 $ 41 1.30 % Personal Services $ 206,246 $ 216,451 $ 237,629 $ 241,328 $ - $ 241, 328 $ 31699 1.56 % Contractual Services $ 13,148 $ 15,464 $ 22,186 $ 22,186 $ (86) $ 22,100 $ (86) (0.39) % Utilities $ 1,851 $ 1,889 $ 3,061 $ 3,061 $ - $ 3,061 $ - - % Supplies $ 6,090 $ 3,788 $ 5,800 $ 5,800 $ - $ 51800 $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 21,089 $ 21,141 $ 31, 047 $ 31, 047 $ (86) $ 30, 961 $ (86) (0.28) % ----------------------------------------- Budget Summary - Revolving Funds* Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Wetland Protection Fees $ - $ - $ - $ - $ 20,290 $ 20,290 $ 20,290 100.00 *This Revolving Fund is authorized by Massachusetts General Law (MGL) Chapter 131, Section 40 and does not require appropriation. ------------------------------------------------------------------------------------------ Budget Su m ma ry - All Funds Appropriations FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Summary Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 206,246 $ 216,451 $ 237,629 $ 241,328 $ 20f290 $ 261,618 $ 23,989 10.10 % Expenses $ 21,089 $ 21,141 $ 31,047 $ 31,047 $ (86) $ 30,961 $ (86) (0.28) FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-20 Program: Land Use, Housing and Development Department 7200 Planning Town of Lexington, MA Mission: The Planning Office helps residents envision and work toward a community that serves the needs of all its citizens and to manage growth and change. The Planning Office provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects. Budget Overview: The Planning Office supports the Planning Board in the administration of the subdivision regulations, the adequacy determinations of unaccepted streets, the granting of special permits for development, site plan review applications, as well as proposing and making recommendations on all zoning amendments and planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates on the Development Review Team, Transportation Safety Group, and provides assistance to the Housing Partnership Board, Parking Management Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning Organization. Division Initiatives: 1. Implement various recommendations in LexingtonNext, the Town's updated Comprehensive Plan, which will guide future land development and preservation activities over the next 5, 10-15 years, and beyond. 2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with Lexington Next. 3. Propose and adopt zoning amendments outlined in Lexington NEXT to promote various economic development and housing goals such as more affordable housing and maximizing commercial development. 4. Collaborate with members of the Land Use, Housing, and Development (CURD) Department and other staff members to plan and execute short- and long-term planning initiatives. 5. Adopt and implement District Plans for Lexington's Transportation Demand Management Overlay Districts (TMOD) for South Lexington and Forbes Road - Marrett Street. FY2025 Preliminary Budget & Financing Plan IX-21 January 18, 2024 7200 Planning Program: Land Use, Housing and Development Department Town of Lexington, MA Assistant Planning Director Authorized /Appropriated Staffing ksslstant'Town Man, ger, for Devellopm, ent foffice Manager- Officeof'Land Use, Planning Director Planning Board A P�ann,er P la nni ng Departni,ent Assistan FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant Tota I FTE 1 4 1 4 1 4 1 4 FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-22 Program: Land Use, Housing and Development Department 7200 Planning Town of Lexington, MA Budget Recommendations: The FY2025 recommended General Fund Planning Office budget is $458,966, which is an increase of $215 or 0.05% from the FY2024 budget. The General Fund operating budget for Compensation is $382,016 and reflects a $615 or 0.16% increase from the FY2024 budget, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $76,950 which reflects a (0-52)% decrease from FY2024. Program Improvement Requests: None. FY2025 Preliminary Budget & Financing Plan IX-23 January 18, 2024 Program: Land Use, Housing and Development Department 7200 Planning Town of Lexington, MA Budget Summary Appropriation FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Summary Actual Actual Appropriation Request I Add/Del Recommended Increase Increase Compensation $ 352,206 $ 363,863 $ 381,401 $ 382,016 $ - $ 382,016 $ 615 0.16 % Expenses $ 44,499 $ 65,306 $ 77,350 $ 81,950 $ (5,000) $ 76,950 $ (400) (0.52)% Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 350 f460 $ 358,094 $ 373,403 $ 373,914 $ - $ 373,914 $ 511 0.14 % Overtime $ 1,745 $ 5,770 $ 7,998 $ 8,102 $ - $ 8,102 $ 104 1.30 % Personal Services $ 352,206 $ 363,863 $ 3811401 $ 382,016 $ - $ 382,016 $ 615 0.16 % Contractual Services $ 41,848 $ 62,648 $ 72,350 $ 78,650 $ (5,000) $ 73,650 $ 11300 1.80 % Utilities $ 480 $ 420 $ - $ 420 $ - $ 420 $ 420 - % Supplies $ 2,170 $ 2,238 $ 5,000 $ 2,880 $ - $ 2,880 $ (2,120) (42.40)% Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 44,499 $ 651306 $ 77,350 $ 81, 950 $ (5, 000) $ 76,950 $ (400) (0.5-)101-1 FY2025 Preliminary Budget & Financing Plan IX-24 January 18, 2024 Program: Land Use, Housing and Development Department 7300 Economic Development Town of Lexington, MA Mission: The Economic Development Office works to encourage new investment and support for our local businesses - big and small. A strong local business environment is a critical component of a healthy and sustainable community, creating places to eat and shop, as well as opportunities for employment and added revenue to support local services. To that end, the Economic Development Office serves as a liaison for businesses and works to address business -related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, and leveraging State economic development resources. The Economic Development Office also cultivates and maintains relationships with State -level partners for business development, tourism, and infrastructure investment opportunities. The Economic Development Office works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year. These visitors help to support our local businesses which contributes to our community's overall economic sustainability. Budget Overview: The Economic Development Office is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing tourism functions and staff. The Economic Development Office works on initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee. In prior years, the Economic Development budget was divided into three elements: the Economic Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. Starting in FY2024, the recommended budget combined the Liberty Ride Revolving Fund and the Visitor Center Revolving Fund into one Tourism Revolving Fund. The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation link to the area's historic sites. The Visitors Center, located next to the Lexington Battle Green serves as gateway for over 120,000 people who come to visit Lexington every year and generates revenue from gift shop retail sales to offset operating costs. The Town recently completed construction of a new Visitors Center which opened to the public in spring 2020. Division Initiatives: 1. Ensure long-term viability of Lexington businesses 2. Implement and complete the wayfinding project for East Lexington. 3. Launch the Tourism Website with a 250th webpage. 4. The ED office will also be working on a store back improvement program for East Lexington to improve the stores to be more attractive and vibrant, and on landscape design community outreach and implementation for East Lexington. FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-25 Program: Land Use, Housing and Development Department 7300 Economic Development Town of Lexington, MA Tourism/Visitor Activities 1. Expand programs &retail operations in the Visitors Center. 2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way Grant. 3. Identify other funding opportunities to augment revenue for the tourism revolving funds. 4. Increase the use of social media and target online advertising to increase visits to Lexington. Assist an t T ovo n M any or Dei el op en u Eton orr ic D evel upnnme n t 1 ir:tor 'ON", Na", Inn t m- FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-26 Program: Land Use, Housing and Development Department 7300 Economic Development Town of Lexington, MA Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Economic Development Director 1 1 1 1 Senior Economic Development Coordinator* 1 1 1 1 Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75 Visitor Center Assistant Manager 0.56 0.56 0.56 0.56 Tour Service Coordinator" Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Guides .. Seasonal Seasonal Seasonal Seasonal Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff (1 works full-time and 6 work part-time) and 30 seasonal workers from April to October. *In FY2023, title changed from Economic Development Coordinator to Senior Economic Development Coordinator. **In FY2024, the part-time Tour Service Coordinator was upgraded to a full-time position within the Tourism Revolving Fund via a program improvement. FY2025 Preliminary Budget & Financing Plan IX-27 January 18, 2024 Program: Land Use, Housing and Development Department 7300 Economic Development Town of Lexington, MA Budget Recommendations: The FY2025 recommended All Funds Economic Development budget, inclusive of the General Fund operating budget and the Tourism Revolving Fund, is $1,025,720, which is a $86,100 or 9.16% increase from the FY2024 budget. The FY2025 recommended General Fund Economic Development operating budget is $468,079, which is a $18.,426 or 4.10% increase from the FY2024 General Fund budget. The recommended General Fund operating budget for Compensation is $286,779,, and reflects a $4,826 or 1.71% increase, which captures contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended General Fund operating budget for Expenses is $181,300, an increase of $13,600 or 8.11%, primarily due to increases in printing, advertising and professional services expenses. Contractual costs include expenses associated with the REV Shuttle, a business -serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund. The Tourism Revolving Fund combines the operations of Lexington Visitors Center and the Liberty Ride trolley service, both of which previously operated as independent Revolving Funds. The Tourism Revolving Fund will generate revenue from the sale of gift shop merchandise, the sale of ticketed walking tours on the Lexington Battle Green, and the sale of tickets and charters for the Liberty Ride trolley tour. The Revolving Fund budget is $557,641, an increase of $67,674 or 13.81% compared to the FY2024 budget, which includes both the Liberty Ride and Visitor Center operations. This increase is reflective of a return to full operations post -pandemic, as well as seasonal staffing to support an expected increase in tourism in FY2025 due to the Semiquincentennial celebration of the Battle of Lexington. The Liberty Ride trolley contract has been extended through March of 2025, prior to the spring tourism season. We expect to continue working with Joseph's Trolley through the end of this contract. The Office of Economic Development is exploring options for the Liberty Ride Trolley in future years. Program Improvement Requests: Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description FFulktimle Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Visitors Manager $ 19,950 $ 171924 $ 37,874 $ — $ — $ — $ 37,874 FY2025 Preliminary Budget & Financing Plan January 18, 2024 IX-28 7300 Economic Development Program: Land Use, Housing and Development Department Town of Lexington, MA Budget Summary - General Fund FY2022 Funding Sources FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 261,456 $ 324,047 $ 403,653 $ 422,079 $ - $ 422,079 $ 18,426 4.56 °/ TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 Is - $ 46,000 $ - I - °/ Appropriation Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's FY2025 Add/Del Recommended Dollar Percent Increase Increase Compensation $ 175,284 $ 227,368 $ 281,953 $ 286,779 $ - $ 286,779 $ 4,826 1.71 °/ Expenses $ 132,172 $ 142,679 $ 167,700 $ 181,300 $ - 1 $ 181,300 $ 13,600 8.11 °/ Program Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase 7310 Economic Development Office $ 307,456 $ 370,047 $ 449,653 $ 468,079 $ - $ 468,079 $ 18,426 4.10 °/ Object Code Summary (General Fund) FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 175,284 $ 226,838 $ 278,955 $ 2831742 $ - $ 283,742 $ 4,787 1.72 % Overtime $ - $ 529 $ 2,998 $ 3,037 $ - $ 3,037 $ 39 1.30 % Personal Services $ 175,284 $ 227, 368 $ 281, 953 $ 286,779 $ - $ 286, 779 $ 41826 1.71 % Contractual Services $ 118,110 $ 121,432 $ 137,200 $ 155,800 $ - $ 155,800 $ 18,600 13.56 % Utilities $ - $ - $ - $ - $ - $ - $ - - % Supplies $ 14,062 $ 21,247 $ 28,500 $ 23,500 $ - $ 23,500 $ (5,000) (17.54) % Small Capital $ - $ - $ 2,000 $ 2,000 $ - $ 2,000 $ - - % Expenses $ 132,172 $ 142, 679 $ 167,700 $ 181,300 $ - $ 181,300 $ 13, 600 8.11 % Budget Summary -Revolving Funds* ------------------------------------------------------------ Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Liberty Ride Rev. Fund $ 72,083 $ 113,376 $ - $ - $ - $ - $ - - % Visitors Center Rev. Fund $ 260,184 $ 275,990 $ - $ - $ - $ - $ - - % Tourism Revolving Fund $ - $ - $ 413,150 $ 560,000 $ - $ 5601000 $ 146,850 35.54 *Revolvina Funds are authorized by Town Meetina via Article 9. and are not annronriated under Article 4. Appropriation Summary (Revolving Funds) FY2022 I Actual FY2023 I Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 Recommended Dollar Increase Percent I Increase 7320 Liberty Ride Rev. Fund $ 146,758 $ 71076 $ - $ - $ - $ - $ - -0/0 Compensation $ 23,652 $ 71076 $ - $ - $ - $ - $ - - % Expenses $ 123,106 $ - $ - $ - $ - $ - $ - - % 7340 Visitors Center Rev. Fund $ 255,101 $ 184,859 $ - $ - $ - $ - $ - -0/0 Compensation $ 139,493 $ 78,193 $ - $ - $ - $ - $ - - % Expenses $ 115,608 $ 106,666 $ - $ - $ - $ - $ - - % 7350 Tourism Rev. Fund $ - $ - $ 489,967 $ 557,641 $ - $ 557,641 $ 67,674 13.81 % Compensation $ - $ - $ 196,240 $ 232,641 $ - $ 232,641 $ 36,401 18.55 % Expenses $ - $ - $ 275,150 $ 325,000 $ - $ 325,000 $ 49,850 18.12 % Benefits $ - $ - $ 18,577 $ - $ - $ - $ (18,577) (100.00) FY2025 Preliminary Budget & Financing Plan IX-29 January 18, 2024 Program: Land Use, Housing and Development Department 7300 Economic Development Town of Lexington, MA ------------------------------- Budget Summary - All Funds FY2022 Appropriations Summary FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 338,429 $ 312,637 $ 478,193 $ 519,420 $ — $ 519,420 $ 41,227 8.62 % Expenses $ 370,885 $ 249,345 $ 442,850 $ 506,300 $ — $ 506,300 $ 63,450 14.33 % FY2025 Preliminary Budget & Financing Plan IX-30 January 18, 2024 This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan IX-31 January 18, 2024 Section Xm. Program 8000m. General Government This section includes detailed information about the FY2025 Operating Budget & Financing Plan for General Government. It includes: • 8100 Select Board X-1 • 8200 Town Manager X-6 • 8300 Town Committees X-11 • 8400 Finance X-13 • 8500 Town Clerk X-18 • 8600 Innovation & Technology X-22 FY2025 Preliminary Budget & Financing Plan *61 January 18, 2024 Program: General Government 8100 Select Board Town of Lexington, MA Mission: The Select Board, together with the Town Manager, represents the executive branch of the Town government. The Board consists of five members, elected for three-year terms. Select Board members serve without compensation. The Board acts as the Town's primary policy -making body for a wide variety of issues affecting service delivery, finance and Town infrastructure. They provide oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant. Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the Annual Town Report, and the Public, Education, Governmental (PEG) programming budget. Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive Clerk and the Department Assistant who assist the Select Board members and coordinate activities with the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and assist the Select Board members in responding to questions and inquiries from the public. They also receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines. Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition, the Select Board's Office notifies Lexington residents of all national, state and local elections. Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court system . The Town Report is the official proceeding and activities of Town Government. It is required to be prepared annually under State law. The PEG budget funds activities related to the Town's cable television programming. Under Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming activities. These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the LexMedia contract. Departmental Initiatives: 1. Enhance resident engagement with committees and improve communication effectiveness. 2. Continue to improve methods of communication between the Select Board and residents. 3. Transition public meeting agenda management to a new platform with the upcoming obsolescence of NovusAGENDA. FY2025 Preliminary Budget & Financing Plan January 18, 2024 x-2 8100 Select Board Program: General Government Town of Lexington, MA Authorized/Appropriated Staffing fl�li ie°.are „d rd i rig FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Office Manager/Executive Clerk 1 1 1 1 Department Assistant 1 1 1 1 Recording Secretary Total 0.25 0.25 0.25 0.25 FY2025 Preliminary Budget & Financing Plan x-3 January 18, 2024 Program: General Government 8100 Select Board Town of Lexington, MA Budget Recommendations: The FY2025 recommended General Fund operating budget for the Select Board is $1,388,634, which is a $54,307 or 4.07% increase from the FY2024 General Fund budget. The Compensation budget is $156,709, an increase of $5,925 or 3.93%, which reflects contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The overall Select Board operating budget is $1,231,925, an increase of $48,382 or 4.09%. The increase is primarily due to expenses for LexMedia, the Town's public access television provider. Expenses also reflect an increase of $3,000 in the contracted expense for the Town's annual financial audit. The recommended FY2025 budget for legal expenses is unchanged from FY2024 at $375,000. The recommended FY2025 budget for the annual Town Report is unchanged from FY2024 at $13,688. The FY2025 recommended budget for the Town's annual contract with LexMedia for broadcasting public meetings and events is $715,224, which is a $56,707 or 8.61% increase from FY2024. This reflects contractual commitments to LexMedia, and an increase in the Town's lease agreement for Kline Hall, the location from which LexMedia operates. This lease agreement escalates annually with the Consumer Price Index (CPI). Beginning in FY2024, the Town is funding LexMedia ($100,000) partly from the tax levy in addition to the PEG Access Special Revenue Fund. PEG Access revenues are primarily from cable fees which have been on the decline as consumers discontinue cable subscriptions in favor of streaming platforms. Cable fees will not fully cover expenses needed to support local access cable TV going forward, and the amount of General Fund support is expected to increase in the coming years. This does not add expense to the Town's overall budget; instead the revenue contribution from the PEG Access Special Revenue fund is $100,000 less than the PEG Access expense budget. Program Improvement Requests: None. FY2025 Preliminary Budget & Financing Plan January 18, 2024 8100 Select Board Program: General Government Town of Lexington, MA Budget Summary Funding Sources FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 481,187 $ 559,644 $ 694,092 $ 709,281 $ (17,625) $ 6911656 $ (21436) (0.35)% Transfers from Enterprise Funds to General Fund (Indirects) $ 664 $ 11171 $ 11218 $ 1,254 $ - $ 11254 $ 36 2.96 % PEG Access Special Revenue Fund $ 558,517 1 $ 615,224 1 $ - $ 615,224 $ 56,7071 10.15 % Fees Licenses & Permits $ 82,329 $ 78,690 $ 80,500 $ 80,500 1 Is 80,500 $ - I- Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 136,988 $ 144,276 $ 150,784 $ 156,709 $ - $ 156,709 $ 51925 3.93 % Expenses 1 $1,029,6911$11105,3421 $ 1,183,543 1$112491550 $ (17,625) $ 1,231,925 $ 48,382 4.09 % Program Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 8110 Select Board's Office $ 218,613 $ 236,927 $ 2871122 $ 302,347 $ (17,625) $ 2841722 $ (2,400) (0.84)% Total 8120 Legal $ 327,582 $ 377/130 $ 375,000 $ 375,000 $ - $ 375,000 $ - - % Total 8130 Town Report $ 11,653 $ 12,766 $ 13,688 $ 13,688 $ - $ 13,688 $ - - 0/0 Total 8140 PEG Access Total8100 • $ 608,831 66f 679 $ 622,794 $lf249,618 $ 658,517 $ lf334,327 $ 715,224 $1,406f259. $ - $ 715,224 ... $ 56,707 ', 54f 3071 8.61 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 136,988 $ 144,276 $ 150,784 $ 156,709 $ - $ 156,709 $ 51925 3.93 % Overtime $ - $ - $ - $ - $ - $ - $ - - % Personal Services $ 136,988 $ 144,276 $ 150,784 $ 156,709 $ - $ 156,709 $ 5,925 3.93 % Contractual Services $1,013,549 $1,087,315 $ 11163,030 $1,229,037 $ (17,625) $ 1/211/412 $ 48,382 4.16 % Utilities $ - $ - $ - $ - $ - $ - $ - - % Supplies $ 16,142 $ 18,027 $ 20,513 $ 20,513 $ - $ 20,513 $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $1, 029, 691 $1,105,342 $ 1,183,543 $1,249,550 $ (17, 625) $ 11231, 925 $ 48,3821 4.09 % FY2025 Preliminary Budget & Financing Plan X-5 January 18, 2024 Program: General Government 8200 Town Manager Town of Lexington, MA Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Select Board -Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office budget is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability, Public Outreach and Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration includes day-to-day oversight for all Town departments, townwide staff training and professional development, and special projects. This function also implements all decisions of the Select Board and provides staff support to various Town committees. The Sustainability and Resilience Officer, Director of Communications, and Chief Equity Officer positions are in the Town Manager's Office to support and further the goals and priorities of the Town. In addition, the Town Manager's Office, through the Human Resources function, is responsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits. Departmental Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 2. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 3. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid -level managers in organization decision -making and selecting and training qualified individuals. 5. Continue reviewing new fiscal policies, specifically updating strategies for funding the Town's Pension and OPEB Liabilities. The next policy review will evaluate the funding model for the Recreation Enterprise Fund. FY2025 Preliminary Budget & Financing Plan January 18, 2024 x-6 8200 Town Manager Program: General Government Town of Lexington, MA Town Manag,er D ep t r T i ri Mar ger ea r i rg Cffice rs, ---------------------- ------ ------ Office M an ag er Comm nil iiicstilopi�s. it j Ad mi n istr 2t iv e Assi-stant II®e b & Di ta 1 t FY2025 Preliminary Budget & Financing Plan January 18, 2024 8200 Town Manager Program: General Government Town of Lexington, MA Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Director of Communications* 1 1 1 1 Sustainability and Resilience Officer 1 1 1 1 Chief Equity Officer 1 1 1 1 Office Manager/Special Events Coordinator 1 1 1 1 Management Fellow/Analyst I 1 1 1 1 Management Analyst II** 1 1 1 1 Web & Digital Engagement Specialist*** — — 1 1 Hearing Officers**** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Benefits Assistant***** — — 1 1 Administrative Assistant****** Total.. 