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HomeMy WebLinkAbout2023-01-23 SB Packet - Released SELECT BOARD MEETING Monday, January 23, 2023 UPDATED TO REMOTE PARTICIPATION ONLY VIA ZOOM* 6:30 PM AGENDA PUBLIC COMMENTS P ub lic c o mments are allo we d fo r up to 10 minute s at the b eginning o f e ac h me eting. E ac h s p eaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 4 5 8 0 if they wis h to s p eak during p ub lic c o mment to as s is t the C hair in managing me eting time s. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Anno unc ement: T he To wn held a gro undb reaking fo r the new P o lic e S tatio n o n T hurs day, January 19, 2023! 2. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Ap p ro ve Amendments to Tax D eferral and Exemp tio n S tudy C o mmittee C harge 2. S elect Board Committee Appointments • Michael Tabaczynski- Greenways C orridor C ommittee Non-Voting Memb er • Min Zhou- Vision for Lexington Committee ITEMS FOR INDIVIDUAL CONSIDERATION 1. P atriots' Day 2023 Event Requests 6:40pm • P arade and Battle Green Us e Requests - Town C elebrations C ommittee 2. 2023 Annual Town Meeting 6:45pm • Approve Warrant • P res entation-AT M 2023 Artic le 10:Appropriate for the F Y2024 C ommunity P res ervation C ommittee O p erating Budget and C PA P ro jects • Presentation-ATM 2023 Article 33: Dunback Meadow S ewer Easement (C itizen P etitio n) • P re s entatio n-AT M 202 3 Artic le 2 5:Amend the G eneral B ylaws - D emo litio n Delay • P re s entatio n-AT M 202 3 Artic le 8: Evaluatio n o f Arc heo lo gic al R e s o urc e P o tential(C itizen P etitio n) 3. Discus s As signment o f P olic e O ffic ers at P olling Lo cations 7:SOpm 4. R eview and Ap p ro ve P arking Management G ro up R ec o mmend atio ns fo r P arking in 7:5 Sp m L exingto n C enter 5. Review and Approve P articipatory Budget B:OSpm 6. F Y2024 Town Manager's Prelilninary Budget& F inancial P lanning 8:35pm ADJOURN 1. Anticipated Adjournment B:SOpm T he S elec t B o ard meeting p ac ket is typ ic ally availab le at leas t o ne b us ine s s day in advanc e o f the meeting:http s://lexington.novus agenda.c om/agendapub lic/ *Membe�s of the public can attend the meetz'ng f�om thei�compute�o�tablet by clicking on the following link at the time of the meeting: https://us06web.zoom.us/j/84734898228?pwd=cOZqS HIaQ 3d0 YlkwN2k5Uk54S 2k5Q T09 iP ho ne o ne-tap: +13017158592„84734898228# US (Washington DC) +13052241968„84734898228# US Telephone: +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3860 US +1 929 436 2866 US (New York) Webinar ID: 847 3489 8228 Passcode: 516592 An Act Relative to Extending C ertain S tate o f Emergency Ac c o mo datio ns:http s://uTww.mas s.go v/the-o p en-me eting-law The next regularly scheduled meeting of the S elect Board will be held on Monday, F ebruary 6, 2023 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request ��� All agenda time and the o�de�of items a�e app�ximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Concerns and Liaison Reports PRE E TER� ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Under this item, S elect Board Members can provide verbal updates, as well as comment on any additional p o ints and c o nc erns. T here are currently no written up dates fo r the January 23, 2023 meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager TM.1 S UMMARY: Weekly Up date Week Ending: 1/20/23 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 ATTACHMENTS: Description Type � .�.�^�.���������:�����G���� �,(�,,,.�� �:������„ �.����ai�� I ���'���"� �� � � ��r ,' �� • ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 20, 2022 RE: Weekly Update The following is an update of activities for the week ending January 20, 2022: Various Administrative Issues: • As some Board members are aware, the Food Pantry has had storage issues. I have offered space in the former Senior Center(Muzzey) for storage of canned goods (in the former kitchen area). They will need to access the area once per week. Melissa and Mike Cronin will be coordinating with the Food Pantry to provide access to the building. • Attached please find the weekly agenda tracker. Land Use Health and Development: • Zoning-The following zoning amendments have been submitted for the Annual Town Meeting warrant: o Amending Special Permit Residential Development bylaw to incentivize smaller homes—public hearing to be Wed. Feb. 8 o Public Hearing on the follow zoning proposals is Wed. Feb. 1: ■ Add new Village Overlay District to comply with MBTA Communities Zoning Requirements ■ Supplemental Inclusionary Zoning Requirement for Village Overlay District ■ Amend Zoning Map—Central Business District ■ Modify Action Deadline for Major Site Plan Review ■ Add Provisions for Minor Modifications to Approved Permits ■ Technical Corrections o Citizen Petition to limit the residential gross floor area—the planning board will vote to postpone this hearing until Feb. 15 • uniQure celebrated the Grand Opening of a new office space at 1 Hartwell Place with the Chamber of Commerce. uniQure came to Lexington in 2014 with 30 employees and a TIF from the town.They have now grown to 220 employees, 3 locations (113 Hartwell, 20 Maguire, 1 Hartwell Place), and a GMP Manufacturing in Lexington. 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Highlights include sessions with one of LHS's robotics clubs, the Parity Bits and an afternoon session with LEGO Master Dan Steininger. • Read with L,�—We are happy to re-launch our read to a therapy dog program for students in grades 1-3. Registration is required—the program is every other Tuesday between 6:30—7:30 • We're launching a new series developed by and for women of a "certain age." Called "Mid-life Radiance," this series will feature topics of inental and physical wellness, financial planning, estate planning, and life after children are grown. The first session is happening next Wednesday, January � 25, at 7:00. .:.....:..................... ���� �� � �.... ��� . • Music in the Library: Monday, January 30th at 7:00 p.m. in the Large Meeting Room we'll welcome the Infini Takagi Quartet. Join us as award-winning classical pianist and j azz vocalist Sarah Infini Takagi sings standards with her Infini Jazz Quartet featuring top-notch musicians from the Boston Jazz scene. In addition to the standards, they will also perform two original j azz songs written by her 15-year-old composition student, Daniel Lee. • The new StoryWalk installation, a partnership with our colleagues in Conservation, has met some controversy from trail users who feel it is inappropriate on conservation land. This proj ect is particularly exciting to the library because it was installed along Parker Meadow's fully accessible trail. The Conservation Commission will be discussing the future of the Story Walk on Monday, January 3 Oth at 6:3 0. _ _ � ' arg� IVlik� Tab�czyn�ki �� a ��� Nor�-V�tir�g li��rr�ber S�I��t ���rd ��rr�rr�ittee 23-J�n-23 0 w�itir� �r� c�ne rr�ore� lic�tior� �r K�ith C�s ° IVlir� �► �in�rn�nt� ( g pp � )� �� Zh�u f�r th�Vi�i�r� f�r L�xingt�r� ��r�rnitte� ��tric�t�' ��y 2023 Ev�r�t ���uest� - This r�qu��t car�e befor�th� ��ard �n 1/24/2022 T�wr� ��I�I�r�ti�r�� �c�rr�rr�itt�� 23-J�r�-23 5 I��t �ars v . _ . s } _ _ e , e , , � s s s 1 �I�lll� ��corr�rr���dation�for P�rki�g all�vuing parkir�g p�rrr�it use�r� W�Ith�rr� �t and ir� th� �ent�r�i��u��i�r�/��vi��r �r�d 23-J�r�-23 10 cor���ni�n��f�� r�c�rr�rrr�endati�r��fr�rr� the �I�� Approva�l that r�quire ��I�ct �oard appro�als 11 11 � � ' 7 � � 7 7 7' � � � � � � /' /. . � � / . . . li�aggi� ���rd � �usfi�ir�ak�l� ���I�g���� 6-Feb-23 55 A►1VI E IV� �E IV E RAL �YL�V1/�—TRE E �1�L�VVV— IIV��E�►�E �R�TE�TE� T�EE LC3C�K-���K �E�IC�� �fVl E IV� �E IV E R�L �1�L�►V1/�—T�E E �YLA1n/—CH�NC�E� T� TREE ��I�IIVIITTEE ��f�I���ITI�IV ESTA�LI�I�I C�IJALIFI�ATIC�IV� FOft T C�EFE��AL� Fr�nk H�eih, property owner at 3 ��ff� Ro�d ��ught t� pur�ha�e I�nd fr�rr� the T�vvr�s Ir� rr�e�tir�g vvtih th� ��que�t to appr�v� Li��r��� r�sider�t, the T�wr� re��rr�rner�d�d a lic�r��� allowir�g Agr��rr��r�t with �ro��rty owr��r�t 3 th�f�r�ce to be�r� T�vvr� pr�p�rtys T�wr� C�ur���l ��ff� �o�d t� �xistin �rrnit f�n�� 6-Feb-23 5 has dr�ft�d � licer�s� � r��nn�r�t f�r th� ��ard'� gp g This is to have a discussion on setting a quarterly Discussion on When ARPA Requests 5 deadline of March with this ARPA any requests Should Come Back 6-Feb-23 being on an April agenda ��qu�st t��►rr�end Hc�using The HP��ubrr�itt�d a r�vi��d ch�rge �n 12/15 with ��rtr��r�hi ���rci �h�r � 13-F�b-23 10 rr�ulti I�ch�r� �� � g p g This pr���r�t�ti�r� vvill ir��lud�th� rr��st r�cer�t d��ign ir�f�rrr�ati�r� on th� ��I�r�anopie� as appr�ved by th� HD�s Ir� �dditior� t�the d��igr�, � brief�r��ly�i� of th� buildir�g �nergy cor�sunnptior� vs the �r�ergY pr�duced by th���lar car��py sy�ter�s Thi� proj�ct will b� pre��r�t�d t��nnual T�wr� I�e�ting ar�d vvill be fur�d�d �ith�r by b�ndir�g �r with fr��c��hs Tir°��lir�e i��r�r�ual Towr� IVie�tir�g fc�r�pprovals P�li��Stati�►r� S�lar lJ dat� and ��r��tru�ti�r� will b� ir� tvv� ph����s If th� pr�ject i� � 13-Feb-23 20 � r��ed, the�it�vv�rk will be ut out t� bid ���isi�n pp � irr�rr�edi�t�lys The structure �r�d the��lar p�n�ls will be bid ��parately, I�ter i� th� �urr�r��r�f 2023s / 1 -F -2 1 ��d h� �ugg��t�d sh� ��rr��to � �� rr�e�ting in �i��l��ur� lJpd�t� (r�qu�st�d for 3 eb 3 5 Jan./Fe►b. �►�etin J�r�/F�b t� upd�te�r� the �r��rgy us�discl��ur� �) PLACEHOLDER . . . . . . ( itiz�n p�tition) 13-Feb-23 AfV1EN�Z(3NIfV� �YL�VV-SPE�IAL �ERI�IIIT RE�I�EIVTI�►L �EVEL�PIVIEIVT Thi� i�t� hav� �t�ff pr���r�t th� currer�t rr��rk�t for tw�-w�y�r�lir��sy�t�rr��f�r r��id�r�t�t� u�� �r�d th� Twc�-VV�y��rr�rr�uni��ti�r�� llprd�t� 13-F�b-23 10 irr�plic�ti�r��vvith �ur c�ther�urr�r�t�y�t�rr»vu� u�� (vv�rk�rder, �I�, �t�)s TfVIIVI��r���r�tation �� T��rn IVl��ting � � Thi�vvc�uld b� a fc�llo�r up di�cusisc�n t� �ridg�r Inforr�ati�r� Irn rov�rr�ent 13 Feb 23 30 � I�c�aw's r�er��d�t�d 1/12/23 ��nd couns�l w�uld lik�this�r�t�d �t th� F�b 13th �c�nc� I��ua�r���Award 13-F�b-23 10 rr�e�tin� , th� pr�p���d ��f�ty�igr�� at� S�I��t ��ard r���tir�g �af�ty�ign� or� t�� IVlinut�rr��r� ri�r t��r�r�u�l T�wr� IVleetir� s �i k�vv ay p 9 Th� Pl�r�r�ir�g �oard is vv�rkigr� or� th� upda�ed pl�r�, but the Planning Dep�rtnn�r�t w�r�t�to pr�s�r�t to tl�� ��I��t ��ard ar�d �btain feedback pri�r to fir��lizir�g lJpdate th� ��I��t ��rard �n th� �raft th� pl�n ��th�zor�ing r�quir�� th� �I�nning ��ard lJ�d�ted TIVI�-� H�rt�rr�ll Ar�� Pl�r�. ad�pt the pl�n ir� ��r��ultati�n witl� th� ��le�t ���rds . ' Placeholder- � ' . . , . PLACEHOLDER R���rr�rr'�ndatic�r�s for �n� � of Lavvr� (r�c�rnrr��r�dati�r�� ur�ar�irn�usly appr�v�d at �attl� �r��r� IVla�t�r�I�n T�uri�rr� �orr�r�itt�� nneetir�g on 12/15) �inesh P�t�l- �or�firrr,�d �bby IVI���b�- �r�d �� ch�ir��r�firr�ned ATfVI 2023 pr��ent�ti���: F�iIR T �E �ESTRI�TI�IVS- �lJ� P'��[�IJ�T� (�itizen P�titir�n) [}ir��sh P���I �lILL�C�E ��/ERL�Y �I�T�I�T� - lilllJLTI-F�INIILI�Z�NIIV� FO� I��TA ��f�l IV�lJ IV ITI E� Sl1��LEI�IIEIVTAL IIV�LIJ�I�IVAf�Y Z�IVIIV� REG$lll�Ef�ENT� F�R \/ILL��E �`/E�LAI�[�I�Tf�I�TS �f�l E IV�Z�IV I N� fV��►�-�E IV T�AL �IJ�IIVE�� �I�T�I�T IiII��IFY��TIC31V DE��LIIVE Ft�� IV�AJ���ITE �LAIV REVIErIVV A�� P��\lI�I�IV� F�� IiIIIIVCJR IVIC)�IFI��TI�IV� T���P�tJVE�► PE�I�IIIT� �f�IEIV�Z�IVIN� �1(L�\lV-TE�HNI��L �O��E�TI�fV� �►fVIEN� SE�TIC)IV 135-4.4�F TI-IE Z�NIN� �YLAUV-�E�IJ�E �ESI�EIVTIAL G��SS FL��R A�EA (�I�r�nir�g �c��rd f��db��k) Af�l E IV[�Z�N I IV C� �Y L�VV-S�E�I AL PE�IUIIT RESIDEfVTI�L DEVEL��IVIENT (�I�r�ning bt��rd f��df�a�k) F�II�w up it�rr��frorr� 1/11/23 R�tr��t- ��le�t ��ard Placeholder- ll�d�t� c�r� �rc�j��t pr�j�ct, IViarch dat� c�rx�rr�ittrr��r�ts �f pr�ject�tatus Tra�k�r(J�), ��rr�rr�uni�atic�n IVl�trix ���) ' �r�lirr�ir��ry ��qu��t f�r R��r���trr��nt ���rd �t�J�r�u�ry r���tir�gs get ir�iti�l �or���r��us �f 200th �►r�r�iv�r��ry�f L�f�y�tt�'� fr�rr� th� S�I��t ���rd b�f�r�th�y�p�r�d t�� r�uch �/i�it�c� L�xingt�r� tirr�� plar�r�ir�gs (IVl�r�ha away ir� F�b/I�ar�h) PLACEHOLDER- P°r�s�r�t�tti�rt - Jill confirmed with CW that group will do the outreach and �tat�r��nt�f�on��rr� f�r L�xingt�n'� then come to the Board in April after TM to present. (email Tr��� 1/18) This i�to hav� a discu�sior� or� the Sele�t ��ard'� pr�f�re�ce �n �st�bli�hi�g � proc�ss t� updat�th� C�i��uss lJ d�te to th� Int� r�ted Ir�t�grated �uildir�g D��ign � ��r��tru�tior� P�li�ys � g Th� ��li�y ad�pt�d in 2019 r���rr�rr,�nd�d that it b� �uilding ���igr� ���nstructi�r� P'�li� upd�t�d e��ry tl�r��y��r� ar�d it's 2022 (2022-2019 Y � 3�e Th�T�vvr� h�s r���iv�d a �263,000 ��rrr,ark f�r tr���port�ti�r� irr,pr���rr��r�t�th�t w� hav� b��r� ir�farr��d i� r�l�ted t�� bik�shar� pr�gr�r�s Th� Di��u��ior� �n I�ike �I��r� pr�gr�rr� ���rd ha� n�t di��u���d �nd t�k�r� � ��iti�n c�f � , _ / „ „ s , � / e PLACEHOLDER- L�x250 lJpd�te- R�qu�s��ppr�val for da��s �f 2025 ��I�bration -- pending per Suzie on 10/4 (do not assign a meeting date to this yet) � � � ���vvork rel�ted t��ge Fri�r�dly R�p�rt �r I-I�u�ing dis�u��ic�n�r/����nd irr� I�rr��r�t�ti�n� h�� r� u��t�d � r�ur�d t�ble with �tf��r ��rti�� p q �� �r�d �th�r� . � a 1 e e , s � e � � . . . . � e e e ��C���� (I��s��E�will r�ot b� �ff�rir�g fur�dir�g f�r 2021 IVI��s �lean En�rgy��nt�r H�at�rr»rt He�t�nn�rt c�rr�p�igns) subnni��i�r� of�r�r�� �rc�gr�rr, �rant Ap�li��ti�►n applicati�r� f�r H��t�r�nart �r�gr�rr� A►��ra�r� S�I�ct ���r� IVl��ti ng 11/30/22 ��dg�t Pre��r�t�tior��, 12/�/22 ��dg�t IVlinut�� Pr�s�r�tation� ��A�r�n�ndrr��r�t �r�er�drr��r�t�h�ic�s t� ��rr�rr�ur�ity ch�ice aggr�gati�r�s Kelly h�s rr�er�� At 6/2�/21 rr�e�tir�g J�� �sk�d thi�t� b��r� �futur� L�r�g T�rrn vi��r of��rr�rn�r�i�l us��f �g�r�d�t� po��ibly rr,�k���rr�� p�rrr,�r��nt�dits to r��r���ic�n prop��r�y th� �urr�r�t poli�y Err��il r�qu��t fr�rr, ��bin or� 7/30 C�i��u�si�n �n IVl��tings, d�l�g�ti�n �r�d tl�� �c�t�ntial to r�du�e tf�� nurr'b�r�f rr���tir�g�t� pr�vid�tirr'� for w�rk����ions �n rr��jor t�pics. ��I�tive t� ���r��tion ��nt�r��thr��rr, pr�j�ct d�lays ��li�y disc��sion i� r���d�d t� gi�� �I�ar � li �i i n n �r f r dir�ctior� t� �taff�� tl�� pr�pa��d pr�����f�r c� �y ��u�� c� c� ����� c� Futur� �uildir� �rc����t� "�rr,�ll�r" �uildir�g pr�j�ct�s �/VVh�t i�th�thr��hhold g , f�r a pr�j�ct t�g� b�f�r�th� P�C ar�d ��F, �th�r stak�h�ld�r��? i i i / To�nr� �ro �rt �f��VI� rel�t�d p�rrr�i��i�r�� .