2023-05-11-PBC-min - Laserfiche WebLink

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The roofing was anticipated to be done at the end of July. Steve Brown shared updated pictures of the construction activity. Solar Canopy update On Tuesday May 9' there was a meeting with the police station neighbors to discuss the solar canopy designs and received continued feedback. The overall goal to maintain as close to net zero as possible was also discussed. There is a scheduled HDC hearing on 6-1 at which the original design at a new lower height and the new options develop from abutter input sessions would be presented. It was hoped to have another meeting on May 30' with the abutters prior to the June 11 HDC meeting. Update on LHS Project Status Mark Barrett reported that March 29'was the release of the OPM request for services. Responses were due on April 20th, and there were seven proposals received. The committee for OPM selection shortlisted the proposals to four firms, that were interviewed on May 2nd. The committee then met on May 3rd to finalize the rankings after having held the interviews, and a full school building committee meeting was held on May 4' to discuss the final rankings and support a decision. The selection packet was submitted to MSBA on May 10th. There will be a MSBA OPM meeting on June 5th, where the MSBA will vote to support (or not) the Towns selection of an OPM. It was asked if the designer selection process was similar. It was stated that with the Designer selection the Town does not rank the firms and they have only three representatives on a 12 member selection panel made up of MSBA representatives. Elizabeth Giersbach stated she spoke with Nancy, Charlie, and Barbara, and they raised questions about the feasibility, study and site analysis. Mike Cronin stated that the feasibility study would not be moved forward without input from residents. It was stated that it was expected Dore &Wittier would be on board on June 5th Jon Himmel stated it would be useful to have a discussion at the next meeting on how Wittier thought the outreach would go. Urgent Business Integrated Design Policy Todd Rhodes stated that the Integrated Design Policy was tentatively put on the Select Board agenda for June 5th. It was discussed that there would likely be sequential meetings with the Select Board and the School Board, Joe Pato Will however reach out and see if the School Board would be able to join the Select Board on June 5th. Todd Rhodes and Jon Himmel would coordinate the final presentation to the boards. Munroe Center for the Arts (MCAS An Inquiry was made about the MCA project. It was reported that there had been conversations with the MCA individuals and Facilities staff. DPF reported that some of the project soft costs were coming from MCA own budget, however DPF was still working to define all budget parameters and will be developing a combined budget sheet to examine what would be coming out of the separate budgets. The Annual Town Meeting appropriation was $6.6 million, and the last construction cost estimate, as previously discussed was at $8.8 million. The architectural process as DPF understands it is on hold will full project budget accounting was developed and a full Value Engineering phase was completed. Motion to adjourn, approved. Next meeting 6/8/23