The URL can be used to link to this page

Home My WebLink About2023-06-08-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING JUNE 8, 2023 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Richard F. Perry at 8:35 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry NONE Caileen Foley Mark McCullough Sue Rockwell Maureen Rynn Kathy Kilroy Nicholas Santosuosso Melinda Walker 2. MINUTES Approval of Minutes of Regular Meeting of May 11, 2023 Upon a motion by Nicholas Santosuosso and seconded by Maureen Rynn, the Board voted to approve the Minutes of the Regular Meeting of May 11, 2023, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Mark McCullough NONE Maureen Rynn Nicholas Santosuosso Melinda Walker 3. PUBLIC COMMENT None 4. FINANCIALS A) Approval of Bills and Checks paid in May 2023 May 2023 REVOLVING FUND Check Numbers 19768 through 19842 689-C MANAGEMENT Check Number 2308 PARKER MANOR Check Numbers 2100 and 2101 BEDFORD STREET Check Number 1287 MRVP VOUCHER Check Numbers 4306 through 4310 SEC T ION 8 Check Numbers 19613 and 19614 Upon a motion b y Melinda Walker and seconded by Mark McCullough , the 2 Board voted to accept the Bills and Check s as presented for May 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Maureen Rynn Nicholas Santosuosso Melinda Walker B) Approval of April 2023 Financials Upon a motion b y Melinda Walker and seconded by Maureen Rynn, the Board voted to accept the April 2023 Financials . The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Maureen Rynn Nicholas Santosuosso Melinda Walker 5. EXECUTIVE DIRECTOR’S REPORT A) New income Limits-2023 The Board reviewed the 2023 Income Limits. B) PHAS Score LHA is once again a High Performer with a score of 98. C) Project Updates The Vynebrooke Village ModPHASE project is moving along per schedule. Caileen is pleased with the contactor, Varieka Construction, for their timely submittals and workmanship. Building 10 will be completed this week. Buildings 7-9 will be vacant so the contractor will have the complete block of units empty. Upcoming FISH project include: 45 Forest Street-new siding, windows, porch and walkway. Greeley Village-medicine cabinets, vanities, fans and back porch fascia 6. NEW BUSINESS A) FISH#155121-Vynebrooke Village Kitchen and Bath Modernization Project- Approval of Proposed Change Orders B) FISH#155128-Greeley Village and Vynebrooke Village Fire Alarm System Upgrade-Low Bid Approval-Juniper Electric $1,189,900.00 3 The Board discussed items A) and B) together. Due to unforeseen fire blocking in the walls that was exposed during demolition, the LHA began conversations about a proposed change order to lay conduit in the open walls for the upcoming fire alarm project. Doing so now would save time, money and hassle for the residents. The Board also discussed the responses for the Fire Alarm System bids. The lowest most responsive and responsible bidder, Jupiter Electric, was $200,000 over the estimated cost and budget. The Board was not comfortable approving this low bid at this time due to the cost being overbudget and potential change in scope of work due to the proposed change order associated with the ModPHASE project. Caileen said she would get more information regarding funding the change order for FISH 155121. She would also speak to DHCD regarding the process of rejecting bids that are over budget. A) FISH#155121-Vynebrooke Village Kitchen and Bath Modernization Project- Approval of Proposed Change Orders Upo n a motion b y Melinda Walker and seconded by Mark McC ullough, the Board voted to table the proposed Change Orders for FISH# 155121. There will be a Special Meeting s cheduled 6/21/23 to discuss further. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Maureen Rynn Nicholas Santosuosso Melinda Walker C) FISH#155128-Greeley Village and Vynebrooke Village Fire Alarm System Upgrade-Low Bid Approval-Juniper Electric $1,189,900.00 Upo n a motion b y Melinda Walker and seconded by Mark McC ullough, the Board voted to table the FISH 155128 Low Bid Approval . There will be a Special Meeting scheduled 6/21/23 to discuss further. The roll c all vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE NONE Mark McCullough Maureen Rynn Nicholas Santosuosso Melinda Walker 4 7. OLD BUSINESS 8. DISCUSSION A) Repositioning of Public Housing The Board had another discussion about Repositioning. It was decided to have Margaret Moran from Cambridge Housing Authority meet again with the Board for a Q&A discussion as there are many items the Board would like to review and clarify. 9. ADJOURNMENT 9:55 A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY