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HomeMy WebLinkAbout2015-10-19 -TFMP-DISSOLVEDMembers: Appointed by: Length of Term: Meeting Times: Ati Hoc Townwide Facilities Master Planning Committee 7 Members Board of Selectmen Preliminary recommendations to Board of Selectmen December 15, 2012 Final Report by March 1, 2013 - One evening every other week (day to be determined) Description: To evaluate the various facility needs for the Town and develop a plan of recommendations to be considered over a 10 year period. The work of the Ad Hoc Facility Master Plan Committee will include, but not be limited to: 1. Review the completed studies for Schools, Fire Station, Police Station, Visitors Center, Senior Center, Community Center, Cary Memorial Building, White House, Stone Building, Munroe School and the Final Report of the 2009 School Ad Hoc Facility Committee; 2. Assess the impact of the deficiencies identified in these studies on the delivery of services and then prioritize the recommendations; 3. Consider various financial options for meeting the facility needs of the Town; 4. Propose sequencing of facility construction/renovation options for addressing the facility deficiencies; 5. Make a Final Report that includes the priorities, timing of projects, and proposed financing of the projects. 6. An initial task of the Committee will be to utilize the Designer Selection Process, M.G.L Ch.7, to select a consultant experienced in Municipal Master Planning. The consultant will provide technical expertise to the Committee and provide additional information as required by the Committee. 7. Consider available or prospective sites when considering proposed facility projects. In particular, assess whether the 33 Marrett Road property, owned by the Scottish Rite and available for purchase, can meet any of the Town's facility needs. This aspect of the Committee's work should be given priority, as the Town should respond to the Scottish Rite by early December. Criteria for Membership: The Task Force members shall consist of members of other committees, town staff with and citizens with sufficient background to understand facility and operational management and impact on delivering services. Appointments will be made by the Board of Selectmen, who will also designate a Chairman. Representatives from the following boards will be considered for this committee: • Two members of the Board of Selectmen • One School Committee member or designee • Four members appointed by the Board of Selectmen Staff Support: The Director of Public Facilities will provide staff support to the committee. Ex Officio /Liaisons (non - voting): • Capital Expenditures Committee • Appropriation Committee • Permanent Building Committee member or designee • Police Chief or designee • Fire Chief or designee • Superintendent of Schools or designee • Town Manager or designee • Council on Aging or designee • Community Center Task Force Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk, 2. Provide evidence to the Town Clerk that the appointee has completed the on -line training requirement required by the Conflict of Interest statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on -line training requirement, Ref: Adopted by the Board of Selectmen on June 4, 2012. Board of Selectmen voted to designate as Special Municipal Employees on July 30, 2012. Charge amended by the Board of Selectmen on September 24, 2012, Ad Hoc Townwide Facilities Master Planning Committee Members: 7 Members Appointed by: Board of Selectmen Length of Term: Preliminary recommendations to Board of Selectmen December 15, 2012 Final Report by March 1, 2013' Meeting Times: One evening every other week (day to be determined) Description: To evaluate the various facility needs for the Town and develop a plan of recommendations to be considered over a 10 year period. The work of the Ad Hoc Facility Master Plan Committee will include, but not be limited to: 1. Review the completed studies for Schools, Fire Station, Police Station, Visitors Center, Senior Center, Community Center, Cary Memorial Building, White House, Stone Building, and the Final Report of the 2009 School Ad Hoc Facility Committee; 2. Assess the impact of the deficiencies identified in these studies on the delivery of services and then prioritize the reconnnendations; 3. Consider various financial options for meeting the facility needs of the Town; 4. Propose sequencing of facility constructiontrenovation options for addressing the facility • deficiencies; 5. Make a Final Report that includes the priorities, timing of projects, and proposed financing of the projects. 6. An initial task of the Committee will be to utilize the Designer Selection Process, M.G.L Ch.7, to select a consultant experienced in Municipal Master Planning. The consultant will provide technical expertise to the Committee and provide additional information as required by the Committee. 7. Consider available or prospective sites when considering proposed facility projects. Criteria for Membership: The Task Force members shall consist of members of other committees, town staff with and citizens with sufficient background to understand facility and operational management and impact on delivering services. Appointments to be made by the Board of Selectmen, who will also designate a Chairman. Representatives from the following boards will be considered for this committee: • Two members of the Board of Selectmen • One School Committee member or designee • Four members appointed by the Board of Selectmen Staff Support: The Director of Public Facilities will provide staff support to the committee. Ex Officio /Liaisons (non voting): • Capital Expenditures Conunittee • Appropriation Committee • Permanent Building Committee member or designee • Police Chief or designee • Fire Chief or designee • Superintendent of Schools or designee • Town Manager or designee • Council on Aging or designee • Conununity Center Task Force Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Sununary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on -line training requirement required by the Conflict of Interest statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on -line training requirement. Ref: Adopted by the Board of Selectmen on June 4, 2012. I1, t7 1( Board of Selectmen voted to designate as Special Municipal Employees on Memorandum Date: TOWN OF LEXINGTON October 20, 2015 Selectmen's Office To Nathalie Rice, Town Clerk -From: Lynne Pease, Executive Cler RE: Board Vote to Dissolve Committees At its meeting on October 19, 2015, the Selectmen voted 5 -0 to dissolve the following committees: Townwide Facilities Master Planning Committee School Transportation and Safety Study Committee If you have any questions, please contact me. c7.0 1625 Massachusetts Avenue Lexington, MA 02420 781 - 862 - 0500x208 Fax 781 -863 -9468 e-mail selectmen @ci.lexington.ma.us t�; DEBORAH N. MAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COHEN HANK MANZ JOSEPH N. PATO Joseph N. Pato 900 Mass. Avenue Lexington, MA 02420 Dear Mr. Pato: Zoitm of iexin ton, AziOndjuVettO OFFICE OF SELECTMEN March 20, 2013 TEL: (781) 862 - 0500 x208 FAX: (781) 863 -9468 The Board of Selectmen, at its meeting on March 18, 2013, voted to appoint you to the Townwide Facilities Master Planning Committee to replace Mr. Burnell as a Selectmen member. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online , training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, I Deborah N. Mauger Chairman DNMllap cc: Town Clerk 1 Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420 e -mail selectmen @lexingtonma.gov DEBORAH N. MAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL George A. Burnell 4 Eaton Road Lexington, MA 02420 Dear M urnel Zoitut of 'Lexington, itamsoatlyttoettv OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862 - 0500 x208 FAX (781) 883 -9468 The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Townwide Facilities Master Planning Committee, representing the Selectmen. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. • . Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the stunmary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this .law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, Deborah N. Mauger Chairman . DNMilap cc: Town Clerk , Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420 e mail selectmen @lexingtonma.gov DEBORAH N. MAUGER, CHAIRMAN PETER C...I. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL John P. Carroll 31 Allen Street Lexington, MA 02421 Dear Mr. Carroll: Tahiti of Itexington, fia arlyttoetto OFFICE OF SELECTMEN July 31, 2012 TEL: (781)862 -0500 x208 FAX: (781) 863 -8468 The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Towmvide Facilities Master Planning Committee. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, Deborah N. Manger Chairman DNMllap i cc: Town Clerk Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420 • e -mail selectmen@lexingtonma.gov DEBORAH N. t.4AUGER, CHAIRMAN. PETER G.J. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL Peter C.J. Kelley 24 Forest Street Lexington, MA 02421 go Wu cif iexingtott, tt0 t1trjtt ett0' OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862 -0500 x208 FAX: (781) 863 -9468 The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Townwide Facilities Master Planning Committee, representing the Selectmen. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and cointnittees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, Deborah N. Manger Chairman DNMJIap cc: Town Clerk 1 Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e -mail selectmen @lexingtonmagov DEBORAH N. MAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL William P. Kennedy 135 Wood Street Lexington, MA 02421 // Dear Mr.3ihne• ff i iitt of Rexinyou, SillmosatfittattO OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862.0500 x208 FAX: (781) 863 -9468 The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Townwide Facilities Master Planning Committee and to serve as Chair. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, coirunittee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual, You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town goverment and the faithful discharge of duties. Very truly yours, Deborah N. Mauger Chairman DNMJIap cc: Town Clerk ) Town Manager Chair, Townwide Facilities Master Planning Committee -1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e -mail selectmen @3exingtonma.gov DEBORAH N. MAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL TOUT Hof Le.xtnrgton, Stittoatiyuzetw Jeanne Krieger 44 Webster Road Lexington, MA 02421 -8235 Dear Ms. 1 i r: The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Townwide Facilities Master Planning Committee. OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862 -0500 x208 FAX: (781)863 -9468 The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from. the Town Clerk, and thereafter must }provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. - In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, Deborah N. Mauger Chairman . DNM/lap cc: Town Clerk 1 Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e -mail selectmen @lexingionma.gov DEBORAH N. I.IAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COHEN HANK MANZ GEORGE A. BURNELL Richard Pagett 10 Oakrount Circle Lexington, MA 02420 Dear Mr. The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Towmvide Facilities Master Planning Conuuittee. Eouvll of'-exj lOton, Afiaasaajticsetto OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862 -0500 x208 FAX (781) 863 -9468 The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.C.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee Members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the near future you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, Deborah N. Manger Chairman DNMIiap cc: Town Clerk Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e mail selectmen a lexingtonma.gov DEBORAH N. MAUGER, CHAIRMAN PETER C.J. KELLEY NORMAN P. COI EN HANK MANZ GEORGE A. BURNELL Jessie Steigerwald 143 Cedar Street Lexington, MA 02421 Dear Ms. geiwa d: 'Collin of L-exiltyton, itilacsonamettcs OFFICE OF SELECTMEN July 31, 2012 TEL: (781) 862 -0500 x208 FAX: (781) 863.9468 The Board of Selectmen, at its meeting on July 30, 2012, voted to appoint you to the Townwide Facilities Master Planning Co>_mnittee, representing the School Committee. The Board Members asked me to convey their appreciation for your willingness to serve the Townwide Facilities Master Planning Committee and the Town of Lexington. Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268 A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the online training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional information from the Town Clerk pertaining to this law and recently enacted education and training requirements. In the-near fixture you will receive a package from the Town Clerk's Office with documents regarding your involvement in town government and the faithful discharge of duties. Very truly yours, JO- Deborah N. Mauger Chairman DNM/lap cc: Town Clerk J Town Manager Chair, Townwide Facilities Master Planning Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 e -mail selectmen @lexingtonma.gov Memorandum Date: To: From: RE: TOWN OF LEXINGTON Selectmen's Office July 31, 2012 Donna Hooper, Town Clerk Lynne Pease, Executive Clerk Townwide Facilities Master Planning Committee At its meeting on July 30, 2012, the Board of Selectmen voted 5 -0to designate members of the Townwide Facilities Master Planning Committee as Special Municipal Employees. 16251Mfassachusetts Avenue Lexington, MA 02420 781- 862 - 0500x208 Fax 781- 863 -9468 e -mail selectmen @ci.lexington.ma.us