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Home My WebLink About2023-04-06-LHA-min (Regular) LEXINGTON HOUSING AUTHORITY REGULAR MEETING – APRIL 6, 2023 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 8:45 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Caileen Foley Richard F. Perry (arrived at 9:12am) Sue Rockwell Melinda Walker Maureen Rynn Mark McCullough 2. MINUTES Approval of Minutes of Regular Meeting of March 9, 2023 Upon a motion by Maureen Rynn and seconded by Mark McCullough, the Board voted to approve the Minutes of the Regular Meeting of March 9, 2023, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough 3. PUBLIC COMMENT None 4. FINANCIALS A) Approval of Bills and Checks paid in March 2023 March 2023 REVOLVING FUND Check Numbers 19630 through 19694 689-C MANAGEMENT Check Number 2306 PARKER MANOR Check Number 2098 BEDFORD STREET Check Number 1285 MRVP VOUCHER Check Numbers 4295 through 4300 SEC T ION 8 Check Numbers 19608 and 19609 2 Upon a motion b y Maureen Rynn and seconded by Mark M cCullough, the Board voted to accept the Bills and Check s as presented for March 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough B) LHA Financials We continue to be in good standing with healthy reserves. The Board discussed and asked questions related to different areas of the financials. Upon a motion by Mark McCullough and seconded by Melinda Walker, the Board voted to approve the March Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough 5. EXECUTIVE DIRECTOR’S REPORT A) Project Update 1) ModPhase/Vynebrooke Village Kitchen and Bathroom – work has begun. There is an unanticipated change related to the plumbing waste lines. The contractor will meet on site with Plumbing inspector to discuss solutions. The relocation is going well, there may be a few changes as we figure out how to proceed with plumbing issues. Clerk of the Works is doing a good job. 2) Fire Alarm System Upgrade/Vynebrooke & Greeley – the engineer will submit the final Construction Documents the week of April 10. Once approved we will set bid dates for the upcoming weeks. B) Legislative Day – Caileen and Melinda met with Representative Ciccolo via Zoom on 3/28/2023 to discuss budget priorities. C) Lexington Housing Partnership – recently revised their voting structure and the LHA now has a voting member seat. Caileen is clarifying the member requirements and will reach out to residents to see if anyone is interested in participating. D) FY 22 Audit Caileen and the Board discussed the FY22 Audit conducted by Marcum Associates. There were no findings and all reports have been submitted to HUD. 3 6. NEW BUSINESS A) Public Hearing for State Program Annual Plan Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to adjourn the Regular Meeting to Public Hearing for the State Annual Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough a. Annual Plan Today is the Public Hearing for the State Program Annual Plan. This annual plan brings together different information about the LHA, such as vacancy info, energy consumption, capital plan, approved policies and maintenance plan. It is a centralized place where the public can learn and gather information about the LHA. We reached out to residents via survey for their input. Responses received include: -Greeley Village kitchen and bath upgrades - bike sheds b. Capital Improvement Plan Capital Plan projects include: - Greeley Village fascia replacement - Greeley Village front door frame repair - 45 Forest St Siding and Windows Upon a motion by Melinda Walker and seconded by Mark McCullough, the Board voted to approve the Annual Plan and Capital Improvement Plan for 2023. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough 4 Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to adjoin the State Public Hearing and enter into the Public Hearing for Federal Program 5 Year Plan and Capital Fund Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough B) Public Hearing for Federal Program a. 5 Year Plan We are starting a new 5 Year Plan, effective July 1, 2023 – June 30, 2028 Capital Fund projects completed past year include: Bathroom and interior closet renovation at Countryside Village b. Capital Fund Program Action Plan Future capital plan items include: We are moving all Capital Fund allocations into Operations as allowed per HUD. We reached out to all Federal Public housing residents via Survey to get their feedback. These include: kitchen cabinets, fix drafty windows, bathroom modernization, landscaping. Overall tenants are happy. Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to approve the Federal Program 5 Year Plan and Certifications. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to approve the Federal Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough 5 Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to adjoin the Federal Public Hearing and resume the Regular Meeting. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Melinda Walker Maureen Rynn Mark McCullough 7. DISCUSSION A) Owned Unit Rent Determination Policy Caileen and the Board discussed sending an update of resident information form to the current residents residing in our privately owned units before proceeding with a new policy. 8. ADJOURNMENT 10:05 A.M. A true copy attest……………………… CAILEEN FOLEY, SECRETARY