2016-01-28-AC-min - Laserfiche WebLink

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1/28/2016 AC Minutes A motion was made and seconded to approve the Minutes of November 12, 2015. The motion passed. VOTE: 7-0 A motion was made and seconded to approve theMinutes of November 30, 2015. The motion passed. VOTE: 7-0 A motion was made and seconded to approve the Minutes of January 19, 2016. The motion passed. VOTE: 7-0 4.Liaison Report: Mr.Parkerdiscussed a draft memo he has been working on with Jill Hai, Chair,Capital Expenditures Committee (CEC); Mr. Cole, CEC; and Ms.Colburn(members of the Town Manager’s “chairs-plus-one” group) in an effort to improve the evaluation and analysis of school capital projects proposed in response to enrollment growth. The memo, which would be directed to the School Committee and/or Dr. Mary Czajkowski, Superintendent ofLexington Public Schools, identifiesevaluation criteria for large building projects and would serve as a framework for evaluating building proposalsfrom a system-level view.One of the goals is to be able to evaluate a series of projects as a total plan, not just lots of pieces. Thisanalytical frameworkis envisioned as a toolto assist the finance committees in taking positions and writing their reports to Town Meeting. AC members expressedsupportforefforts to enhance communications with the School Committee, but there were reservations about the memo, as written, being the right tool to use toward that end. A variety of concerns were expressed, including the opinion thatthe draft memo is asking too much of the School Committee and/or Dr. Czajkowski, particularly at this stage in the process for the projects that are being considered at the STM. There were differing views about howthe memo might be perceived or interpreted. th Mr. Parker said that he would attend the CEC meeting scheduled for January 29and report on this Committee’s response. The Committee adjournedat 9:32p.m. The documentsused at the meeting arelistedbelow. Respectfully submitted, Sara Arnold Recording Secretary Approved March 3, 2016 Exhibits 1.Agenda,posted by Glenn Parker, Chair 2.Joe Pato Email Responsesto QuestionsRe: Pelham Road Purchase, January 28, 2016 3.Draft Evaluation of School Capital Projects Memorandum prepared by Mr.Parker, Ms.Hai, Mr.Cole, and Ms.Colburn, January 27, 2016 3