� I� Y �p�poir�tr��nt ta tf�e Yc�uth requir�� �� �or�firr°�atic�ns �c�r�rr�i��i�n �us�ainable Lexing�or� vrr�rrant prop�s�l �n f���il fuel �n�w �err��v�l ir� �h� ��nt�r Dis�u��i�n AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Amendments to Tax Deferral and Exemption Study Committee Charge PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: Category:Decision-Making T he Tax D eferral and Exemp tio n S tudy C o mmittee has reque s ted that the fo llo wing c hange s b e mad e to the charge as outlined in the attached redlined version: • Ad d "Q uo rum: Q uo rum s hall b e a maj o rity o f the memb ers s erving" • Change "Board of S electmen" to "S elect Board" • C hange the length o f term fro m"2 years" to "3 years with s taggered memb ers hip terms" SUGGESTED MOTION: To amend the Tax D e ferral and Exemp tio n S tudy C o mmitte e c harge b y making the fo llo wing c hange s as proposed: • Ad d "Q uo rum: Q uo rum s hall b e a maj o rity o f the memb ers s erving" • Change "Board of S electmen" to "S elect Board" • C hange the length o f term fro m"2 years" to "3 years with s taggered memb ers hip terms" Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 ATTACHMENTS: Description Type � �.��a,,���:�����w�...,���������:�����������:������������;��������c���:�`������������;���.;�������.���,,,,,,����:���m���� ����;�c����� ��,�,��°���� � ��a,�����,���''�f"������;�"��°�°����������,�,������;�i��������r�y�*����������������.:�����°��; ������.���� I[������°�i��,� Tax Deferral and Exemption Study Committee Members: Five . . Appointed By: Board Length of Term: years � Appointments: Annually—September Liaisons: Board of Assessors, Council on Aging, Commission on Disability, Appropriations Staff: Assistant Town Manager for Finance or designee Meeting Times: Quarterly or as needed Criteria for Membership: Citizens with an interest in property tax equity issues Description: The Tax Deferral and Exemption Study Committee is charged to review and recommend to the Board options for the deferral or exemption of local property taxes under existing state law, or by home rule petition for a special act of the state legislature, that might enhance or make accessible the property tax relief currently available to elderly, low-income, disabled or otherwise deserving residents. Options for consideration include, but are not limited to: o Adjusting the terms of tax deferrals available to senior citizens under G.L. c. 59, 5, Clause 41A; o Adjusting the terms of tax exemptions available to senior citizens under G.L. c. 59, S, Clause 41C; o Publicizing the Massachusetts Senior Circuit Breaker Tax Credit Program, and; o Adopting other provisions for exemptions or other forms of tax relief that are now, or may become, available under state law. o Providing input to����°���� the Sele�t E�ard and other committees when property tax issues are being examined. Special Project Work: The Tax Deferral and Exemption Study Committee will be asked to coordinate with interested groups and Town Departments to outreach to target populations, to market existing programs and services. Prior to serving as a member of this committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the committee, the member must acknowledge every two years completion of the on-line training requirement. Ref: Revised charge adopted by Selectmen March 8, 2004 Selectmen designated as Special Municipal Employees on January 18, 2006 Tax Deferral and Exemption Study Committee Members: Five Quorum: Quorum shall be a majority of the members serving Appointed By: Select Board Length of Term: 3 years with staggered membership terms Appointments: Annually—September Liaisons: Board of Assessors, Council on Aging, Commission on Disability, Appropriations Staff: Assistant Town Manager for Finance or designee Meeting Times: Quarterly or as needed Criteria for Membership: Citizens with an interest in property tax equity issues Description: The Tax Deferral and Exemption Study Committee is charged to review and recommend to the Select Board options for the deferral or exemption of local property taxes under existing state law, or by home rule petition for a special act of the state legislature, that might enhance or make accessible the property tax relief currently available to elderly, low- income, disabled or otherwise deserving residents. Options for consideration include, but are not limited to: o Adjusting the terms of tax deferrals available to senior citizens under G.L. c. 59, S, Clause 41A; o Adjusting the terms of tax exemptions available to senior citizens under G.L. c. 59, 5, Clause 41C; o Publicizing the Massachusetts Senior Circuit Breaker Tax Credit Program, and; o Adopting other provisions for exemptions or other forms of tax relief that are now, or may become, available under state law. o Providing input to the Select Board and other committees when property tax issues are being examined. Special Project Work: The Tax Deferral and Exemption Study Committee will be asked to coordinate with interested groups and Town Departments to outreach to target populations, to market existing programs and services. Prior to serving as a member of this committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the committee, the member must acknowledge every two years completion of the on-line training requirement. Ref: Revised charge adopted by Selectmen March 8, 2004 Selectmen designated as Special Municipal Employees on January 18, 2006 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Committee Appointments PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.2 S UMMARY: Category:Decision-Making Appo intme nts: G�eenways Co��ido� Committee • The S elect Board is being asked to appoint Michael Tabaczynski to the Greenways Corridor Committee as a no n-vo ting memb er with a term end ing o n S ep temb er 3 0, 202 5. S tate C o nflic t o f I ntere s t L aw O nline Training is up-to-date. Vision fo�L exington Comm ittee • The S elect Board is being asked to appoint Min Zhou to the Vision for Lexington Committee to fill an unexp ired term s et to exp ire o n S ep temb er 3 0, 2024. SUGGESTED MOTION: To appoint Michael Tabaczynski to the Greenways Corridor Committee as a non-voting member for a three- year term end ing o n S ep temb er 3 0, 202 5. To ap p o int Min Zho u to the Vis io n fo r L exingto n C o mmitte e to fill an unexp ired term s et to exp ire o n S ep temb er 3 0, 2024. Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 ATTACHMENTS: Description Type �,��.�������;�;��v������:���°�������C��������r����.�:;���.�m�„�`"���;�m����p �;��r����.;�° ������������,�����,,,,, � ,..., s . m �=��c,������ �������°���� .���,�����,:�y������� � �.(�"�,:��"���ni����������::...z��m����;r��������r�����r������; �1�������c��:������r�,,,,,. .a�"""��1����� �����<:����� �:����������,� APPLICATION FOR BOARD OR COMMITTEE MEMBERSHIP Applicants a�e encou�aged to also include a lette�of inte�est o�cu��ent�esume along with thei�submission of this application. Greenways Corridors Committee Board/Committee Name (one application per Committee): x Would you like your application kept on file for up to one year? Yes: No: Michael Tabaczynski Full Name: Nickname: Preferred Title: 109 Willow Ave#2 Somerville 02144 Home Address: City: Zip: 19 Length of Residence in Lexington(�ote: ZBA �equi�ement is a miniynum of 8 yea�s): Reti red Occupation: Work Address: City: Zip: Phone: Home: Cell: Email: Primary: Secondary: Special Training and/or Qualifications: Voting member of the committee for many years. Knowledge of trail design and construction, mapping skills. What is your interest in this Committee? Continue projects I have previously worked on and help with possible future projects. � Word of mouth How did you hear about the Committee. x Have you recently attended any meetings of the Committee? Yes: No: x Have you confirmed your availability to attend the Committee's meetings? Yes: No: (Fo�questions �ega�ding the Yneeting schedule,please contact the Boa�d/Cornmittee via the Town website.) x Do you currently serve on another Board/Committee? Yes: No: Email:��Il���l�,�,�;,ir�,,,�ll�xu_i����imir��,. �v or ir�,�,ir�,�, �ir qll�xiii����ir�ir��,. �� If Yes, please list Board/Committee Name(s): Bicycle Committee If Yes, please list date of most recent Conflict of Interest Law Training*: 1/2/2023 OHffC`J3S-I�@�C-4Ofb-$bCCI-�44Cr�fIJ�b�aC Dateal 023�.01�03y1080310$-05'0040fb-8b6d-144d1fb1b1ac • Signature: Date. �If cu��ently se�ving on anothe�Boa�d/Committee,please attach a copy of you�State Conflict of Inte�est Law Online T�aining Ce�tificate, which can be obtained f�om the Town Cle�k's Of�ce. 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Min Zhou 77 Fifer Ln,Lexington MA 20420 ♦ (Mobile) ♦ Education University of Iowa College of Law Iowa City,IA J.D. May 2005 Emerson College Boston,MA M.A.,Print Journalism Dec. 2000 Nanj ing University Nanj ing,China B.A., Journalism July 1995 Experience New Horizon Consulting LLC Lexington,MA Owner March 2018 -Present Advise clients on business transaction issues. PacGate Law Group Beijing, China Attorney Jan. 2010 -July 2017 Assisted international and Chinese clients on various transactional matters. Hogan&Hartson L.L.P. Beijing, China Associate July 2007 -Dec. 2009 Worked on various cross-border transactional matters. Faegre&Benson,L.L.P. Des Moines,Iowa Associate Sep. 2005 -July 2007 Practiced in the corporate group. The Boston Chinese Report Boston,MA Co-editor and Reporter Jan. 2001 -Feb. 2002 Managed the front page and community reporting for this weekly newspaper. Association Chinese Americans of Lexington(CALex) Lexington,MA Board Member Jan. 2020 -Present Languages English, Chinese(Mandarin) Interests Reading,writing,travel,photography AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Patriots' Day 2023 Event Requests PRESENTER: ITEM Glen Bassett& Geetha Padaki Co- NUMBER: � Chairs of the Town C elebrations C ommittee I.1 S UMMARY: Category:Decision-Making The Town Celebrations Committee requests Select Board approval for the use of Massachusetts Avenue for the P atrio ts' D ay mo rning and afterno o n p arad e s and us e o f the B attle G re en fo r C eremo nie s o n Mo nd ay, April 17, 2023 as outlined in their letter dated January 5, 2023. SUGGESTED MOTION: Move to approve the Town Celebrations Committee request for use of Massachusetts Avenue for the Patriots' Day morning and afternoon parades as well as the use of the Battle Green for C eremonies on Monday,April 17, 2023 as outlined in their letter dated January 5, 2023, subject to working out the details with Town D ep artments. FOLLOW-UP: Town C elebrations C ommittee DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 6:40pm ATTACHMENTS: Description Type � rv..�'�:�°(�.�°.�����������.�:...�������° .��G����:������ �;���.n������,� ���� �I��'� �� ����.��� � �� ' '� To wn of Lexln ton � g' � ��� �����; �� �� � � � � � � Town Celeb�atlons Commlttee � � �� �w����ud��° �������'��� January 5, 2023 The Select Board Town of Lexi n gto n 1625 Massachusetts Avenue Lexington, MA. 02420 Re: Request to hold the traditional Parades and outdoor Battle Green Ceremonies on Patriots Day, April 17, 2023 Dear Select Board Members: At its 2022 last regular meeting, the Town Celebrations Committee voted unanimously to hold the traditional Parades and Outdoor Ceremonies this coming Patriots Day, April 17th. Specifically: * Morninq Parade: - Use of Monroe Cemetery driveway to line up for the morning parade. - Use of Massachusetts Avenue from the driveway to the Monroe Cemetery west to Bedford Street, Bedford Street to Harrington Road and midway down Harrington Road to the Battle Green. * Ceremonies on the Battle Green: - Use of a small podium, reviewing stand, microphone, and speaker system from 8:15 am to 9:00 am (approximately). * Afternoon Parade: - Permission to block off the Town Pool parking lot on Worthen Road to provide parking and enable ease of loading for vehicles associated with the parade, in particular for trailers associated with the equine units. - Use of Massachusetts Avenue from approximately#409 (Lexington Toyota)westerly to Bedford Street, Bedford Street to Harrington Road, Harrington Road to Worthen Road, and Worthen Road to the Town Pool parking lot for the Afternoon Parade. Also, the parking lot of the Lexington High School for the PM parade line-up. Upon your approval, the Town Celebrations Committee will schedule a meeting with all the appropriate Town offices (Police, Fire, and Public Works and Town Manager's Office) to work out all the details. Respectfully submitted, Glen Bassett/ Geetha Padaki, Co-Chairs AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Annual Town Meeting PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager I.2 S UMMARY: Category:Decision-Making/Informing P res enters: Marilyn F eno llo s a, C P C —Artic le 10 I ngrid Klimo ff, C itizen P etitio ner—Artic le 3 3 Rob ert Rotb erg, Historical C ommis sion—Article 25 Jeff Howry, C itizen P etitioner—Article 8 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 6:45pm ATTACHMENTS: Description Type � �.