HomeMy WebLinkAbout2023-03-01-LEXHAB-minLexington Housing Assistance Board
Monthly Board Meeting Minutes
March 1, 2023– 4-6 pm – Conducted in the Hudson Room, Cary Hall
Call to Order
A meeting of the Lexington Housing Assistance Board (LexHAB) was called to order at 4:11pm.
LexHAB members present were Bob Burbidge, Bob Phelan, Les Savage, Tara Mizrahi, Gerry
Howell, Sarah Morrison (LexHAB Executive Director), and Regina Brown (LexHAB Financial
Administrator). Henry Liu joined at 4:21.
Guests: Eric Brown, Mark Sandeen, Russ Tanner
Minutes review of February 2023 Meeting
A motion was made and seconded to approve February 8, 2023 meeting minutes except to clean
up dates to have for 2023 and not reference 2022. All approved.
Executive Director Report:
• Dana Home Request – upped request to $75,000 for 4 units
• 3/20 Town Meeting request for CPC funds. Solar panels, purchase funds, rehab costs.
Select Board voted unanimously in support for all articles. Questions are coming in
related to the request.
• $5,000 for Bill Kennedy funds – Thank you letters will go out soon. Draft out to a couple
of board members.
• Community Endowment grant –Sarah suggesting that we ask for Fall request of larger
amount and to go towards capacity building and we can use towards transition.
• Energy Audit and weatherization- Garfield, Locke, Muzzey, Emerson Gardens
weatherization is complete. Wasn’t as substantial in amounts as had hoped.
Sustainability—Regina is tracking all retrofits through LEAN and MassSaves program.
Moving volunteer Gretchen Reissig to organizing building file sets. Still need to get
energy audit for 9 Kimball. May need to wait for energy audit to get Minuteman
students in.
• Sustainability questions—should we be looking at better products to use- both for the
environment (i.e. renewables) and people (healthy living or healthier production).
Police station will be using all items that are “red list” compliant. Eric Brown has some
ideas and Mark Sandeen recommends looking at the redlist. Bob Phelan says we do
need to look at durability as well.
• March 8th working on updating the 10 year CNA plan.
• Citrix- shared cloud storge- will be moving ahead with this.
Property Search and Development:
• Kimball Rd—going to move on demo- waiting on permit
• Bob P working on getting trees marked
• Roof $9,700 quote
• Asbestos removal bids in. $4,000 low bid.
• Eric will help come up with a list
Legacy Initiative
• $3700 for mailings over those over 60 years of age in Lexington (5,000 households over
60 of 12,000 households). Plus artwork $4,100.
• Draft mailing handed out.
• Vote made to approve artwork for $4,100. Vote seconded. Unanimous approval
Human Resources
• Secured services of Ann Silverman to review salaries, benefits, possible short-term
changes in responsibilities related to LexHAB staff. Ann has asked for a bunch of
information to get her started on her review.
• Proposed holiday schedule—July 3rd is a Monday. Veterans Day falls on a Saturday this
year but is observed on a Friday. Maybe we switch them.
• Vote made to add July 3rd as a holiday for 2023. Vote seconded.
Unanimous support.
LexHAB Transition
• Bob spoke with Michelle Ciccollo – Not clear yet which committee LexHab Home Rule
petition will go to. She will talk to the committee chair once it is assigned to a
committee.
• Tara, Sarah and Pearlene met to talk about the MOU on the existing properties. Sarah
will now reach out to the Town.
• Sarah will start think about how someone can help us with the transition and do we
want to bring someone on board to help.
New Business
A few openings on the board. Both Russ and Eric have submitted formal applications. Bob has
reached out to Joe Pato. Mark will check in on the timing. When someone does step down -
we need to submit formal resignation letters to the Select Board to empty th e slot.
The next meeting has been scheduled for Wednesday, April 5, 2023 @ 4:00pm in person at
the Hudson Room in the Cary Memorial Building.
Motion to Adjourn Open Session at 5:16 pm
The Chair moved to adjourn the Open Session and go into Executive Session to discuss strategy
with respect to litigation, tenant and real estate matters that if considered in Open Session
might adversely affect privacy rights of individuals or LexHAB’s negotiating position. The
motion was seconded.
The motion was approved by vote.