2023-10-12-AC-min - Laserfiche WebLink

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10/12/2023 AC Minutes 2 The Committee discussed the funding that would be required to implement RCV. Mr. Chippada stated that the Town Clerk said the initial software upgrade would cost $12,500, and the Town’s an- nual maintenance fee for the voting system would also increase by $1,200. Mr. Chippada stated that the Town Clerk might be interested in purchasing the software before RCV was approved in order to begin familiarizing her staff with the new features in advance. However, according to Ms. Kos- noff, the Town Clerk has begun to consider replacing or upgrading the voting system hardware in the next year or two. If (1) a plan to make a hardware upgrade in the next few years is confirmed, (2) it is not clear that software for the presently-owned hardware would be compatible with the up- graded hardware, and (3) the required approvals for RCV are received, then it may make sense to delay the implementation of a software upgrade to support RCV. Ms. Kosnoff stated that she would discuss this further with the Town Clerk. Mr. Parker thanked Mr. Chippada on behalf of the Committee for his help in understanding RCV and Article 9. Mr. Chippada stated that he would share his meeting notes with Ms. Kosnoff by email. Article 7 (Affordable Housing Fees) Mr. Michelson discussed the request under Article 7 to redirect Affordable Housing Rental Moni- toring Fees and Affordable Housing Resale fees to the Affordable Housing Trust. Mr. Michelson stated he would provide a more detailed draft in the Committee’s report tomorrow. The Town cur- rently receives $13,000 in annual revenue for rental monitoring fees. The Town receives a one-time resale fee when an affordable house transfers ownership. This has resulted in payments of $6,820 in FY2023, and $5,000 in FY2020. Rental monitoring is performed by the Regional Housing Ser- vices Office (RHSO), which charged the Town just under $40,000 in FY2023 for this and other af- fordable-housing services. Minutes of Prior Meetings Mr. Levine, the Committee Secretary, was not in attendance and no minutes were approved. Adjourn The meeting was adjourned at 9:18 p.m. Respectfully submitted, Glenn P. Parker Approved: October 26, 2023 Exhibits ● Agenda, posted by Mr. Parker