��.��,����,����;���,;������.�;�i�,��������������������,�,;���;�i�� ���u�����������;�i��� � �;�I��C���.�����;���;���;�-.��;�c��� �=���������,��;��:��m � �.���������r��:��:������y�Fl��i���,������ �:����;��:��� ����.������,� � ,�.r��,�����°7i�.��m�;��.���������� ��������f��,���;���� � ,�.�,v��,����:�:.����,;�<����������������;��f��:��;���� ���f��������I[��,���M���� � ,�.r���,���,au��:�����������������;���;�c�� ���°�����f��;���;���� � �-a�����"�.(�"�.� 'w�" I[���:�����; ���:-�<����� I[���,���u��� � /(% � ; . �.. � ... �� Q � � 1/% I� � ��l' '/,/' 1 i ! ,;� f, ( ' % t r/ , � �e � ; �' ''�'���/ r 11�ii � f O �„�,� ` � � � � , ,, ;�//�� � �; � „ , � �������������������I �r��� ��� � � � ,/�,ii�e I �,%����r%,,. , �' L k � � ', ; � ,a � V� , ; , � ; � � : , , b�A , , �������������������I �� � ����`;� � � � i a�, � �' ` •� � ,;� �� ; i r �, � � � � � '� ��� °� � � �� � ,,� � � f N �������������������I � ';f r � ' «�1 ,t� , r, � � � � ,. � � � , _ , . _ , � � � �� t�� r� � _ ;, ' � f��,� , ; � , ,� L � , ` ,;; � ��� ,� �� _ .; ; � _ ; � � � ,f,., ,� ,r� , , � � , , � , � � � , � ,, �%�� �� _ �� , m �� �t�� �� � ,, , , � �����, � �� � � �°� � �� � � � ,,, �, , , ; ,� . , � ,, '� ' �� � � � � , �t ,,,�; , � , , , ; � � s ,;,. , , � � � � ;, +� � , � , � l �� , � _ , � , � � , � F� � �.�� , � �, � �;� � U,�� .. � � ✓ L , �� , ,, , , , ,� ,„ � � „ , �, , 'v y , y� �� ,%, " ' � .. � ' I / ,,ay f � ���; .� a, � (; ' 111i% � i/ �/ fr l`t r ' �;a ` , , � '',� l i �: �; � � �r ff«f )I o, � Vv,,% y���1��y!� i �� �.�, � � �� � � . � � � I � ,, �+ O Yii, ' y l �,� tU y �,, �� � , U��� '�� r�� „ � 4� ,v �� , J��ia � rW � , /�c�%� � i „� � � � •� . � D � ,, � � � %���'� r� " � � J /�rJ,'� ij ��� � ' � / / ` � „' i� � t �-%f' �l��� �„ i ' � , � � ii % i f j� � � �� l� �� � �i ( % �„ f ' � � ) f / f,/ � ' , , , �j , � , „ � �� � � � � �, _ . , �„�;f��!l�J�'� p , �% j / , , �f ' � �l � 'il��� ';�, rfay� , „ . ! 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( ��� +: 17�� f /,, s J I, � J 1 j ��Il ff�J i��F�Jf r/�1f ,A�/�!) � ��/, il � �%�����j�����/� s i i , ���'r� ' ��� j���Jj % % �" /��� � i / I� r,���l J ;-JN�...II//f / .�i I , � � � 1� ,;/) v,' 'f, i>,� n , r: I �' �j �'l/��r/��� Jj,� �� �ii �� ��/ ����� I� � ,� y � r ,, i� ��//�%//�i l, ,r � G'' r � � 1`��%��g�� � f , � � ��/��f ; � � t .��r ,��,l//�/i i 1/��,� r: l��j� 1/ �%� �, � i �i ii i�� � � ax �� i e U�/ � m��r�ua�w�f�:m�r»,��rwn ,��urwiauNJ� � J�� J��`� � % / r '� I� �� � '//' 1� �� I� ����� 1 % �� �% � �l %/�f I��f, �//,/,i � �� i � ��� �/ ��J ri � ( �f ��� ,� � � � �'� , �� �-� ����'��� %�' � I/ " , f � � // / ,',I/ �' ���jj J/fr r � � / �� � � � � �'�mr���� ,j I �lI� � l' j ��i��/���/� i I � � � �/������� u ��� � ;��' � ' � �!///��� S� ���f l/� g � � v ,;/�'%� ` ', �' '�����%��r , Jr°�i� , f`/ i�� ,� � ;i�im�,.,,,,.�i� ����� � � �d/ 1,I R���'I/��/�,i//i�1, , I 6i %� % � � % % � % % � % % % % 1 % � % % -�+ %% � ■ ■ % '- � % % � % � % ■� % � % � % .- �� . . . . . . . � . � . . . � � � � .� � . . � � � � � � %/i %/i Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 26 AMEND THE GENERAL BYLAWS - DEMOLITION DELAY MOTION: That Section 19-3(3)(F)(3)(Buildings, Demolition of� of the Code of the Town of Lexington be amended by striking the figure "12" and substituting therefor the figure "21 ; and further that non-substantive changes to the numbering of this bylaw be permitted in order that it be in compliance with the numbering format of the Code of the Town Lexington. (date) 1 Lexington Historical Commission Statement of Support for Annual Town Meeting Article regarding Demolition Delay "The Lexington Historical Commission is charged with maintaining the historical character of the Town. That includes attempting to minimize the impact of mansionization by encouraging home owners and developers to consider renovations and reconfigurations rather than the wholesale destruction of existing, historically significant, houses. The Commission therefore holds hearings on proposed single-family or larger scale proposed demolitions and, when the existing dwelling is historically important, rejects immediate tear-downs in favor of a twelve-month delay. That delay is imposed by the Commission to encourage home owners and developers to find workable ways of re-purposing and saving the existing structure. However, our only enforcing instrument, the twelve-month mandatory delay, is no longer serving the Town well. The Historical Commission now asks Town Meeting to approve a simple change, from twelve to eighteen months, in the delaying mechanism. Brookline has already enacted the same improvement. Adding six months to our demolition delay powers will give developers and home owners extra time to reconsider renovation versus destruction. At present and, as our considerable research shows, for much of the past decade twelve months was hardly any impediment to developers because of the need anyway to raise building funds in a brisk market. Moreover, because houses cost so much more in Lexington than they did a decade ago, waiting for the demolition delay to expire has proven no more than a part of the cost of doing business. In support of our proposed improvement is the Lexington NEXT Comprehensive Plan report, with its recommendation that the demolition delay by-law be extended urgently (#6.1.1). In its hearings, a full two-year delay was suggested. The Historical Commission is requesting an eighteen-month delay. For reference: "The Demolition of Buildings Bylaw applies to buildings listed on the National Register of Historic Places or Lexington's Cultural Resources Inventory which have been determined to be significant in terms of style, method of construction, or association with an architect, person, or event. It delays their demolition to permit efforts to preserve or relocate these buildings." The NEXT report includes a thorough discussion of the Town's overall needs in this regard, with many helpful recommendations. The Historical Commission requests an affirmative vote for an improved demolition delay by-law." Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 33 DUNBACK MEADOW SEWER EASEMENT (Citizen Petition) MOTION: That the Town authorize the Select Board, with the approval of the Conservation Commission, to grant permanent easements over portions of the Dunback Meadow Conservation Land to the owners of property bordering Bacon Street in order to allow connections to the Town sewer system, with the exact locations to be determined by the Department of Public Works, the Conservation Commission, and the applicant at such time as the applicant requests approval of such connections, and authorize the Select Board to petition the General Court for an act to permit such easements over conservation land to the extent necessary. (date) 1 The Hornig/Klimoff family asks the Select Board to support our warrant article permitting us to connect our family home at 18 Bacon Street to the Town sewer running parallel to Bacon Street when it becomes necessary. The property was purchased by Arthur and Sally Hornig in 1962. When the Bacon Street sewer was constructed in 1977, the design included a wye to permit a sewer connection for the property, but no easement was reserved over the area between the sewer line and Bacon Street. Since Arthur's death in 2018, the property has been occupied by his son Charles Hornig and Charles' wife Ingrid Klimoff. Charles' and Ingrid's daughter Sarah Klimoff and her husband Zachary Griffiths wish to return to Lexington and live on the property with their 3 children in 4-5 years. The existing on-site sewage disposal system is inadequate to accommodate our extended family of 7. While expanding the septic system is technically feasible, the regulations of the Board of Health express a strong preference for connection to the Town sewer system whenever possible (see §155-83 at ,����� �� ,,,,,,�, � �� ,,,,,,. . In kee in with those re ulations we are makin an effort to ac uire the ,,,,,,,,,,,,,,,,,,,,,,,I,,,,,,,,,,,,,,,,,,,,�„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,@,,,,,,,,,,,,,,,,,,,, ,,, ) p g g , g q necessary easement. The easement required would be approximately 20 feet long and 20 feet wide, spanning the gap between Bacon Street and the existing sewer easement shown on the plan below. The exact boundaries will be determined later to minimize environmental impacts based on discussions with the Conservation Commission, DPW, and our engineer if Town Meeting approves the connection. The new easement area, existing sewer easement, and Bacon Street right-of-way contain wetland resource areas which will be temporarily altered by construction. We will need to file a Notice of Intent and obtain an Order of Conditions from the Conservation Commission before construction can start. We are working with Senator Friedman's office to determine the correct form of the petition to the General Co u rt. Thank you for your consideration. Ingrid Klimoff Charles Hornig Sarah Klimoff Zachary Griffiths Dunback Meadow Sewer Easement 1 2023-01-02 ���� ���k������u������ ��� ��� � ��'�,�� , , � l V � r e��aY�C������ � u*Fry �n� ��nu�,.n. 4 ,.,,�..... .... ���✓, . ,k � ���./^�rrrv':: '�� � � .�....,..., �,�G F� ��,� "��a `�° 'Qn A'* : �""�"i�P�.'r�F ;,�q�` ,� ,,. : ✓"'� � " . �, �, f��g�^.�>/" �/ �A� �."' ���� � �`� ✓ �1C'" / F ! *""'"'"� dh Y A �� � a ✓ Y"�+"�.«9 ��... .�'"""� m � �� F / � � wrv., �� r � "� _� ,�,.�. 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(Inserted by Ingrid Klimoff and 9 or more registered voters) DESCRIPTION:This article would start the process to permit properties on Bacon Street to connect to the Town sewer system in the future. While there is a sewer line parallel to Bacon Street,there is a 20-foot-wide strip of conservation land between the street and the sewer line. Crossing this strip of land requires approval from Town Meeting, in addition to the Select Board, Conservation Commission, and possibly the state legislature. Without this approval,these properties must continue to use private septic systems. MOTION:That the Town authorize the Select Board,with the approval of the Conservation Commission,to grant permanent easements over portions of the Dunback Meadow Conservation Land to the owners of property bordering Bacon Street in order to allow connections to the Town sewer system,with the exact locations to be determined by the Department of Public Works, the Conservation Commission, and the applicant at such time as the applicant requests approval of such connections, and authorize the Select Board to petition the General Court for an act to permit such easements over conservation land to the extent necessary. 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P� W N "` ;i°Ni `� �"""� �a�"`� v��a ����a � r� I��,I �r',. yM ������� ���W � . � ��"� ��" �, �f���H "��� � ,� � � p'",w w �,w,Y�,, ��,�� � w �� �„�rYm ;;'�� d��� �°`'�w . .�„»rt�»... �.�'�0�� r+"�. �ii,�� u I � �,�:„""; ,�, ��..a.� v � "�w�.i.� . � u� �i. j ;i„�i � M r h 2 2 ac6 03 , M r h2 2 2 ac 0 03 , Detailed info�mation on Town Meeting Warrant Articles can be found at � � �� � � l WARRANT 2023 ANNUAL TOWN MEETING Detailed information on these Town Meeting Warrant Articles and other updated information can be found at https://www.lexingtonma.gov/town-meeting TABLE OF CONTENTS SELECT BOARD MESSAGE ,, „, „ , 3 ARTICLE 1 NOTICE OF ELECTION . . .:. .: : . 4 ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS,OFFICERS AND COMMITTEES .. . . .. : 5 ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES . ,... . . , 5 FTNAN(",lAl,ARTT(1'I.F.� ARTICLE 4 APPROPRIATE FY2024 OPERATING BUDGET . . , ,,... , , 5 ARTICLE 5 APPROPRIATE FY2024 ENTERPRISE FUNDS BUDGETS . ,,, , . ,, , 6 ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS,, , ,, , . ,. . , ,,. ,. . , , 6 ARTICLE 7 APPROPRIATE TO AFFORDABLE HOUSING TRUST . .., .,, , . . . . . ,. , . . . , 7 ARTICLE 8 EVALUATION OF ARCHEOLOGICAL RESOURCE POTENTIAL(Citizen Petition), : ��: , �� �... ,.� : 2 7 ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS ,, ,,, , ,, ,, 7 ARTICLE 10 APPROPRIATE FOR THE FY2024 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS , ,,� , 8 ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS , ,, . ,. , 9 ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT., , , 9 ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS, , , 10 ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS.. ,. 10 ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT , 11 ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS . . , ,.... 11 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND ,, . 11 ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS , , ,,,, 12 ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS , , , ,,,, ,, ,. . . 12 ARTICLE 20 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS, , , , , ,. , , ,, , , 12 ARTICLE 21 AMEND FY2023 OPERATING,ENTERPRISE AND CPA BUDGETS,,, ,,, , , 12 ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS , ,., ,, 13 ARTICLE 23 ESTABLISH SPECIAL EDUCATION RESERVE FUND:, .:: . ... ,., 13 GENERAL ARTICLES ARTICLE 24 SELECT BOARD TO ACCEPT EASEMENTS., ,. , ARTICLE 25 AMEND THE GENERAL BYLAWS-DEMOLITION DELAY ,, ,, ,,,, , ,, , , , ,, 13 ARTICLE 26 AMEND THE GENERAL BYLAWS-MUNICIPAL OPT-IN SPECIALIZED STRETCH ENERGY CODE . _ 14 ARTICLE 27 AMEND FOSSIL FUEL BYLAW-COMPLIANCE WITH DOER REGULATIONS AND GUIDANCE 14 ARTICLE 28 AMEND GENERAL BYLAWS -TREE BYLAW-INCREASE PROTECTED TREE LOOK-BACK PERIOD , 14 ARTICLE 29 AMEND GENERAL BYLAWS -TREE BYLAW-CHANGES TO TREE COMMITTEE COMPOSITION , , , , � , , ,,, . . 