2016-06-13-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting June 13, 2016 (including Executive Session) Review of the 2016 Annual Town & Special Town Meetings process and any resulting feedback to provide to the Town Moderator and the Board of Selectmen: Due to time constraints, this matter was deferred to a subsequent meeting. Continue discussion of the Committee’s organization and processes—including initial planning for the FY2018 budget-review cycle beginning this fall: Ms. Hai opened a discussion of the distribution of the Committee’s workload considering (1) the current subject-area and liaison assignments, (2) the additional members expected to be appointed to this Committee by the Town Moderator following the 2016 Special Town Meeting (2016-4) (Article 4) approval of increasing the allowable size of this Committee from “5” to “7”; and(3) Mr. Kanter’s workload as the editor and producer of the Committee’s reports. While appreciating that the areas of expertise, experience, and interest of any new member would have a substantial bearing on final assignments for FY2017, using the FY2016 assignments, the Committee proposed those current assignments would likely continue with the following exceptions: a. Subject Areas: (1) Economic Development: Vice Ms. Hai, leave open for a new member. (2) Facilities: Vice Mr. Cole, leave open for a new member. (3) Information Services: Vice Mr. Kanter, leave open for a new member. b. Liaisons: (1) Community Preservation Committee: Vice Mr. Kanter (at his request), Ms. Manz. (2) Permanent Building Committee: Remain Ms. Hai, but reconsider when it is determined which member will assume responsibility for Facilities. Mr. Kanter agreed to continue as the report editor and producer if what has been the process to date were to continue in FY2017. Ms. Hai reminded the Committee that last year’s objective to provide early inputs of all of the background material in the report to the 2016 Annual Town Meeting—to help spread out the report workload—was not achieved and remains an objective for the report to the 2017 Annual Town Meeting. Approval of Minutes: Mr. Kanter moved that the draft Minutes of the Committee’s meetings on May 25, 2016 & May 31, 2016, be approved as presented, and those for May 31, 2016, also be approved for public release. Vote: 4–0–1 (Ms. Barnett abstained as she was not present at those meetings.) Adjourn: A Motion was made and seconded at 8:48 .. to adjourn this meeting.Vote: 5–0 AM These Minutes were approved by the CEC, and also approved for public release, at its meeting on August 17, 2016. Page 2 of 2