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Home My WebLink About2016-07-19-2020-min (Subcommittee on Asian Communities)Town of Lexington Subcommittee on Asian Communities Minutes of the meeting held on Tuesday, July 19, 2016 Parker Room, Town Offices Present: Becky Barrentine, Bin Zhou, Dan Krupka, Faith Lin, Jordan Shin, Margaret Coppe, Margaret Heitz, Nancy Corcoran - Ronchetti, Pat Costello, Shoba Reginald, Susie Lee - Snell, Tanya Gisolfi The meeting was called to order at 7:30 p.m. Plans for visit of Walnut Valley USD (Diamond Bar) leaders Margaret Coppe, Faith Lin, Manasi Singhal and Susie Lee -Snell are the planners for the visit, scheduled for September 28 -30. The draft is appended. We made the following decisions regarding the plans: • One meeting slot, perhaps Friday afternoon, should be assigned to leaders of the Asian community organizations • PPC members are to be included in one of the meetings • The number of members of our Subcommittee participating in any meeting should be limited to three • All members of the Subcommittee should have the opportunity to participate in one meeting • Meal expenses of Subcommittee members who participate in meals with the visitors will be covered by our budget. Other Lexington participants will have to cover their own costs. • A member of the Subcommittee will be assigned as a note taker for each formal session. • The planning team will also be responsible for arranging publicity (e.g., The Minuteman, The Colonial Times, Senior Newsletter, Library newsletter, Town web site, LPS web site) • The Subcommittee will suggest a set of topics for each meeting, including the presentation in the Cary Library, and ask the Lexington principals, e.g. Carl Valente, Mary Czajkowski to add their topics. The topics will then be sent to our guests to help them in their preparations. • The planning team is responsible for proposing all details, e.g. venue for meals, to the Subcommittee Summary of information from calls with superintendents and heads of school boards The summary, with the names of the school districts removed, will be sent to our interviewees with a request that they fill in any missing information. A local official's guide to immigrant civic engagement Nancy Corcoran - Ronchetti reviewed the highlights of this document, which is posted under General Articles in Dropbox Cupertino's Block Leaders Program Tanya Gisolfi and Dan Krupka reviewed what they had learned about this program from conversations with retired Cupertino city managers and the Community Relations Coordinator, Laura Lee. Dan will contact Carl Valente with the recommendation that Carl schedule a call with Cupertino's current city manager, David Brandt and Laura Lee to discuss how the concept cold be adapted for Lexington. Next Meeting Tuesday, August 9, at 7:30 p.m. in the Parker Room Subsequent Meetings ❑ September 13, Parker Room ❑ September 29 (Presentation by Walnut Valley USD guests in the Cary Library) The meeting adjourned at 9:10 p.m. Minutes submitted by Dan Krupka Planning Meeting for Visit from Diamond Bar June 26, 2016 Attended by: Margaret Coppe, Faith Lin, Manasi Singhal, Susie Lee -Snell Visit by Diamond Bar CA- September 28th- 30th • Dr. Robert Taylor, Superintendent of the Walnut Valley USD • Helen Hall, President of the Board of Trustees of the Walnut Valley USD • Cecilia Yeh, a very active PTA leader who has worked on exchanges with China Four members of the SAC Subcommittee met under Margaret Coppe's lead to begin planning for the meeting of the members from Diamond Bar. A few action items as well as a skeletal agenda has been created. All agreed at the meeting that leaders from the Asian community will meet with the visiting leaders together over lunch or dinner on Wednesday. Action Item Person In Charge Notes Call Mary Czajkowski and Bill Hurley Margaret Coppe Gather details on time preference, location of meeting and attendance by members from school dept. and school committee Call Carl Valente, Suzi Barry, and Joe Pato Margaret Coppe Gather details on time preference, location of meeting and attendance by members from other town officials Create Tentative Schedule Susie Lee -Snell Create Event Brite for Open Meeting on Thursday Manasi Singhal 2 Agenda Wednesday, September 28th Time Event Attending Members Location Evening 5 00 PM Arrival of Guests Pick up at Airport or rental? lamed Fftfight S21 10:00 am Hotel Check-in [own M an ver Q he Inn at fttlatJant,, Pad\ Thursday, September 29th Time Event Attending Members Location 8:30 am Breakfast Dan Krupka? Hotel? 10:00 am Meeting 1 [own M an ver [own 1 II a ? 12:00 pm Lunch 1:30pm Meeting 2 L.ogan Airport 4:00 pm Tour Lexington Historic Sites Pat Costello 5:00 pm Dinner 6:30 pm Meet and Greet Public Cary 1H brary 7:00 pm Meeting Presentation Cary 1H brary 9:00 pm End Meeting Friday, September 30th Time Event Attending Members Location 8:30 am Breakfast 10:00 am Meeting 3 [own M an ver [own 1 II a ? 12:30 pm Lunch 5:59 pin Depart L.ogan Airport Meeting Groups 1. Mary Czajkowski & Bill Hurley Have set aside Thursday, Sep 2.9 for dellegation VVaiting for call° from Mary on whether she wants to meet in morning or afternoon and who she woulid ilike to incilude 2. Carl Valente and Selectmen Holding Friday morning Sep 30 Hot for his meeting, He suggested the folillowing be irwitedi Suzie Barry, Chair Bos 3 .Joe P n o Bos CIh,anotto Rodpeu s Human Se vilces Mark Corr, Pollilce /GIlnlIf knurvnun iumuiiouns, Recreation 3. PTA representatives Wfilll° contact Gretchen Re slip Paf r Iln nrOn frouan Dr, Czajkowslkfi Restaurant Suggestions (Dependent on size of group) Via Lago Vine Brook Tavern Yangtze River- Can accommodate large groups Beijing Dabin Lexx 4