15 ARTICLE 30 HUMANE PET STORE BYLAW CORRECTION , ,: 15 ARTICLE 31 FAIR TRADE RESTRICTIONS-FUR PRODUCTS(Citizen Petition) .::::.. ::: � . ... ::::.. ::: : .. ,�: 15 ARTICLE 32 DUNBACK MEADOW SEWER EASEMENT(Citizen Petition),P a,.. ,, ����...., ,..., t�, , .��� ���,.... ,, ,.. , , ,, 15 ZONING ARTICLES ARTICLE 3 3 15 AMEND ZONING BYLAW- SPECIAL PERMIT RESIDENTIAL DEVELOPMENT ., ARTICLE 34 AMEND ZONING BYLAW AND MAP-MULTI-FAMILY ZONING HOUSING FOR MBTA COMMUNITIES . . . . 16 ARTICLE 35 SUPPLEMENTAL INCLUSIONARY ZONING REQUIREMENTS FOR VILLAGE OVERLAY DISTRICTS , .., . , , . . 16 ARTICLE 36 AMEND ZONING BYLAW AND MAP-CENTRAL BUSINESS DISTRICT , , , ���.. . � � � 16 ARTICLE 37 AMEND ZONING BYLAW-ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW 16 ARTICLE 3 8 AMEND ZONING BYLAW-MINOR MODIFICATIONS TO APPROVED PERMITS , 17 ARTICLE 39 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS, , ,, ,,, ,,, ,, , , ,,, ,, , ,,, 17 ARTICLE 40 AMEND SECTION 135-4.4 OF THE ZONING BYLAW-REDUCE RESIDENTIAL GROSS FLOOR (Citizen Petition) . . . . 17 TOWN MEETING MEMBER LISTING: . ��. . : 17 Town of Lexington, Massachusetts Select Board JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY TEL: (781)698-4580 DOUGLAS M. LUCENTE FAX: (781)863-9468 MARK D. SANDEEN January 23, 2023 To the Residents of Lexington: This warrant document provides notification of the 2023 Annual Town Meeting and advises residents of the various issues being considered at the meetings. Only Articles listed in this warrant may be discussed. The purpose of the Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the Articles. Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions are provided in an attempt to make the Warrant useful and understandable. The most important votes that take place at the Annual Town Meeting are related to the budget. We urge citizens to read the budget, understand it, and help us find a way to foster excellence within the community. The Town website, http://www.lexin tonma.�ov/town-meeting, includes the most recent version of the FY2024 Budget and other financial Articles as Well as other relevant information for each Article. Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget for FY2024. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial articles by Town Meeting. SELECT BOARD Jill I. Hai, Chair Joseph N. Pato Suzanne E. Barry Douglas M. Lucente Mark D. Sandeen 3 TOWN OF LEXINGTON WARRANT ANNUAL TOWN MEETING 2023 Commonwealth of Massachusetts Middlesex, ss. To either of the Constables of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington quali�ed to vote in elections and in Town affairs to meet in their respective voting places in said Town, PRECINCT ONE SCHOOL ADMINISTRATION BUILDING PRECINCT TWO BOWMAN SCHOOL PRECINCT THREE LEXINGTON COMMUNITY CENTER PRECINCT FOUR CARY MEMORIAL BUILDING PRECINCT FIVE SCHOOL ADMINISTRATION BUILDING PRECINCT SIX CARY MEMORIAL BUILDING PRECINCT SEVEN LEXINGTON COMMUNITY CENTER PRECINCT EIGHT SAMUEL HADLEY PUBLIC SERVICES BUILDING PRECINCT NINE LEXINGTON COMMUNITY CENTER On Monday, the Sixth Day of March, 2023,then and there to act on the following articles: ARTICLE 1 NOTICE OF ELECTION To choose by ballot the following officers: Two Select Board members for a term of three years; One Moderator for a term of one year; One School Committee member; for a term of three years; Two Planning Board members; for a term of three years; Seven Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat ending in 2024; Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve for terms of three years; 4 Seven Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve for terms of three years; Seven Town Meeting Members in Precinct Eight, the seven receiving the highest number of votes to serve for terms of three years; Eight Town Meeting Members in Precinct Nine, the seven receiving the highest number of votes to serve for terms of three years; the one receiving the next highest number of votes to fill unexpired terms for seats ending in 2025. You are also to notify the inhabitants aforesaid town to meet at the Margery Milne Battin Hall in the Cary Memorial Building, 1605 Massachusetts Avenue, in said Town, on Monday,the twentieth day of March 2023 at 7:30 p.m., at which time and place the remaining articles in this Warrant are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of any Board or Town Of�cer or of any Committee of the Town; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of Lexington. ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary Farnham and Susanna E. Cary; or act in any other manner in relation thereto. (Inse�ted by the Select Board) DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by the Moderator. FINANCIAL ARTICLES ARTICLE 4 APPROPRIATE FY2024 OPERATING BUDGET To see if the Town will vote to make appropriations for expenditures by departments, officers, boards and committees of the Town for the ensuing �scal year and determine whether the money shall be provided by the tax levy,by transfer from available funds,by transfer from enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUNDS REQUESTED: See the most recent version of the FY2024 budget proposals posted at ht� lexin,�tonma.gov/budget. 5 DESCRIPTION: This article requests funds for the FY2024 (July 1, 2023 - June 30, 2024) operating budget. The operating budget includes the school and municipal budgets. The operating budget includes requests for funds to provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining negotiations. The budget also includes certain shared expenses. ARTICLE 5 APPROPRIATE FY2024 ENTERPRISE FUNDS BUDGETS To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money shall be provided by the estimated income to be derived in FY2024 from the operations of the related enterprise, by the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUNDS REQUESTED: Enter rise Fund FY2022 FY2023 FY2024 p Appropriated Appropriated Requested a) Water Personal Services $823,447 $875,670 $892,639 Expenses $462,428 $533,500 $577,500 Debt Service $1,097,696 $1,224,746 $1,100,935 MWRA Assessment $8,743,912 $8,493,467 $9,342,814 Total Water Enterprise Fund $11,127,483 $11,127,383 $11,913,888 b) Wastewater Personal Services $279,417 $399,848 $421,922 Expenses $329,323 $458,400 $517,400 Debt Service $1,352,192 $1,595,417 $1,519,920 MWRA Assessment $8,177,213 $8,499,573 $9,349,530 Total Water Enterprise Fund $10,138,145 $10,953,238 $11,808,772 c) Recreation and Community Programs Personal Services $1,250,760 $1,567,753 $1,682,935 Expenses $1,346,285 $1,571,240 $1,588,814 Total Recreation and Community �2,597,045 $3,138,993 $3,271,749 Programs Enterprise Fund DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from three enterprise funds previously established by the Town. The Recreation and Community Programs Fund includes the operations and programs for the Community Center. ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS To see if the Town will vote to increase the current eligibility limits for property tax deferrals under Massachusetts General Laws Chapter 59, Section 5, Clause 41 A as authorized by Chapter 190 of the Acts of 2008; or act in any other manner in relation thereto. (Inserted by the Select Board) (Inse�ted by the Select Boa�d) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the Select Board, to make adjustments to the current deferral eligibility limits. 6 ARTICLE 7 APPROPRIATE TO AFFORDABLE HOUSING TRUST To see if the Town will vote to appropriate the balance of the Affordable Housing Capital Stabilization Fund to the Affordable Housing Trust, and further, to direct future payments in lieu of building affordable housing units, as negotiated in the 2017 Memorandum of Agreement between the Town and Brookhaven, to the Affordable Housing Trust, rather than into the Affordable Housing Capital Stabilization Fund; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the affo�dable Housi�cg T�ust Study Comr�ittee) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: The 2017 Memorandum of Agreement (MOA) between the Town and Brookhaven regarding Brookhaven's expansion included a condition that Brookhaven make payments in lieu of constructing affordable housing units. Town Meeting authorized an Affordable Housing Stabilization Fund to receive these ongoing payments since the Town did not then have an Affordable Housing Trust. This warrant article Would distribute the funds from the Affordable Housing Stabilization Fund into the Affordable Housing Trust, and would further direct that future Brookhaven payments in lieu of affordable housing units be distributed to the Affordable Housing Trust. ARTICLE 8 EVALUATION OF ARCHEOLOGICAL RESOURCE POTENTIAL (Citizen Petition) The proposed proj ect will provide the necessary evaluation of the archaeological resource potential for prehistoric and historic archaeological sites throughout Lexington. The scope will first involve an overall analysis of the various terrain types and historic landscapes located throughout the Town. An accompanying analysis will map the resource areas, provide recommendations on the appropriate m for future investigation and provide mitigation methods. (Inser�ted by Jeff How�y and 9 or�yno�e r�egiste�ed voter�s) FUNDS REQUESTED: $65,000 DESCRIPTION: This article requests funds totaling $65,000 for the purpose of evaluating the potential for historic and prehistoric archaeological sites throughout Lexington by analyzing and mapping historic landscapes and various terrain types. ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 53E�/z and Chapter 110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to establish new revolving funds; to determine whether the maximum amounts that may be expended from such new and existing revolving fund accounts in FY2024 shall be the following amounts or any other amounts; or act in any other manner in relation thereto. (Inse�ted by the Select Boar�d) 7 FUND S REQUE S TED: Program or Purpose for Revolving Funds FY2024 Authorization School Bus Transportation TBD Building Rental Revolving Fund $597,000 Regional Cache-Hartwell Avenue $0 Lexington Tree Fund $90,000 DPW Burial Containers $60,000 DPW Compost Operations $854,000 Minuteman Household Hazardous Waste Program $300,000 Senior Services $75,000 Residential Engineering Review $57,600 Health Programs $90,000 Lab Animal Permits $40,000 Tourism Revolving Fund TBD Refuse and Recycling Collection TBD DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General Laws Chapter 44, Section 53E�/z must be approved annually by Town Meeting. The Funds are credited with the receipts received in connection with the programs supported by such funds, and expenditures may be made from the revolving fund without further appropriation. ARTICLE 10 APPROPRIATE FOR THE FY2024 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2024 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of the Community Preservation Committee for FY2024; for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such proj ects and determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (I�ser�ted by the Select Boa�d at the�equest of the Community P�ese�vation Committee) FUND S REQUE S TED: a. Stone Building Design and Repairs- $400,000 b. Munroe Center for the Arts- $6,635,191 c. Hancock-Clarke Barn Restoration- $118,419 d. Archives and Record Management- $35,000 8 e. First Parish Church Clock Restoration- $12,000 f. East Village Clock at Follen Church Restoration- $9,600 g. Willard's Woods Site Improvements- $1,211,675 h. Whipple Hill Trail Repair, Fire Access- $300,000 i. Lincoln Park Field Improvements including Lighting-$3,391,500 j. Park and Playground Improvements, Bridge School- $285,000 k. Park and Playground Improvements, Justin Park- $155,000 1. Public Grounds Irrigation Improvements- $200,000 m. Transforming Trees into Art, Birds of New England- $22,000 n. Affordable Housing Trust Funding- $1,500,000 o. LexHAB Property Acquisition Prefunding- $400,000 p. LexHAB Rehabilitation/Preservation and Installation of Solar Panels- $345,125 q. Projected Debt Service- $1,788,900 r. Administrative Budget-$150,000 DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary, be appropriated for the proj ects recommended by the Community Preservation Committee and for administrative costs. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for recreation-related capital proj ects and equipment; and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Rec�eation Committee) FUNDS REQUESTED: $309,000 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at httb://www.lexin�tonma.�ov/ fv24cabital. � ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money for the following capital proj ects and equipment: a) All Terrain Vehicle (ATV)-Forestry; b) TMOD Implementation- Permitting and Progress Tracking; c) Transportation Mitigation; d) Bedford St. and Hartwell Ave. Long-Range Transportation Improvements; e) Townwide Culvert Replacement; f) Equipment Replacement; g) Sidewalk Improvements; h) Storm Drainage Improvements and NPDES compliance; i) Comprehensive Watershed Stormwater Management; 9 j) Street Improvements; k) Hydrant Replacement Program; 1) Municipal Parking Lot Improvements; m) New Sidewalk Installations; n) Network Core Equipment Replacement; o) NetWork Redundancy&Improvement Plan; and q) Scanning- Electronic Document Management and authorize the Select Board to take by eminent domain, purchase or otherwise acquire, any fee, easement or other interests in land necessary therefor; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUNDS REQUESTED: $13,768,091 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at htt�://www.lexin tonma.,�ov/ fv24capital. ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS To see if the Town will vote to make water distribution system improvements, including the installation of new water mains and replacement or cleaning and lining of existing water mains and standpipes, the replacement or rehabilitation of water towers, engineering studies and the purchase and installation of equipment in connection therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer from available funds, including any special water funds, or by borrowing, or by any combination of these methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such proj ects; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUNDS REQUESTED: $4,209,580 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at http://wWw.lexin tonma.�ov/ fv24capital. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; appropriate money for such installation and land acquisition and determine whether the money shall be provided by the tax levy, the wastewater enterprise fund, by transfer from available funds, including any special wastewater funds,by borrowing, or by any combination of these 10 methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of federal and state aid for such wastewater proj ects; or act in any other manner in relation thereto. (Inse�ted by the Select Boar�d) FUNDS REQUESTED: $1,115,404 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at htt�://www.lexin tonma.�ov/ fv24ca�ital. ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the School Committee) FUNDS REQUESTED: $1,465,488 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at http://www.lexin tonma. o�v/ fv24capital. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for capital improvements and renovations, including new construction to public facilities for: a) Public Facilities Bid Documents; b) Public Facilities Interior Finishes; c) Public Facilities Mechanical/Electrical/Plumbing Replacements; d) School Paving and Sidewalks; e) Municipal Building Envelopes and Associated Systems; � School Building Envelopes and Associated Systems; g) Pine Meadows Clubhouse Renovation-Design h) 173 Bedford Street Renovation-Design; i) Solar Canopy& System-Police Station; and j) East Lexington Fire Station-Feasibility Study and determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds,by borrowing, or by any combination of these methods; to determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inse�ted by the Select Boar�d) FUNDS REQUESTED: $6,999,113 DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the FY2024 budget. The most recent version of the capital section can be found at http://www.lexin tonma.�ov/ fv24capital. 11 ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town has been required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inse�ted by the Select Boar�d) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section SB of Chapter 40, for the purposes of: (a) Section 13 5, Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f� Debt Service; (g) Transportation Management Overlay District; (h) Capital; (i) Payment in Lieu of Parking; (j) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: This article proposes to establish, dissolve, and fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for a specific designated purpose by a two-thirds vote of an Annual or Special Town Meeting, for any other lawful purpose. ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boar�d) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. 12 ARTICLE 21 AMEND FY2023 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5, 9, and 10 of the warrant for the 2022 Annual Town Meeting, and Article 4 of the warrant for the Special Town Meeting 2022-3, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by transfer from available funds including the Community Preservation Fund; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2023) appropriations. ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations to be used in conjunction with sums appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital proj ects in light of revised cost estimates that exceed such appropriations. ARTICLE 23 ESTABLISH SPECIAL EDUCATION RESERVE FUND To see if the Town will vote to (1) accept the provisions of G.L. c. 40, § 13E establishing a reserve fund for special education and recovery high school programs, out-of-district tuition and transportation; and (2) appropriate to said reserve fund, or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) FUND S REQUE S TED: Unknown at pre s s time DESCRIPTION: The Municipal Modernization Act allows for establishing a Special Education Stabilization Fund that can be utilized by a vote of the School Committee and the Select Board — Chapter 40, Section 13E. This provision limits the amount in the fund to 2% of annual net school spending. This article would adopt Ch40, Section 13E. GENERAL ARTICLES ARTICLE 24 SELECT BOARD TO ACCEPT EASEMENTS To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, eminent domain or otherwise accept, easement interests for trails, drainage, sewer, utility or other public purposes, on such terms and conditions and in a final location or locations as the Select Board may determine, or act in any other manner in action relation thereto. (Inser�ted by the Select Boa�d) 13 DESCRIPTION: This article would permit the Select Board to accept easements for trails and utility infrastructure in order to allow these amenities to be built and conveyed to the Town as required in accordance with many land use permits, as opposed to requiring each such easement to be approved by Town Meeting. ARTICLE 25 AMEND THE GENERAL BYLAWS-DEMOLITION DELAY To see if the Town will vote to amend Chapter 19 of the General Bylaw of the Town of Lexington by changing the current demolition delay requirements for buildings listed as "historically significant", from tWelve (12) months to eighteen(18)months; or act in any manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Histo�ical Cornmission) DESCRIPTION: This article would amend Chapter 19 of the General Bylaws, commonly known as the Demolition Delay Bylaw for Historically Significant Buildings. ARTICLE 26 AMEND THE GENERAL BYLAWS-MUNICIPAL OPT-IN SPECIALIZED STRETCH ENERGY CODE To see if the Town will vote to replace the existing Chapter 115 of the Code of the Town of Lexington entitled "Stretch Energy Code" with the "Specialized Energy Code" for the purpose of regulating the design and construction of buildings for the effective use of energy and reduction of greenhouse gas emissions, pursuant to the entirety of 225 CMR 22 and 23 including Appendices RC and CC, including future editions, amendments or modifications, a copy of which is on file with the Town Clerk; or take any other action in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Sustainable Lexington Committee) DESCRIPTION: The 2021 Massachusetts climate act required the development of a new Municipal Opt-in Specialized energy code (Specialized Code), in addition to updating the existing Stretch Code. The Stretch Code is an above-code appendix to the state's base building energy code, designed to result in cost-effective construction that is more energy-efficient than what is built under the base code. The Specialized Code includes additional requirements above and beyond the Stretch Code, designed to ensure that new construction and maj or renovations are consistent with a net-zero economy by 2050. This code is expected to help Massachusetts meet its goal of net- zero emissions by 2050. ARTICLE 27 AMEND FOSSIL FUEL BYLAW-COMPLIANCE WITH DOER REGULATIONS AND GUIDANCE To see if the Town will vote to make further amendments to, or replace, the Town's Fossil Fuel Bylaw, adopted pursuant to Article 29 of the 2021 Spring Town Meeting (as previously amended), to be consistent with Chapter 179 of the Acts of 2022 authorizing a demonstration program for municipal regulation of fossil fuels in new construction, and the regulations or guidance adopted by the Massachusetts Department of Energy Resources in accordance with that legislation; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the �equest of the Sustainable Lexington Committee) DESCRIPTION: The state's Climate Bill passed August 2022 includes authorization to implement a pilot proj ect that authorizes ten communities to regulate fossil fuels in buildings if they have passed a Home Rule Petition (which Town Meeting passed in 2021). On December 23, 2022, the Department of Energy Resources issued draft regulations implementing these provisions in the Climate Bill. This Article is proposed to ensure the Town has an opportunity to make changes to the Bylaw as adopted in 2021, and amended in Fall 2022, as needed to align with the Department's regulations. 14 ARTICLE 28 AMEND GENERAL BYLAWS- TREE BYLAW-INCREASE PROTECTED TREE LOOK-BACK PERIOD To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to lengthen the "look-back"period for removal of protected trees; or to act in any other manner thereto. (Inse�ted by the Select Boa�d at the�equest of the T�ee Committee) DESCRIPTION: Currently some property owners wait 12 months after trees are removed on their property before applying for a demotion or maj or construction permit. At that point no fees or mitigation payments would be assessed. This article will increase the look-back period to 3 6 months. ARTICLE 29 AMEND GENERAL BYLAWS-TREE BYLAW- CHANGES TO TREE COMMITTEE COMPOSITION To see if the Town will amend Chapter 120 of the Code of the Town of Lexington, Trees to add Associate Members to the Tree Committee; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the r�equest of the T�ee Comrnittee) DESCRIPTION To provide a pipeline of future Tree Committee members, this article will enlarge the Tree Committee with the addition of two associate members. ARTICLE 30 HUMANE PET STORE BYLAW CORRECTION To see if the ToWn will vote to amend Chapter 9-7 of the Code of the Town of Lexington(Human Pet Store Bylativ) and Chapter 1-6 (Noncriminal Disposition) to conform the enforcement provision therein to Massachusetts State Law with respect to enforcement; or act in any manner in relation thereto. (Inse�ted by the Select Boa�d) DESCRIPTION: This article proposes a technical correction to the Humane Pet Store Bylaw passed by the 2022 Town Meeting to more specifically state the amount of fines required thereunder as required by State Law. ARTICLE 31 FAIR TRADE RESTRICTIONS-FUR PRODUCTS (Citizen Petition) To protect the health and Welfare of the inhabitants of this Town,this ordinance will restrict trade in fur products. (Inser�ted by Dinesh Patel and 9 o�e Yno�e�egiste�ed vote�s) DESCRIPTION: Fur farms are reservoirs and transmission vectors for dangerous zoonotic diseases, including SARS coronaviruses, that threaten public health, including in the Town of Lexington. In addition, the fur production process is energy intensive and has a significant environmental impact, including air and water pollution, and animals that are slaughtered for their fur endure tremendous suffering. Eliminating the sale of fur products in the Town of Lexington will decrease the demand for these cruel and environmentally harmful products and promote community health and well-being as well as animal welfare, and, in turn, will foster a more humane environment in the Town and enhance the reputation of the Town. Wellesley, Weston, Brookline, Plymouth and Cambridge have similar bans. ARTICLE 32 DUNBACK MEADOW SEWER EASEMENT (Citizen Petition) To see if the Town will vote to authorize the Select Board, with the approval of the Conservation Commission, to grant permanent easements over Dunback Meadow Conservation Land to the owners of property bordering Bacon Street in order to allow connections to the Town sewer system, and to authorize the Select Board to petition the General Court for an act to permit such easements over conservation land, to the extent necessary, or act in any other manner in relation thereto. (Inse�ted by Ing�id Klimoff and 9 0�mo�e�egiste�ed vote�s) 15 DESCRIPTION: This article would start the process to permit properties on Bacon Street to connect to the Town sewer system in the future. While there is a sewer line parallel to Bacon Street, there is a 20-foot-wide strip of conservation land between the street and the sewer line. Crossing this strip of land requires approval from Town Meeting, in addition to the Select Board, Conservation Commission, and possibly the state legislature. Without this approval,these properties must continue to use private septic systems. ZONING ARTICLES ARTICLE 33 AMEND ZONING BYLAW- SPECIAL PERMIT RESIDENTIAL DEVELOPMENT To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington to amend or replace the provisions regarding Special Permit Residential Developments to encourage the development of residential neighborhoods not otherwise allowed through conventional subdivisions; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d) DESCRIPTION: The purpose of the article is to provide incentives for builders to choose to produce developments that provide smaller homes, include affordable homes and create a variety of home building types not readily available in Lexington, rather than conventional subdivisions. This article is the result of the work of the Select Board's Special Permit Residential Development Zoning Bylaw Amendment Committee (Ad Hoc) which was created in response to a Town Meeting vote to refer a citizen petition to amend this same zoning bylaw back to the Select Board. ARTICLE 34 AMEND ZONING BYLAW AND MAP-MULTI-FAMILY ZONING HOUSING FOR MBTA COMMUNITIES To see if the