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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting February 2, 2016 Location and Time: Samuel Hadley Public Services Building, Training Room (221); 7:30 A.M. Members Present: Jill Hai, Chair; David Kanter, Vice -Chair & Clerk; Elizabeth Barnett; Wendy Manz Member Absent: Rod Cole Others Present: Joe Pato, Chair, Board of Selectmen (BoS); Jon Himmel, Chair, Permanent Building Committee; Elaine Ashton, Town Meeting Member; Carl Valente, Town Manager; Bill Hadley, Director, Department of Public Works (DPW), John Livsey, Town Engineer, DPW; Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting for CEC Meeting, Revised Agenda, February 2, 2016 • Capital Expenditures Committee Report to the February 8, 2016, Special Town Meetings (STMs) 2016 -1 and 2016 -2, released February 1, 2016 Call to Order: Ms. Hai called the meeting to order at 7:32 A.M. Member Concerns and Liaison Reports: Ms. Hai reported that Mr. Valente, staff from the DPW, and Mr. Pato would be attending to answer questions that had been raised by this Committee about the proposed Center Streetscape capital project. There was a review of how to present the issues. Update on the Multiple School Construction Projects: Ms. Hai discussed continued efforts, as discussed at the last meeting, to develop a memo from the finance committees' chairs in the Chairs - plus -One group to the School Committee that could serve as a framework for evaluating building proposals from a system -level view and could be adjusted as specific proposals move forward. She reviewed her current plan to identify eight critical elements, without related questions, to change wording, and to eliminate sections included in an earlier version that could have sounded confrontational. The Committee endorsed the initiate, but wanted the related questions to be included, perhaps as an attachment to the cover memo. A Motion was made and seconded to authorize the Chair to release the memo on behalf of this Committee, with permission to make non - substantive changes as she sees fit. Vote: 4 -0 Projects for the March 2016 Annual Town Meeting: With the arrival of Mr. Pato, Mr. Valente, and staff from the DPW, the CEC concerns relating to the Center Streetscape project were identified. These included a request for value engineering, additional police presence in the center to reduce the need for some of the infrastructure plans, identification of aesthetic elements versus infrastructure and safety components, clarification about the timing of implementation, and an understanding of community consensus regarding the project. During the discussion, staff provided the following information: • The project includes three phases; the third phase could incorporate plans for improving the Battle Green. Page 1 of 3