0.54 0.54 11.66 1 1 * In FY2024, title change from Director of Communications/Special Projects Coordinator to Director of Communications. ** A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act (ARPA) projects. A portion of their salary is funded from ARPA. In FY2025, this position is vacant and will not be funded to allow for funding more critical or mandated changes. Funding for this position may resume in FY2026 if funding is available. ***A Webmaster was reassigned to the Town Manager's Office via a Budget Adjustment at 2022 Fall STM. In FY2024, title change to Web & Digital Engagement Specialist. ****Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by the Fire Department (regional position, shared with Winchester and Woburn). *****In FY2024, the Benefits Assistant position was created via a program improvement. ******In FY2024, the part-time Administrative Assistant position permanently transitioned to a full-time position supported by the General Fund via a program improvement. In FY2023, the position was supported as full-time through ARPA funding. FY2025 Preliminary Budget & Financing Plan January 18, 2024 Program: General Government 8200 Town Manager Town of Lexington, MA Budget Recommendations: The FY2025 recommended budget inclusive of the Town Manager's Office and Human Resources is $1,519,840, which is a $34,888 or 2.35% increase from the revised FY2024 budget. The recommended FY2025 budget for Compensation is $1,129,878, and reflects a $(8,513) or (0-75)% decrease compared to FY2024. The decrease in compensation due to staff turnover, partly offset by contractually obligated step increases and cost of living adjustments. The Management Analyst position is currently vacant and Management intends to leave this position open in FY2025 to allow for funding other critical or mandated changes in the municipal budget. Filling the Management Analyst position may resume in FY2026 if funding is available. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2025 budget for Expenses is $389,962, which reflects a increase of $43,401 or 12.52% from FY2024, primarily due to the program improvement requests recommended below. These expenses are partly offset by a transfer of Zoom accounts to the IT Department and reduction in professional services from the one-time classification and compensation study carried out in FY2024. The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2025 collective bargaining settlements, other wage increases, and compensated leave payments due certain employees at retirement. Once contractual settlements are reached, funds are transferred from this account to the appropriate departmental budget upon a vote of the Select Board. The FY2025 increase is substantially less than prior years as many of the Town's bargaining units are under contract through FY2025. Beginning in FY2025 the budget request for the Town Manager's Salary Reserve Account has set -aside funding to cover a new Town Policy for Paid Parental Leave that will go into effect as of July 1, 2024. This policy was implemented through contract negotiations and is therefore included in the initial budget request by the Town Manager. Professional Services will continue to fund HR consultations, investigations, and assessment centers for the Police and Fire Departments, as well the cost of scanning and converting paper files into the Tyler Content Manager module. Program Improvement Requests: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended ant Services - General Liability FandTransition $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000 ce wn Building Self -Evaluation Plan $ 75,000 $ — $ 75,000 $ — $ — $ — $ 75,000 ief Equity Officer Annual Budget $ 50,000 $ — $ 50,000 $ 50,000 $ — $ 50,000 $ — stainability & Resilience Officer [AnnualBudget $ 25,000 _ $ 25,000 $ 25,000 $ — $ 25,000 $ ergy Intelligence Dashboard and Reporting Support $ 10,000 $ — $ 10,000 $ 10,000 $ — $ 10,000 $U-D *This project is not recommended from the General Fund, but is a one-time expense that is being recommended to be funded from ARPA funds. FY2025 Preliminary Budget & Financing Plan January 18, 2024 X-9 8200 Town Manager Program: General Government Town of Lexington, MA Budget Summary Appropriation Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Revised Request Add/Del Recommended Increase Increase Compensation $ 934,899 $ 968,492 $ 1,138,391 $ 1,204,878 $ (75,000) $ 1,129,878 $ (8,513) (0.75)% Expenses $ 152,185 $ 217,608 $ 346,561 $ 317,462 Is 72,500 $ 389,962 $ 43,401 12.52 Program Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Revised Request q Add Del / Recommended Increase Increase Total 8210 Organizational Dir. & Admin. $ 838,806 $ 923,349 $ 1,058,861 $ 1,122,226 $ 7,500 $ 1,129,726 $ 70,865 o 6.69 /o Total 8220 Human Resources $ 248,277 1 $ 262,751 $ 426,091 $ 400,114 $ (10,000) $ 390,114 $ (35,977) (8.44)% Object Code Summary FY2022 Actual FY2023 I Actual FY2024 I Revised FY2025 I Request Manager's I Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 934,899 $ 968,492 $ 1,138,391 $ 1,204,878 $ (75,000) $ 11129,878 $ (8,513) (0.75)% Overtime $ - $ - $ - $ - $ - $ - $ - - % Personal Services $ 934,899 $ 968,492 $ 1,138, 391 $1, 204, 878 $ (751000) $ 1,129, 878 $ (81513) (0.75)% Contractual Services $ 111,523 $ 181,483 $ 302,878 $ 273,878 $ 75,000 $ 348,878 $ 46,000 15.19 % Utilities $ 11760 $ 21195 $ 11400 $ 2,195 $ - $ 21195 $ 795 56.79 % Supplies $ 36,562 $ 31,588 $ 35,783 $ 34,889 $ - $ 34,889 $ (894) (2.50)% Small Capital $ 21339 $ 21342 $ 61500 $ 6,500 $ (2,500) $ 41000 $ (21500) (38.46)% Expenses $ 152,185 $ 217,608 $ 346,561 $ 317,462 $ 721500 $ 389, 962 $ 43, 401 1 12.52 % *Rentals are comprised of rental receipts from the Waldorf School, LexFarm and Peet's Coffee & Tea sidewalk rentals, cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary -Salary Adjustment (8230) FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 313,529 $ 826,422 $ 725,300 $ 279,179 $ 279,179 $ (4461121) (61.51)% Program Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Revised Request Add/Del Recommended Increase Increase Total 8230 Salary Adjustment $ 313,529 $ 826,422 $ 725,300 $ 279,179 $ 279,179 $ (446,121) (61.51)% FY2025 Preliminary Budget & Financing Plan X-10 January 18, 2024 8300 Town Committees Program: General Government Town of Lexington, MA Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees budget provides funding for a variety of statutory and advisory committees that are an integral part of the operation of local government in Lexington. The financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Jr. Day celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day. Me Comnii Recarding Secretary PT Capital Expenditures Committee Town Celebrations Committee to Authorized/Appropriated Staffing Limited staff support is provided through the Town Manager's Office and Finance Department, and a part-time Recording Secretary takes meeting minutes. FY2025 Preliminary Budget & Financing Plan January 18, 2024 8300 Town Committees Program: General Government Town of Lexington, MA Budget Recommendations: The FY2025 recommended Town Committees budget is $72,910, which is an increase of $6,702 or 10.12% from FY2024. Compensation will increase by $141 or 2.00%, which reflects a cost of living adjustment. Expenses are funded at $65,734, which is a increase of $6,561 or 11.09%. This reflects the biennial Dance Around the World event scheduled for FY2025, in addition to the increasing costs surrounding supplies and planning for events. Program Improvement Requests: Reauest Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Human Rights Committee $ 21,200 $ - $ 21,200 $ - $ - $ - $ 211200 Lexington Council for the Arts $ 10,000 $ - $ 10,000 $ - $ - $ - $ 10,000 Budget Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 57,974 $ 56,306 $ 66,208 1 $ 72,910 $ - $ 72,910 $ 6,702 10.12 °/ FY2022 FY2023 FY2024 FY2025 Manager's I FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation I Request Add/Del Recommended I Increase I Increase Compensation $ 61238 $ 99 $ 7,035 $ 7,176 $ - $ 71176 $ 141 2.00 °/ Expenses $ 51,735 $ 56,207 $ 59,173 1 $ 65,734 1 $ - $ 65,734 $ 61561 1 11.09 °/ Program Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Total 8310 Financial Committees $ 6,630 $ 451 $ 8,535 $ 8,676 $ - $ 81676 141 1.65 % Total 8320 Misc. Boards & Committees $ 61502 $ 5,996 $ 10,500 $ 10,500 $ - $ 10,500 $ - - % Total 8330 Town Celebrations $ 44,842 $ 49,859 $ 47,173 $ 53,734 $ -Is 53,734 $ 6,561 13.91 10 Object Code Summary FY2022 Actual FY2023 I Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar I Increase Percent Increase Salaries & Wages $ 61238 $ 99 $ 7,035 $ 7,176 $ - $ 71176 $ 141 2.00 % Overtime $ - $ - $ - $ - $ - $ - $ - - % Compensation $ 6,238 $ 99 $ 71035 $ 7,176 $ - $ 7,176 $ 141 2.00 % Contractual Services $ 61048 $ 51996 $ 10,000 $ 10,000 $ - $ 10,000 $ - - % Utilities $ - $ - $ - $ - $ - $ - $ - - % Supplies $ 45,687 $ 50,211 $ 49,173 $ 55,734 $ - $ 55,734 $ 61561 13.34 % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 51,735 $ 56,207 $ 59,173 $ 65,734 $ - $ 65,734 $ 6,561 11.09 % FY2025 Preliminary Budget & Financing Plan X-12 January 18, 2024 8400 Finance Program: General Government Town of Lexington, MA Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and accurate financial information to managers of Town services to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the Town. Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasu rer/Col lector's Office and the Assessing Office. • The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees all financial operations of the Town, and the Budget Officer who, in concert with the Assistant Town Manager for Finance and the Town Manager, develops and monitors the annual capital and operating budgets. • The Treasu rer/Col lector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. • The Assessor's Office's primary function is the development of assessed values of real and personal property. In FY2025, assessments will undergo the state Department of Revenue's recertification program. Staff also support various boards and committees including the Appropriation Committee, Capital Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad -hoc committees as assigned. Departmental Initiatives: 1. Finance is recommending implementing a new the Tyler Cashiering module for online payments and electronic cashiering. This initiative will improve the online payment experience and self- service options for residents and will allow for electronic payments at Treasurer's counter. Funding for this initiative is requested as a program improvement in FY2025. 2. Finance is recommending a Water and Sewer rate study during FY2025 to establish a new utility rate structure that will allow for a migration to quarterly utility billing (current billing is semi- annual). Funding for this initiative is requested as a program improvement in FY2025. 3. The department continues to explore additional functionality in Munis ERP including Employee Self Service (ESS), automated benefits enrollment and Employee Action Forms that will help move the department closer to paperless processing. FY2025 Preliminary Budget & Financing Plan X-13 January 18, 2024 8400 Finance Program: General Government Town of Lexington, MA �II ............... 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"+, ....a....a....... ....... .......a........a........a. ... ..... ....... ....... ......... ......... .....................� d rani rm trative, _.��..��- Fr P .m..0 rnki pal Clie rk III—X �"'^�nonollllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllluw�l'� ulllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll FY2025 Preliminary Budget & Financing Plan January 18, 2024 X-14 8400 Finance Program: General Government Town of Lexington, MA Authorized/Appropriated Staffing Element 8410: Comptroller FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Asst. Town Manager for Finance/Comptroller 1 1 1 1 Town Accountant 1 1 1 1 Staff Accountant 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager 1 1 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.40 0.40 0.40 0.40 Subtotal FTE 7.31 7.31 7.31 7.31 Subtotal FT/PT 6FT/2PT I 6FT/2PT I 6FT/2PT I 6FT/2PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Departmental Assistant* 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 Subtotal FT/PT 4FT/iPT I 4FT/1PT I 4FT/iPT I 4FT/iPT Element 8430: Assessor Director of Assessing 1 1 1 1 Assistant Director of Assessing** 1 1 1 1 Residential Analyst/Inspector 2 2 2 2 Office Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Subtotal FTE 6.0 6.0 6.0 6.0 Subtotal FT/PT 6FT/OPT I 6FT/OPT I 6FT/OPT I 6FT/OPT *In FY2024, title change from Departmental Accounting Clerk to Departmental Assistant. **In FY2023, title change from Residential Field Manager to Assistant Director of Assessing. FY2025 Preliminary Budget & Financing Plan X-15 January 18, 2024 8400 Finance Program: General Government Town of Lexington, MA Budget Recommendations: The FY2025 recommended Finance Department budget is $2.19 million, which represents a $72,006, or 3.40% increase from the FY2024 budget. The operating budget for Compensation is $1,636,918, and reflects an increase of $13,771 or 0.85%, which captures contractually obligated step increases and contractual cost of living adjustments effective for FY2024. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $550,260, and reflects a increase of $58,235 or 11.84%, primarily due to proposed funding for operational costs related to the Tyler Cashiering Module. Program Improvement Request: Request Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Water and Sewer Rate Study $ 50,000 $ — $ 501000 $ — $ — $ — $ 50,000 Tyler ERP/Cashiering Module $ 144,882 $ — $ 144,882 $ 40,000 $ — $ 40,000 $ 104,882 *This project is not recommended from the General Fund, but is a one-time expense that is being recommended to be funded from ARPA funds. The Tyler ERP/Cashiering Module has both one-time and ongoing expenses. The ongoing portion of the project is recommended from the General Fund. The Tyler Cashiering Module is being requested by the Finance department to improve the customer experience both at the counter and in online bill payments. This module will integrate our existing systems, including two separate online payment systems and hardware. FY2025 Preliminary Budget & Financing Plan X-16 January 18, 2024 8400 Finance Program: General Government Town of Lexington, MA Budget Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 11487,307 $ 11486,805 $ 1,623,147 $ 1,636,918 $ - $ 1,636,918 $ 13,771 0.85 % Expenses $ 432,482 $ 437,118 $ 492,025 $ 527,560 $ 22,700 $ 550 f260 $ 58,235 11.84 % Program Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Actual Actual Appropriation Request Add/Del Recommended Increase Increase Total 8410 Comptroller $ 708,641 $ 736,179 $ 806,491 $ 837,020 $ (9,500) $ 827,520 $ 21,029 2.61 % Total 8420 Treasurer/Collector $ 452,707 $ 462,217 $ 488,904 $ 494,657 $ 40,000 $ 534,657 $ 45,753 9.36 % Total 8430 Assessing $ 758,440 $ 725,527 $ 819,777 $ 832,801 $ (7,800) $ 825,001 $ 5,224 0.64 Total8400 .. $ lf923f922 $ 2f 115f 172 $ 2f 164f 478 11 $ 2f 187f 178 11. 3.40 Object Code Summary FY2022 Actual FY2023 I Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar I Increase Percent I Increase Salaries & Wages $ 11487,307 $ 11486,805 $ 1,623,147 $ 11636,918 $ - $ 1,636,918 $ 13,771 0.85 % Overtime $ - $ - $ - $ - $ - $ - $ - - % Persona/ Services $1, 487,307 $1, 486, 805 $ 1,623,147 $1, 636, 918 $ - $ 11636,918 $ 13,771 0.85 % Contractual Services $ 396,651 $ 400,216 $ 442,265 $ 477,665 $ 29,700 $ 507,365 $ 65,100 14.72 % Utilities $ 498 $ 51329 $ 2,910 $ 2,910 $ - $ 2,910 $ - - % Supplies $ 35,333 $ 31,573 $ 46,850 $ 46,985 $ (71000) $ 39,985 $ (6,865) (14.65)% Small Capital $ - $ - $ - $ - $ - $ - $ - - % Total8400 Expenses $ 432148 .. $ 437,118 $ 11923,922 $ 492,025 $ 2f 115f 172 $ 527,560 $ 2f 164,478 $ 22,700 $ 22,700 $ 550,260 . . $ 58,235 11. 11.84 % 3.40 FY2025 Preliminary Budget & Financing Plan *66, ft January 18, 2024 Program: General Government 8500 Town Clerk Town of Lexington, MA Mission: The Office of the Town Clerk acts as the primary repository of official documents for the Town, and the custodian of and recording office for official Town and vital records. Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling public records requests, receipt and recording of Planning/Zoning filings, and conducting the annual Town Census. The Town Clerk's Office conducts elections in conformance with State and local laws, and with the Board of Registrars, processes voter registrations and certifications. The Town Clerk reports to the Deputy Town Manager. Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk Administration, Registration, Elections, and Archives & Records Management. Town Clerk Administration: The Town Clerk acts as the Town's recording officer, Registrar of Vital Statistics, and Chief Election Official. The Town Clerk is the official record -keeper of Town Meeting, certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for borrowing, and certifies official documents. The Town Clerk also registers all vital events within Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is keeper of the seal, administers the oath of office to elected and appointed members of boards and committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's Office issues licenses and permits and serves as a central information point for residents. Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of Registrars remain level -funded. Annual voter confirmations are conducted in accordance with State statute. The Annual Town Census and the publishing of the List of Residents is funded in this element. Election Management: The Town Clerk serves as the Chief Election Official and oversees administration and oversight of local, state and federal elections in accordance with election laws, most recently including the Early Voting Act, which mandates allowable vote -by -mail for all local, State and Federal elections, pre -registration of 16- and 17-year-olds, and automatic voter registration. Staff provide information for candidate certifications, referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities, Police and the Lexington Public Schools. Records Management: This element addresses inventory and retention of historic and current records and documents, including proper maintenance and storage, preservation, management of electronic documents, and public access to public records and information. A part-time Archivist/ Records Manager is responsible for this work and oversees the conservation and preservation of Lexington's historic documents. FY2025 Preliminary Budget & Financing Plan January 18, 2024 X-18 8500 Town Clerk Program: General Government Town of Lexington, MA Departmental Initiatives: 1. Ongoing administration of town/state/federal elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters. Emphasis on management of the new vote -by -mail State election procedural changes. 2. Further development of Archives &Records Management Program, including the management of the Town's electronic documents and historical data, especially with regards to public records requests. 3. Expanded use of Laserfiche Document Imaging System for records retention, electronic access, and archives/records portal. 4. Continuing collaboration with the Select Board Office to utilize the new Board/Committee database. 5. Act as the liaison to the State Ethics Commission to learn and implement the new online learning management system (LMS) across the Town. 6. Development of internal training programs in partnership with the Information Technology Department. Deeputy Tow, n M an a e T . Ie!!rl Assistant T .� . [earl PT A ch i "A1,11SIV I Ad', m in trati �� PT 1`4 a ni d peel c r [J a n a gear I Assistant i is nts, FY2025 Preliminary Budget & Financing Plan X-19 January 18, 2024 8500 Town Clerk Program: General Government Town of Lexington, MA Authorized/Appropriated Staffing FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistants 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 Budget Recommendations: The FY2025 recommended Town Clerk budget is $680,819 which is a $83,459 or 13.97% increase from the FY2024 budget. This increase is due to the number of elections in FY2025; there will be four in total, including the Presidential, all which will require mail -in early voting. The budget for Compensation is $554,770 and reflects a $66,785 or 13.69% increase in FY2025. The increase in FY2025 compensation is due to contractually obligated step increases and an increased need for poll workers to manage vote -by -mail and the dual election. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $126,049, which is an increase of $16,674 or 15.24%, and reflects anticipated expenses for FY2025. Program Improvement Requests: F� Request I Recommended Salaries Benefits (reflected in Salaries Benefits (reflected in and Shared Total and Shared Not Description Fs Expenses Expenses) Requested Expenses Expenses) Total Recommended Improvements $ 21,706 $ 315 $ 22,021 $ — $ — $ — $ 22,021 FY2025 Preliminary Budget & Financing Plan X-20 January 18, 2024 8500 Town Clerk Program: General Government Town of Lexington, MA Budget Su m ma ry Funding Sources FY2022 Actual FY2023 Actual FY2024 Estimate FY2025 Projected Manager's Add/Del FY2025 Projected Dollar Increase Percent Increase Tax Levy $ 422,505 1 $ 487,797 1 $ 5161460 $ 599,919 $ - $ 599,919 $ 83,459 1 16.16% Directed Funding Departmental Fees $ 30,725 $ 34,278 $ 35,900 $ 35,900 $ - $ 35,900 $ - -% Licenses and Permits $ 51,460 $ 51,110 $ 45,000 $ 45,000 $ - $ 45,000 $ - -% FY2022 Appropriation Summary Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's FY2025 Add/Del Recommended Dollar Percent Increase Increase Compensation $ 396,034 $ 433,848 1 $ 487,985 $ 554,770 $ - $ 554,770 $ 66,785 1 13.69% Expenses $ 108,656 $ 139,337 1 $ 109,375 $ 126,049 $ - $ 126,049 $ 16,674 1 15.24% Program Summary FY2022 I Actual FY2023 I Actual FY2024 Appropriation FY2025 Request Manager's I Add/Del FY2025 I Recommended Dollar I Increase Percent I Increase Total 8510 Town Clerk Admin. $ 348,536 $ 358,297 $ 363,251 $ 375,761 $ - $ 375,761 $ 12,510 3.44% Total 8520 Board of Registrars $ 20,548 $ 18,824 $ 19,825 $ 19,925 $ - $ 19,925 $ 100 0.50% Total 8530 Elections $ 92,653 $ 148,841 $ 157,200 $ 226,538 $ - $ 226,538 $ 69,338 44.11% Total 8540 Records Management $ 42,952 $ 47,222 $ 57,084 $ 58,595 $ - $ 58,595 $ 1,511 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 387,141 $ 422,289 $ 475,360 $ 493,179 $ - $ 493,179 $ 17,819 3.75% Overtime $ 8,893 $ 11,559 $ 12,625 $ 61,591 $ - $ 61,591 $ 48,966 387.85% Personal Services $ 396,034 $ 433,848 $ 487,985 $ 554,770 $ - $ 554,770 $ 66,785 13.69% Contractual Services $ 93,958 $ 97,895 $ 96,425 $ 111,399 $ - $ 111,399 $ 14,974 15.53% Utilities $ 2,460 $ 624 $ 2,000 $ 2,000 $ - $ 2,000 $ - -% Supplies $ 12,238 $ 10,318 $ 10,850 $ 12,550 $ - $ 12,550 $ 1,700 15.67% Small Capital $ - $ 30,500 $ 100 $ 100 $ - $ 100 $ - -% Expenses $ 108,656 $ 139,337 $ 109,375 $ 126, 049 $ - $ 126, 049 $ 16,674 15.24 % FY2025 Preliminary Budget & Financing Plan X- 21 January 18, 2024 Program: General Government 8600 Innovation & Technology Town of Lexington, MA Mission: The Department of Innovation and Technology (IT) provides a custom er-centric approach to the delivery of innovative technology solutions to meet the needs of the Town Departments and to strengthen the services provided to our residents while ensuring the highest level of security to the Town Network. Budget Overview: The Department of Innovation and Technology supports, maintains and manages townwide business -related technology. The department supports townwide core services including the financial system (Enterprise ERP), time keeping, document management (Laserfiche), facilities maintenance and management technology, domain management, emergency management web sites and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network core and co -manages the townwide area network for Municipal and School departments. The Department manages all Municipal technology purchases and performs the installations and maintenance of Municipal IT equipment and services. IT collaborates with Town departments to select, design and implement technologies. Some Municipal systems supported by the Department include the public safety system (ProPhoenix), Assessors database (VISION), Town permitting and inspections system (Citizen Services), GIS systems (ESRI), work and asset management systems (PeopleGIS, SchoolDude, Freshservice), Town website and social communication systems, Municipal Systems and Infrastructure (VMWare, Microsoft applications, antivirus/cybersecurity software, archiving applications, backup systems, IT management systems, cloud storage), and many other applications. IT staff also provide support and training for end -users. Departmental Initiatives: 1. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from network assessments b. Implement recommendations from cybersecurity assessments c. Investigate additional cybersecurity measures and services d. Provide cybersecurity training to all staff 2. Maximize the value of current systems a. Laserfiche b. OpenGov c. Enterprise ERP d. Vision e. BlueBeam f. ProPhoenix 3. Increase Customer Service Quality a. Emphasis on acustomer-centric approach to working with the departments and staff 4. Focus on future visioning for IT a. Mobile work initiatives b. Hybrid work/meeting spaces a. Disaster Recovery (DR) planning and expansion of capabilities b. Network redundancy planning and implementation FY2025 Preliminary Budget & Financing Plan January 18, 2024 X-22 8600 Innovation & Technology Program: General Government Town of Lexington, MA rn f,,rrn ati�rn nnoullo n Techn olo g"y" D ire for IT a pp)rt Tech ni da,rn Authorized/Appropriated Staffing III I H WItH 1A, 11; 1 FY2022 Budget FY2023 Budget FY2024 Budget FY2025 Request Innovation & Technology Director 1 1 1 1 Information Technology Director 1 1 1 1 Administrative Assistant* 0.43 0.54 0.54 0.54 Business Analyst/Project Manager 2 2 2 2 Network Administrator 1 1 1 1 GIS/Database Administrator 1 1 1 1 Support Technician** 1 1 1 Applications & Systems Administrators** 1 1 1 2 Webmaster*** 1 1 — — Part-time Intern Total•.: 0.25 0.25 9.79 0.25 8.79 0.25 ; .79 *In FY2023, Administrative Assistant hours increased from 15 to 19 per week via a program improvement. **The Support Technician position is recommended to transition to a second Applications & Systems Administrator position in the FY2025 budget. ***In FY2022 a webmaster was reassigned to the Library, and in FY2023 a webmaster was reassigned to the Town Manager's Office. FY2025 Preliminary Budget & Financing Plan X-23 January 18, 2024 8600 Innovation & Technology Program: General Government Town of Lexington, MA Budget Recommendations: The FY2025 recommended Innovation & Technology budget is $3,124,175, which is a $205,610 or 7.04% increase from the FY2024 budget. The recommended budget for Compensation is $851,591, and reflects a $43,452 or 5.38% increase, due to contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2024. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. This increase includes funding to transition the Support Technician position to a second Applications & Systems Administrator in FY2025. The recommended budget for Expenses is $2,272,584 and reflects a $162,158 or 7.68% increase, which incorporates the following adjustments: • Increase in Contractual Services ($23,048) due to more projects requiring contracted services during FY2025; • Increase in Communications and Network Support ($45,000) to cover a new Security Operations Center contract; • Decrease in Utilities ($25,500), which is attributed to a decrease in copper wires across Town; • Decrease in Mobile Devices ($7,000) due to consolidation of underutilized and unused data plans for mobile devices; • Decrease in PC Software ($7,000) due to increase in subscription -based software and decrease in purchase of perpetual licenses; • Increase in LAN Peripherals ($8,000) associated with the inflation cost of network switches; • Decrease in Hardware Support ($9, 100). which is attributed to the reduction in physical hardware in server rooms; • Increase in Townwide Software Support ($18,229) due to annual cost increases; • Increase in Municipal Software Support ($60,211) due to annual cost increases; and • Increase in IT Software Support ($63,670). which is attributed to adding new applications to manage mobile devices and Zoom Enterprise for Town departments. Program Improvement Requests: Request I Recommended F(reflected Salaries Benefits in Salaries I Benefits (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Applications & Systems Administrator Upgrade $ 6,406 $ 93 $ 61499 $ 61406 $ 93 $ 61499 $ — FY2025 Preliminary Budget & Financing Plan X-24 January 18, 2024 8600 Innovation & Technology Program: General Government Town of Lexington, MA Budget Summary FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 2,543,685 $ 2,463,981 $ 2,785,868 $ 3,026,657 $ (39,094) $ 2,987,563 $ 201,695 1 7.24 Enterprise Funds (Indirects) $ 89,039 1 $ 123,455 $ 132,697 $ 136,612 $ -Is 136,612 1 $ 3,915 1 2.95 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase Compensation $ 830,098 $ 849,519 $ 808,139 $ 850,185 $ 11406 $ 851,591 $ 43,452 5.38 Expenses $1,802,626 $ 1,737,917 $ 21110,426 $ 2,3131084 $ (40,500) $ 21272,584 $ 162,158 7.68 FY2022 FY2023 FY2024 FY2025 Manager's FY2025 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase 8610 IT Administration $ 2,632,724 $ 2,587,436 $ 2,918,565 $ 3,163,269 $ (39,094) $ 3,124,175 $ 205,610 7.04 Object Code Summary FY2022 Actual FY2023 Actual FY2024 Appropriation FY2025 Request Manager's Add/Del FY2025 Recommended Dollar Increase Percent Increase Salaries & Wages $ 822,858 $ 840 f5O3 $ 803,605 $ 845,592 $ 11406 $ 846,998 $ 43,393 5.40 % Overtime $ 7,240 $ 9,015 $ 4,534 $ 4,593 $ - $ 4,593 $ 59 1.30 % Personal Services $ 830,098 $ 849,519 $ 808,139 $ 850,185 $ 1,406 $ 851,591 $ 43,452 5.38 % Contractual Services $ 1,482,784 $ 1,465,794 $ 1,700,706 $ 1,930,764 $ (30,000) $ 1,900,764 $ 200,058 11.76 % Utilities $ 77,483 $ 108,791 $ 193,900 $ 171,900 $ (10,500) $ 161,400 $ (32,500) (16.76)% Supplies $ 18,222 $ 18,106 $ 14,820 $ 12,820 $ - $ 12,820 $ (2,000) (13.50)% Small Capital $ 224,138 $ 145,227 $ 201,000 $ 197,600 $ - $ 197,600 $ 3,400 1.69 % Expenses $1, 802, 626 $1,737, 917 $ 2,110,426 1$2,313,084 $ (40,500) $ 21272,584 $162,158 1 7. 68 FY2025 Preliminary Budget & Financing Plan X-25 January 18, 2024 This Page Intentionally Left Blank. Section XI: Capital Investment FY2025 Capital Improvement Budget & Financing Plan INTRODUCTION A crucial aspect of the Town"s operations, from providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. These assets include streets, water mains, parks, buildings, large equipment and technology. They must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. The Town"s five-year Capital Improvements Program and annual Capital Budget are developed to ensure adequate capital investment in the Town"s assets. Definition of Capital Projects A capital project is defined as a major, non -recurring expenditure that generally meets the following criteria: • Massachusetts General Law permits the Town to issue bonds to finance the expenditure; • The expenditure is $25,000 or more; • The expenditure will have a useful life of 10 years or more for buildings or building components and 5 years for vehicles and equipment; and • Planning, engineering, or design services may be considered capital when such services are integral to a construction, renewal or replacement project that meets the criteria for a capital expenditure. CAPITAL POLICY FRAMEWORK The FY2025 Capital Budget was developed within the capital policy framework initially adopted by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. This capital investment strategy includes the following major elements: • Multi -year planning for capital investment; • Debt exclusions for major capital projects; and • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning has been part of Lexington's budget development process for many years. Multi -year planning allows proper staging and sequencing of capital projects to smooth financing plans and to make funding needs more predictable. Capital investment requirements can vary, involving unique large projects such as a fire vehicle or a school building. Other capital investment needs are recurring such as the annual program to resurface roadways. The five-year Capital Improvement Program includes all anticipated capital projects identified by school and municipal departments over the next five years, and 5-year spending projections for all of the Town's ongoing capital investment programs. FY2025 Preliminary Budget & Financing Plan *3aI January 18, 2024 New Developments in the Capital Improvement Budget Over the last decade the Town has funded three separate capital programs related to Stormwater management, flood mitigation, Illicit Discharge Detection and Elimination (IDDE), nutrient removal and overall improvement in water quality that is regulated at Environmental Protection Agency (EPA): • Culvert Replacement; • Storm Drainage Improvements and National Pollutant Discharge and Elimination System (NPDES) Compliance; and • Comprehensive Watershed Stormwater Management These three programs have historically been funded with General Fund revenue sources, but required work has expanded and costs have continued to increase steadily in recent years. From FY2019-2024 Town management and the Department of Public Works explored creating a Stormwater Enterprise Fund that would assess a stormwater fee to every parcel of real property in Lexington. This new fee revenue would fund the three capital programs noted above, and related Stormwater operating expenses. The establishment of this new Enterprise fund has been put on hold as the EPA's regulations evolve and until they issue the town a new Municipal Separated Storm Sewer System (MS4) permit, which is expected this year. Once issued Town staff will assess requirements of the permit and whether or not Stormwater capital requirements can be managed within the existing budget. If the new permit requirements result in an expansion of the Town's Stormwater management program costs may increase rapidly. Town may reconsider the proposal for a Stormwater Enterprise Fund. In the interim, Staff is recommending to combine the three existing capital programs related to Stormwater into one request for a Stormwater Management Program. One combined program will allow the department more flexibility in planning and remove complexity from bidding and managing projects that have many overlapping components, but separate funding authorizations. The work proposed and total amounts requested in this one program are aligned with the historic programs and funding requests. Additional information can be found under Table VIII: Cash Capital. This FY2025 Budget proposes a new program for Sustainable Capital Initiatives including electric vehicle (EV) charging equipment and infrastructure. In the future this program may also include the study, design and construction of rooftop solar or solar canopies, including battery storage; and other projects identified by the Sustainability and Resilience Officer to move the Town towards achieving its sustainability goals. Ongoing Capital Programs In 2021, the Department of Public Facilities completed a full review of the Town's buildings and systems and developed a 20-year plan for replacing and maintaining building assets. The existing conditions of Town and School buildings were presented at joint Summit meetings in the spring of 2022. In addition to full building construction or renovation, in FY2024 some of the Department's ongoing capital programs were re -aligned to allow the Facilities Department to better manage and prioritize capital needs as they arise. The following continuing programs are included in the FY2025 budget and current 5-year capital plan: • Mechanical/Electrical/Plumbing has been combined into one capital program, and this appropriation will cover school and/or municipal buildings as needed based on priorities identified in the plan. • Public Facilities Interior Finishes includes mill work, ceiling work, tile work, countertop replacement and bathroom finish renovations will be utilized for school and/or municipal buildings as needed based on the priority of the plan. FY2025 Preliminary Budget & Financing Plan XI-2 January 18, 2024 • School Parking Lot Paving and Sidewalks will continue to be managed by Public Facilities. Paving and Sidewalks for other municipal buildings fall under Public Works. • Separate programs remain for School Building Envelope and Municipal Building Envelope. The building envelope programs include extraordinary repairs and modifications to buildings and systems such as siding, caulking, masonry, weather proofing materials, windows, doors, roofs and painting of wood exteriors. Funding the Town's Capital Improvement Budget The following are potential funding sources for financing the Town"s capital investments. Over the last 5 years management has shifted the majority of the Town's ongoing capital programs to be funded with cash sources as opposed to debt financing. The use of debt is primarily used for large one-time capital projects. Capital projects and programs may be funded from one source, or by a combination of the following sources. • Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the general and enterprise funds to finance certain capital investment projects. Examples of available funds are unreserved fund balance (Free Cash), tax levy, enterprise fund retained earnings, specialized stabilization funds, premiums received when issuing bond anticipation notes, and, when available, unexpended balances of prior years' capital articles. • Debt -The Town has traditionally financed large dollar value capital projects with debt. Depending upon the project, the debt service resulting from debt -funded capital projects can be financed from a variety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). In 2019, the Town's management, Select Board and finance committees reviewed the Town's finance policies and have since implemented new strategies for funding the Town's capital plan. This includes increasing cash financing of projects, particularly the items that are part of a continuing capital program, and reducing the Town's overall reliance on debt financing. These efforts have greatly reduced interest costs and the amount of within -levy debt service. • Other Sources - The Town uses dedicated state aid, grant or gift funds to finance capital investment when these funds are available. • Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval, the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable real property. For owners of residential property, the assessed value used to calculate the surcharge is net of a $100,000 residential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and preservation of open space, the creation and support of community (affordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities. Beginning in FY2008, the Town began to receive State matching funds to supplement the local surcharge. Over time, the annual percentage of state matching funds has fluctuated due to changes in State legislation and varying levels of funding available at the State level. The Town's local match is further impacted as additional communities in the Commonwealth adopt the CPA surcharge resulting in available funds being spread across more communities. The following table presents the history of Lexington's State matching funds. FY2025 Preliminary Budget & Financing Plan XI-3 January 18, 2024 FISCAL YEAR PERCENTAGE AMOUNT 2015 32.6 % $15230,116 2016 30.7 % $11229, 774 2017 21.3 % $897,243 2018 17.8 % $789,905 2019 19.8 % $922,256 2020 24.8 % $15219, 950 2021 29.7 % $15549, 955 2022 45.5 % $25500,261 2023 40.0 % $2,323,956 2024 21.8 % $1, 354, 935 2025 (estimated) 15.0 % $940,000 Receipts for FY2025 from the surcharge and state matching funds are preliminarily estimated at $8.04 million, reflecting an estimated match of $940,000, or 15% which is lower than recent history due to a decline in available revenues in the State budget. FY2025 Preliminary Budget & Financing Plan January 18, 2024 FY2025 CAPITAL FINANCING STRATEGY The proposed financing plan for the recommended FY2025 capital budget is shown in the table below. Other Free Cash/ Funding Tax Levy Sources Debt Total Other** General Fund $ 16,075,525 $ $ 20,442,977 $ 361518,502 $ Excluded Debt Projects $ $ $ $ $ Other Funding & Chapter 90 $ $ 168,234 $ $ 168,234 $974,012 Water Enterprise $ $ 21488,900 $ $ 2,488,900 $ Sewer Enterprise $ $ 810,000 $ 561,210 $ 1,371,210 $ Recreation Enterprise $ $ 110,000 $ $ 110,000 $ Community Preservation Act* $ b $ 81444,365 i $ b $ 8,444,365all b $ 1 *Includes both Town and non -Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. PLANNING FOR LEXINGTON HIGH SCHOOL The Town continues to plan for a large-scale reconstruction or renovation of Lexington High School. Special Town Meeting 2022-2 appropriated $1,825,000 for a Feasibility Phase of this project. The FY2025 request includes a second -phase request for $10,000,000 in design funds to advance the project through the Schematic Design Phase and determine construction cost estimates for a construction appropriation in FY2026. The FY2025 budget also proposes funding to begin a multi - phased reorganization of Town assets including: • A $6 million renovation of the swing space building at 173 Bedford Street in FY2025 to allow the Superintendent of Schools and School Administration to occupy the building in the coming years as LHS is under construction. • The FY2026 capital plan is expected to include funding to demolish the existing School Administration Building at 146 Maple Street and additional funding for site work and installation of recreation fields at that site. These fields will help address field loss at the LHS site as that project is under construction. • The FY2026 capital plan is expected to include construction funding for LHS. Office space for the School Administration is planned to be included in the new LHS building. • In a future fiscal year the 173 Bedford Street building may be used as swing space for the Cary Memorial Library and/or the Town Office Building as additional capital improvements are implemented in those buildings. The following table, FY2025 Recommended Capital Budget, lists all FY2025 projects recommended by the Town Manager for consideration and their estimated costs by program area and funding source. The Capital Expenditures Committee and Appropriation Committee have also been evaluating these requests and will issue reports and recommendations to Town Meeting. FY2025 Preliminary Budget & Financing Plan XI-5 January 18, 2024 FY2025 Recommended Capital Budget Planning/Engineering Transportation Mitigation $ 100,000 TNC Funds /Free Cash 12 Total Land Use, Housing and Development $ 100,000 Fire Heavy Vehicle Extrication Equipment $ 175,000 Free Cash 12 Fire Ambulance Replacement $ 502,000 Free Cash 12 Total Public Safety $ 677,000 Recreation & Comm. Pgms. Pine Meadows Improvements $ 110,000 Recreation RE 11 Recreation & Comm. Pgms. Park Improvements - Athletic Fields $ 545,000 CPA 10 Recreation & Comm. Pgms. Lincoln Park Fitness Stations Equipment $ 160,000 CPA 10 Recreation & Comm. Pgms. Park Improvements - Hard Court Surfaces $ 492,000 CPA 10 Recreation & Comm. Pgms. Lincoln Park Field Improvements $ 11810,000 CPA/ Free Cash 10 Total Culture and Recreation $ 31117,000 Public Facilities Public Facilities Bid Documents $ 125,000 Free Cash 16 Public Facilities Public Facilities Interior Finishes $ 450,000 Free Cash 16 Public Facilities School Paving and Sidewalks $ 265,000 Free Cash 16 Public Facilities Public Facilities Mechanical/Electrical/Plumbing Replacements $ 41015,000 Free Cash/ GF Debt 16 Public Facilities Lexington High School Construction Project - Design Funding $ 10,000,000 GF Debt 26 Public Facilities Pine Meadows Clubhouse Renovation - Construction $ 21575,000 GF Debt 25 Public Facilities 173 Bedford Street Renovation $ 61000,000 GF Debt 25 Public Facilities Cary Memorial Library Renovation Project - Construction $ 41000,000 CPA/ GF Debt 10 Public Facilities Solar Assessment Lincoln Fields is 30,000 Free Cash 7 Total Public Facilities Department $ 27,460,000 Public Works Equipment Replacement $ 11920,000 Free Cash/ Water RE/ Sewer RE/ Compost Debt 12 Public Works Sidewalk Improvements $ 8001000 Free Cash 12 Public Works Townwide Signalization Improvements $ 50,000 Free Cash 12 Public Works Street Improvements $ 21707,321 Tax Levy 12 Public Works Hydrant Replacement Program $ 150,000 Free Cash/ Water RE 12 Public Works Stormwater Management Program $ 11350,000 Free Cash 12 Public Works Pump Station Upgrades $ 50,000 Sewer RE 14 Public Works Sanitary Sewer System Investigation and Improvements $ 11061,210 Sewer User Fees/ Sewer Debt 14 Public Works Water Distribution System Improvements $ 21288,900 Water User Fees/ Water RE 13 Public Works Cemetery Columbarium Design $ 50,000 Free Cash 12 Public Works Public Parking Lot Improvement Design $ 15,000 Free Cash 12 Public Works Tucker Avenue Street Acceptance $ 30,000 Free Cash 8 Total Public Works Department $ 10,4721431 Lexington Public Schools I LPS Technology Program $ 1,323,050 Free Cash E15 Total Lexington Public Schools $ 11323,050 Innovation & Technology Network Core Equipment Replacement $ 550,000 Free Cash 12 Innovation & Technology Municipal Technology Improvement Program $ 550,000 Free Cash 12 Innovation & Technology Network Redundancy & Improvement Plan $ 998,500 Free Cash 12 Innovation & Technology Network Technology Improvements $ 161,000 Free Cash 12 Innovation & Technology Scanning - Electronic Document Management $ 110,000 Free Cash 12 Town Clerk Archives & Records Management $ 20,000 CPA 10 Town Clerk Election Equipment Upgrade $ 64,865 Free Cash 12 Town Manager Sustainable Capital Initiatives $ 35,000 Free Cash 7 Total General Government $ 21489,365 Affordable Housing Trust Affordable Housing Trust (AHT) Pre -funding $ 31200,000 CPA 10 Lexington Housing Authority Lexington Housing Authority Exterior Improvements $ 100,000 CPA 10 LexHAB LexHAB Support- Restoration, Preservation, and Decarbonization is 482,365 1 CPA 1 10 Total Non -Governmental Projects $ 31782,365 ij FY2025 Preliminary Budget & Financing Plan XI-6 January 18, 2024 CAPITAL PLAN BY FINANCING SOURCE The following pages include tables that show the recommended FY2025 capital projects by financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community Programs Fund debt; Proposition 21/2 excluded debt; Community Preservation Fund debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue). Each debt -related table includes the projected debt service impact of recommended projects, actual debt service on debt authorized and issued, and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a written description of each recommended project. FY2025 Preliminary Budget & Financing Plan January 18, 2024 FY2025 RECOMMENDED PROJECTS -GENERAL FUND DEBT (Table I) TABLE I: FY2025 RECOMMENDED PROJECTS - GENERAL FUND DEBT Amount Interest PROJECTED DEBT SERVICE Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FACILITIES PROJECTS Within -Levy Projects 1 Public Facilities Mechanical/Electrical/ $ 167,977 5 4.5% $ 5,039 $ 41,154 $ 39,643 $ 38,131 $ 36,619 Plumbing Replacements � 2 Pine Meadows Clubhouse Renovation - $ 2,575,000 10 4.5% $ 77,250 $ 373,375 $ 361,788 $ 350f200 $ 338,613 Construction 3 173 Bedford Street Renovation $ 6,000,000 10 4.5% $ 180,000 $ 870,000 $ 843,000 $ 816,000 $ 789,000 4 Cary Memorial Library Renovation $ 1 700 000 10 4 .5% $ 51,000 $ 246,500 $ 238,850 $ 231,200 $ 223,550 Project -Construction f Subtotal $10,442,977 $ 313,289 $ 1,531,029 $ 1,4831280 $ 1,435,531 $ 1,387,781 Project that is a potential candidate for debt exclusion* Lexington High School Construction 1 Project - Design Funding $ 7,500,000 3 4.5% $ 225,000 $ 337,500 $ 2,837,500 $ 2,725,000 $ 2,612,500 ($10,000,000)** Subtotal $ 7,500,000 $ 225,000 $ 337,500 $ 2,837,500 $ 2,725,000 $ 2,612,500 TOTAL PROJECT COSTS $17,942,977 $ 538,289 $ 1,868,529 $4,320,780 $ 4,160,531 $ 4,000,281 AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Approved and Issued $ 4,631,958 $ 3,446,182 $ 2,890,662 $ 2,546,330 2,297,230 B Projected Approved and Unissued $ 953,105 $ 2,530,731 $ 2,438,733 $ 2,346,734 $ 2,074,735 C Total Debt Service on Authorized Debt $ 5,585,063 $ 5,976,913 $ 5,329,395 $ 4,893,064 $ 4,371,965 D Projected New Levy Supported Debt Service (above) $ 538,289 $ 1,868,529 $ 4,320,780 $ 4,160,531 $ 4,000,281 E TOTAL - PROJECTED LEVY SUPPORTED DEBT SERVICE $ 61162,553 $ 6,1231352 $ 7,845,442 $9,650,175 $ 91053,595 $ 81372,246 F Plus: Projected Debt Service on Future Capital Projects $ - $ - $ 162,889 $ 1,5141872 $ 2,893,731 $ 4,300,811 G Less: Debt Service Funded from Special Revenue Accounts $ (50,408) $ (174,000) $ (165,500) $ (161,750) $ (158,000) $ (104,250) H Less: Proposed Use of Stabilization Fund $ - $ - $ - $ - $ - $ - I Total Offsets to Projected Levy Supported Debt Service (G+H) $ (50f4O8) $ (174,000) $ (165,500) $ (161,750) $ (158,000) $ (104,250) 3 PROJECTED NET LEVY SUPPORTED DEBT SERVICE (E+F+I) $ 6,112,145 $ 5,949,352 $ 7,842,831 $11,003,297 $11,789,326 $12,568,807 *The Lexington High School Construction - Design Funds is a potential candidate for a Proposition 2 1/2 debt exclusion vote which is anticipated to occur in late 2025. If excluded from the limits of Proposition 2 1/2, principal and interest on long and short term debt will be funded outside the levy limit along with other projects shown in Table V beginning in FY2027. **For the Lexington High School Construction - Design Funds, the difference between the $10,000,000 requested amount and the $7,500,000 shown above represents the expected contribution from the Massachusetts School Building Authority (MSBA). Town Meeting will be asked to authorize the gross amount of $10,000,000, however the Town will only issue debt for the portion of the project not covered by MSBA. Design funds may be bonded for a total term of 5 years, unless they lead to a construction authorization at which time they may be spread over the useful life of the asset (for LHS, 30 years). This presentation assumes the total cost will be paid over 5 years. Facilities Projects, 1. Public Facilities Mechanical/Electrical/Plumbing Replacements - $4,015,000 ($1671977 General Fund Debt; $3,,067,023 Free Cash; $750,,000 Tax Levy; $30.,000 BAN Premiums): This project is an annual replacement of Mechanical, Electrical and Plumbing systems that have exceeded their useful life and require replacement before catastrophic failures occur. After the development of the 20-year Capital Plan, the report identifies significant projects that are coming due in the next 5 years. This category has significant dollars scheduled for investment over the next 5 years. 2. Pine Meadows Clubhouse Renovation - Construction - $2.,575,,000 (General Fund Debt): In FY2024 Town Meeting approved $120,000 for design and engineering for upgrades to the Clubhouse at the Pine Meadows Golf Club. For FY2025 the Recreation Committee is requesting $2,575,,000 in funding for the construction phase of this renovation project. The clubhouse, constructed prior to the Town's purchase of the property in 1988, has not undergone any significant renovation in the past 30 years and is suffering the typical deficiencies and wear and tear associated with its age and heavy usage. The accessibility issues at the current FY2025 Preliminary Budget & Financing Plan XI-8 January 18, 2024 clubhouse were identified as the #2 priority for remediation by the Commission on Disability in the 2017 ADA Compliance Study. Completion of this project will not only restore the clubhouse to a modern and functional facility suitable to support the ongoing successful operation of the Pine Meadows Golf Club, but will also bring it into ADA-compliance and make it welcoming and accessible for all residents of Lexington and visitors. The renovation of the clubhouse will include the main concourse area, restrooms, plumbing system and fixtures, windows, roof, solar collectors for the Clubhouse and additional work as needed to improve accessibility. 3. 173 Bedford Street Renovation - $6,,000,,000 (General Fund Debt): This request is part of a multi -phased plan to reorganize the Town's assets as described in the introduction of the Capital Plan section of this document. The building at 173 Bedford Street is the current temporary home for the Lexington Police Department while the new Police Station is under construction. After the Police Department moves into their new facility, 173 Bedford Street will need additional work in order to support another department as the top floor lacks accessibility, required fire protection, and a working HVAC system. This request is for funding to renovate the building in order to house the School Administration staff for several years during the Lexington High School construction project. The renovation will include the installation of an elevator, HVAC replacement, a sprinkler system, and reconfiguration of the interior spaces to suit the School Administration department. Permanent office space for the School Administration is planned to be included in the new Lexington High School building. 4. Cary Memorial Library Renovation Project - Construction - $4,f0001000 ($1,r700,r000 General Fund Debt; $2,300,000 CPA): It has been nearly 20 years since the Cary Library's major renovation project in 2004. Over the course of the next ten years, the library will need significant capital investment due to wear and tear and aging mechanical systems. The library recognized the need to renovate its Children's Room and Large Meeting Room spaces in 2019 when it received an appropriation of $100K to conduct a feasibility study for those spaces. Children's spaces in public libraries have changed significantly since the Cary Library was designed in the late 1990s. Several factors drive these changes: advances in technology, the need for more flexible programming spaces, evolving standards in accessibility/Universal Design, and an increasing urgency regarding the safety of children in public spaces. The renovation of the Children's Room will provide a larger programming space, updated restrooms (including one with a universal changing table), better sight lines, and adequate staff work space. The Large Meeting Room adjacent to the Children's Room will also be renovated as part of this project. This space will receive a full technology update for hybrid programming, a new hearing loop, and better kitchen facilities designed for cooking, science, and craft programming. The issue of the building's HVAC system reaching end of life prompted replacement of the system on the entire lower level, increasing the scope of the project. Approximately half of the project cost will go toward installing a new green energy HVAC system for the lower level. The library's HVAC system is nearing end of life, and this project presents an opportunity to convert the lower level which will require ceiling replacement throughout. Additional updates included in this funding are renovation of the lower level restrooms, new carpeting for the lower level hallway, and replacement of the stairway treads connecting the South Lobby and the Main Level. The total cost for this renovation is $5,500,000, however this request is for an appropriation of $4,000,000 (CPA funds and General Fund debt). The remaining $1,500,000 has been committed as a gift by the Cary Memorial Library Trustees. FY2025 Preliminary Budget & Financing Plan XI-9 January 18, 2024 Facilities Projects - Potential Candidate for Debt Exclusion 1. Lexington High School Construction Project -Design Funding - $10,000,000 (General Fund Debt): Lexington High School was invited into the Massachusetts School Building Authority School Building (MSBA) Grant Program in June 2022. During the Eligibility Period, the Town had a number of steps to complete before March of 2023 in order to move to the next module in the MSBA prescribed process. Module 2 included the selection of the Owners Project Manager and the Designer (architect) for the high school project. During 2023 the Town selected Dore and Whittier as the Owners Project Manager (OPM), and Symmes Maini and McKee Associates (SMMA) as the Designer. This will be the project team for the duration of the LHS project. The Town is currently in Module 3, Feasibility Study, which will determine whether the project is an addition/renovation or a completely new building and will also determine the location and size of the project. Special Town Meeting 2022-2 appropriated $1,825,000 for the Feasibility Study. Once Module 3 is completed, the Town will need to have funds available to contract with the designer to complete the Schematic Phase drawings, which importantly will establish the true budget for the project. This current appropriation of $10,000,000 is to advance the project through the Schematic Design Phase. Before this phase is completed, all construction figures used in these documents are rough estimates based on a square footage estimate only. The Town expects to request an appropriation of construction funds for Lexington High School in the FY2026 budget. The construction funding for this project will be subject to a townwide debt exclusion referendum which is expected to occur in late 2024. This $10,000,000 in design funds will be included in the overall project and if successful, may be excluded from the limits of proposition 2 1/2. FY2025 RECOMMENDED PROJECTS -WATER FUND DEBT (Table II) TABLE II: FY2025 RECOMMENDED PROJECTS - WATER DEBT Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 1 None Proposed $ — --- —% $ — $ — $ — $ — $ — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED WATER DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Subtotal: Authorized and Issued $ 1,269,368 $ 1,242,706 $ 1,211,515 $ 1,061,089 $ 851,500 6 Subtotal: Approved and Unissued (short and long-term) $ 56,400 $ 331,437 $ 320,389 $ 309,341 $ 298,293 C Total: Debt Service on Authorized Debt $1,325,768 $1,574,143 $1,531,904 $1,370,430 $1,149,793 D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PROJECTED WATER DEBT SERVICE $ 2,375,660 $1,325,768 $1,574,143 $1,531,904 $1,370f430 $1,149,793 No recommendations for debt financing. FY2025 Preliminary Budget & Financing Plan XI-10 January 18, 2024 FY2025 RECOMMENDED PROJECTS -WASTEWATER FUND DEBT (Table III) TABLE III: FY2025 RECOMMENDED PROJECTS - WASTEWATER DEBT Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 1 Sanitary Sewer System Investigation and Improvements $561,210 10 5% $ 16,836 $ 81,375 $ 78,850 $ 76,325 $ 73,799 TOTAL PROJECT COSTS $561,210 $ 16,836 $ 81,375 $ 78,850 $ 76,325 $ 73,799 AUTHORIZED SEWER DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Subtotal: Authorized and Issued Debt $ 11362,774 $ 1,267,637 $ 11180,735 $ 1,0101069 $ 843,900 B Subtotal: Approved and Unissued Debt (short and long-term) $ 86,775 $ 433,875 $ 419,413 $ 404,950 $ 390,488 C Total: Debt Service on Authorized Debt $1,449,549 $1,701,512 $1,600,148 $1,415,019 $1,234,388 D Subtotal: Projected Debt Service on Proposed Capital Projects $ 16,836 $ 81,375 $ 78,850 $ 76,325 $ 73,799 E TOTAL PROJECTED SEWER DEBT SERVICE $11406,381 $1,466,385 $1,782,887 $1,678,998 $1,491,344 $1,308,187 1. Sanitary Sewer System Investigation and Improvements - $1,061,210 ($500,000 Wastewater User Charges, $561,,210 Wastewater Debt): This annual program provides for rehabilitation of sanitary sewer infrastructure. The Town's sanitary sewer infrastructure is made up of approximately 176 miles of main line, 8.5 miles of force main and 5280 manholes. Work will include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue on sewers throughout town, including those in remote, hard to access areas. These capital investments improve the operation of the sewer system, reduce backups and potential overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash funding over 10 years. This is the fifth year of transition and $500,000 is being requested from user fees. FY2025 RECOMMENDED PROJECTS -RECREATION FUND DEBT (Table IV) TABLE IV: FY2025 RECOMMENDED PROJECTS - RECREATION and COMMUNITY PROGRAMS DEBT Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 1 None Proposed $ — --- —% / $ — $ — $ — $ — $ — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ — B Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ — C Total: Approved Debt Service $ — $ — $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects is — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE Is —Is — $ — $ — $ — $ — No recommendations for debt financing. Pine Meadows Clubhouse Renovation ($2,575,000) is currently proposed as a General Fund Debt project. The Recreation Enterprise fund may make contributions to the General Fund in future years to support the debt service on this project. FY2025 Preliminary Budget & Financing Plan 0all January 18, 2024 FY2025 RECOMMENDED PROJECTS -FUNDING THROUGH PROPOSITION 21/2DEBT EXCLUSION (Table V) TABLE V: FY2025 RECOMMENDED PROJECTS - FUNDING THROUGH PROPOSITION 21/2DEBT EXCLUSION Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 None Proposed $ — — —% $ — $ — $ — $ — $ — Total Project Cost $ — $ — $ — $ — $ — $ — Project that is a potential candidate for debt exclusion Lexington High School Construction Project - Design $ 71500,000 28 4.5% $ — Im $ 337,500 $ 605,357 $ 593,304 $ 5811250 Funding ($10,000,000) 1 1 I I I I Subtotal $ 71500,000 $ — $ 337,500 $ 605,357 $ 593,304 $ 5811250 APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 Subtotal: Approved and Issued Debt $ 16,385,361 $ 15,907,941 $ 15,277,795 $ 14,523,517 $ 11,849,897 Subtotal: Approved and Unissued Debt $ 517,201 $ 785,556 $ 756,297 $ 727,038 $ 697,780 Total: Approved Excluded Debt Service $ 16,902,562 $ 16,693,497 $ 16,034,093 $ 15,250,555 $ 12,547,677 Proposed Exempt Debt Service (above) $ — $ 337,500 $ 605,357 $ 593,304 $ 581,250 Total Approved and Proposed Excluded Debt Service $16,884,169 $16,902,562 $17,030,997 $16,639,450 $15,843,859 $ 13,128,927 Projected Future Debt Service - LHS Construction Funding $ — $ 990,000 $ 9,552,931 $ 17,233,586 $ 25,511,466 Total Projected Debt Service 1$16,884,169 $16,902,562 $18,020F997 $26,192,381 $33,077,445 $ 38,640,393 Less: Portion of Debt Service Paid Within -Levy Per Per CSF Policy $ — $ — $ (4,036,373) $ (4,036,373) $ (4,036,373) Less: Use of Capital Stabilization Fund to Mitigate Debt Service Impacts on Property Tax Bills $ (500,000) $ — $ — $ (2,700,000) $ (7,700,000) $ (11,500,000) Net Excluded Debt Service $16,384,169 $16,902,562 $18f020,997 $19,456,008 $21,341,072 $ 23,104,019 1, Lexington High School Construction Project - Design Funds ($10,000,000) is a potential candidate for a Proposition 2 1/2 debt exclusion vote. The debt exclusion vote is anticipated to occur in late 2025. If successful, beginning in FY2026, debt service related to this project will be excluded from the limits of Proposition 2 1/2, and principal and interest on long- and short-term debt will be funded outside the levy limit. Otherwise the debt will remain within the limits of Proposition 2 1/2 as presented in Table I: General Fund Debt. Table V above also presents projected future debt service for funding the construction portion of the Lexington High School project which is anticipated in the FY2026 budget and the impact of taxpayer mitigation efforts on the total amount of Excluded Debt Service. As outlined in the policy section of this document the Town's fiscal guideline to set -aside tax levy from new development is expected to partly offset Exempt Debt Service beginning in FY2027. The Town may also continue to utilize Capital Stabilization Funds to further mitigate the impact to taxpayers. FY2025 Preliminary Budget & Financing Plan XI-12 January 18, 2024 FY2025 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI) TABLE VI: FY2025 RECOMMENDED PROJECTS - COMMUNITY PRESERVATION ACT DEBT Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 1 None $ — 4.5% $ — $ — $ — $ — $ — TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED CPA REVENUE DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Subtotal: Approved and Issued Debt 681,200 $ — $ — $ — $B Subtotal: Approved and Unissued Debt Iff$ — $ 500,000 $ 480,000 $ 460,000 $ 4401000 C Total: Approved Debt Service 681,200 $ 500,000 $ 480,000 $ 460,000 $ 440,000 D Subtotal: Projected Debt Service on Proposed Capital Projects — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $1,7881900 $ 681,200 $ 500,000 $ 480,000 $ 460,000 $ 880,000 No recommendations for debt financing, FY2025 Preliminary Budget & Financing Plan XI-13 January 18, 2024 FY2025 RECOMMENDED PROJECTS -Compost Revolving Fund (Table VII) TABLE VII: FY2025 RECOMMENDED PROJECTS - Compost Revolving Fund Amount Interest Project Financed Term Rate FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 1 Equipment Replacement $ 320,000 5 4.5% $ 9,600 $ 78,400 $ 75,520 $ 72,640 $ 69,760 TOTAL PROJECT COSTS $ 320,000 $ 9,600 $ 78,400 $ 75,520 $ 72,640 $ 691760 AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 A Subtotal: Approved and Issued Debt $ 181,966 $ 174,496 $ 111,226 $ 14,338 $ 10,000 B Subtotal: Approved and Unissued Debt $ - $ - $ - $ - $ - C Total: Approved Revenue Supported Debt Service $ 181,966 $ 174,496 $ 111,226 $ 14,338 $ 10,000 D Subtotal: Projected Debt Service on Proposed Capital Projects $ 9,600 $ 78,400 $ 75,520 $ 72,640 $ 691760 E TOTAL PROJECTED DEBT SERVICE $ 189,436 Is 191,566 $ 252,896 $ 186,746 $ 86,978 $ 79,760 1. Equipment Replacement - $320,000 (Compost Revolving Fund Debt): This request is part of the Department of Public Works' annual program to replace equipment that has reached the end of its useful life. In FY2025 a front-end loader that is exclusively used for the Compost facility at Hartwell Avenue is due for replacement. The funding for this equipment is requested from the Compost Revolving Fund. See a full detailed description of the Equipment Replacement program under Table VIII: Cash Capital. FY2025 Preliminary Budget & Financing Plan I:,aiL11 January 18, 2024 FY2025 RECOMMENDED PROJECTS - CASH CAPITAL (Table VIII) TABLE VIII: FY2025 RECOMMENDED FUNDING FROM REVENUES (Cash by Source) Water/ Sewer Recr. Enterprise Retained Retained Operating Other Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds** Total Cost Other*** SCHOOL PROJECTS 1 1 LPS Technology Program $ 1,323,050 $ 1,323,050 FACILITIES 2 Public Facilities Bid Documents $ 125,000 $ 125,000 3 Public Facilities Interior Finishes $ 219,345 $ 230,655 $ 450,000 4 School Paving and Sidewalks $ 265,000 $ 265,000 5 Public Facilities Mechanical/Electrical/Plumbing Replacements $ 3,067,023 $ 750,000 $ 30,000 $ 3,847,023 6 Cary Memorial Library Renovation Project - Construction $ 2,300,000 $ 2,300,000 7 MUNICIPAL Solar Assessment Lincoln Fields $ 30,000 $ - $ 30,000 b b b b b b b b b I oil PROJECTS 8 Transportation Mitigation $ 86,766 $ 13,234 $ 100,000 9 Heavy Vehicle Extrication Equipment $ 175,000 $ 175,000 10 Ambulance Replacement $ 377,000 $125,000 $ 502,000 11 Pine Meadows Improvements $110,000 $ 110,000 12 Park Improvements -Athletic Fields $ 545,000 $ 545,000 14 Lincoln Park Fitness Stations Equipment $ 160,000 $ 160,000 15 Park Improvements - Hard Court Surfaces $ 492,000 $ 492,000 16 Lincoln Park Field Improvements $ 665,000 $ 1,145,000 $ 1,810,000 17 Equipment Replacement $ 1,215,000 $ 385,000 $ 1,600,000 18 Sidewalk Improvements $ 800,000 $ 800,000 19 Townwide Signalization Improvements $ 50,000 $ 50,000 20 Street Improvements $2,707,321 $ 2,707,321 21 Hydrant Replacement Program $ 75,000 $ 75,000 $ 150,000 22 Stormwater Management Program $ 1,350,000 $ 1,350,000 23 Pump Station Upgrades $ 50,000 $ 50,000 24 Sanitary Sewer System Investigation and Improvements $ 500,000 $ 500,000 25 Water Distribution System Improvements $1,000,000 $ 2,288,900 26 Cemetery Columbarium Design $ 50,000 $ 50,000 27 Public Parking Lot Improvement Design $ 15,000 $ 15,000 28 Tucker Avenue Street Acceptance $ 30,000 $ 30,000 29 Network Core Equipment Replacement $ 550,000 $ 550,000 30 Municipal Technology Improvement Program $ 550,000 $ 550,000 31 Network Redundancy & Improvement Plan $ 998,500 $ 998,500 32 Network Technology Improvements $ 161,000 $ 161,000 33 Scanning - Electronic Document Management $ 110,000 $ 110,000 34 Archives & Records Management $ 20,000 $ 20,000 35 Election Equipment Upgrade $ 64,865 $ 64,865 36 OTHER Sustainable Capital Initiatives $ 35,000 $ 35,000 a Bee • a ® e ® e • ® ® ® • e see b ® b b b b b b b CPA FUNDED PROJECTS 37 LexHAB Affordable Housing Support, Restoration, Preservation & Decarbonization $ 482,365 $ 482,365 38 Affordable Housing Trust (AHT) Funding $ 3,200,000 $ 3,200,000 39 Lexington Housing Authority Exterior Preservation $ 100,000 $ 100,000 * CPA totals do not include proposed FY2025 administrative budget of $150,000 and $681,200 for debt service. FY2025 Preliminary Budget & Financing Plan XI_ 15 January 18, 2024 I"Other Funds include the Transportation Network Company (TNC) Special Revenue Fund, Ambulance Stabilization Fund and BAN Premiums received from prior issuances. I School Department Projects 1, LPS Technology Program - $1,,323,,050 (Free Cash): This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool. The request will continue to support student access to devices to allow for innovative learning methods that integrate supportive technologies, problem -based approaches and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such as networks, access points and servers. The capital improvement request for FY2025 would provide funding for the following: Tech Workstations - $204,150 is requested for this category of the capital project. Replace Unit A (all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations were replaced from FY2020 funds, thus, only a minimal number are needed until the full replacement cycle begins in 2026. Prices have remained relatively stable for all devices in this category. 1:1 Middle School Program - $234,080 is requested to fund 560 Chromebooks for 6th graders entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow them through middle school (three year life span). Generally, by the end of middle school, many devices have reached their end of life due to use. These Chromebooks are more expensive than the high school devices due to their having dual cameras and touch screens. (560 Chromebooks @ $418 each). The previous model has been discontinued, and the newer model is more expensive. 1:1 at Lexington High School - $209f 560 is requested to purchase 620 Chromebooks for 9th graders. All high school students, once provided a device in 9th grade or upon entering the high school, have the device through their senior year (four-year life span), (620 Chromebooks @ $338 each). Science/Tech nology/EngineeringJ(Art)/Math (STE M/STEAM)/Com puter Science - $51,000 is requested to update computer labs at the High School level and purchase STEM/STEAM based curricular materials. The high school world language lab will be updated next year ($45,000 for one lab, $6,000 for STEM/STEAM Materials). Digital Learning Coaches (DLCs) work with all department heads that are holding curriculum reviews. The small amount of money allocated for STEM/STEAM may result in equipment being piloted or may also replace some equipment currently being used (elementary small robots for coding, etc.). Interactive Projectors/Whiteboard Units and Document Cameras - $231,260 is requested for this category of the capital project. • Replace 48 interactive projectors districtwide. This equips buildings with atouch-activated, interactive system and soundbar. The replacements will begin with the oldest model per school until all systems are within a 7 year window with all of the same functionality (48 projectors @ $4680 each). • The request will also replace 10 document cameras at Lexington Middle and High School. All elementary schools have had document cameras replaced, and upgrades have been made in many middle school classrooms as well. A small number of replacement devices are needed for FY2025 (10 document cameras @ $662 each). FY2025 Preliminary Budget & Financing Plan XI-16 January 18, 2024 District and Building Network Infrastructure - $373,000 is requested to replace end of life Wireless Access Points (WAPs) at both middle schools and switches across all elementary schools. This is a phased project and WAPs will be replaced in all elementary schools in subsequent years. Due to the impending high school building project and a final determination for the current Central Office, WAPs and cabling for those sites have been deferred. The current five year capital submission also includes anticipated costs for future replacement of the district's core and firewalls with the building of a new high school and possible relocation of Central Office. Server/Storage Infrastructure - $20,000 is requested to maintain and upgrade any server related hardware. Department of Public Facilities Projects 2. Public Facilities Bid Documents - $125,,000 (Free Cash): This is an annual request for funding professional services to produce design development, construction documents and/or bid administration services for smaller projects in anticipation of requests for construction funding at town meeting that have a high probability of approval. This will ensure that both municipal and school projects can be completed in the then -current construction season, which is particularly important for the timely completion of school building projects given the short window between the end of school in June and the end of summer. There has been a steady uptick in the number of projects requiring these services in recent years. 3. Public Facilities Interior Finishes - $450,,000 (Free Cash): Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings and interior finishes including mill work, ceiling work, tile work, countertop replacement and bathroom finish renovations. The goal of this annual program is to ensure failing systems are replaced and are safe for all users. The FY2025 request will allow the Department of Public Facilities to complete approximately four classroom flooring systems and prioritize other floors requiring attention. This request also covers other building finishes, based on priority. Projects recently completed include replacement of flooring in 30 classrooms at Harrington Elementary and Diamond Middle schools and the renovation of two single -stall bathrooms in the Town Office Building. Future improvements are expected to include classroom flooring at Clarke, Diamond, Bowman, Bridge, Harrington and Fiske schools. 4. School Paving and Sidewalks - $265,,000 (Free Cash): This capital request provides 'as needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School. Projects recently completed include the full driveway and sidewalk replacement at Diamond middle school. The FY2025 request will fund repairs at the Bowman School rear play area, parking lot, and access road. 5. Public Facilities Mechanical/Electrical/Plumbing Replacements-$4,015,000 ($167,,977 General Fund Debt; $3,067,,023 Free Cash; $750,,000 Tax Levy; $30,000 BAN Premiums): See a detailed description of this project under Table I: General Fund Debt. 6. Cary Memorial Library Renovation Project - Construction - $4,000,000 ($1,700,000 General Fund Debt; $2,300,000 CPA): See a detailed description of this project under Table I: General Fund Debt. FY2025 Preliminary Budget & Financing Plan I0aN January 18, 2024 7. Solar Assessment Lincoln Fields - $30,000 (Free Cash): This request for funding is to assess the feasibly of installing solar collectors and related systems at Lincoln Park as part of the feedback from the Lincoln Park Master Plan. In order to properly assess the site for solar production using canopies, the Town would need to consult with a geotechnical engineer to understand the soil conditions given that the site is a capped landfill. The Town would also need to consult with solar professionals to site the solar collectors and to determine the possible size of the system. If feasible a construction project will be incorporated into the Lincoln Park Master Plan and implemented during the end of life replacement of the Lincoln Field #3 renovation that is currently in the Recreation Committee 5- year capital plan for FY26. Municipal Projects 8, Transportation Mitigation - $100,000 ($86,766 Free Cash, $13,234 Transportation Network Company (TNQ Special Revenue Fund): This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various Townwide transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Projects underway include a "No Turn on Red" pilot program at the Mass Ave/ Maple Street intersection, speed limit reductions on Lincoln St. and Marrett Rd. and implementing a School Zone on Concord Ave. This request will fund the purchase and installation of speed feedback signs, and design and engineering services to address safety requests. 9. Heavy Vehicle Extrication Equipment - $175,000 (Free Cash): This request is to fund the replacement and upgrade of the department's heavy vehicle extrication equipment which is showing signs of end -of -life. The useful life of this equipment ranges from 15-20 years, and vehicle designs have outpaced the equipment's ability to extricate trapped individuals in serious auto wrecks. The replacement of this equipment will allow the department to respond effectively to calls including those involving large trucks, busses, and aircraft, and will avoid costly repairs and equipment downtime. 10. Ambulance Replacement - $502,fOOO ($377,,000 Free Cash, $125,,000 Ambulance Stabilization Fund): The Fire Department's ambulance replacement program intends to rotate and replace ambulances every three years. The new vehicle runs as the primary ambulance, moves to the secondary position and finally to mechanical back-up status. At the end of this 9-year rotation the vehicle has over 150,000 miles. In recent years the ambulance mechanical systems are suffering more frequent breakdowns due to hard usage. This replacement request is being advanced one year in the capital plan due to extreme supply chain delays in order to keep the replacement schedule intact. 11. Pine Meadows Improvements - $110,,000 (Recreation Retained Earnings): This request is replace the fuel bays, renovate the practice area, and replace the safety netting at the practice area at the Pine Meadows Golf Club. The fuel bays were last replaced in 2002 and require replacement to maintain the quality of the golf course. The practice area has also deteriorated over the years and is in need of a renovation that includes replacing the netting to ensure that safety of all users. FY2025 Preliminary Budget & Financing Plan January 18, 2024 XI-18 12. Park Improvements - Athletic Fields - $545,wOOO (CPA): This request is to renovate the Bowman School Field. This renovation will include a complete reconstruction with the installation of a new natural grass Little League field, new irrigation system, new backstops, signage, and park benches. Additionally, the trail that leads to the abutting Dunback Meadow conservation area will be restored, and based on the recommendations in the ADA Compliance Study. The end curb that runs parallel to the dugouts will be cut back to allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the parking lot side of the field behind the backstop to provide access to the dugout closest to the playground. 13. Lincoln Park Fitness Stations Equipment-$160,000 (CPA): The fifteen fitness stations installed along the Teresa and Roberta Lee Fitness/Nature Path at Lincoln Park have been frequently used by park goers over the years and have surpassed their useful life, many being in a deteriorated condition. This request is to upgrade and replace the equipment at all of the fitness stations. 14. Park Improvements - Hard Court Surfaces - $492,000 (CPA): This request is to renovate the Valley Courts on Valley Road. The project will include the construction of post tension concrete court surfaces for tennis and pickleball. In addition to new courts, the project will provide new fencing, athletic equipment, and site amenities. 15. Lincoln Park Field Improvements - $1,810,000 ($665,,000 Free Cash; $1,145,000 CPA): This request is to conduct an end -of -life synthetic turf replacement at Lincoln Field #2. The project includes a professional evaluation to determine if subsurface/base "pad" can be reused or if a replacement is required for safe function of the field. The project then comprises removal of the existing surface turf "carpet" at Lincoln Field #2, laser grading of the subsurface, inspection and repair (as needed) of the drainage system, replacement of the base ""pad" if indicated by the aforementioned study, replacement/recycling of the infill material, replacement of the surface turf, replacement of the (wood) anchors and edging around the immediate field perimeter, and restoration of the walkways, guardrails, and plantings surrounding the field. 16. Equipment Replacement - $1,920,fOOO ($1,215,,000 Free Cash; $125,,000 Water Retained Earnings; $260,,000 Wastewater Retained Earnings; $320'.000 Compost Fund Debt): This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years with the intent of preventing any unexpected emergency purchases. Annual FY2025 Preliminary Budget & Financing Plan XI-19 January 18, 2024 updates are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works. The FY2025 request, by funding source, is shown in the table below. Equipment Free Cash Compost Revolving Sewer RE Water RE Total Ford F550 Utility $ 135,000 $ 135,000 Mack Dump Truck $ 125,000 $ 125,000 $ 250,000 Front End Loader $ 320,000 $ 320,000 Hook Loader Hot Box $ 150,000 $ 150,000 Sidewalk Equip. with Snowblower $ 195,000 $ 195,000 Turf Aerator $ 60,000 $ 60,000 Toro Gang Mower $ 165,000 $ 165,000 Toro Electric Utility Vehicle $ 45,000 $ 451,000 6 Wheel Snow Fighter $ 300,000 $ 300,000 Leaf Vacuum MS4 Permit $ 150,000 $ 150,000 Sidewalk Equip. with Snowblower $ 150,000 $ 150,000 $1,215,000 $ 320,000 $ 260,000 $125,000 $ 11920,000 17. Sidewalk Improvements - $800,,000 (Free Cash): This request is to rebuild and/or repair existing sidewalks that are in poor condition. DPW, in conjunction with various committees and other town departments, will generate a list each year of the sidewalks most in need of repair/ replacement based on four determining factors: i. Is the sidewalk unsafe for travel due to trip hazards, defects, etc. ii. Is the sidewalk within the Safe Routes to School Program iii. Is the volume of pedestrian traffic heavy, light or average iv. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching DPW currently reviews 30% of sidewalks annually to identify the work to be done. Sidewalks considered for FY2025 funding include: Simonds Road from Bedford St. to Preston Rd. 1285 LF Asphalt Douglas Road from East St. to #11 850 LF Asphalt Clarke Street from #33 Forest (on Clarke) 50 LF Concrete Hancock Street from Adams St. to Bikeway 4000 LF Asphalt Bedford Street from Bikeway to N. Hancock St. 900 LF Asphalt Revere Street from Larchmont Lane to Hancock St. 1300 LF Asphalt Edgewood Road 920 LF Asphalt Glen Road from Meriam St. to Upland Rd. 240 LF Asphalt Upland Street 600 LF Asphalt Chandler Street from Upland St. to Oakland St. 440 LF Asphalt Stetson Street 670 LF Asphalt Reconstruction of Ramps Townwide FY2025 Preliminary Budget & Financing Plan XI-20 January 18, 2024 The following table presents the recent history of Sidewalk appropriations: FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 18. Townwide Signalization Improvements- $50,,000 (Free Cash): This is an annual program to update traffic and pedestrian signals in Lexington. In addition to updating traffic and pedestrian signals, this request also periodically updates the compliance study, which is the funding request proposed in FY2025. The last signal inventory and compliance study was completed in 2011. This study will include ADA compliance, condition assessment, signal timing, delays, and prioritization recommendations. Projects underway include improvements to the intersections at Lowell at East Street and Lowell at North Street. These intersections have both been designed and will be substantially constructed utilizing a 'Bottle -neck' grant obtained through MassDOT. Construction is anticipated in construction calendar year 2024. 19. Street Improvements - $2,707,321 (Tax Levy): This is an annual request for the street resurfacing and maintenance program. In addition to the $2,707,321 appropriated from the tax levy, $974,012 of Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety. A preliminary list of the streets to be repaired under this article is currently being developed. Streets anticipated for completion in 2024 include Eldred Street, Appletree Lane, Depot Square, Edison Way, Pleasant Street at Watertown Street and a portion of the Minuteman Bikeway near Town Center. Street Improvements - Financing Components FY25 2001 Override Increased by 2.5% per year $ 779,366 Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850 FY2014 Health Insurance Savings $ 1,100,000 Additional Tax Levy Funding Estimated Chapter 90 Aid $ 381,871 $ 974,012 Total $ 3,681,333 Without Chapter 90 $ 2,707,321 20. Hydrant Replacement Program - $150f000 ($75,000 Free Cash, $75,000 Water Retained Earnings): This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire Departments. The Town of Lexington has 1,747 fire hydrants in its fire protection system and the goal is to replace approximately 45 hydrants per year at a cost of $3,500 per hydrant, with labor covered by the operating budget. The expected life of a hydrant is 50 years. FY2025 Preliminary Budget & Financing Plan January 18, 2024 XI-21 21. Stormwater Management Program - $1,,350.,000 (Free Cash): This is a new program combining three former programs related to stormwater management into one annual request: Townwide Culvert Replacement, Storm Drain Improvements and NPDES Compliance, and Comprehensive Stormwater Management. Many of the challenges and solutions are multi - pronged and cross over between the three programs, which creates complications in the selection and awarding of projects. By combining these projects, it creates more flexibility and agility for the Department for the improvements of stormwater throughout Lexington. The aggregated funding will be utilized for supporting the National Pollutant Discharge and Elimination System (NPDES) program with an emphasis on Illicit Discharge Detection and Elimination (IDDE) and nutrient removal which are both required by the Environmental Protection Agency (EPA) Municipal Separated Storm Sewer System (MS4) permit. These regulations are focused around improving water quality. Additionally, this request will support the stream management plan, culvert replacement and rehabilitation program, and storm drain improvements to mitigate flooding. 22. Pump Station Upgrades - $50,000 (Sewer Retained Earnings): This is an ongoing capital program to maintain Lexington's 10 sewer pumping stations to enable better energy efficiency and avoid emergency expenditures. In 2013, an evaluation and asset management plan was developed for the sewer pump stations with the assistance of Wright -Pierce, including a detailed engineering survey of the Town's existing infrastructure. This survey helped determine current and future needs, timetable and probable costs for the proposed work. In FY2024, $75,000 was approved to update the evaluation and asset management plan, but may not full cover the full project. This request for FY2025 funding will ensure the completion of the update. 23. Sanitary Sewer System Investigation and Improvements - $1,061,210 ($500,000 Wastewater User Charges, $561,,210 Wastewater Debt): See a detailed description of this program under Table III: Wastewater Fund Debt. 24. Water Distribution System Improvements - $2,288,900 ($1,000,000 Water User Charges; $1,288,,900 Water Retained Earnings): This is an annual program that replaces unlined, inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates dead ends in the water mains. The Town completed a hydraulic model for the entire distribution network and an asset management plan for replacing the Town's aging water infrastructure that will ensure a proactive approach for keeping Lexington's water both safe and reliable. The model identifies areas of vulnerability, water main aging, and those areas with low volumes and pressures. The asset management plan recommends the replacing 1% of our water mains on an annual basis. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Water user charges, with the ultimate goal of transitioning the entire program to cash funding over 11 years. While rate payers may pay slightly higher water rates in the short-term, significant debt service savings will be realized, resulting in lower overall costs in the long-term. This is the fifth year of transition and $1,000,000 is being requested from water user fees. Water mains were recently replaced on Lowell Street (from Maple to Summer Street) as part of a joint project with the Town of Burlington and the Massachusetts Water Resource Authority. Future water main replacements are anticipated on Vine Street, Hayden Avenue, and Marshall Road. A booster pump is planned for the low-pressure area along Fairfield Street. FY2025 Preliminary Budget & Financing Plan XI-22 January 18, 2024 25. Cemetery Columbarium Design - $50,000 (Free Cash): The FY2025 funding request is for layout and design services for a columbarium (a structure with niches to store funeral urns with cremated remains) at Westview Cemetery. Due to the rising number of cremations, an option for interring urns has been requested by many residents. Currently urns are interred in traditional burial plots. A columbarium is a more efficient use of cemetery space and will provide an additional option for those choosing cremation while freeing up traditional burial plots. A request for construction funding of a columbarium is expected in FY2026. 26. Public Parking Lot Improvement Design - $15,000 (Free Cash): This request is for the redesign of the public parking lots located in downtown Lexington, including the Depot lot, the lot between Edison Way and the Depot (behind CVS pharmacy), and the lot between Waltham Street and Muzzey Street (behind Michelson's Shoes). These lots are currently in fair to poor condition with inefficient circulation and parking layouts. This FY2025 request will supplement previously allocated funds and will be used to advance the 100% design and finalize P,S&E (plans, specifications and estimates) for the Muzzey Street and Library parking lots. These plans will also help to understand and refine the overall construction cost of the project. This redesign work will improve efficiency, circulation and aesthetics of the parting lots. 27. Tucker Avenue Street Acceptance - $30,,000 (Free Cash): The residents of Tucker Avenue have submitted a request to have the street brought up to Town standards and accepted by the Town. This acceptance would increase the length of town roadways, which in turn will result in a small increase in yearly funding received from the state in Chapter 90 allotments. This asset will fall under the town's asset management program; once completed, proper preservation can extend the life of the road 20 to 30 years or more. The street acceptance must be approved by Town Meeting, however the cost of road construction will ultimately be borne by the residents of Tucker Avenue through the assessment of street betterments. 28. Network Core Equipment Replacement - $550,000 (Free Cash): This multi -year capital program is to replace aging equipment or add equipment that functions as the core or head end for the Town network. The head end is made up of many components including, but not limited to, routers, switches, DNS servers, firewalls, access control devices, e-mail spam filters, and web access control devices. The overall purpose of the head end is to provide security and to manage network traffic. In FY2024 funding was approved to install a new redundant network core, router and firewalls in the new Police Station (completion expected in 2024). This new network core will become our primary core and require approximately 10 times the number of fiber connections as our current core due to the increased count in connections with the new Fiber Municipal Area Network (FMAN). The FY2025 funding request is to add additional modules to the new core to allow compatibility with the new FMAN network, including the purchase of hardware and technical services for installation. It should be noted that technology costs have increased significantly over the past couple of years, driving up costs especially on networking equipment. 