Town will vote to amend the Zoning Bylaw and Map to create districts for multi-family housing or mixed-use developments by-right; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d) DESCRIPTION: This article would comply with M.G.L. c. 40A § 3A by establishing zoning districts on the Zoning Map and amending the Zoning Bylaw to permit multi-family housing and mixed-use developments with an as-of- right approval process. ARTICLE 35 AMEND ZONING BYLAW- SUPPLEMENTAL INCLUSIONARY HOUSING REQUIREMENTS To see if the Town will vote to amend the Zoning Bylaw to add stricter inclusionary housing requirements for multi-family housing; or act in any other manner in relation thereto. (Inser�ted by the Select Boa�d at the request of the Planning Boa�d) DESCRIPTION: This article would require more inclusionary dwelling units in multi-family housing developments if approved under Article 34. ARTICLE 36 AMEND ZONING BYLAW AND MAP-CENTRAL BUSINESS DISTRICT To see if the Town will vote to amend the Zoning Map to rezone areas adj acent to the CB district into the CB District; amend the Zoning Bylaw to modify dimensional controls and parking standards in the CB District to allow additional housing; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d) DESCRIPTION: This article would move several properties adjacent to the Center Business (CB) District into the district to facilitate consistent development. The properties proposed include the Meriam Street parking lot, areas between that parking lot and the existing CB District used for parking or recreation, the medical building at 16 16 Clarke Street, and the adj acent residential property. It would also modify dimensional controls and parking requirements to permit additional mixed-use development. ARTICLE 37 AMEND ZONING BYLAW-ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW To see if the Town will vote to amend Section 9.5.4 of the Zoning Bylaw to modify the action deadline for Major Site Plan Review applications; reference the Planning Board's Zoning Regulations; or act in any other manner in relation thereto. (Inser�ted by the Select Boa�d at the�equest of the Planning Boa�d) DESCRIPTION: This article would extend the Planning Board's current 60-day application action deadline for Major Site Plan Review applications. ARTICLE 38 AMEND ZONING BYLAW-MINOR MODIFICATIONS TO APPROVED PERMITS To see if the Town will vote to amend Sections 9.2 and 9.4 of the Zoning Bylaw to create a process for minor modifications to projects that have received prior Board of Appeals or Planning Board approval; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the r�equest of the Planning Boa�d) DESCRIPTION: This amendment would establish a process that would allow the Board of Appeals or Planning Board to consider requests for minor modifications to proj ects that have received prior approval at a public meeting without requiring a new public hearing. ARTICLE 39 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS To see if the Town will vote to approve certain amendments to the Zoning Bylaw that are clerical in nature to correct typographical errors, create consistency; or act in any other manner in relation thereto. (Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d) DESCRIPTION: This article would not change the Zoning Bylaw in any substantive way, but would correct any typos or errors discovered during the course of the public hearings for zoning amendments. ARTICLE 40 AMEND SECTION 135-4.4 OF THE ZONING BYLAW-REDUCE RESIDENTIAL GROSS FLOOR(Citizen Petition) To see if the town will vote to amend Section 135-4.4 of the Zoning Bylaw to reduce the maximum allowable residential Gross Floor Area; or to act in any other manner in relation thereto. (Inse�ted by Matthew Daggett and 9�no�e�egiste�ed vote�s) DESCRIPTION: The purpose of this article is to reduce the maximum allowable residential Gross Floor Area limits adopted at the 2016 Annual Town Meeting. 17 And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the Bylaws of the Town. Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. Given under our hands at Lexington this 23rd day of January 2023. Jill I. Hai, Chair Select Board Joseph N. Pato Suzanne E. Barry of Douglas M. Lucente Mark D. Sandeen Lexington A true copy,Attest: Constable of Lexington 18 TOWN MEETING MEMBERS AS OF JANUARY 17 2023 For most current list,go to: https://www.lexin�tonma.�ov/624/Electec�-Town-State-Officials AT LARGE MEMBERS Term Ex�ires 2025 Te�m Ex�ires 2025 Michael J.Barrett,7 Augustus Rd. Matthew Cohen,29 Tower Rd. Nyles Nathan Barnert, 142 Worthen Rd. Suzanne E.Barry, 159 Burlington St. Matthew P.Daggett, 11 White Pine Ln. Linda Boardman Liu, 18 Belfry Ter. Deborah J.Brown,47 Robinson Rd. Rita B.Goldberg, 10 Independence Ave. Lawrence Chan, 10 Hilltop Ave. Michelle Ciccolo,50 Shade St. Ajay T.Joseph,46 Golden Ave. Wendy Manz,3 Captain Parker Arms,#24 Jill L Hai,6 Highland Ave. Ricki Pappo, 16 Blossomcrest Rd. Gerald Paul,43 Highland Ave. Douglas M.Lucente, 17 Vine Brook Rd. Emilie Rinard Webster,7 Lexington Ave. Joseph N.Pato,900 Massachusetts Ave. Betsey Weiss,8 Dover Ln. Kathryn A.Roy,382 Marrett Rd. Mark Sandeen, 10 Brent Rd. *Sarah S.Daggett, 11 White Pine Ln. Sandra J.Shaw,51 Wachusett Dr. *Carolyn M.Goldstein, 10 Peacock Farm Rd. *Heather Lynn Hartshorn,62 Farmcrest Ave. Precinct 1 *Jeffrey C.Howry,5 Bennett Ave. Te�m Ex�i�es 2023 Precinct 5 John C.Bartenstein,46 Sanderson Rd. Precinct 3 Te�rn Expi�es 2023 James C.Luker,26 Rindge Ave. Te�m Ex�i�es 2023 Nancy Corcoran-Ronchetti,340 Lowell St. Noah S.Michelson,45 Circle Rd. Bronte M.Abraham,22 Hudson Rd. Judith A.Crocker,5 Currier Ct. Margaret Muckenhoupt,19 Whipple Rd. Cynthia E.Arens,7 Kitson Park Dr. Anthony G.Galaitsis,7 Burroughs Rd. Delanot Bastlen,2002 Maln Campus Dr. Steven B.Kaufman, 116 East Emerson Rd. John F.Rossi,40 Arcola St. Steven P.Heinrich, 11 Potter Pond Pamela B.Lyons,51 Grant St. Bella D.Tsvetkova,42 Lowell St. Henry S.Lau,3215 Main Campus Dr. Lin Xu, 117 Vine St. Albert P.Zabin, 1 Page Rd. Rena Maliszewski,310 Concord Ave. Lily Manhua Yan,46 Courtyard Pl. Amelia Snow O'Donnell,5 Stonewall Rd. Te�m Expi�es 2024 Stanley Yap,30 April Ln. Te�rn Expi�es 2024 Sandhya Beebee, 10 Page Rd. Anil A.Ahuja,7 Leonard Rd. Robert William Cunha, 10 Stevens Rd. Te�m Expi�es 2024 Robert Balaban,22 Leonard Rd. Tanya J.Gisolfi-McCready,22 Cliffe Ave. Joshua F.Apgar,31 Barberry Rd. Sarah E.Higginbotham,21 Byron Ave. Yifang Gong,23 Rawson Ave. Edward F.Dolan,66 Potter Pond Salvador Alexander Jaramillo,425 Waltham St.#13 Janet M.Kern,72 Lowell St. Letha MS Prestbo,470 Concord Ave. Aneesha Karody,3 8 Maple St. Carol J. Sampson,8 Brandon St. Robert Rotberg, 14 Barberry Rd. Rita Pandey, 102 Maple St. Judith L.Zabin, 1 Page Rd. Michael J. Schanbacher,516 Concord Ave. Marc A.Saint Louis,5 Brookwood Rd. Prashant Singh,65 Munroe Rd. Te�m Expi�es 2025 Te�rn Expi�es 2025 Lois Angelo, 11 Spencer St. Te�m Expires 2025 Irene Margaret Dondley,22 Leonard Rd. Larry D.Freeman,218 Lowell St. Courtney McCollum Apgar,31 Barberry Rd. Marilyn M.Fenollosa, 10 Marshall Rd. Stephanie Hayes Hsu,9 Locke Ln. Sallye F.Bleiberg,960 Waltham St.#170 Hongbin Luo, 1 Cherry St. Christopher B.Buenrostro,59 Potter Pond Andrew Friedlich,22 Young St. Eric Jay Michelson,45 Circle Rd. Thomas Ramiro Diaz,3409 Main Campus Dr. Jerold S.Michelson,3 Clyde Pl. Valerie G.Overton,25 Emerson Gdns Jeanne K.Krieger,44 Webster Rd. Melanie A.Thompson,360 Lowell St. Katherine E.Reynolds, 114 Lowell St. Glenn P.Parker, 186 Spring St. M.Masha Traber, 106 Maple St. Franklin E. Smith,7 Potter Pond John Zhiqiang Zhao, 10 Cooke Rd. Precinct 2 *Norman P.Cohen, 1010 Waltham St.#291 Te�rn Expi�es 2023 *Andrew Zoltan Juhasz, 12 Barberry Rd. Precinct 6 Avram S.Baskin,43 Carville Ave. Ter�m Ex�i�es 2023 Charles Hornig, 18 Bacon St. Precinct 4 Thomas C.Barry, 159 Burlington St. Paul H.Lapointe,224 Follen Rd. Te�m Expir�es 2023 Jonathan Andrew Himmel,66 Hancock St. Mark Allan Manasas,6 Bennett Ave. Alessandro A.Alessandrini,32 Slocum Rd. Morton G.Kahan,44 Hancock St. Barry Orenstein, 132 Follen Rd. Innessa Anne Manning,46 York St. Michael P.Boudett,39 Prospect Hill Rd. Juan Matias Stella,5 Moon Hill Rd. -�-Norman P.Cohen,33 Forest St.#309 Bridger E.McGaw,89 Meriam St. Jonathan E.Suber,56 Taft Ave. Dinesh Patel,22 Brent Rd. Kathryn R.Colburn,49 Forest St. Ryan Samuel Wise,8 Berwick Rd. Te�rn Expi�es 2024 Katie Ponty Cutler, 115 Kendall Rd. Marian A.O.Cohen,8 Plymouth Rd. Nancy Ann Shepard,2 Baskin Rd. Ter�m Ex�i�es 2024 Barbara Katzenberg,37 Moon Hill Rd. Ruth S.Thomas, 10 Parker St. Jodia L.Finnagan,5 Keeler Farm Way Peter B.Lee,770 Waltham St. Edmund C.Grant,27 Grove St. Syed A.Rizvi,23 7 Worthen Rd.E Te�m Ex�i�es 2024 Jyotsna Kakullavarapu,5 Diamond Rd. Kenneth J.Shine,7 Ellis St. Laura Champneys Atlee,6 Rowland Ave. Brian P.Kelley,44 Grant St. Rita Vachani,75 Blossomcrest Rd. Gloria J.Bloom, 17 Loring Rd. Deepika Sawhney,6 Porter Ln. Amy Karen Weinstock,33 Dawes Rd. Robert N.Cohen, 10 Grassland St. Taylor Carroll Singh,40 Hancock St. Eileen S.Jay, 191 Waltham St. Vinita Verma,3 Graham Rd. Charles W.Lamb,55 Baskin Rd. Kathleen M.Lenihan,60 Bloomfield St. Jennifer Richlin,36 Sherburne Rd. *New Candidates fo�2023 Annual Town Election fi Moved/Rep�ecincted TOWN MEETING MEMBERS AS OF JANUARY 17 2023 For most current list,go to:https://www.lexin�tonma.�ov/624/Electec�-Town-State-Officials Te�m Ex�i�es 2025 Term Ex�ires 2025 Sara G.Bothwell Allen, 158 Burlington St. Victoria C.Buckley, 18 Bates Rd. Margaret L.Counts-Klebe,8 Hancock Ave. Margaret E.Coppe,202 Katandin Dr. Andrea J.Fribush,61 East St. Margaret S.Enders, 11 Kimball Rd. Frederic S.Johnson,4 Stetson St. Alix O'Brien Fox,5 Hillside Ter. Dawn E.McKenna,9 Hancock St. Betty J.Gau,64 Ward St. Deborah Cohen Strod, 10 Thoreau Rd. Alan Mayer Levine,54 Reed St. Eran Cohen Strod, 10 Thoreau Rd. Sudhir Ranjan, 155 Reed St. Precinct 7 Precinct 9 Te�Yn Ex�i�es 2023 Terrn Ex�i�es 2023, Sara Cuthbertson,541 Bedford St. Alice J.Adler, 10 Nickerson Rd. Harry Clarke Forsdick,46 Burlington St. Mark Valerian Andersen,2400 Massachusetts Ave. Pam Hoffman,4 Rangeway Susan M.Buckley Kingsbury,9 Middle St. Samita A.Mandelia,59 Harding Rd. Jeanne P.Canale,29 Shade St. Raul Marques-Pascual,4 John Benson Rd. Ethan P.Kiczek,26 Tufts Rd. Tina M.McBride,45 Turning Mill Rd. Suzanne D.Lau, 18 Phinney Rd. Umesh Shelat,34 James St. Lisah Susan Schmidt Rhodes,482 Marrett Rd. Michael E. Schroeder,2 Welch Rd. Te�rn Ex�i�es 2024 Marsha E.Baker,46 Burlington St. Te�rn Expi�es 2024 Philip K.Hamilton,23 Fifer Ln. Hemaben P.Bhatt,8 Jean Rd. Stacey A.Hamilton,25 Robinson Rd. Scott A.Bokun, 15 Middleby Rd. David G.Kanter,48 Fifer Ln. Richard L.Canale,29 Shade St. Ravish Kumar,7 Calvin St. Mollie K.Garberg,16 Cary Ave. Leonard J.Morse-Fortier,20 Bernard St. Kimberly Ann Hensle-Lowrance,23 Tufts Rd. Pamela C.Tames,26 Bertwell Rd. Philip T.Jackson,50 Shade St. Thomas R.Shiple, 18 Phinney Rd. Te�m Ex�i�es 2025 Christian L.Boutwell,22 Burlington St. Te�rn Expi�es 2025 Mary Burnell,4 Eaton Rd. Victoria Lawrence Blier,41 Shade St. Patricia Elen Costello,9 Preston Rd. Scott Foster Burson,5 Willard Cir. Robert K.Creech,2 Grimes Rd. Rodney Cole,80 School St. Mary Causey Hamilton,23 Fifer Ln. Thomas O.Fenn, 15 Shade St. Vikas Kinger, 13 Donald St. Vineeta Kumar, 14 Munroe Rd. Robert D.Peters,43 Fifer Ln. Janet M.Perry, 16 Ellison Rd. *Benjamin Charles Lees,57 Gleason Rd. *Shireen Ahmed,393 Lincoln St. *Todd O.Burger,386 Lincoln St. Precinct 8 *Diana J.Donovan, 112 Shade St. Te�rn Expi�es 2023 Robert M.Avallone,21 Constitution Rd. Elizabeth R.Barrentine, 100 Bedford St. Lauren Deems Black, 143 Bedford St. Shailesh Chandra,10 Childs Rd. Gang Chen,24 Bellflower St. Andrei Radulescu-Banu,86 Cedar St. Wendy S.Reasenberg,16 Garfield St. Te�rn Expi�es 2024 Lin D.Jensen, 133 Reed St. Brielle A.MK.Meade, 17 Manning St. James Arthur Osten,8 Revere St. Sanjay Padaki,46 Ward St. Danhua Pan,34 Balfour St. Jessie Steigerwald, 143 Cedar St. Weidong Wang,59 Reed St. *New Candidates fo�2023 Annual Town Election �Moved/Rep�ecincted Town of Lexington, MA 02420 PRESORTED STANDARD U.S. Postage PAID Boston, MA Permit No. 3011 �**�`�`�`�'*�*ECRWSSEDDM**** Residential Customer LEXINGTON, MA Detailed information on Town Meeting Warrant Articles can be found at httn://www.lexingtonjna.�ov/town-meeting AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Assignment of Police Officers at Polling Locations PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager I.3 S UMMARY: Category:Decision-Making M G L C h. 54, S ec. 72 c harge s the S elec t B o ard with d etailing a s uffic ient numb er o f p o lic e o ffic ers o r constables for each polling location. • Chapter 54 S ection 72: The select board, board of selectmen, town council or city council of each city and to wn, in c o ns ultatio n with its e lec tio n o ffic ers and regis trars, s hall d etail a s uffic ient numb er o f p o lic e officers or constables for each building that contains the polling place for 1 or more precincts at every election therein to preserve order and to protect the election officers and supervisors from any interference with their duties and to aid in enforcing the laws relating to elections. Town Counsel has reviewed and confirmed that the S elect Board may vote to delegate this requirement. At the August 8, 2022 meeting the Board voted to delegate in 2022, beginning at the September 6, 2022 State Primary and all o ther elec tio ns in 2022. A s s uc h, the B o ard is b eing as ked to dis c us s this as s ignment fo r up c o ming 2023 and future elections. SUGGESTED MOTION: Mo ve to d e s ignate the P o lic e C hie f, in c o ns ultatio n with the To wn Manager and To wn C lerk, fo r 202 3 and all future elections, to as sign sp ecific polic e o ffic ers according to scheduling and availability, to provide a s uffic ient numb er o f p o lic e o ffic ers, b ut no t le s s than 1, in eac h p o lling lo c atio n at every elec tio n therein, to p re s erve o rd er and to p ro tec t the elec tio n o ffic ers and s up ervis o rs fro m any interferenc e with their dutie s and to aid in enforcing the laws relating to elections, as required by S ection 72 of MGL Chapter 54 as amended by section 13 of Chapter 92 of the Acts of 2022. 