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HomeMy WebLinkAbout2023-04-26-LEX250-minSemiquincentennial Commission (Lex250) April 26,2023 Meeting Minutes Pursuant to notice duly filed with the Town Clerk,the Semiquincentennial Commission (Lex250)convened in a hybrid meeting in person in the Parker Room of the Town Office Building and via Zoom video conference on Tuesday,April 26 at 4:33 pm by Ms.Barry as allowed by legislation (S.2475)extending the suspension of certain provisions of the Massachusetts Open Meeting Law. Present in person: Suzie Barry,Select Board Member,Chair Jillian Tung,Music &Arts Representative,Clerk Jane Hundley,LPS 6-8 Social Science Coordinator Julie O’Leary,Civic Representative Steve Conners,Reenactment Community Representative Guest:Marsha Baker from Lexington Historical Society Attending remotely: Barry Cunha,Business Representative Cerise Jalelian,Town Celebrations Committee Representative Bebe Fallick,Tourism Committee Representative Paul O’Shaughnessy,Historical Organization Representative Mona Roy,Community Representative,Vice Chair ●The meeting was called to order at 4:33 pm by Ms.Barry ●Marsha Baker presented the Lexington Historical Society’s plans to commemorate and conduct a reenactment of Lafayette’s visit to Lexington in 1824 ○The event will be held in on 200th anniversary of the visit on September 2,2024 (Labor Day) ○A Lafayette reenactor will be present ○They may be able to have an exhibit of Lafayette-related materials and will place a marker ○The group discussed whether this could be a kick-off event for the Lex 250 festivities ■Some possibilities include having a long table along Mass Ave for dining and encouraging restaurants to creative signature dishes and special cocktails ■We could consider inviting visitors from our sister city in Antony,France ■We could possibly collaborate with staff and students from the Minuteman High School to build an arch ●Upcoming meetings: ○May 10:Town counsel,trademark discussion,merchandise,tent ○May 17:Schedule for Marquis weekend ○June 1 in Concord:Regional 250th meeting ○May 10:Town counsel,trademark counsel,merchandise,tent ●Discovery Day 2023 ○Participation of the Lex 250 Commission this year is not feasible ○In lieu of Discovery Day,we will look into procuring a tent for the purpose of hosting a pop-up booth at public events in Lexington during summer and fall ○Ms.Hundley will look into the summer concert schedule ○Ms.Tung will research different tent options and pricing ○A motion to purchase a tent for the purchases of publicity for Lex 250-related events and community outreach was passed unanimously by roll call vote ●Approval of minutes ○A motion to approve the minutes of the Lex 250 meetings of 4/4/2023 and 3/1/2023 was made by Ms.Barry,seconded by Mr.Cunha,and approved unanimously by roll call vote ●Working group updates ○In the interest of time and efficiency,Ms.Barry suggested that working group updates be reported by email distribution to commission members. ●State and Federal updates ○Ms.Barry indicated that a state-level meeting is scheduled for May 9 at 3 pm and that commission members could attend virtually ○The finance committee of the state commission met last Friday to review funding options ○Currently,state-level proposals for funding are stalled ○The possibility of federal funding is unlikely ○The communities of Concord,Arlington,Lincoln,and Lexington are considering jointly hiring an event planner or coordinator for all 4 communities ○Options for funding from the town are being considered ●Encampment update ○Mr.Conners’plan is currently under review by the town manager’s office ●Adjourn ○A motion to adjourn the meeting was made at 5:52 pm and passed unanimously by roll call vote Respectfully submitted, Jillian Tung