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Home My WebLink About2023-11-09-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – NOVEMBER 9, 2023 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35. AM. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Melinda Walker Caileen Foley Mark McCullough Kathy Kilroy Maureen Rynn Sue Rockwell Nicholas Santosuosso Ingrid Klimoff Tiffany Payne 2. MINUTES Approval of Minutes of Regular Meeting of October 12, 2023 Upon a motion by Nicholas Santosuosso and seconded by Maureen Rynn, the Board voted to approve the Minutes of the Regular Meeting of October 12, 2023, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Mark McCullough Melinda Walker Maureen Rynn Nicholas Santosuosso 3. PUBLIC COMMENT Sue Rockwell attended the information session on low-income housing presented by LexHAB on 10/25/23. She reported that Melinda was there representing LHA and did an excellent job. 4. FINANCIALS A) Approval of Bills and Checks paid in October 2023 October 2023 REVOLVING FUND Check Numbers 20120 through 20196 689-C MANAGEMENT Check Number 2316 PARKER MANOR Check Number 2106 BEDFORD STREET Check Number 1293 MRVP VOUCHER Check Numbers 4334 through 4339 SEC T ION 8 Check Numbers 19625 and 19626 Upon a motion b y Maureen Rynn and second ed by Nicholas Santosuosso, the 2 Board voted to a ccept the Bills and Check s as presen ted for October 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso B) Approval of September 2023 Financials Upon a motion by Nicholas Santosuosso and seconded by Maureen Rynn, the Board voted to approve the September 2023 Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso 5. EXECUTIVE DIRECTOR’S REPORT Caileen reported to the Board: The Vynebrooke Village ModPHASE project is moving along. The contractors have started the accessible units in buildings 1-3. The projected end date is 1/2024. The Greeley Village medicine cabinet-schematic submitted to DHCD, waiting for approval to bid. The Greeley Village fascia replacement-bid docs getting ready, will go out to bid soon. Anticipate February/March start. 45 Forest St exterior siding-schematic design complete, waiting for DHCD approval, construction documents are next. Greeley/Vynebrooke fire alarm, all contract documents executed, pre-con meeting TBD. SEMAP-received a score of 100%. Our Federal Audit is scheduled for 11/16/23. Undersecretary Augustus from EOHLC will be touring Vynebrooke Village on 12/8/23 to see the heat pumps and construction project. 3 6. OLD BUSINESS A) FISH#155121-Vynebrooke Village Kitchen and Bath Modernization Project- Budget update The Board was presented with the current budget. Caileen will email the Board with change order total to date. 7. NEW BUSINESS A) Renew Resident Service Coordinator Grant for 2025 This grant must be renewed annually. This grant is increasing from $60,000.00 to $70,000.00. We have a joint award with the Acton Housing Authority. Harry Luo was hired this year and has worked out well. He speaks Mandarin and has been pivotal for the Vynebrooke Village project. Once the project winds down, he can focus on other tenant concerns and community events. Upon a motion by Maureen Rynn and seconded by Mark McCullough, the Board voted to approve renewal of the Resident Service Coordinator Grant for 2025. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso B) Approve Federal Subsidy Request Jenna has completed the Federal Subsidy Request in the amount of $392,211.00. Upon a motion by Maureen Rynn and seconded by Nicholas Santosuosso, the Board voted to approve the Federal Subsidy Request in the amount of $392,211.000. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso C) FY25 CPA Budget Application The application has been submitted in the amount of $100,000.00 for replacement of siding, windows and doors at 561-563 Massachusetts Avenue. There was a discussion about this being in the historic district. The application amount can be amended. 4 Upon a motion by Nicholas Santosuosso seconded by Maureen Rynn, the Board voted to support the FY25 CPA Application to the Town of Lexington. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso D) FISH #155121-Vynebrooke Village Kitchen and Bath Modernization Project- Change Order #7 in the amount of $15,873.94. Change Order #7 includes Change Order Proposals #1 and #32 through #36 for a total increase in Contract sum of $15,873.94 with 21 working days added to the Contract Time. Upon a motion by Nicholas Santosuosso seconded by Mark McCullough, the Board voted to approve Change Order #7 for FISH# 155121 in the amount of $15,873.94. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Melinda Walker Mark McCullough Maureen Rynn Nicholas Santosuosso 8. DISCUSSION Repositioning Federal PH Caileen provided the Board with an updated application and conversion schedule. A suggestion was made that the tenant meetings be held at the Community Center. 9. ADJOURNMENT 9:32A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY 5