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NUMBER: Jim Malloy, ToWn Manager I.4 S UMMARY: Category:Decision-Making A s p er the dis c us s io n fro m the 12/19/22 meeting, there were tWo o ther p arking-related items that were go ing to b e taken up b y the P arking Management G ro up (P M G). T he s e are: • Metered Street Parking that the Board voted to make free parking at a Select Board meeting on 4/26/21 to revert b ac k to the p re-p and emic rate s. • To establish a convenience fee for credit card use at metered parking. On the first item, there are 83 parking spaces spread out on upper Merriam Street(9 spaces), the south side of Massachusetts Avenue across from the Town Office Building (10 spaces), lower Muzzey Street(14 spaces), Raymond S treet(10 sp ac es), upp er C larke S treet(15 sp ac es), and lower Waltham S treet(25 sp ac es which were p revio us ly us ed b y P P s tic kers o n the p arking p ermit p ro gram). S e e attac hed memo fro m 4/2/21. O n the c onvenienc e fee, the P ay by P hone fee is $0.15 p er us e and the meters are currently free and the P arking Management Group is recommending establishing a similar convenience fee which would be $0.13 per use. SUGGESTED MOTION: Move: To re-establish the metered parking rates in the areas described above on Merriam Street, Massachusetts Avenue, Muzzey S treet, Raymond S treet, C larke S treet and Waltham S treet in the same rates and manner that were in place prior to Apri126, 2021. To ap p ro ve c harging a c o nvenienc e fe e fo r metered p arking c red it c ard us e at the rate o f$0.13 p er us e. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 7:SSpm ATTACHMENTS: Description Type � �,,,��:� I������ ������� IC�n������:� Town of Lexington Parking Management Group ����������� w� „. � ��z� � ;� y '� � �;;^��� ���; � ���� ��� � � I� ' �" +., � � ���� ���s�.i���� ��`:�f,����"��� MEMORANDUM Date: April 2, 2021 To: Jim Malloy, Town Manager From: Parking Management Group Re: Temporary Adjustments to the Lexington Center Parking Program Goal: • Maintain available short term customer parking in close proximity to businesses' doors. • Make adjustments within our Parking Management Plan principles which includes demand-based pricing. Factors: • Decrease in parking demand of both short term customer parking and long term employee parking due to COVID-19 restrictions. • Lack of enforcement parking meter violations. • Employees using short-term, 2 hour parking spaces for all day parking since March 2020. Action Items: • Temporarily define new bands of parking pricing by shrinking the circumference of the 50 cent, 2 hour parking area and replacing those areas with free, long term parking. • Purchase meter bags for these newly defined free, no time limit parking so public is aware of the changes. Add appropriate signage at Depot Lot entrances. • Communicate temporary changes to Lexington Center businesses and Lexington residents. • Reassess temporary measures on July 1. Reference proposed parking map for areas that should be adjusted. These areas include: On-street parking: (83 metered spaces) upper Meriam St(9 spaces) south side of Massachusetts Ave (10 spaces) across from Town Office complex lower Muzzey St (14 spaces) Raymond St (10 spaces) upper Clarke St (15 spaces) lower Waltham St (25)—this area is currently used by PP sticker on the permit parking program Parking lots: (32 metered spaces; 300+non-metered spaces) NStar lot (32 spaces)—this area is currently used by PP sticker on the permit parking program Depot Lot (3 00+ spaces)— currently free parking since March 2020, this should remain free parking and marked at the entrances accordingly. Employee Parking Permit Program The Parking Management Group recommends that the 2020-21 parking permits extend to February 28, 2022 at no cost to existing permit holders of PP and PAYG permits. The parking areas where these permits are used (Depot Lot, NStar lot, lower Waltham St) have not been enforced since March 23, 2020. The recommended tempo�a�y adjustrnents to the Lexington Cente�pa�king p�og�am suggest these area as free parking. If the assessment of these measures deem any of the areas to become paid parking prior to February 28, 2022, a prorated fee of the normal $250 for PP should be charged for new permit holders. If PYAG permit become necessary, the current $15 fee should be collected. This permit would allow the permit holder to pay $1 per day for unlimited time in the Depot Lot. Submitted by Parking Management Group � � ��, �� �� � �' � �, � �� p � !!�� � � %` �' ���i ,� � �� � � f � � i , %r �', � . ' I � � ��; , '�/� �� �, ���� ��� � ����� � � � ��� � � '�� � � �i r� � � � i, , � / �� ����� �, � % � � � � � � � �, � ���, �, �� �� f� � ��� �� � � ";�"�"""""" %i, "� ,, � �. �� � � �„ ii � �� /. , �� � �� � �' '/, � l� �" i � '�� � /J� 'p�y �, �« � ��i�,, � i � � %; I I ' !i �' i � /� , ' ���� �� � '% „II,��1i�,,,,, �j � a %���� /0;�, � !� %"�''' '���°4 ���, f, �u��.��A J � I� �rf �„ �E R �� J1= � �� � ° � ; „p%i; % ,��� � � � , I , I i � »�;,iiiii�� /����/�/% �y 1' / , .�... . ..... . ....... ..... .,, ...... ........ . E ... ..... ,� I i �i r � % ��J � � � i � ��; �Ji l�l �rr i 1�G ��11;. � ��� ���, ��o� __ _ „� � �,,,J � i� �,� � � �v �� i ��6�' �" , �� � � ' i�l '�� � � ; ,, , � �' ° i�i � � , ; � ; ��� � � �r � i i r�l � I� ' %i` ; 1 � %' ' � � � � y � � %i% , � �, �NI ��,�I�yp'y,I., �� � i �� �,� � W�MXk' i f ....� ...... - 1 �Y 1 R�� �1 f I'� �i; /� j �� ` '� J� ���� �� I �, � ��' �( � �� �, � � � � ,, I �/� � � "�� %y � �' i � ,, � � �"""��w � '% ,a �,� � � , � , �' � ��� ��`�����"�i� � / � ; � � / � �� � i'�� co �J /// � �� � ��� � �/// %%' ;, � �- %���� % N ,,,/��,� � � �/i�i� i; � ��i � � �i,,��:;.,f, , u ,,�;�,,,%�� ; � �r ���� , �, ;,,!,��%� �� �� � ��� % o �,,�� � o %: N :, � �, �� � � ;, � � � �. �� � x �. � � � � � 0 � 0 �, a AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Participatory Budget PRESENTER: ITEM Sean Dugan, Communications NUMBER: Director and Special Projects C o ordinator& Jim Malloy, Town I.5 Manager S UMMARY: Category:Decision-Making Attac hed p le as e find a memo and attac hments whic h inc lud e s the To wn Manager's c o mments o n eac h o f the 2 5 items the S elec t B o ard p revio us ly vo ted to c o ntinue to have und er c o ns id eratio n. Attac hments to the memo include the original description o f the 25 items and town staff comments/recommendations/conc erns. I t is the To wn Manager's rec o mmend atio n to limit the o verall numb er that will b e vo ted o n b y re s id ents to 5-10 items s o that it's no t o verwhe lming and s o that the vo te s are no t watered d o wn b y the numb er o f o p tio ns. The second attachment is the "maybe" items from the ARPA list which was discussed at a previous S elect Board meeting to include for consideration on the participatory budgeting. SUGGESTED MOTION: Mo ve to inc lud e the fo llo wing items fo r the p ub lic to vo te o n fo r the p artic ip ato ry b ud get(name the items). FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 B:OSpm ATTACHMENTS: Description Type � ���=��ii�;,���:��������y����������: ����:� �..�.�����° II����:� � .��.�:� ��.���a�� �`°����� ������ �,�,�`���M"� ,�'��° � �"� �,,�`� ,�' • ��� ��� � Town o L exin ton � g -���� �: �� �� ���� �� ���, � � �� � , �. �°°u �� Town Manager's Office i ��, �'� %� ';i�,�„�`�f, ��� ��. �a,�r b �«�"����u� ��."�" °6��'���r����'��"�°a"�' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 19, 2023 RE: Participatory Budgeting (PB) Attached please �nd the review conducted by Town staff on the PB items identified by the Select Board as the top 25 projects. The following are my comments on each of the items on the attached: 1. Community Center Disabled Safety—The request already exists and are operational. There is not a need for this project. 2. Benches and Picnic Tables—No comment 3. Clarke School Smart Traffic Light—No comment 4. Commuter-friendly bus shelters and age-friendly benches throughout Lexington—Based on the comments from staff and site-specific potential costs, I believe this would require additional work to identify sites and associated costs and that Item 2 above partially addresses this item. I recommend the Board not include this in the final list. 5. Dog Park— I recommend that since the request did not identify a specific parcel that the Select Board limit this item to "town-owned land only" so that there is no land acquisition cost. From my knowledge of dog park in my neighborhood and the one that is in Arlington, there is simply a 4-foot chain link fence and a "dog waste station" and trash can that needs to be emptied daily. If we were to aim for a one-acre parcel as a maximum, the dimensions are approximately 210' x 210' so there would be 8401inear feet of fencing material that would need to be installed. According to several online sources, chain link fence installed is approximately $25 per l.f., but if we budgeted $50 or$100 per linear foot (to account for public bidding laws), the cost would be $42,000-$84,000. The pet waste station below is listed online for $280. Without the architect or land acquisition, I assume this could be accomplished for $85,000 or less depending on bids, therefore I am recommending that we budget $85,000 and include this item for a town-owned site for a dog park be included 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 ����� � I�µ'Y�,IY(Y�r91h� � �"�. 6@MNGA�i�p� ,���,. m�1�}/ J �� p+; , ��' i y, ,�� : �. � �'.. , � � � ` � � a. ' �� I I' V��I�II I UI . I i � t����I I�� i Q� � �1 i m � i, � � �i y� ���//° S i� / �, �� ,ii.ii��./i �i/�j� � /i. ... �i, //i/�/u,lnG�n, �'" � II , �, , �����ifi��.� I�����S��M„/... , , ir . n,Uo�, �� .. � . �':'"��...,. rW ✓F��. ��� � �A dN� 1 � l ����I���I I ,� I�,I�I� � � � ����y��p���.,. � N°,I 6. Furniture for the Outdoor Pool -No comment, although perhaps some "Adirondack-style" chairs would be nice outside of the pool area (but that's not what was requested...). 7. (and 9) Bow Street Along the Bikeway—Town staff have identified a cost that exceeds the amount allocated for PB. If this item was forwarded by the Board as one of the items for the public to vote on, there would need to be a cap on the cost and then it would need to be designed around that cap. 8. Town Center Storefront Improvements—No comments from staff. This was proposed at the full $500,000 allocated for PB. If the Board were to include this item, the description should include information relative to the selection process and what could be included in the program (ie. signs only, repainting, windows, etc.). The more work that would be included would mean fewer applications could approved. Also, a determination on whether it was 100%, 50% or less of the total cost would also need to be made. 10. (and 11) Pool Shade Structure &Amenities— Staff have indicated a cost of approximately $265,000 for this item, no further comments. 12. Bike Rack Install—The estimated cost of bike racks would be $1,000 from the staff estimate. The Board may want to discuss if this item is included in what goes to residents to vote on, whether it is one bike rack or perhaps 10 bike racks around town. 13. E. Lexington Mass Ave Revitalization Proj ect— Staff indicates this is too broad in scope to comment, but that the $500,000 could be used for initial design fees to essentially undertake a visioning process that could be used in the future for a town-funded proj ect. This could provide some direction on future work in E. Lexington. 14. Sutherland Park Entrance—Town staff have indicated an estimated cost that would exceed the allocation for PB. Perhaps an alternative is to undertake the design work for $60,000 for a future construction proj ect that would be funded as part of the Town's budgetary process. 15. Permanent Pickle Ball Courts— Staff have indicated site acquisition and design/construction would range between $1.1 million and $1.5 million. The Recreation Department has been reviewing Pickle Ball, again perhaps site identification/design services are something that would be able to be done as an initial proj ect for a future acquisition (if necessary) and construction proj ect that is part of the Town's budgetary process. 16. Safer Crosswalks for Schools—Town staff have raised questions whether these types of crosswalk installations meet MUTCD (Manual on Uniform Traffic Control Devices, which is the Federal Highway Standards that are used by all governmental entities for roadway design) standards and how they will be maintained in the future. Since there are a number of questions/issues that would need to be resolved, I recommend the Board pass on this item for this PB process. 17. Lexington Community Orchard— Staff has estimated a cost of$50,000 - $60,000. The Board could place a cap on this at $50,000 and require that it be on Town-owned land so that there is no land acquisition cost. As the Town is in the process of renewing the lease at the Lexington Community Farm (LexFarm), perhaps a small orchard at that location would be a potential. 