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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 9, 2016 Location and Time: Town Office Building, Reed Room (111); 7:30 .. AM Members Present: Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett; Rod Cole; Wendy Manz Members Absent: None Others Present: Elaine Ashton, Town Meeting Member; Sara Arnold, Recording Secretary Documents Presented: Notice of Public Meeting for CEC Meeting, Revised Agenda, February 9, 2016 Draft Memo to the Lexington School Committee and Dr. Mary Czajkowski, School Superintendent; February 9, 2016, RE: Evaluation of School Capital Project Memo to Carl Valente, Town Manager, from the CEC, January 25, 2016,regarding Top-Level Comments on the FY2017 Funding and Deferral of Capital Projects in the FY2017 Town Manager’s Preliminary Budget & Financing Plan (“White Book”) Call to Order: Ms. Hai called the meeting to order at 7:31 .. AM Member Concerns and Liaison Reports: Ms. Hai announced two items of immediate concern to this Committee: The Board of Selectmen (BoS) has invited this Committee to report on its positions on items in the White Book at tomorrow evening’s Budget Summit. The School Committee has invited the finance committees to submit questions by tomorrow regarding the school projects that are being submitted to Town Meeting for approval. Update on the Multiple School Construction Projects: Ms. Hai reviewed a current version of a memo originally drafted to be from the finance committees’ chairs—who, along with one member of their committees participated in the Chairs-plus-One group—to the School Committee that could serve as a framework for evaluating building proposals from a system-level view and could be adjusted as specific proposals move forward. In response to the School Committee’s invitation to submit questions, she suggested that her current version of the memo could be sent by this Committee to the School Committee and Dr. Czajkowski. Following discussion by the Committee, changes to be made to the current memo included: An updated introductory paragraph that expresses support for the middle-school projects being presented to the Town Meeting while pointing out the need for additional information to increase the projects’ credibility. An outline of the issues/questions that are of concern. An attachment that provides additional detail about the issues/concerns. A Motion was made and seconded to support Ms. Hai and Mr. Cole finalizing the memo as discussed and sending it to the School Committee and Dr. Czajkowski, with the Appropriation Committee, Permanent Building Committee, and Mr. Valente being copied. Vote: 5–0 Page 1 of 4