2016-08-30-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting August 30, 2016 During reconstruction of the fire headquarters, an ambulance and pumper would remain at the East Lexington Fire Station 24/7; currently those vehicles are only there during the day. The trailers currently used at the Fire Headquarters for staff facilities would not be needed at 171/173. 171/173 does not have a training hydrant. The large emergency generator at Fire Headquarters may be able to be moved to 171/173 which does not currently have an emergency generator. Regarding potential abutter concerns, there is no need to use sirens during normal sleeping hours; additionally, a significant number of the 10Î12 emergency runs per day that leave the Fire Headquarters already travel on Bedford Street, but there will be some increase in fire apparatus traffic for some neighborhoods. Ms. Hai noted that the financial modeling that had been done in the past for the myriad capital projects that are being pursued had included rebuilding the fire station headquarters, but had not included acquisition of land for swing space. The funding source has been identified as debt, but timing has not yet been determined. A bond anticipation note (BAN) would most likely be used to cover short-term financing until a debt-exclusion referendum authorizes a long-term funding process. Ms. Barnett asked whether use of the Public Services Building for swing space had been studied and what could be expected for maintenance/utility costs for the swing space once the new fire headquarters is completed. Mr. Addelson replied that the Public Services Building was not studied for swing space, but that the facility is currently in full use. Ms. Hai agreed to explore questions about the cost of the swing space once it is vacated, but it was noted that it may be used for other swing-space needs. There was a 3-1 initial vote in support of Article 2 with the understanding that the Chair and Vice-Chair can make non-substantive changes. Ms. Barnett was not prepared to support it until a formal space study looks at using the Public Services Building for swing space for the fire headquarters. Article 3: Supplemental Appropriation for Middle SchoolsÏAdditions and Remodeling: This Article is a placeholder, dependent on the General Contractor bid that is to be submitted in early September for renovations at Diamond and Clarke Middle Schools. Sub-contractor bids indicate that those bids could be as much as $3.0 million less than the amount budgeted for them. It is likely that this Article will be indefinitely postponed. Article 4: Supplemental Appropriation for School Facilities Capital Projects: This Article is to supplement previously appropriated funds for renovations and installing modular units for the elementary schools. An initial solicitation for bids, which called for delivery before the start of this fallÓs School Year, produced no bids. A second solicitation was issued with a delivery date next spring, a base scope of five modular th units, and an add alternate for a 6 modular unit, and two bids were received. The selected bid has a price that is about $1.4 million more than previously appropriated for the project if six modular units are to be installed. Installing five units reduces the additional amount required to about $860,000. Mr. Addelson said that he is comfortable that $520,000 in unused funds from the previous appropriationÏ Page 2 of 4