Policy-Integrated Building Design and Construction Policy - SB Approved 06-21-23 SC approved 09-12-23

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Integrated Building Design Policy Revised through 6/22/2023 designs. The Elected Boards may choose to exempt certain building projects under their respective purview from these standards. IV.Policy The Department of Public Facilities and Elected Boards will strive to achieve the highest reasonably attainable and economically viable performance standards for health, energy, and resilience for Town building projects in accordance with the policy of the Elected Boards as follows: 1.Prior to initiating building design activities or selection of the design team, the project stakeholders shall establish specific targets for the project that consider each of the Integrated Building Design and Construction Goals Checklist as defined in Attachment A. The targets for School Department Buildings shall be approved by the School Committee and the Select Board. The targets for all other Town buildings shall be approved by the Select Board. 2.Design teams selected for all facility projects that are subject to this policy shall at a minimum include LEED accredited professionals with demonstrated experience in designing buildings that " would meet the requirements of this policy and goals. 3.Prior to design, the project stakeholder group will make a recommendation to the Elected Boards whether to pursue the optional application for formal LEED Silver certification. " 4.The Integrated Building Design and Construction Goals Checklist shall be monitored by the Department of Public Facilities and the Permanent Building Committee throughout the project to ensure that requirements of this policy and the agreed upon, attainable goals are met. 5.At the end of every project phase (feasibility, schematic design, design development, construction documents, and construction), the project design team will prepare an end of Project Phase Report that addresses the design’s adherence to or departure from approved scope, cost, schedule and the Integrated Building Construction Goals Checklist as attached. Project success requires that the design approval at the end of the schematic phase and design development phase meet the approved scope, cost and schedule requirements. The Director of Public Facilities will submit these reports to the Elected Board(s). It is recommended that Elected Board liaisons give regular updates to their respective Boards outside of the project phase reporting. 6.The Town shall implement a post occupancy commissioning process when roughly 20% of the one year warranty period remains. 7.Projects must commence with and maintain a sufficient overall project budget and schedule. 8.The Department of Public Facilities and the Permanent Building Committee shall provide the design team with guidance for developing a work plan (consistent with a project specific version of Attachment B) that the design team shall then use to develop a work plan for the project. V.Policy Revisions and Updates 1.No changes to the policy, goals, or attachments may be made without the formal approval of both Elected Boards. 2.This policy and its attachments, shall be reviewed and updated by representatives of the Permanent Building Committee and the Sustainable Lexington Committee, at a minimum, for approval by the Elected Boards every three years or sooner as required to reflect current, best practices and performance standards for health, energy, and resilience and any updates to applicable codes and reference materials, as well as to improve stakeholder coordination and project management, budget, i and schedule control. i This policy is to meet the goals set out in Article 33 of ATM 2013: Climate Change Resolution. 2