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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 21, 2016 Location and Time: Cary Memorial Building, Ellen Stone Room; 7:00 .. PM Members Present: Jill Hai, ChairDavid Kanter, Vice-Chair & Clerk; Elizabeth Barnett ; (arrived at 7:05 p.m.); Rod Cole; Charles Lamb; Wendy Manz Members Absent: None Others Present: Jennifer Kraft Hewitt, Lexington Budget Officer (arrived at 7:13 ..) PM Documents Presented : Notice/Agenda of CEC Public Meeting, September 21, 2016 Pending Final Draft Minutes of CEC Meeting, September 6, 2016 Pending Final Draft Minutes of CEC Meeting, September 9, 2016 Call to Order: At 7:00 .., Ms. Hai called this Committee’s meeting to order. PM Discussion of the Committee’s Organization and Processes—including Initial Planning for the FY2018 Budget-Review Cycle Beginning this Fall Ms. Hai welcomed Mr. Lamb back to this Committee as the new member whose appointment was effective September 16, 2016, for a term ending June 30, 2019. Ms. Hai pointed out that end-of-term for Mr. Lamb retains staggering the 3-year-term member appointments as required by the Town’s Bylaws. All the terms routinely end on th June 30: Ms. Barnett’s and Mr. Kanter’s in 2017; Mr. Cole’s and Ms. Manz’ in 2018; and Ms. Hai’s and Mr. Lamb’s in 2019. Preparation for Special Town Meeting (STM) 2016-5 later in the evening: None of the members had any matters that needed discussion before that STM. Future Meetings: Ms. Hai reminded the Committee that it can expect to begin receiving material on the Town st Departmental FY2018 Capital Improvement Requests this coming October 21 with the presentations likely beginning the following week. With that in mind, the Committee discussed its future meeting schedule. It was agreed the usual schedule would continue to be a Tuesday morning at 7:30 ..—with that start timeto be altered when necessary (e.g., AM usually to accommodate availability of presenters and other Town staff). th. Mr. Kanter will obtain room reservations—starting with one for Tuesday, October 25 Beyond that date, the Committee agreed that reservations should be made for stththththththth November 1, 8, 15, & 29; December 6 & 13; and January (2017) 10 & 17. Continued Discussion of the Committee’s Organization and Processes: The Committee discussed which of its liaison assignments might apply to Mr. Lamb. He agreed to assume the assignments to the subject areas of Economic Development, Facilities, and Information Services; and as the formal liaison to the Permanent Building Committee. Approval of Minutes: Mr. Kanter presented the Pending Final Draft Minutes of the CEC Meeting, September 6, 2016. A Motion was made and seconded to approve that Draft. Vote: 4–0–2 (Ms. Barnett and Mr. Lamb abstained as they had not attended that meeting.) Page 1 of 2