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SEPTEMBER 14, 2016 SPECIAL TOWN MEETING 2016 -5 APPROPRIATION COMMITTEE 2016 -5.4 Supplemental Appropriation for School Facilities Capital Projects Funds Requested Funding Source Committee Recommendation $910,000 GF Debt Approve (7 -0) The School Committee requests a supplemental appropriation to fund the design, site preparation and ac- quisition of up to six modular classrooms for Bowman, Bridge, and Fiske Elementary Schools in order to help relieve overcrowding at those schools. $3,000,000 from prior appropriations has been allocated to this project — $85,000 from Article 2 of the March 23, 2015 Special Town Meeting #1, and $2,915,000 from Article 2 of the November 2015 Special Town Meeting #1. The lowest bid received by the Town to complete the project is $4,430,000, which exceeds the original appropriations by $1,430,000. There are several reasons the bids were higher than estimated. First, the modular construction cost per square foot was higher than the original estimate. Second, the square foot- age of enclosed connectors needed for the project was more than ten times the estimate, probably due to a typographical error in the original estimate. Finally, the placement of the modular classrooms at Bowman and Bridge was changed from parking lots to locations that would be less disruptive to traffic at Bridge, and to avoid interfering with outdoor student activities at Bowman. This resulted in additional costs for installation and storm water management. A portion of the $1,430,000 shortfall will be funded with $520,000 appropriated as part of Article 2 of the November 2015 Special Town Meeting #1 for design work on a new Hastings Elementary building. Be- cause the MSBA then voted to support the Hastings project, the funds were not used. The same appropria- tion also included design funds for the Clarke and Diamond projects and the $2,915,000 described above for modular classrooms. It is the opinion of Town staff that the wording of the original request allows the unused Hastings portion of the appropriation to be applied to the cost of modular classrooms. Total Cost to Install Six Modular Classrooms $4,430,000 Modular Classrooms Portion of 11/2015 STM #1 Art. 2 - $3,000,000 Unused Hastings Design Portion of 11/2015 STM #1 Art. 2 - $520,000 Net Amount of Supplemental Appropriation $910,000 The Committee notes that an alternative budget procedure would have involved formally rescinding the borrowing authority for $520,000 originally intended for the Hastings project, and then considering a supplemental appropriation for $1,430,000. However, we recognize that this procedure, as recommended by town staff, is a reasonable simplification that still respects the budget authority of Town Meeting. The Committee recommends approval of this request (7 -0). 2016 -5.5 Appropriate Funds for Police Station Feasibility Study Funds Requested Funding Source Committee Recommendation $65,000 GF Approve (7 -0) This article requests the appropriation of $65,000 in funds for a feasibility study for a new police station. This study is the next step in a process that would result in a modern facility to replace the current station that was constructed in 1956. It will update the space needs results reported in the Lexington Police Sta- 7