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2023-03-20-CEC-ATM-rpt
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2023-03-20-CEC-ATM-rpt
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3/20/2023 11:02:26 AM
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2023
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Town Clerk
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Capital Expenditures Committee Town Meeting Report for March 20, 2023
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2023 ATM <br /> The Capital Expenditures Committee (CEC): <br /> • Assesses Capital needs brought forward by each department(municipal and schools) as well as the <br /> Community Preservation Committee (CPC)through the annual budgeting process; <br /> • Works with those departments and the CPC to identify likely Capital needs for the next five years; <br /> • Independently considers public facilities, infrastructure systems, and prospective longer-term needs, <br /> as well as issues and facilities not being addressed within any department; and <br /> • Through this report and in presentations, advises Town Meeting about necessary and prudent <br /> investments to maintain, improve, and create facilities required to serve Lexington citizens safely, <br /> effectively,and efficiently. During the year, Committee members also work with,advise,and consult <br /> staff members in various departments and with other public committees—notably in budget summits <br /> with the Select Board (SB)2,the Appropriation Committee, and the School Committee—in an effort <br /> to shape a responsible Capital budget for Lexington. <br /> Please note these important caveats: <br /> • All cost figures are estimates and may not reflect the cost in then-year dollars. The degree of accuracy <br /> varies by project. Estimates that are several years into the future are the most uncertain. They are <br /> subject to refinement as projects are designed,bid,and built.Even relatively near-term work is subject <br /> to cost uncertainties until projects are bid and contracts signed because material, labor, and contract- <br /> management costs are often highly variable even over a period of just a few months. <br /> • The scope of future projects is also often highly uncertain. Accordingly, project budgets are subject <br /> to significant revision as the work is defined through the political and budgeting processes. <br /> • Dates for appropriations and taxpayer impact of financing projects, unless otherwise specified, are <br /> given in fiscal years,beginning July 1. <br /> Capital Projects <br /> Capital projects require careful analysis, budgeting, and broad support. Generally, recommended large <br /> Capital projects have been funded through borrowing, consistent with their expected life and annual <br /> budgeting for operating needs. <br /> Borrowing incurs debt service in later fiscal years, and this is funded in one of three ways: <br /> 1. Through the operating budget,which may `crowd' the budget for other Town needs. <br /> 2. Through the use of a Proposition 2'/2 debt-exclusion,which has the additional benefit of reinforcing <br /> broad community support. <br /> 3. Through the CPA, in which case, neither a debt-exclusion vote nor operating budget funds are <br /> required to use the CPF. However, there may be a separate funding for companion elements—usually <br /> essential—of the project that are not eligible for use of the CPF. <br /> This Committee applauds the Town departments' emphasis on continual infrastructure maintenance and <br /> upgrades. We continue to work closely with the stewards of our assets to prioritize, plan, and project the <br /> Capital work for a period of five years or more. <br /> The Projects Agenda <br /> The following are big-ticket items being considered in Lexington. Except for the first item identified by the <br /> SB as the Town's highest priorities—with which this Committee agrees—no priority ranking is intended; <br /> the rest of this listing is simply alphabetical. <br /> • School Buildings—Expansion, Renovation &Reconstruction (See Article 16.) <br /> • Community (Affordable)Housing—Development and Acquisition(See Articles 7, 10(n)) <br /> • Conservation/Open Space Land—Acquisition and Enhancement(See Articles, 10(g) &(h)) <br /> • Hartwell Avenue Transportation Management Overlay District Improvements (See Article <br /> 10(d).) <br /> 2 As of January 14, 2020, Select Board (SB) is the new name for what had been the Board of Selectmen <br /> (BoS). Although there are matters in this report that happened while that Town executive body was the <br /> BoS,to avoid confusion those are also identified in this report as the SB. <br /> 5 <br />
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