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HomeMy WebLinkAbout2023-09-13-LEX250-minSemiquincentennial Commission (Lexington 250)-Agenda Wednesday,September 13,2023 4:30-6:00 pm –Hybrid Meeting Parker Room,Town Office Building &on Zoom Pursuant to notice duly filed with the Town Clerk,the Semiquincentennial Commission (Lex250)convened in a hybrid meeting in the Parker Room at the Town Office Building and via Zoom video conference on Wednesday,September 13 at 4:33 pm by Ms.Barry as allowed by legislation (S.2475)extending the suspension of certain provisions of the Massachusetts Open Meeting Law. Present in Person Suzie Barry,Select Board Member,Chair Julie O’Leary,Civic Representative Mona Roy,Community Representative,Vice Chair Bebe Fallick,Tourism Committee Representative Jane Hundley,Lexington Public Schools Representative Tom Colatosti,Community Representative Steve Conners,Reenactment Community Representative Ashley Rooney,Community Representative Cleve Coats,Community Representative Noah Michelson,Community Representative Paul O’Shaughnessy,Historical Organization Representative Barry Cunha,Business Representative Cerise Jalelian,Town Celebrations Committee Representative Ariele Chin-merch person-Lexington Visitors’Center Present remotely Jillian Tung,Music &Arts Representative,Clerk Sandhya Iyer-Economic Director John Rossi,Commission on Disability Liaison Bridger McGraw,Community Representative ●The meeting was called to order at 4:33 p.m.by Ms.Barry ●Updates &Discussion 4:35 pm ○Review Visitors Center Merchandise with Ariele Chin and Sandhya Iyer ■A variety of clothing items,magnets,mugs,tote bags,tea towels,coins, and sweets are possibilities ■Two logo options shared ■Presented price differences between types of printing,fabric type,logo ■Discussed the distribution of the proceeds from items sold at the Visitors Center ■Mr.Michelson is in conversation with Town Manager to establish this process ■Ms.Iyer mentioned the importance of establishing a budget for the merchandise ■Ms.Barry read aloud from town manager ’s draft of the Lex250 trademark agreement 1 ■Ms.Iyer would like merchandise stocked by March 2024 ■Discussed point of purchase options ■Ms.Barry asked for a proposal from Ms.Iyer for the merchandise ●Vote to Approve Calendar Dates for 2024 &2025 ○Vote was taken by role call vote and approved 14-1 ■1 year to go date:Friday,April 19,2024 ■Kickoff Event:Saturday:July 13,2024 ■Patriots’Day Weekend 2025 Events:April 18-21,2025 ●Review 9/14/23 Agenda and Logistics for Collaborative 250th Meeting ○Discussed the importance of the IMA (intermunicipal agreement).It would be advantageous to receive approval by the towns’selectboards by 10/31/23 ○Some set up needed before the meeting so commission members are asked to arrive early (Tables,Nametags,Table Note Takers) ●Complete Review of Working Group Mission Statements,Goals,Budget ○Merchandising:Mr.Michelson-discussed a possible budget of $5,000-7,000 ○Publicity-Ms.Rooney discussed the possibility of banners in the Center as well as the need for commission members to promote the 250th ○Security-Mr.Coats-Unified Command System.Planning for a wide variety of safety scenarios.Funding-in process ○Volunteers-Ms.O’Leary ○Transportation-Mr.McGraw-Need plan to move people to,from,and between events,parking plan,importance of multi-level government agency coordination.Need to budget for overtime of public safety ○Social Media Working Group -Vacant at this time ○Finance Committee-Mr.Tom Colatosti in discussion with the Town Manager about banking ●Other Updates ○Pop the Tent Events -Mr.Michelson contacted Lexington Farmers’Market and is awaiting a response ○Road Show-Ms.Roy-Lyons Club,Rotary CLub,Knights of Columbus,Lexington Relators Association ○Dr.Tung drafted an events form which is a place for groups to request inclusion in the Lex250 calendar ●Approve Minutes 5:50 pm-Commission members voted 15-0 to approve both sets of minutes ○July 26,2023 and August 30,2023 A motion to adjourn was made and approved by a roll call vote at 6:09 p.m. Respectfully Submitted,Jane Hundley 2