29. Municipal Technology Improvement Program - $550,000 (Free Cash): This capital program funds major municipal technology improvements including servers, Storage Area Network (SAN)/data arrays and other critical Town hardware and components. New infrastructure is obtained with a focus to achieve technical consolidation, energy savings, reduction in financial burdens and reduction in staff maintenance time while increasing management efficiencies, increasing reliability and introducing new capabilities. FY2025 Preliminary Budget & Financing Plan January 18, 2024 XI-23 The request for FY2025 will fund the purchase and installation of a server/SAN environment in the new PD server room. This new environment will be used to migrate away from hardware that was installed in 2020 in another server room that is reaching end -of -life. In future years this program is expected to increase data storage capacity and expand backup capacity to match the Town's growth and storage needs. In addition to SAN needs, hardware and licensing may be purchased to assist with data transfer to cloud services including back-up and Disaster Recovery (DR). 30. Network Redundancy &Improvement Plan - $998,500 (Free Cash): This is a multi- phase request to build a standalone fiber network for town computing and communications in an effort to achieve redundancy and vendor -independent capability. The purpose of this program is to both improve the resiliency of the Townwide fiber network and to provide better networked services. This includes enhancement of communications within municipal buildings through the installation of wireless access to our wide area and local area networks. This will protect communication (both data and voice) between sites that are assessed as critical to the daily function and safety of the Town. The first phase of this project in FY2023 was $945,000 to construct multi -loop core infrastructure to top -tier critical buildings. The second -phase request of $988,094 in FY2024 was to complete phase I. and additionally fund fiber connections to tier 2 and tier 3 sites. This third phase includes the purchase and installation of the equipment to connect the tier 2 and tier 3 sites to the new FMAN and vendor services for network programming assistance. 31. Network Technology Improvements - $161,,000 (Free Cash): The general purpose is to replace old network related equipment. The first part of this capital program is for funding the replacement of all end -of -life (EOL) WiFi Access Points (APs) units located throughout the various municipal buildings in Town. These provide local wireless Internet to each building for staff and public use. The second part of this capital program is for funding the replacement of end -of -life network switches in municipal buildings or public safety antenna sites (e.g. Water Tower, Avalon, etc.). 32. Scanning -Electronic Document Management - $110,000 (Free Cash): This is an ongoing program to scan existing physical documentation into the Town's document management systems (Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to paperless workflows. Once workflows have been established and no additional paper records are being created, historical records are scanned to ensure a complete repository and to allow departments to reclaim the physical space previously occupied by their records. 33. Archives & Records Management - $20,000 (CPA): This is an ongoing request to fund the conservation and preservation of historic municipal documents and records and to make them available on the Town's digital archives. This FY2025 request will include the conservation and preservation of Fire Department Journals 1927-1929, Marriage Intentions 1850-1897, Marriage Intentions 1889-1908, and Planning Board Records, Volume 1, 1918-1930 Significant progress has been made in preserving Lexington's historic documents but there remains a continuing need to preserve records from the early 1900s and make them accessible. It is projected that this will be a yearly request for treatment/digitization/ microfilming of records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. FY2025 Preliminary Budget & Financing Plan January 18, 2024 XI-24 34. Election Equipment Upgrade - $64,865 (Free Cash): This request is to upgrade current election equipment. New provisions under the VOTES Act have increased election participation, putting greater wear and tear on our equipment. Participation is expected to increase during the 2024 Presidential election season and existing equipment is nearing end -of -life. New tabulator machines will allow for faster processing at upcoming elections and avoid costly maintenance fees. 35. Sustainable Capital Initiatives - $35,000 (Free Cash): This is a new capital program to fund sustainable capital initiatives including electric vehicle (EV) charging equipment and infrastructure. In the future this program may also include the study, design and construction of rooftop solar or solar canopies, including battery storage; and other projects identified by the Sustainability and Resilience Officer to move the Town towards achieving its sustainability goals. The FY2025 request is for funding the purchase and installation of two or more electric vehicle charging stations. At least one EV charging station would be installed at the Town Office Building, primarily for charging municipal fleet vehicles, but could be utilized by the public outside of operating hours. This request is expected to fund a second charger in a location that is to be determined. Other CPA Funded Projects 36. LexHAB Affordable Housing Support, Restoration, Preservation & Decarbonization - $482,365 (CPA): This FY25 request seeks funding for the preservation, rehabilitation, and restoration of 26 Lexington Housing Assistance Board (LexHAB) affordable housing units. The scope of the work at these units varies by property. There will be preservation, rehabilitation, and restoration projects at seven units which were acquired with CPA funds, including kitchen and bath renovations, floor replacements, exterior painting, water and HVAC replacements, and new appliances; and decarbonization initiatives at three properties, including the installation of solar panels and gas to electric conversions. This funding request will also cover preservation projects at nineteen LexHAB-operated units not acquired with CPA funds. These include door replacements, exterior painting, retaining wall replacement, and driveway and walkway replacements. All improvements are intended to ensure the continued safety and functionality of the units. This request also seeks funding support to subsidize the rents of LexHAB's lowest income tenants. 37. Affordable Housing Trust (AHT) Funding - $3,200,000 (CPA): This request is to fund the Lexington AHT by providing CPA seed money for affordable housing, and to allow the AHT greater flexibility in purchasing property and competing with for -profit developers in the real estate market. 38. Lexington Housing Authority Exterior Preservation - $100,000 (CPA): This request is to finance the preservation, rehabilitation and restoration of a Lexington Housing Authority (LHA) duplex at 561/563 Massachusetts Ave. Improvements will include siding, windows and exterior door replacement which will ensure the continued safety and functionality of the units. FY2025 Preliminary Budget & Financing Plan XI-25 January 18, 2024 • - Deferred FY2025 / • Proposed FY2026-FY2029 Capital Requests Ongoing Capital Programs - General Fund Dept. Project Name Deferred FY2025 FY2026 FY2027 FY2028 FY2029 Total Public Facilities Public Facilities Bid Documents $ - $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 550,000 Public Facilities Interior Finishes $ - $ 468,000 $ 486,720 $ 506,189 $ 526,437 $ 1,987,346 School Paving and Sidewalks $ - $ 200,000 $ 225,000 $ 250,000 $ 250,000 $ 925,000 Public Facilities Mechanical/Electrical/Plumbing Replacements $ - $ - $ 4,565,000 $ - $ 3,000,000 $ 7,565,000 Municipal Building Envelopes and Associated Systems $ - $ 1,100,000 $ - $ 2,670,000 $ - $ 3,770,000 School Building Envelopes and Associated Systems $ - $ 2,125,000 $ - $ - $ 4,440,000 $ 6,565,000 Public Works Equipment Replacement $ - $ 1,950,000 $ 1,950,000 $ 1,355,000 $ 2,000,000 $ 7,255,000 Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Signalization Improvements $ - $ 55,000 $ - $ - $ - $ 55,000 Street Improvements $ - $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 2,788,230 $ 11,029,060 Stormwater Management Program $ - $ 2,642,500 $ 2,655,000 $ 2,332,500 $ 2,292,500 $ 9,922,500 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 Land Use, Housing and Development Transportation Mitigation 1 $ - $ 80,000 $ 80,000 $ 100,000 $ 100,000 $ 360,000 Innovation & Technology Application Implementation $ - TBD TBD TBD TBD $ - Network Core Equipment Replacement $ - $ 100,000 $ 600,000 $ 100,000 $ 700,000 $ 1,500,000 Municipal Technology Improvement Program $ - $ 150,000 $ 100,000 $ 100,000 $ 100,000 $ 450,000 Network Redundancy & Improvement Plan $ - $ 760,000 $ 250,000 $ 250,000 $ 150,000 $ 1,410,000 Phone Systems & Unified Communications $ - $ 90,000 $ 80,000 $ 60,000 $ 60,000 $ 290,000 Network Technology Improvements $ - $ 86,000 $ 86,000 $ 86,000 $ 143,000 $ 401,000 Schools LPS Technology Program $ - $ 1,316,962 1 $1,635,804 $ 1,672,356 $ 1,548,624 $ 6,173,746 Town Manager Sustainable Capital Initiatives Is -Is - 1 $ 17,082 $ - 1 $ 17,937 1 $ 35,019 0. . Ongoing Capital Programs - Enterprise Funds Dept. Project Name Deferred FY2025 FY2026 FY2027 FY2028 FY2029 Total Public Works Hydrant Replacement Program $ - $75,000 $75,000 $ 75,000 $ 75,000 $ 300,000 Pump Station Upgrades $ - $ - $ 100,000 TBD TBD $ 100,000 Sanitary Sewer System Investigation and Improvements $ - $ 1,082,431 $ 1,104,080 $ 1,126,161 $ 1,148,684 $ 4,461,356 Water Distribution System Improvements $ - $ 2,334,670 $ 2,381,360 $ 2,428,987 $ 2,477,567 $ 9,622,584 Water Tank Rehabilitation $ - $ 100,000 $ 3,960,000 $ - $ - $ 4,060,000 Recreation & Community Programs Pine Meadows Improvements $ - $ - $ 95,000 $ 89,000 $ 35,000 $ 219,000 Pine Meadows Equipment $ - $ 65,000 $ 30,000 $ - $ 70,000 $ 165,000 FY2025 Preliminary Budget & Financing Plan XI-26 January 18, 2024 Table IX: Deferred FY2025 and Proposed FY2026-FY2029 Capital Requests Ongoing and One-time Capital Projects - CPA Fund Dept. Project Name Deferred FY2025 FY2026 FY2027 FY2028 FY2029 Total $ 9,950,000 Public Facilities Stone Building Renovation and Addition $ - $ 5,150,000 $ 2,400,000 $ 2,400,000 $ - Use, Housing and Dev Development ev elopment Wright Farm Barn Preservation and Rehabilitation (Step 3) $ - TBD $ - TBD $ - $ - Cotton Farm/Community Center Connector $ - $ 200,000 $ - TBD $ - $ 200,000 Simond's Brook Conservation Area Trail Design & Engineering $ - $ 75,000 TBD $ - $ - $ 75,000 Recreation & Community Programs Park and Playground Improvements $ - $ 1,041,000 $ 1,840,000 $ - $ - $ 2,881,000 Park Improvements -Athletic Fields (2) $ - $ 6,180,000 $ - $ - $ - $ 6,180,000 Park Improvements - Site Amenities $ - $ - $ 36,000 $ - $ 36,000 $ 72,000 Outdoor Pickleball Courts Construction $ - $ - $ 8707000 $ - $ - $ 870,000 Lincoln Park Field Improvements (3) $ - $ 1,235,000 $ - $ - $ - $ 1,235,000 Town Clerk Archives & Records Management 1 $ - 1 $ 20,000 $ 20,000 1 $ 20,000 $ 20,000 $ 80,000 One -Time Capital Projects - General Fund Dept. Project Name Deferred FY2025 FY2026 FY2027 FY2028 FY2029 Total Fire Replace Pumper Truck $ - $ 950,000 $ - $ - $ - $ 950,000 Off Road Fire Engine $ - $ - $ - $ - $ 400,000 $ 400,000 Ambulance Replacement $ - $ - $ - $ 525,000 $ - $ 525,000 Recreation & Community Programs Park Improvements - Athletic Fields (2) $ - $ 2,000,000 $ - $ - $ - $ 2,000,000 Lincoln Park Field Improvements (3) $ - $ 715,000 $ - $ - $ - $ 715,000 Strategic Plan Update $ - $ 100,000 $ - $ - $ - $ 100,000 Land Use, Housing and Development Eldred Traffic Calming and Hartwell Avenue Ped Crossing $ - $ 70,000 $ 460,000 $ - $ $ 530,000 Phase II- Town -wide Pedestrian & Bicycle Plan $ 80,000 $ - $ - $ - $ 80,000 Public Facilities Lexington High School Construction Project - Design Funding $ - $440,000,000 $ - $ - $ $ 440,000,000 East Lexington Fire Station $ - $ 2,000,000 $ 11000,000 $12,000,000 $ - $ 15,000,000 Central Administration Building Demolition $ - $ 1,650,000 $ - $ - $ - $ 1,650,000 Clarke HVAC Replacement and Electrification $ - $ - $ - $ - $ 21,000,000 $ 21,000,000 Cary Memorial Library Upper Floors HVAC Renovation $ - $ - $ - $ 2,0003000 $ 21,000,000 $ 23,000,000 Public Works Hartwell Ave. Compost Site Improvements $ - $ 220,000 $ - $ - $ - $ 220,000 Cemetery Columbarium Design $ - $ 450,000 $ - $ - $ - $ 450,000 Public Parking Lot Improvement Design $ - $ 528,000 $ - $ - $ - $ 528,000 New Sidewalk Installations $ - $ 300,000 $ - $ 3,250,000 $ - $ 3,550,000 Bedford St. and Hartwell Ave. Long -Range Transportation Improvements $ - $ - $ 1,950,000 $ - $ - $ 1,950,000 One -Time Capital Projects - Enterprise Funds Dept. Project Name Deferred FY2025 FY2026 FY2027 FY2028 FY2029 Total Public Works Water Tank Rehabilitation $ - $ 100,000 $ 3,960,000 $ - $ - $ 4,060,000 (1) Hydrant replacement Program is split funded between the General Fund and Water Enterprise Fund. (2) Park Improvements- Athletic Fields is split funded between the General Fund and CPA Fund. (3) Lincoln Park Field Improvements is split funded between the General Fund and CPA Fund. FY2025 Preliminary Budget & Financing Plan XI-27 January 18, 2024 This Page Intentionally Left Blank. FY2025 Preliminary Budget & Financing Plan XI-28 January 18, 2024 101 110, r.xL1 March 5, 2024 2024 ANNUA TOWN MEETING March 18, 2024 Detailed information on Town Meeting Warrant Articles can be found at l Town of Lexington, Massachusetts Select Board JOSEPH N. PATO, CHAIR SUZANNE E. BARRY DOUGLAS M. LUCENTE JILL I. HAI MARK D. SANDEEN January 22, 2024 To the Residents of Lexington: TEL: (781) 698-4580 FAX: (781) 863-9468 This warrant document provides notification of the 2024 Annual Town Meeting and advises residents of the various issues being considered at the meetings. Only Articles listed in this warrant may be discussed. The purpose of the Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the Articles. Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions are provided in an attempt to make the Warrant useful and understandable. The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to read the budget, understand it, and help us find a way to foster excellence within the community. The Town website, http://www.lexingtonma.gov/town-meeting, includes the most recent version of the FY2025 Budget and other financial Articles as well as other relevant information for each Article. Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget for FY2025. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial articles by Town Meeting. SELECT BOARD Joseph N. Pato, Chair Suzanne E. Barry Douglas M. Lucente Jill I. Hai Mark D. Sandeen WARRANT 2024 ANNUAL TOWN MEETING Detailed information on these Town Meeting Warrant Articles and other updated information can be found at https://www.lexingtonma.gov/town-meeting TABLE OF CONTENTS SELECT BOARD MESSAGE..... ARTICLE 1 NOTICE OF ELECTION _ 3 ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES 4 ARTICLE 3 APPOINTMENTS TO CARP LECTURE SERIES _ 4 FINANCIAL ARTICLES _ 5 ARTICLE 4 APPROPRIATE FY2025 OPERATING BUDGET _ _, 5 ARTICLE 5 APPROPRIATE FY2025 ENTERPRISE FUNDS BUDGETS 5 ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRAM 6 ARTICLE 7 SUSTAINABLE CAPITAL PROJECTS _ _ 6 ARTICLE 8 ACCEPT TUCKER AVE (Westernmost portion) 6 ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS .............. 6 ARTICLE 10 APPROPRIATE FOR THE FY2025 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS . , _ . 7 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS 8 ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT 8 ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS 9 ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS ........ 9 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT ................. _ .. 10 ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS _ 10 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND . 10 ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS 10 ARTICLE 19 ESTABLISH, AMEND, DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS ll ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS ............. 11 ARTICLE 21 AMEND FY2024 OPERATING, ENTERPRISE AND CPA BUDGETS.......: _ 11 ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS 11 ARTICLE 23 APPROPRIATE OPIOID SETTLEMENT 12 ARTICLE 24 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION 12 ARTICLE 25 PINE MEADOWS CLUBHOUSE RENOVATION _ 12 ARTICLE 26 APPROPRIATE FOR DESIGN FUNDS FOR LEXINGTON HIGH SCHOOL CONSTRUCTION PROJECT 13 ARTICLE 27 APPROPRIATE FOR RENOVATION OF 173 BEDFORD STREET 13 GENERAL ARTICLES .... 13 ARTICLE 28 SELECT BOARD TO ACCEPT EASEMENTS _ 13 ARTICLE 29 AMEND THE GENERAL BYLAW -NOISE CONTROL 13 ARTICLE 30 PROHIBITION OF SINGLE USE FOOD CONTAINERS (Citizen Petition) _. 14 ARTICLE 31 PROHIBIT SINGLE -SERVE PLASTIC WATER BOTTLES (Citizen Petition)... .............. 15 ARTICLE 32 OLD SPRING STREET NAME CHANGE 15 ARTICLE 33 AUTHORIZE THE SELECT BOARD TO SEEK AFFORDABLE HOUSING 15 ARTICLE 34 AMEND GENERAL BYLAWS -TREE BYLAW -TREE PROTECTION PLAN-_____., ARTICLE 35 AMEND GENERAL BYLAWS -TREE BYLAW -REQUIRE MITIGATION PLANTING IN CERTAIN INSTANCES ARTICLE 36 AMEND GENERAL BYLAWS -TREE BYLAW -EXEMPTIONS ...................... ARTICLE 37 IMPORTANCE OF TREES RESOLUTION (Citizen Petition) ARTICLE 38 AMEND REGULATION OF FOSSIL FUEL INFRASTRUCTURE BYLAW -MEET DEPARTMENT OF ENERGY RESOURCES (DOER) REQUESTED CHANGES-- ARTICLE 39 HOME RULE PETITION TO ADJUST THE NUMBER OF ON -PREMISE WINE AND MALT ALCOHOL LICENSES____, ._. ARTICLE 40 INTEGRATED PEST MANAGEMENT RESOLUTION (Citizen Petition).. _ , ARTICLE 41 MASSACHUSETTS BAY TRANSPORTATION AUTHORITY ARTICLE 42 DIGITAL PUBLICATION OF LEGAL NOTICES (Citizen Petition)—____ ARTICLE 43 VOTING RIGHTS 16 AND OLDER (Citizen Petition) .......... ARTICLE 44 AMEND GENERAL BYLAWS —CHAPTER 100 PUBLIC WAYS AND PLACES (l;rtizen rerinon) . ARTICLE 45 INDIGENOUS PEOPLES DAY (Citizen Petition) ARTICLE 46 ROYAL FAMILY INVITATION TO 250TH CELEBRATION ZONING ARTICLES ARTICLE 47 AMEND ZONING BYLAW -SIGNS _.............._ ..................... ARTICLE 48 AMEND ZONING BYLAW -SHORT TERM RENTALS , ARTICLE 49 AMEND ZONING BYLAW -PERMITTED USES AND DEVELOPMENT STANDARDS. ARTICLE 50 SEND ZONING BYLAW - INCLUSIONARY HOUSING FOR VILLAGE AND MULTI -FAMILY OVERLAY DISTRICTS ARTICLE 51 AMEND ZONING BYLAW —MAXIMUM HEIGHT FOR VILLAGE OVERLAY DISTRICT ARTICLE 52 AMEND ZONING BYLAW AND MAP -TECHNICAL CORRECTIONS , ARTICLE 53 AMEND ZONING MAP - 507 BEDFORD STREET (Owner Petition) ARTICLE 54 AMEND ZONING MAP- 509 BEDFORD STREET (Owner Petition) TOWN MEETING MEMBER LISTING,____-,_ . 16 16 16 16 16 17 17 17 17 17 NJ 18 18 18 18 18 19 19 19 19 19 20 I TOWN OF LEXINGTON WARRANT ANNUAL TOWN MEETING 2024 Commonwealth of Massachusetts Middlesex, ss. To either of the Constables of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town. PRECINCT ONE SCHOOL ADMINISTRATION BUILDING PRECINCT TWO BOWMAN SCHOOL PRECINCT THREE LEXINGTON COMMUNITY CENTER PRECINCT FOUR CARY MEMORIAL BUILDING PRECINCT FIVE SCHOOL ADMINISTRATION BUILDING PRECINCT SIX CARY MEMORIAL BUILDING PRECINCT SEVEN LEXINGTON COMMUNITY CENTER PRECINCT EIGHT SAMUEL HADLEY PUBLIC SERVICES BUILDING PRECINCT NINE LEXINGTON COMMUNITY CENTER On Tuesday, the Fifth Day of March, 2024 From 7:00 a.m. to 8:00 p.m., then and there to act on the following article: ARTICLE I NOTICE OF ELECTION One Select Board member; for a term of three years; One Moderator for a term of one year; Two School Committee members; for a term of three years; Two Planning Board members; for a term of three years; One Lexington Housing Authority Member, for a term of five years. Eight Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2025; Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve for terms of three years; Nine Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2026; and the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2025; Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve for terms of three years; 3 Seven Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2025; Seven Town Meeting Members in Precinct Ei, the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Nine, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2026. You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, Lexington or by means of the audio/video conferencing platform described more particularly below on Monday, the eighteenth day of March, 2024 at 7:30 p.m. at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. Pursuant to Chapter 92 of the Acts of 2020, as amended, including without limitation by Chapter 2 of the Acts of 2023, the Town Meeting shall be held through a hybrid of in person meeting and remote participation by the means requested by the Moderator as follows: Town Meeting members will either attend the meeting in person at Margery Milne Battin Hall, or via remote participation. The meeting will be facilitated by use of: (1) the Zoom videoconferencing platform, (2) the online voting tool developed by Select Board member Joe Pato and (3) an online queuing function developed by Select Board member Joe Pato to facilitate debate. Other Town residents who wish to follow the proceedings may do so by attending the meeting in person in the areas reserved for non -Town Meeting Members, or via LexMedia at https:// www.youtube.com/user/LexMediaMATV. Other residents who wish to participate in the Meeting may email the Town Clerk's Office at clerkAlexin tog nma.gov and by completing the online form at www.lexin tog nma•gov/town-meeting. For more information, please see the Moderator's letter dated December 31, 2023 to the Select Board attached to this warrant as Appendix A. ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary; or act in any other manner in relation thereto. (Inserted by the Select Board) 11 DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. FINANCIAL ARTICLES ARTICLE 4 APPROPRIATE FY2025 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and committees of the Town for the ensuing fiscal year and determine whether the money shall be provided by the tax levy, by transfer from available funds, by transfer from enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: See the most recent version of the FY2025 budget proposals posted at http:// lexingtonma.gov/budget. DESCRIPTION: This article requests funds for the FY2025 (July 1, 2024 -June 30, 2025) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 5 APPROPRIATE FY2025 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money shall be provided by the estimated income to be derived in FY2025 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Enterprise Fund p FY2023 FY2024 FY2025 Appropriated Appropriated Requested a) Water Personal Services $769,073 $8921639 $9231470 Expenses $454,419 $577,500 $6141400 Debt Service $1,1951179 $2,3751661 $113251768 MWRA Assessment $814931467 $91342,814 $1012771096 Total Water Enterprise Fund $1099129138 $1391889614 $1391409734 b) Wastewater Personal Services $348,279 $4211922 $4221910 Expenses $335,965 $517,400 $5361400 Debt Service $1,561,467 $1,4061381 $114491549 MWRA Assessment $8,4321789 $913491530 $10,2841483 Total Water Enterprise Fund $1096789500 $1196959233 $1296939342 c) Recreation and Community Programs Personal Services $1,449,636 $116821935 $117891916 Expenses $113181614 K5881814 $115791751 Total Recreation and Community Programs Enterprise Fund $297689250 $39271,749 $3,3699667 DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue 5 and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 6 APPROPRIATE FOR SENIOR SERVICES PROGRAM To see if the Town will vote to appropriate a sum of money for the purpose of conducting a Senior Services Tax Relief Program, to be spent under the direction of the Town Manager; to authorize the Select Board to establish and amend rules and regulations for the conduct of the program, and determine whether the money shall be provided by the tax levy, by transfer from available funds or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $15,000 DESCRIPTION: In FY2007, the Town established a Senior Services Tax Relief Program that provides more flexibility than the State program in assisting low-income seniors and disabled residents in reducing their property tax bills. This article requests funds to continue the program. ARTICLE 7 SUSTAINABLE CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for sustainable capital projects including electric vehicle charging equipment and related infrastructure improvements; the study, design, purchase and installation of solar collector, canopy, rooftop or other solar energy collection systems, including battery storage and any costs incidental or related thereto; and determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these methods; and further to determine whether the Town will authorize the Select Board to apply for, accept, and expend in anticipation of federal and state aid for such sustainable projects, or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $65,000 DESCRIPTION: This article requests funds for sustainable capital projects which may include the purchase and installation of electric vehicle chargers in municipal and public parking lots, the study, design and construction of rooftop solar or solar canopies, including battery storage, and other projects intended to move the Town towards achieving its sustainability goals. For a description of the proposed sustainability projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http:// www.lexingtonma.gov/fy25capital. ARTICLE 8 ACCEPT TUCKER AVE (Westernmost portion) To see if the Town will vote to establish as a Town way and accept the layout of as a Town way Tucker Ave from Carville Avenue a distance of 300 feet, more or less, to the accepted portion of Tucker Avenue, as laid out by the Select Board, and to take by eminent domain, purchase or otherwise acquire any, fee, easement, or other interest in land necessary therefor; and raise and appropriate money for the construction of said street and for land acquisition; determine whether the money shall be provided in the tax levy, by transfer from available funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $30,000 DESCRIPTION: This article has been requested by residents of Tucker Ave to have the street brought up to Town standards and accepted by the Town. The total cost of bringing the street up to Town standards will be borne by the residents through the assessment of betterments. ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 53E1/2 and Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to ON establish new revolving funds; to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2025 shall be the following amounts or any other amounts; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Program or Purpose for Revolving Funds FY2025 Authorization School Bus Transportation $111501000 Building Rental Revolving Fund $6329000 Regional Cache - Hartwell Avenue $0 Lexington Tree Fund $1201000 DPW Burial Containers $601000 DPW Compost Operations $85900 Minuteman Household Hazardous Waste Program $25000 Senior Services $751000 Residential Engineering Review $571600 Health Programs $1101000 Lab Animal Permits $401000 Tourism Revolving Fund $5581000 Refuse and Recycling Collection $0 DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E1/2 must be approved annually by Town Meeting. The Funds are credited with the receipts received in connection with the programs supported by such funds, and expenditures may be made from the revolving fund without further appropriation. ARTICLE 10 APPROPRIATE FOR THE FY2025 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2025 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2025; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such projects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Community Preservation Committee) 7 FUNDS REQUESTED: a. Cary Memorial Library Renovation — $4,000,000 b. Archives and Records Management — $20,000 c. Park Improvements — Athletic Fields — Bowman School — $545,000 d. Lincoln Park Fitness Stations Equipment — $160,000 e. Park Improvements — Hard Court Surfaces — Valley Rd — $492,000 f. Lincoln Park Field Improvements — $1,145,000 g. LexHAB Support, Restoration, Preservation, and Decarbonization — $482,365 h. Lexington Housing Authority Exterior Preservation — $100,000 i. Affordable Housing Trust Funding — $3,200,000 j . Projected Debt Service — $681,200 k. Administrative Budget — $150,000 DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary, be appropriated for the projects recommended by the Community Preservation Committee and for administrative costs. The total project cost for the Cary Memorial Library Renovation is $5,500,000, of which $1,500,000 has been committed by the Cary Memorial Library Trust, and the remaining $4,000,000 appropriation is requested in this article. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation -related capital projects and equipment; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Recreation Committee) FUNDS REQUESTED: $110,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital projects and equipment: a) Transportation Mitigation; b) Heavy Vehicle Extrication Equipment; c) Ambulance Replacement; d) Equipment Replacement; e) Sidewalk Improvements; fl Hydrant Replacement; g) Townwide Signalization Improvements; h) Stormwater Management Program; i) Cemetery Columbarium -Design; j) Public Parking Lot Improvement Program; H k) Network Core Equipment Replacement; 1) Municipal Technology Improvement Program; m) Network Redundancy &Improvement Plan; n) Network Technology Improvements; o) Scanning -Electronic Document Management; and p) Election Equipment Upgrade; and authorize the Select Board to take by eminent domain, purchase or otherwise acquire, any fee, easement or other interests in land necessary therefor; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $10,253,686 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, the replacement or rehabilitation of water towers, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such projects; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,288,900 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, the wastewater enterprise fund, by transfer from available funds, including any special wastewater funds, by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto. FUNDS REQUESTED: $1,1111210 (Inserted by the Select Board) 9 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the School Committee) FUNDS REQUESTED: $1,323,050 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Public Facilities Bid Documents; b) Public Facilities Interior Finishes; c) School Paving and Sidewalks; and d) Public Facilities Mechanical/Electrical/Plumbing Replacements; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; to determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $4,855,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2025 budget. The most recent version of the capital section can be found at http://www.lexingtonma.gov/ fy25capital. ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article will allow the Town to continue to fund its liability for post -employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town has been required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. 10 (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 19 ESTABLISH, AMEND, DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section SB of Chapter 40, for the purposes of: (a) Section 135, Zoning By -Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Transportation Management Overlay District; (g) Capital; (h) Payment in Lieu of Parking; (i) Visitors Center Capital Stabilization Fund; (j) Affordable Housing Capital Stabilization Fund; (k) Water System Capital Stabilization Fund; and (1) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article proposes to establish, dissolve, and fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the fund's specific designated purpose by a majority vote of an Annual or Special Town Meeting. ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. ARTICLE 21 AMEND FY2024 OPERATING, ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5, 9, and 10 of the warrant for the 2023 Annual Town Meeting, and Article 4 of the warrant for the Special Town Meeting 2023-1, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by transfer from available funds including the Community Preservation Fund; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2024) appropriations. ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in conjunction with sums appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other 11 articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. ARTICLE 23 APPROPRIATE OPIOID SETTLEMENT To see if the Town will vote to appropriate amounts received from Statewide Opioid Settlements between the Massachusetts Attorney General and non -bankrupt opioid industry participants, for the funding of prevention, harm reduction, treatment and recovery programs as further detailed in the Massachusetts State -Subdivision Agreement for Statewide Opioid Settlements, or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article will allow the Town to spend abatement funds received from the Statewide Opioid Settlement for purposes and programs outlined in the settlement agreement, including supplementing and strengthening community resources available to residents and families for substance use disorder prevention, education, harm reduction, treatment, and recovery programs. ARTICLE 24 APPROPRIATE FUNDING FOR SEMIQUINCENTENNIAL COMMISSION To see if the Town will vote to raise and appropriate a sum of money for the celebration of the 250th Anniversary of the Battle of Lexington, including personnel costs, supplies, event support, planning, promotion and advertising therefor, as coordinated by the Semiquincentennial Commission-Lex250 with the approval of the Select Board; and determine whether the money will be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Semiquincentennial Commission (Lex250)) FUNDS REQUESTED: $500,000 DESCRIPTION: The amount requested is to fund initial startup costs of planning and coordinating the events for the yearlong celebration of the 250th Anniversary of the Battle of Lexington which will take place in 2025. Time frame for events is anticipated to be Fall of 2024 through Fall of 2025. ARTICLE 25 PINE MEADOWS CLUBHOUSE RENOVATION To see if the Town will vote to appropriate a sum of money for the renovation of the Pine Meadows Golf Course Clubhouse, including architectural and engineering services, original equipment, furnishings, landscaping, solar energy collection system installation; and any additional costs incidental or related thereto; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in action relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $2,575,000 DESCRIPTION: A Feasibility Study and Design of this project were funded at the 2022 Annual Town Meeting and 2023 Annual Town Meeting, respectively. This third phase of the project will fund the construction costs of the Pine Meadows Clubhouse, including building envelope and interior renovations, the installation of solar panels, and improvements to achieve ADA compliance. 12 ARTICLE 26 APPROPRIATE FOR DESIGN FUNDS FOR LEXINGTON HIGH SCHOOL CONSTRUCTION PROJECT To see if the Town will vote to appropriate, borrow or transfer from available funds, an amount of money to be expended under the direction of the School Building Committee for a Feasibility Study, including design, engineering and architectural services for the Lexington High School located at 251 Waltham St, Lexington, MA 02421, for which Feasibility Study the Town may be eligible for a grant from the Massachusetts School Building Authority ("MSBA"). The MSBA's grant program is a non -entitlement, discretionary program based on need, as determined by the MSBA, and any costs the Town incurs in connection with the Feasibility Study in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town and any amount of borrowing authorized pursuant to this Article shall be reduced by any grant amount set forth in the Feasibility Study Agreement that may be executed between the Town and the MSBA; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $10,000,000 DESCRIPTION: In spring of 2022, the Massachusetts School Building Authority voted to accept the Lexington High School project into the MSBA reimbursement program. The Special Town Meeting 2022-2 appropriated $1, 825,000 to conduct a feasibility study as the first phase of the project. This article would fund the second design phase of the process, under MSBA guidance. These design funds will allow the project to advance through the Schematic Design Phase and determine construction cost estimates for a future construction appropriation. ARTICLE 27 APPROPRIATE FOR RENOVATION OF 173 BEDFORD STREET To see if the Town will vote to raise and appropriate a sum of money for remodeling, reconstructing, and making extraordinary repairs to the building at 173 Bedford Street, including engineering and architectural services, original equipment, furnishings and all costs incidental or related thereto to provide swing space for the School Administration or other municipal departments; and determine whether the money will be provided by the tax levy, by transfer from available funds, by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: $6,000,000 DESCRIPTION: This article requests funds for renovation of 173 Bedford Street to include full ADA compliance including an elevator, a fire suppression system, an HVAC system, and minor modifications to the interior spaces. This building is intended to be used as swing space for the School Administration department until the construction project at Lexington High School is complete. GENERAL ARTICLES ARTICLE 28 SELECT BOARD TO ACCEPT EASEMENTS To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, eminent domain or otherwise accept, easement interests for trails, drainage, sewer, utility or other public purposes, on such terms and conditions and in a final location or locations as the Select Board may determine, or act in any other manner in action relation thereto. (Inserted by the Select Board) DESCRIPTION: This article would permit the Select Board to accept easements for trails and utility infrastructure in order to allow these amenities to be built and conveyed to the Town as required in accordance with many land use permits, as opposed to requiring each such easement to be approved by Town Meeting. ARTICLE 29 AMEND THE GENERAL BYLAW - NOISE CONTROL To see if the Town will vote to amend or replace the Noise Control Bylaw, Chapter 80 of the Code of the Town of Lexington to: 13 a. Provide clarity related to construction -related noise complaints; • Clarify that ledge work includes a broad set of techniques; • Clearly identify legal holidays during which construction noise is limited; • Allow the Building Commissioner to require noise monitoring and reporting as part of a noise mitigation plan and identify required elements of the mitigation plan; • Clarify that noise mitigation plans must be prepared by a credentialed noise mitigation consultant and provide conditions under which the Building Commissioner is authorized to require a noise mitigation plan; • Increase penalties; • Consolidate enforcement authority; and b. Delay the implementation of the gas -powered leaf blower prohibition for commercial landscapers by one year to March 15, 2026. § 80-4H(6); or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: The Noise Bylaw Working Group was assembled to review the current noise control bylaw. This article addresses changes that will make the bylaw clearer for construction noise definition and to delay the leaf blower prohibition by a year. ARTICLE 30 PROHIBITION OF SINGLE USE FOOD CONTAINERS (Citizen Petition) Prohibition of the following items • Food establishments are not allowed to dispense prepared food or beverages to any person in single use food containers made from foam polystyrene. • Food establishments are not allowed to dispense plastic stirrers. • Retail establishments are not allowed to sell or distribute single use food containers made from foam polystyrene to customers. • Retail establishments are not allowed to sell or distribute to customers any packing material that is made in whole or in part from foam polystyrene. In addition • Any helium balloons must be sold with weighted attachments designed to limit unintentional release. • Retail establishments are not allowed to sell or distribute dishware and containers that are not reusable, compostable, or recyclable to consumers. • Retail establishments are not allowed to sell or distribute packing materials that are not reusable, compostable, or recyclable to consumers. • Food establishments are not allowed to dispense prepared food and beverages in dishware/containers larger than 4 ounces that are not reusable, compostable, or recyclable. • Food establishments are not allowed to automatically provide single use accessories (including in takeout orders) whether orders are placed online, via phone, or in person. Single use accessories may be provided only upon request of the consumer. Single use accessories may not be prepackaged in sets. Food establishments may have single use accessories available at self-service stations. • Full service food establishments can only use reusable food and beverage serviceware for dine -in customers. • Retail establishment are not allowed to sell single use water bottles *Note: Prohibited materials for dishware, containers, and packing include, but are not limited to, foam polystyrene, black plastic, and paper lined with petroleum -based plastic. Fines • Any food or retail establishment which violates any part of this ordinance will be subject to the following fine schedule: • First offense: Warning 14 • Second offense: $100.00 fine • Third offense: $200.00 fine • Fourth and subsequent offenses: $300.00 fine. • Each day a violation occurs shall constitute a separate offense (Inserted by Thomas Wanderer and 9 or more registered voters) DESCRIPTION: In 2018, Town Meeting passed a ban on polystyrene food containers. This article expands upon that ban to include retail items and to establish fines for any food or retail establishment that violates this bylaw. ARTICLE 31 PROHIBIT SINGLE -SERVE PLASTIC WATER BOTTLES (Citizen Petition) To see if the Town will vote to prohibit or restrict the sale of drinking water in single -serving plastic bottles in the Town; or take any other action in relation thereto. (Inserted by Thomas Wanderer and 9 or more registered voters) DESCRIPTION: In 2018, Town Meeting passed a ban on polystyrene food containers. This article expands upon that ban to include retail items and to establish fines for any food or retail establishment that violates this bylaw. ARTICLE 32 OLD SPRING STREET NAME CHANGE To see if the Town will vote to formally change the name of Spring Street (aka Old Spring Street) from the intersection with Spring Street to the terminus of the roadway at the Cul-de-Sac to "Old Spring Street"; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: Some residents at the dead end portion of Spring Street have voiced concerns over confusion caused by this street having a duplicate name to the street that it intersects with. There has been a request that the street be renamed to "Old Spring Street". Although the street sign identifies the street as Old Spring Street there is no record of the street name formally being changed This article would formally make the change which also officially changes the addresses of those that live on the street. ARTICLE 33 AUTHORIZE THE SELECT BOARD TO SEEK AFFORDABLE HOUSING To see if the Town will vote to authorize the Select Board to sell, lease or otherwise dispose of Town -owned land described as parcel 68-44 located on Lowell Street near the northeast corner of North Street and Lowell Street for the purposes of developing affordable housing thereon, and to authorize the Select Board or its designee to enter into a Land Disposition Agreement and associated agreements in connection therewith; or to act in any other manner thereto. (Inserted by the Select Board at the request of the Affordable Housing Trust) DESCRIPTION: In 1978, the Select Board was authorized by Annual Town Meeting to accept land, including a parcel containing approximately 3.12 acres, as a gift of Route 3 surplus land from the Commonwealth of Massachusetts `for conservation, recreation and housing purposes" (Article 50, April 26, 1978 Annual Town Meeting. "Parcel 101" in Article 50 is parcel 68-44.) The Select Board unanimously voted on September 18, 2023 to support the AHT proceeding with investigating development of affordable housing on this parcel. This article would authorize the Board or its designee to offer the parcel for development by a private affordable housing entity subject to a land disposition agreement to be negotiated by the Board or its designee. ARTICLE 34 AMEND GENERAL BYLAWS - TREE BYLAW - TREE PROTECTION PLAN To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to require the participation of a certified arborist in the preparation of tree protection plans required under the bylaw, to set a minimum standard for the survival of retained trees, and to provide additional enforcement methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Tree Committee) 15 DESCRIPTION: This amendment requires that a certified arborist provide a tree protection plan for protected trees that are not removed and for public trees in the right-of-way of a property under construction. It further requires that the certified arborist affirm that protections are correctly installed before site work begins, that trees survive for one year after construction. ARTICLE 35 AMEND GENERAL BYLAWS - TREE BYLAW - REQUIRE MITIGATION PLANTING IN CERTAIN INSTANCES To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to require planting of trees as part of mitigation for removal of trees and to set a minimum standard for the survival of newly planted trees; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Tree Committee) DESCRIPTION: This amendment would mandate tree planting when protected trees have been removed, with no option to pay a fee in lieu of replanting in certain circumstances. ARTICLE 36 AMEND GENERAL BYLAWS - TREE BYLAW - EXEMPTIONS To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to specify the requirements under which town boards, committees or officials may grant an exemption under the Tree Bylaw; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Tree Committee) DESCRIPTION: This amendment would further specify the requirements for exemption from the bylaw for hazardous trees and certain invasive tree species. ARTICLE 37 IMPORTANCE OF TREES RESOLUTION (Citizen Petition) To see if the Town will adopt a resolution declaring the importance of trees to the town's sustainability, quality of life, and public health, and calling on the Town to use all appropriate measures to promote a robust tree canopy, in balance with other pressing public needs including housing and the production of solar energy, or act in any other manner in relation thereto. (Inserted by Charles Wyman and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting adoption of a resolution declaring that trees are vitally important to the current and future quality of life and health of those residing, working, and visiting in Lexington, and directing the Town to take appropriate steps to protect and expand the town's tree canopy ARTICLE 38 AMEND REGULATION OF FOSSIL FUEL INFRASTRUCTURE BYLAW -MEET DEPARTMENT OF ENERGY RESOURCES (DOER) REQUESTED CHANGES To see if the Town will vote to make amendments to the Town's Regulation of Fossil Fuel Infrastructure (Chapter 106 of the Code of the Town of Lexington) recommended by the Massachusetts Department of Energy Resources' (DOER); or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: The Town of Lexington submitted an application in August 2023 to DOER to be one of ten communities granted authority to regulate fossil fuels in new construction and major renovations. Upon review of Lexington's fossil fuel free bylaw, DOER recommended that the Town makes two amendments in order to better match the program guidelines and the bylaws/ordinances of other participating communities. The first change is to remove the existing exemption for indoor cooking and indoor fireplaces. The second change is to update the definition of "major renovation" to match the definition in the program regulations. 