2016-01-19-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 19, 2016 Location and Time: Town Office Building, Reed Room, 7:30 A.M. Members Present: Jill Hai, Chair; David Kanter, Vice -Chair & Clerk; Elizabeth Barnett; Rod Cole (remote participation beginning at 8:15 A.M.); Wendy Manz Members Absent: None Others Present: Rob Addelson, Assistant Town Manager for Finance Documents Presented: • Notice of Public Meeting for CEC Meeting, January 19, 2016 • FY2017 Town Manager's Preliminary Budget & Financing Plan ( "White Book "), January 11, 2016 • Mr. Kanter's Review of the White Book for Counter Options Regarding Deferrals & Funded Projects, January 18, 2016 • CEC Draft #2 Report to 8 Feb 2016 STMs 2016 -1 & 2016 -2 • Draft #4 CEC Minutes for the Meeting on January 12, 2016 • Draft CEC Minutes for the Meeting on January 14, 2016 (Summit IV) Call to Order: Ms. Hai called the meeting to order at 7:30 A.M. with the four members in physical attendance and she announced that Mr. Cole would be joining later by remote participation because he is traveling on business and any votes taken during his participation will be by Roll Call. Discuss FY2017 Town Manager's Preliminary Budget & Financing Plan ( "White Book ") The Committee reviewed what would have been the projects to receive FY2017 funding, but were proposed in the White Book for deferral and those for funding. The Committee's own preliminary positions on them would, then, be provided to both the Town Manager and the Board of Selectmen for consideration as decisions were being made how each might appear in the FY2017 Recommended Budget & Financing Plan ( "Brown Book ") that is scheduled to be released on February 29, 2016. Except for the following projects, no members of the Committee took opposing preliminary positions to how the projects are shown in the White Book. (The votes cited reflect changing a project's status in the White Book.) ➢ To Fund Deferred Projects: • Office of Land Use, Health and Development: Hartwell Avenue Area Transportation Improvements ($75,000): This is addressing a serious public- safety issue with the absence of a "safe and accessible pedestrian crossing at the intersection of Eldred Street and Bedford Street. It was understood any follow -on construction funding would likely be over $250,000. Vote: 4 -0. • Fire & Rescue: Fire HQ Exercise Room ($80,000): This directly contributes to staff fitness and morale. Vote: 4 -0. • Public Facilities: Public Facilities Mechanical /Electrical Systems Replacement ($423,500): This funding request (CIP #939) included "This year's funding request will supplement the $463,000 appropriated under Article 18D of 2015 Annual Town Meeting for the Town Offices Building upgrade to a central Page 1 of 4