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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 6, 2016 Location and Time: Town Office Building, Reed Room, 7:30 .. AM Members Present: Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Rod Cole; Wendy Manz Members Absent: Elizabeth Barnett Others Present: Rob Addelson, Assistant Town Manager for Finance (arrived at approximately 8:45 ..); Sara Arnold, Recording Secretary AM Documents Presented: Notice/Agenda of CEC Public Meeting, September 6, 2016 Draft #2 CEC Report to September 21, 2016, Special Town Meeting (STM) 2016-5 Mr. ColeÓs draft of Committee language under Article 4 for the CEC Report to STM 2016-5 Draft #3 Minutes of the Lexington CEC Meeting, August 30, 2016, with Ms. Hai edits Call to Order: Ms. Hai called the meeting to order at 7:32 .. AM Preparation for STM 2016-5: During a page-by-page review of the Draft #2 CEC Report to STM 2016-5, changes were made to better reflect this CommitteeÓs positions and to more clearly define the issues. Comments included the following: Article 2: Land PurchaseÏ171Î173 Bedford Street: It was noted that the recently released Letter of Intent regarding the purchase of that property by the Town of Lexington identified a selling price of $4.3 million. It has not been determined whether a debt-exclusion referendum for this purchase would include renovation costs required to prepare the facility for fire-department swing space while the fire headquarters is replaced. Ms. Hai agreed to ask Pat Goddard, Director, Department of Public Facilities, about the funds needed for renovations and how long it would take to renovate the facility for use as swing space. Mr. Cole added his support for this Article, changing this CommitteeÓs vote to 4Î1. Article 3: Supplemental Appropriation for Middle SchoolsÏAdditions and Remodeling: It is anticipated that this Article will be indefinitely postponed because the original appropriation is expected to cover the project cost after final negotiations on the construction-contract bid price. The difference in these amounts is yet to be known. A Motion was made and seconded to support indefinite postponement of this Article. Vote: 4–0 Article 4: Supplemental Appropriation for School Facilities Capital Projects: The Committee included Mr. ColeÓs draft language in the discussion. The selected bid for this project is approximately $1.4 million more than previously appropriated for the project if six modular units are to be purchased and installed. Purchasing and installing five units reduces the additional amount required to about $860,000. It is anticipated that the School Committee will request additional funding to support six units. Page 1 of 3