16 ARTICLE 39 HOME RULE PETITION TO ADJUST THE NUMBER OF ON -PREMISE WINE AND MALT ALCOHOL LICENSES To see if the Town will vote to authorize the Select Board to petition the General Court for Home Rule Legislation authorizing the Select Board, as the local licensing authority, to issue additional licenses for the sale of wine and malt beverages to be drunk on the premises; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article would increase the number of on premises wine and beer licenses that the Select Board can currently issue based on the updated population numbers. ARTICLE 40 INTEGRATED PEST MANAGEMENT RESOLUTION (Citizen Petition) To see if the Town will vote to adopt a resolution to encourage adoption of Integrated Pest Management (IPM) Policies for the Town that in part prohibits the use of certain rodenticides on Town properties, including second generation anticoagulant rodenticides (SGARs); provides for waivers; provides for educating the public about rodenticide hazards to human health and the ecosystem and IPM alternatives; and further establishes such definitions and provisions necessary to effectuate a policy to protect Lexington's citizens, children, wildlife, and ecosystem; or to act in any other manner in relation thereto. (Inserted by Marci Cemenshua and at least 9 other voters) DESCRIPTION: Many wild animals (and some domestic pets) are being poisoned by second generation anticoagulate rodenticides (SGARs) and this often leads to severe illness or death. This resolution would seek to have the town develop IPM policies that prohibit the use of SGARs, allows for waivers, and provides for public education on the dangers and alternatives to these poisons. ARTICLE 41 MASSACHUSETTS BAY TRANSPORTATION AUTHORITY To see if the Town will vote to endorse a resolution calling for improvements to service provided to the Town of Lexington by the Massachusetts Bay Transportation Authority; or take any action related thereto. (Inserted by Select Board at the request of the Transportation Advisory Committee) DESCRIPTION: The purpose of this resolution is to appeal to the MBTA and its current service that runs through Lexington. and with the passage of Article 34 of the ATM 2023, the committee believes the MBTA needs to re- evaluate its service. ARTICLE 42 DIGITAL PUBLICATION OF LEGAL NOTICES (Citizen Petition) To see if the Town will vote to authorize and request the Select Board to petition the Massachusetts General Court to allow the Town to satisfy requirements for legal notices set forth in the general laws by allowing the publication of notices on the Town's website and/or in a local digital newspaper, along with the option of continuing the current practice of publication in a newspaper of general circulation; or take any action relative thereto. (Inserted by Diane Pursley and 9 or more registered voters) DESCRIPTION: This article would authorize digital communications to satisfy legal requirements set forth in the general laws. ARTICLE 43 VOTING RIGHTS 16 AND OLDER (Citizen Petition) To determine if the Town will authorize and request the Select Board to petition the General Court of the Commonwealth for Home Rule Legislation to allow any citizens in the Town of Lexington, notwithstanding the provisions of M.G.L. 51, Sections 1, and Section 47A, who have reached the age of 16 or older, to register and vote in municipal elections within the Town, or to take any action in relative thereto. 17 (Inserted by Kunal Botla and 9 or more registered voters) DESCRIPTION: This article would authorize the Select Board to petition the General Court for Home Rule Legislation to allow any citizens in the Town of Lexington sixteen (16) or seventeen (17) years of age, and otherwise qualified to vote, the ability to vote in municipal elections. ARTICLE 44 AMEND GENERAL BYLAWS —CHAPTER 100 PUBLIC WAYS AND PLACES (Citizen Petition) To see if the Town will vote to amend Chapter 100-2 of the Code of the Town of Lexington, Use of streets, sidewalks and public places, by adding "skate boards and scooters" to Section D (1) after "bicycles", or act in any other manner in relation thereto. (Inserted by Andrew Friedlich and 9 or more registered voters) DESCRIPTION: Given the danger to pedestrians posed by people riding their bicycles on the sidewalk in the center business district, bicycle riding has been banned there for years. With the proliferation of electric skate boards and scooters and the speed with which they have been riding through the center, this amendment will adequately adjust our bylaw. ARTICLE 45 INDIGENOUS PEOPLES DAY (Citizen Petition) That the town- adopt: The second Monday of October shall henceforth be commemorated in Lexington as Indigenous Peoples Day, in honor of the resilience and contributions of Indigenous peoples in our Town, the Commonwealth of Massachusetts and our country. (Inserted by Frances Ludwig and 9 or more registered voters) DESCRIPTION: This article asks the Town to rename the second Monday of October to Indigenous Peoples Day. ARTICLE 46 ROYAL FAMILY INVITATION TO 250TH CELEBRATION To see if the Town will vote to adopt a resolution to invite selected members of the House of Windsor, the Royal Family of the United Kingdom, to attend the events commemorating the 250th Anniversary of the Battle of Lexington in 2025. (Inserted by the Select Board) DESCRIPTION: This article would formally invite the members of the House of Windsor, the Royal Family of the United Kingdom to attend events commemorating the 250th Anniversary of the Battle of Lexington. ZONING ARTICLE ARTICLE 47 AMEND ZONING BYLAW - SIGNS To see if the Town will vote to amend Section 5.2 and Section 10.0 of the Zoning Bylaw to update regulations related to signs and add new definitions for certain types of signs; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would amend the signage section of the Zoning Bylaw to comply with recent case law; increase the allowed number, location, and area for certain signs; allow additional types of signs; and streamline the sign approval process. ARTICLE 48 AMEND ZONING BYLAW - SHORT TERM RENTALS To see if the Town will vote to amend Section 6.10 of the Zoning Bylaw to modify regulations pertaining to short term rentals; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) 18 DESCRIPTION: This amendment would amend the Zoning Bylaw regulating short term rentals with modifications to limit a property to one listing, prohibit combination with rooming units, and limit the number of vehicles. ARTICLE 49 AMEND ZONING BYLAW - PERMITTED USES AND DEVELOPMENT STANDARDS To see if the Town will vote to amend Section 3.4 Table 1 (Table of Permitted Uses and Development Standards) and Section 10A (Definitions) of the Zoning Bylaw to modernize allowed uses and definitions for eating and drinking establishments; and permit additional uses in commercial zoning districts; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This amendment would amend the Zoning Bylaw's Table of Permitted Uses with updated eating and drinking establishment uses, amend in which districts uses are allowed, and modify their definitions. ARTICLE 50 AMEND ZONING BYLAW - INCLUSIONARY HOUSING FOR VILLAGE AND MULTI- FAMILY OVERLAY DISTRICTS To see if the Town will vote to amend Section 7.5.12.1 of the Zoning Bylaw to require greater than 10% of a project's total dwelling units to be inclusionary units for developments in the Village and Multi -family Overlay Districts to comply with MBTA Communities; or act in any other manner in relation thereto. (Inserted by the Select Board at the Request of the Planning Board) DESCRIPTION: This article would amend the inclusionary housing requirements to comply with revised guidance from the Executive Office of Housing and Livable Communities (EOHLQ under G.L. c. 40A, Section 3A. ARTICLE 51 AMEND ZONING BYLAW — MAXIMUM HEIGHT FOR VILLAGE OVERLAY DISTRICT To see if the Town will vote to amend Section 7.5.5.10.a of the Zoning Bylaw, Chapter 135 of the Code of Lexington, to base eligibility for the mixed -use height bonus in the Village Overlay (VO) District on the type of underlying district and the floor areas of uses across the entire development; or act in any other manner in relation thereto. (Inserted by the Select Board at the Request of the Planning Board) DESCRIPTION: This article would change which mixed -use developments in the VO District are eligible fora 52' or 60' maximum height to be based on the type of underlying district (commercial or residential) and the proportion of uses across the entire development, rather than the street floor only and whether the uses are permitted in the underlying district. ARTICLE 52 AMEND ZONING BYLAW AND MAP - TECHNICAL CORRECTIONS To see if the Town will vote to approve certain amendments to the Zoning Bylaw and Zoning Map that are clerical in nature to correct any typographical errors, create consistency, or make other non -substantive changes; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would not change the Zoning Bylaw or Zoning Map in any substantive way, but would correct typos, changes to section references for consistency, and correct any errors discovered during the public hearings for zoning amendments. ARTICLE 53 AMEND ZONING MAP - 507 BEDFORD STREET (Owner Petition) To see if the Town will vote to Amend the Zoning Map to add the property known as Assessor's Map 88, Lot 73C (507 Bedford Street) as shown on the map on file with the Town Clerk to the Village and Multi -family Overlay (MFO) District; or act in any other manner in relation thereto. (Inserted by Annol Wassan, land owner) 19 DESCRIPTION: This article would add the property located at 507 Bedford Street to the Bedford Street North Village and Multi -Family Overlay Zoning District which is described in Section 7.5 of the Zoning Bylaw. ARTICLE 54 AMEND ZONING MAP- 509 BEDFORD STREET (Owner Petition) To see if the Town will vote to Amend the Zoning Map to add the property known as Map 88, Lot 73B (509 Bedford Street) as shown on the map on ale with the Town Clerk to the Village and Multi -Family Overlay (MFO) District; or act in any other manner in relation thereto. (Inserted by Paul Rossi, landowner) DESCRIPTION: This article would add the property located at 509 Bedford Street to the Bedford Street North Village and Multi -Family Overlay Zoning District which is described in Section 7.5 of the Zoning Bylaw. And you are directed to serve this warrant not less than seven days at least before the time of said meeting, as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. Given under our hands at Lexington this 22nd day of January 2024. A true copy, Attest: Constable of Lexington Joseph N. Pato, Chair Select Board Suzanne E. Barry Douglas M. Lucente, of Jill I. Hai Mark D. Sandeen Lexington 20 TOWN MEETING MEMBERS AS OF JANUARY 18, 2024 For most current list, go to: records.lexingtonma.gov/WebLink/0/doc/2504291/Page1.aspx AT LARGE MEMBERS Mark Allan Manasas, 6 Bennett Ave. *James Cameron Eisenberg, 5 Malt Ln. Michael J. Barrett, 7 Augustus Rd. Suzanne E. Barry, 159 Burlington St. Deborah J. Brown, 47 Robinson Rd. Michelle Ciccolo, 50 Shade St. Jill I. Hai, 6 Highland Ave. Douglas M. Lucente, 17 Vine Brook Rd. Joseph N. Pato, 900 Massachusetts Ave. Mark Sandeen, 10 Brent Rd. Precinct 1 Term Expires 2024 Sandhya Beebee, 10 Page Rd. Robert William Cunha, 10 Stevens Rd. Jeffrey Paul Fennelly, 905 Massachusetts Ave. Tanya J. Gisolfi-McCready, 22 Cliffe Ave. Yifang Gong, 23 Rawson Ave. Janet M. Kern, 72 Lowell St. Carol Jeanne Sampson, 8 Brandon St. Judith Liskov Zabin, 1 Page Rd. Term Expires 2025 Lois Angelo, 11 Spencer St. Larry D. Freeman, 218 Lowell St. Stephanie Hayes Hsu, 9 Locke Ln. Eric Jay Michelson, 45 Circle Rd. Valerie Gale Overton, 25 Emerson Gdns Katherine E. Reynolds, 114 Lowell St. Term Expires 2026 John C. Bartenstein, 46 Sanderson Rd. James C. Luker, 26 Rindge Ave. Noah Samuel Michelson, 45 Circle Rd. Margaret Muckenhoupt, 19 Whipple Rd John F. Rossi, 40 Arcola St. Bella D. Tsvetkova, 42 Lowell St. Albert Paul Zabin, 1 Page Rd. Precinct 2 Term Expires 2024 Marian A.O. Cohen, 8 Plymouth Rd. Barbara Katzenberg, 37 Moon Hill Rd. Peter B. Lee, 770 Waltham St. Syed All Rizvi, 237 Worthen Rd. E Kenneth J. Shine, 7 Ellis St. Rita Vachani, 75 Blossomcrest Rd. Amy Karen Weinstock, 33 Dawes Rd. Term Expires 2025 Matthew Cohen, 29 Tower Rd. Matthew P. Daggett, 11 White Pine Ln. Rita B. Goldberg, 10 Independence Ave. Ajay T. Joseph, 46 Golden Ave. Ricki Pappo, 16 Blossomcrest Rd. Emilie Rinard Webster, 7 Lexington Ave Betsey Weiss, 8 Dover Ln. Term Expires 2026 Avram S. Baskin , 43 Carville Ave. Sarah S. Daggett, 11 White Pine Ln. Carolyn M. Goldstein, 10 Peacock Farm Rd. Jeffrey C. Howry, 5 Bennett Ave. Jonathan E. Suber, 56 Taft Ave. Laura W. Swain, 29 Locust Ave. *Charles Hornig, 18 Bacon St Precinct 5 *Sean D. Osborne, 822 Massachusetts Ave. Precinct 3 Term Expires 2024 Joshua F. Apgar, 31 Barberry Rd. Delanot Bastien, 2002 Main Campus Dr. Edward F. Dolan , 66 Potter Pond Michael J. Martignetti, 37 Barberry Rd. Ipek Ozer -Stillman, 6 Stonewall Rd. Letha MS Prestbo, 470 Concord Ave. Robert Rotberg, 14 Barberry Rd. Michael J. Schanbacher, 516 Concord Ave. Prashant Singh, 65 Munroe Rd. Term Expires 2025 Courtney McCollum Apgar, 31 Barberry Rd. Sallye F. Bleiberg, 960 Waltham St. #170 Christopher B. Buenrostro, 59 Potter Pond Jeanne K. Krieger, 44 Webster Rd. Glenn Parker, 186 Spring St. Franklin E. Smith, 7 Potter Pond Term Expires 2026 Bronte M. Abraham, 22 Hudson Rd. Cynthia E. Arens, 7 Kitson Park Dr. Norman Paul Cohen, 1010 Waltham St. #291 Steven Philip Heinrich, 11 Potter Pond Henry S. Lau, 3215 Main Campus Dr. Stanley Yap, 30 April Ln. * Sudhir K. Jain, 3 Benjamin Rd. Precinct 4 Term Expires 2024 Laura Champneys Atlee, 6 Rowland Ave. Gloria J. Bloom, 17 Loring Rd. Robert N. Cohen, 10 Grassland St. Eileen S. Jay, 191 Waltham St. Charles W. Lamb, 55 Baskin Rd. Kathleen M. Lenihan, 60 Bloomfield St. Jennifer Richlin, 36 Sherburne Rd. Term Expires 2025 Nyles Nathan Barnert, 142 Worthen Rd. Linda Boardman Liu, 18 Belfry Ter. Lawrence Chan, 10 Hilltop Ave. Wendy Manz, 3 Captain Parker Arms, #24 Gerald Paul, 43 Highland Ave. Kathryn A. Roy, 382 Marrett Rd. Sandra J. Shaw, 51 Wachusett Dr. Term Expires 2026 Alessandro Alessandrini, 32 Slocum Rd. Michael P. Boudett, 39 Prospect Hill Rd. Kathryn Rivard Colburn, 49 Forest St. Katie Ponty Cutler, 115 Kendall Rd. Heather Lynn Hartshorn, 62 Farmcrest Rd. Nancy Ann Shepard, 2 Baskin Rd. Ruth S. Thomas, 10 Parker St. *Kunal P. Botla, 40 Grapevine Ave. * Sreenivasa Rao Chippada, 109 Kendall Rd. * New Candidates for 2024 Annual Town Election f Moved/Resigned Term Expires 2024 Anil A. Ahuj a, 7 Leonard Rd. Robert Balaban, 22 Leonard Rd. Sarah E. Higginbotham, 21 Byron Ave. Salvador Alexander Jaramillo, 425 Waltham St. #13 Aneesha Karody, 38 Maple St. Rita Pandey, 102 Maple St. Marc A. Saint Louis, 5 Brookwood Rd. Term Expires 2025 Irene Margaret Dondley, 22 Leonard Rd. Marilyn M. Fenollosa, 10 Marshall Rd. Andrew Friedlich, 22 Young St. Jerold S. Michelson, 3 Clyde Pl. Melanie A. Thompson, 360 Lowell St. M. Masha Traber, 106 Maple St. John Zhiqiang Zhao, 10 Cooke Rd. Term Expires 2026 Nancy Corcoran-Ronchetti, 340 Lowell St. Judith Ann Crocker, 5 Currier Ct. Anthony Grant Galaitsis, 7 Burroughs Rd. Steven B. Kaufman, 116 East Emerson Rd. Pamela B. Lyons, 51 Grant St. Lin Xu, 117 Vine St. Lily Manhua Yan, 46 Courtyard Pl. *Alex J. Tsouvalas, 77 Grant St TOWN MEETING MEMBERS AS OF JANUARY 18, 2024 For most current list, go to: records.lexingtonma.gov/WebLink/0/doc/2504291/Pagel.aspx Precinct 6 Sanjay Padaki, 46 Ward St. Term Expires 2024 Dahua Pan, 34 Balfour St. Jodia L. Finnagan, 5 Keeler Farm Way Jessie Steigerwald, 143 Cedar St. Edmund C. Grant, 27 Grove St. f Weidong Wang, 59 Reed St. Jyotsna Kakullavarapu, 5 Diamond Rd. Brian P. Kelley, 44 Grant St. Deepika Sawhney, 6 Porter Ln. Taylor Carroll Singh, 40 Hancock St. Vinita Verma, 3 Graham Rd. Term Expires 2025 Sara Gurley Bothwell Allen, 158 Burlington St. Margaret L. Counts-Klebe, 8 Hancock Ave. Andrea J. Fribush, 61 East St. Frederic S. Johnson, 4 Stetson St. Dawn E. McKenna, 9 Hancock St. Deborah Cohen Strod, 10 Thoreau Rd. Eran Cohen Strod, 10 Thoreau Rd. Term Expires 2026 Thomas C. Barry, 159 Burlington St. Jonathan Andrew Himmel, 66 Hancock St. Morton Gerald Kahan, 44 Hancock St. Innessa Anne Manning, 46 York St. Bridger E. McGaw, 89 Meriam St. Dinesh Patel, 22 Brent Rd. Ryan Samuel Wise, 8 Berwick Rd. *Susan A. McLeish, 665 Lowell St #52 Precinct 7 Term Expires 2024 Marsha Baker, 46 Burlington St. f Patricia Elen Costello, 9 Preston Rd. Philip K. Hamilton, 23 Fifer Ln. Stacey A. Hamilton, 25 Robinson Rd. David G. Kanter, 48 Fifer Ln. Ravish Kumar, 7 Calvin St. Benjamin Charles Lees, 57 Gleason Rd. Leonard J. Morse -Fortier, 20 Bernard St. Pamela C. Tames, 26 Bertwell Rd. Term Expires 2025 Christian L. Boutwell, 22 Burlington St. Mary C. Burnell, 4 Eaton Rd. Robert Kevin Creech, 2 Grimes Rd. Mary Causey Hamilton, 23 Fifer Ln. Vikas Kinger, 13 Donald St. Robert D. Peters, 43 Fifer Ln. Term Spires 2026 Sara Cuthbertson, 541 Bedford St. Harry Clarke Forsdick, 46 Burlington St. Pam Hoffman, 4 Rangeway Samita A. Mandelia, 59 Harding Rd. Raul Marques -Pascual, 4 John Benson Rd. Tina M. McBride, 45 Turning Mill Rd. Umesh Shelat, 34 James St. *Meghana Khanolkar, 63 Winter St. Precinct 8 Term Expires 2024 Lin D. Jensen, 133 Reed St. Brielle Kissel Meade, 17 Manning St. James Arthur Osten, 8 Revere St. Term Expires 2025 Victoria C. Buckley, 18 Bates Rd. Margaret E. Coppe, 202 Katandin Dr. Margaret S. Enders, 11 Kimball Rd. Alix O'Brien Fox, 5 Hillside Ter. Betty J. Gau, 64 Ward St. Alan Mayer Levine, 54 Reed St. Sudhir Ranj an, 155 Reed St. Term Expires 2026 Robert M. Avallone, 21 Constitution Rd. Lauren Deems Black, 143 Bedford St. Shailesh Chandra, 10 Childs Rd. Gang Chen, 24 Bellflower St. Thomas R. Diaz, 13 Lois Ln. Robin L. Lovett, 18 Bates Rd. Andrei Radulescu-Banu, 86 Cedar St. *Heidi Pasternak Burkholder, 51 Ward St. Precinct 9 Term Expires 2024 Hemaben P. Bhatt, 8 Jean Rd. Scott A. Bokun, 15 Middleby Rd. Richard L. Canale, 29 Shade St. Mollie K. Garberg, 16 Cary Ave. Kimberly Hensle-Lowrance, 23 Tufts Rd. Philip T. Jackson, 50 Shade St. Ethan Paul Kiczek, 26 Tufts Rd. Thomas R. Shiple, 18 Phinney Rd. Term Expires 2025 Victoria Lawrence Blier, 41 Shade St. Scott Foster Burson, 5 Willard Cir. Rodney Cole, 80 School St. Diana J. Donovan, 112 Shade St. Thomas O. Fenn, 15 Shade St. Vineeta Kumar, 14 Munroe Rd. Janet M. Perry, 16 Ellison Rd. Term Expires 2026, Shireen Ahmed, 393 Lincoln St. Mark Valerian Andersen, 2400 Massachusetts Ave. Todd O. Burger, 386 Lincoln St. Jeanne P. Canale, 29 Shade St. Suzanne D. Lau, 18 Phinney Rd. Lisah Susan Schmidt Rhodes, 482 Marrett Rd. *Alicia M. Morris, 19 Welch Rd. * New Candidates for 2024 Annual Town Election f Moved/Resigned Appendix A 4 w x 4 m APRIL 19"' CFX1NCY1 Town of Lexington MODERATOR DEBORAH BROWN December 31, 2023 Dear Select Board Members, DELIVERED BY EMAIL Pursuant to Massachusetts Section 26 of Chapter 22 of the Acts of 2022, as amended by Section 47 of Chapter 2 of the Acts of 2023, I request approval to conduct the 2024 Annual Town Meeting as a hybrid meeting. I propose to use a combination of: (1) the Zoom videoconferencing platform, (2) the online voting tool developed by Select Board member Joe Pato, and (3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. I certify that all components of the system described above have been fully tested and utilized successfully for prior Town Meetings, and I am satisfied that this system enables our meetings to be conducted in substantially the same manner whether a member is participating in person or remotely. I certify that the system for those opting for remote participation (i) allows the moderator, town meeting members, town officials and any other interested members of the public to identify and hear the moderator and each town meeting member who attends and participates in the remote meeting, as well as any other individuals who participate in the meeting; (ii) provides the ability to determine whether a quorum is present; (iii) allows participants to request recognition by the moderator and makes such requests visible to the meeting participants and the public; (iv) allows the moderator to determine when a town meeting member wishes to be recognized to speak, make a motion, or raise a point of order or personal privilege; (v) enables the moderator to recognize a town meeting member, town official or other individual and enable that person to speak; (vi) provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested members of the public to access the meeting remotely through LexMedia for purposes of witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in debate in -person or through the submission of statements for or against a motion; and (ix) provides for the town meeting to be recorded and available for future viewing. I further confirm that I have consulted with Lexington's Commission on Disability regarding system accessibility. Sincerely, Deborah Brown Town Moderator 617-512-7901 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 NOTES NOTES Town of Lexington, MA 02420 **********ECRWSSEDDM**** Residential Customer LEXINGTON, MA PRESORTED STANDARD U.S. Postage PAID Boston, MA Permit No. 3011 Detailed information on Town Meeting Warrant Articles can be found at