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TOWN OF LEXINGTON Permanent Building Committee For the Clarke & Diamond Middle School Project, Lexington, MA Location: 201 Bedford Street, Meeting Room 221 Date: September 1, 2016 at 7:00 p.m. Members Present: Phil Coleman, Carl Oldenburg, Margaret Coppe, Howard Hobbs, Lee Noel Chase Members Absent: Eric Brown, Chuck Favazzo, Jon Himmel, Peter Johnson, Dick Perry, Edwin Goodell Guests: Ken DiNisco & Angel Khazadian (DiNisco Designs), Mike Lambert & Greg Williamson (Bond) and Paul Kalous (Hill), Judy Crocker (SC liaison) Staff: Patrick Goddard, Director of Public Facilities and Ann Marie Ponzini At 7:08, a quorum was still not present. Phil Coleman was the acting Chair for the evening. A verbal update and discussion of topics was started as agreed upon by those present. DPF stated that the focus of tonight's meeting is to review a rough draft of the GMP and to get approval of the filed sub -bids. 1. General Project Update — Hill Paul handed out a Project Update Agenda that covered the Summer Space Mining Work and Early Site Work for Clarke and Diamond Middle Schools. A Trade Bids Worksheet was also handed out. • Handout showed pictures of the work that has been completed and stated spaces are now occupied. • Showerheads still need to be installed at both schools. One head has been installed at Clarke, and personnel at Diamond are fine with waiting for all the heads to come in. • A punch list was completed last week. Expecting to finish work as quickly as possible this weekend and through next week. • It was stated that personnel overall seem happy with the completed work. • PBC asked if the subs performed as expected. Were extra dollars spent to get the summer slammer portion of this project completed? o Hill stated that overtime has been used to get this done, as well as added cost for transite pipe removal, a possible $80,000 (work at both Clark & Diamond), however; slips have not been fully reviewed as of yet. At 7:20 a quorum was in place and Phil called the meeting to order. 2. Discussion of the Trade Bids - Hill Hill reviewed the filed sub bid amounts which showed low open bids $3,241,235 less than what was estimated. PBC Meeting 09.01.16 Page 1