2016-03-21-CEC-ATM-rpt - Laserfiche WebLink

Browse Search

CAPITAL EXPENDITURES COMMITTEE REPORT TO 2016 ATM of the consultant was for the Town to replace existing municipal and school phone systems with VoIP phone systems. Subsequent Town Meetings have appropriated additional funds for the various phases of the project. To -date, the new VoIP phone systems have been installed in the Town Office Building, Lexington High School, the School Administration Building and the Community Center. The bulk of the system cores were installed at Lexington High School and Public Services Building in FY14. Project completion is expected during FY16 at the two fire stations, Cary Memorial Building and Clarke and Diamond Middle. Phase V proposes the replacement of the phone systems at the Cary Memorial Library. The unified phone system replaces existing telephone systems that have become unreliable and expensive to maintain. The VoIP phones provide enhanced technology and centralized administration by offering better call quality and delivering better customer service." [Brown Book, Page XI -20] Project Description Amount Requested Funding Source Committee Recommends (n) Head End Equipment Replacement/Packet Shaper – Phase V $150,000 GF (Free Cash) Approval (5 -0) "This project is a multi -phase project to replace aging equipment or add equipment that functions as the Town wide core or head end for the Town network. The head end is made up of many components including, but not limited to, routers, switches, DNS servers, firewalls, access control devices, e -mail spam filters, and web access control devices. The overall purpose of the head end is to provide security and to manage network traffic. This capital covers the cost to replace aged end -of -life (EOL) equipment and to cover the cost of purchasing additional equipment for core security as new security needs are defined. The FY2017 request is for the purchase of a bandwidth management and packet shaping appliance for installation in the Town core to serve the needs of municipal and school users. Our bandwidth needs and utilization within the Town have grown significantly. As we add bandwidth to meet these needs, we wish to add intelligent management and control over the use of the bandwidth to help control the utilization. This will also help ensure that critical services that require bandwidth get the bandwidth needed through bandwidth prioritization." [Brown Book, Page XI -21] Project Description Amount Requested Funding Source Committee Recommends (o) Election System Upgrade $81,000 GF (Free Cash) Approval (5 -0) "FY17 funds are requested for the replacement of the electronic voting system currently used for all elections. Replacement needs include new digital scan tabulators, ballot boxes and related expenses. The current voting system, purchased and implemented in 1999, is supported and serviced on an annual basis to ensure continued operation but has a limited remaining lifespan. Conducting accurate and efficient elections is a critical responsibility of the Town." [Brown Book, Page XI -25] Project Description Amount Requested Funding Source Committee Recommends (p) Parking Meter Replacements— Phase 2 $230,625 Parking Meter Fund Disapproval (5 -0) "In 2015, Town Meeting approved funding for the replacement of 121 parking meters along Mass Ave. This FY17 request would replace the remaining 402 meters with the new technology meters. Updating the parking meters is part of a comprehensive parking management plan designed to optimize Lexington Center's parking supply for both long and short -term users. The new technology provides users with various payment options, including the ability to pay with credit cards and smartphones. The new meters 47