18. Stone Building Landscape—Town staff has indicated a cost of$30,000-$35,000 total cost for a landscape architect and plantings. At the same time, the Town is undertaking design this year (CPA Funded) and will be seeking funds over the next four years to phase in construction for remodeling. Any landscaping at this point in time may be damaged by work in the upcoming years, this may be better to not include for consideration (unless construction funding doesn't get approved, at least the grounds would look nicer). 19. Sutherland Park Seating— Staff indicates picnic tables and benches could be added for an approximate cost of$12,000. This is a fairly minor cost and the way the voting will occur, it may help people "balance"their choices, budget-wise. 20. Inclusive Multi-Generational Public Space Upgrade—From staff s review, the Recreation Department has completed updating their 5-year capital plan which includes a number of upgrades undertaken through the regular budgetary process. There is a recommendation to pilot a couple of concrete (chess) tables potentially at the Community Center and Visitors Center. We don't have the exact price, but there are some online in the approximate price of$3,000. Perhaps a pilot proj ect of$10,000 or $20,000 would be sufficient to cover a couple of these types of tables. 21. Provide money for needed work on Conservation land—Attached please find Karen Mullins' response on how the $100,000 could be expended. I have no additional comments. This is a potential proj ect that could fit into the PB program. 22. Flashing Lights at Crosswalks and Bike Path Crossings— Staff have indicated these are approximately $50,000 for installation and site work at each location. The Board could consider limiting the number of installations to perhaps 5 locations for a total proj ect of$250,000. 23. Bowman Park Beautification— Staff have indicated a construction cost of$600,000 to $800,000 plus design costs of approximately $60,000. This project overall would exceed the PB allocation. However, as with some of the other requests, the Board could consider the $60,000 design/visioning on what could be undertaken at Bowman Park for a future proj ect. 24. The request doesn't provide a size of the stage and therefore we do not have an exact price. Online, a 96 s.f. (8x12) stage costs approximately$5,700 (thestagedepot.com). Therefore, the request of$18,000 is probably reasonable to obtain some type of outdoor portable stage (which could likely be used for other events around town). If the Board includes this, I recommend that the figure be increased to at least $25,000 for any incidental costs or different sizing. 25. Crosswalks for Across Lexington Routes N & P— staff have indicated a potential cost of$30,000 to $70,000 with the price difference being if one of these included an RRFB. No other comments. There are a number of great projects included above, my recommendation to the Board is to narrow the list to 5-10 projects that would go to voters. It was also suggested at a previous Select Board meeting that the Board also include some of the "maybe"proj ects from the ARPA list. Attached are: • The original list of 25 proj ects • Town staff comments (including a separate email from Karen Mullins) • The "maybe" list of ARPA requests Rank Project Name Project Cost Project Details 1 Community Center ? Community Center should serve disabled. Doors dc Disabled Safety: seem to have automatic openers from the inside of Bench near Lyft building. Disabled cannot open them by themselve dropoff and Bench completely hidden from view up against buil Automatic Door behind a 2' wide pillar blocks view of Lyft drivers. Opener operable from inside the building 2 Let people sit down ? Picnic Table was removed from Bow Street Park in E outside of the Village. Now there is no place to sit down and eat r Center! Benches lovely Mill Brook. Check all other parks and public and Picnic Tables in green spaces and supply picnic tables and benches every park and walkers and elderly to have a place to sit and recre� green space 3 Clarke School Smart Best I can tell from an online search Smartening up what I'm calling the "Clarke School Traffic Light (http://www.itskrs.its.dot.gov/its/benecost. traffic light" at the intersection of Waltham Street � nsf/ID/c1a22dd1c3ba1ed285257cd60062c3 Stedman Avenue with an overhead lane traffic sens bb), on the order of$10K-$20K. I see other pointed at Stedman Avenue would reduce a great intersection traffic lights around town with number of unnecessary stoppages of the dominant overhead lane traffic sensors, so our Waltham Street traffic flow, limiting it to times whE Highway Division folks should have a very there are actually vehicles on Stedman Ave. waiting good idea about costs. turn onto Waltham Street. The current setup witho the aid of such a sensor wastes a lot of time, gas, b pads, etc. for automatic red lights for Waltham motorists regardless of whether or not there are vehicles on Stedman waiting to get through the intersection. 4 Commuter-friendly ? Lexington is not Commuter-friendly nor Age-Friendl Bus shelters and People need protection from weather when they ta Age-friendly the bus. They need a place to sit to wait for the bu� Benches all over Walkers along our streets and in our parks and opei Lexington not just spaces need to rest without sitting on the ground, the Center especially as they age. Lexington is not at all age- r disability-friendly in this regard, for the most part. 1. Bus Shelters do not exist at all, to Lexington's discredit as we seek to encourage use of public trar Civilized towns who can afford it! put up bus shelte with benches. 2. Benches for walkers to take a rest are missing in many part of Town, especially along bus routes but Rank Project Name Project Cost Project Details 7 Mill Brook Game $250,000-$300,000: This is an unkept and underused Lexington park tha Park (on bike path Landscaping for garden/plants; $100k needs and deserves a destination purpose for the next to Bow Street) Landscaping/terracing a new entrance into public to enjoy. Right now there is one old bench ar nearby businesses; $100k picnic table in need of repair, no landscaping, and t Several Square or Round tables and old nature art of the person below the tree needs benches, engraved with game boards: $50k repair (but should be preserved, it's been there for (sample uploaded) years.) With permanent cement tables that have Tables/Benches could be offered to public chess/backgammon/checker boards/go boards to engrave/memorialize a loved one, etc to engraved on the top (similar to those in Cambridge, ofFset cost. not available anywhere in Lexington)for the public use. Game pieces could be borrowed (by leaving a license, or other) at the nearby businesses that wisM be involved - encouraging traffic into the nearby businesses such as Wicked Bagel and BattleRoad bil This park needs several table/chairs, plantings that flower, and a well landscaped inviting terraced entrance from/to the nearby businesses on Mass A� 8 Town Center $500,000 1- $30K- hire a retail architect to develop new Storefront guidelines for the town center storefronts, with the Improvements goal of attracting more shoppers with more attracti updated storefronts that have a cohesive design aesthetic. (Look at the attached photo - many of th� current storefronts simply look dated, sad, and unti Give town residents the opportunity to weigh in on few different design concepts. 2- $360K- implement new guidelines -e.g. store signage, paint colors, awnings, window boxes, plani lighting, etc. This is structured as grants to the storE owners/landlords of the town center stores. 3- $100K- offer free merchandising consulting to Lexington retail merchants. Offer 1:1 matching func any storeowner making capital investments to customer-facing areas of their store interior(e.g. shelving, wall-mounted menus, point of sale area, lighting). Many current stores are very dated on thE inside (e.g. the pharmacy, the stationery store, the gone toy store), and products are not presented in attractive way. There is a bakery that doesn't even I a menu for its items, making it difficult for custome to order. This could be done in partnership with thE Chamber of Commerce. 4- $10K administration costs Rank Project Name Project Cost Project Details 11 Town Pool In total the project could cost around My idea is to expand the fence-enclosed pool area 1 Amenities $15,000- $50,000 depending on what include the grass areas that sit between the lap/gar Expansion elements on included. New fence ($10k), pools and the homes on Parker St. I would also sug� pool chairs ($3k), new shade area ($30k). adding pool chairs, and a sail shade. 12 Support bike $390.97 We are so glad that visitors and staff take the parkingat opportunityto biketo Lexington CommunityFarm. Lexington would be great if we had a bike rack to park them a Community Farm A bike rack sited on this Town-owned property wo� communicate to the public that the Town and the F value biking as a mode of transportation. It also wo be consistent with the Towna€T"'s sustainability goa its interest in reducing carbon emissions, and its ongoing promotion of alternative transportation. 13 East Lexington 500,000 The selection of businesses in East Lexington has Mass Ave become more and more vibrant and eclectic, yet th Revitalization infrastructure of the are does nothing to support s� project pedestrian access or aesthetic interest. In many w� the selection of businesses in East Lexington, incluc Music Emporium, Great Harvest, Battleroad Bikes, Wicked Bagel, Ixtapa, MA France, and others is evei more vibrant than that of the center. Let's supporl second vibrant commercial district by paying attent to aesthetic and safety concerns in the area. The sidewalks on the south side of Mass Ave, east of Pleasant street are in terrible condition. Pedestria� limited mobility are forced to travel in the street du the severely sloping and cracked conditions of the sidewalk. Strollers can't be pushed safely along thE sidewalks and crossing the street is equally hazardo A flashing light crossing is needed at the base of Tai Avenue, or nearby. Let's promote and support the businesses who have chosen to locate there and protect the safety of the people who patronize the� businesses. Surely, even more businesses will follo� suit if improvements are made. This is a diamond i the rough, waiting to be polished. The whole town benefit. Rank Project Name Project Cost Project Details 17 Lexington 28,000 (25 trees at$1000/tree for While many communities have a community garder Community purchase and planting plus $3000 for less common is a community orchard. Personally, I Orchard seating) not heard of this concept until I stumbled upon the community orchard in Arlington, which is truly a lit1 oasis! The orchard would be on town land and wou host a variety of fruit bearing trees- apples, peachE plums, pears, persimmons, mulberries, etc. People could pick the fruit for their own use,the fruit coul� picked for organizations like the food pantry, or thE fruit could be picked for other causes. Ideally, this orchard could be planted on land that was previou� an orchard but if that isn't possible, it could be plar on any town owned land that is suited to fruit trees (which could be determined by an arborist). For a t of the Arlington Free Community Orchard, watch tl� video: https://www.wicked local.com/videos/regional/202 7/11/tou r-a rl i ngton-f ree-com m u n ity- o rch a rd/10026625002/ 18 Stone Building Roughly$5,000 depending on choice of Rehabilitating the landscaping/flower beds in front Landscaping plantings and scope. the Stone Building with perennials and shrubs to lei the building a less abandoned look and to beautify� East Lexington Historic District. 19 Sutherland Park Not sure- picnic tables range from $400 to Adding picnic tables and comfortable seating (plast Seating $1000. Would like to add 4 picnic tables. Adirondack chairs)to Sutherland Park. Improvements Plastic Adirondack chairs around $30-$50. Would like about 15 of these. So, total cost could be about $5000(?) 20 Inclusive multi- 405,000-450,000 This proposal is to invest in the community and generational public transform public places to be more inviting for peol space upgrade of all ages and abilities. Highlights of the project include: -Adding 2 or so concrete chess tables for most community playgrounds -Adding 4 or so concrete ping-pong tables to the appropriate town managed community space (playground etc) - Upgrading some of playground equipment with m inclusive multi-generational play sets that can be u< by people of all ages and abilities -Adding senior outdoor fitness equipment for appropriate playgrounds -All inclusive indoor play equipment for the Cary ... . . . Rank Project Name Project Cost Project Details 23 Bowman Park Approximately$150,000 in total. Bowman Park is at the intersection of Watertown a beautification - some landscaping Pleasant streets and in this part of town there are n - installing a kids playground with water playgrounds for kids except for the one at Bowman features and maintain the existing trails. elementary school, which is not convenient for mar livinginthispartoftown. While maintainingthe natural landscape of most of Bowman park- a part could be repurposed for a kids playground and a dc park, perhaps with some water features (in the sect on Green Lane) -taking advantage of the pond that across the street. Watertown Street is a major entr� point to Lexington, so beautification of this side of Bowman Park would provide a nice welcome to visi Currently the park is not maintained and a mess an� recent years has been overgrown with an invasive species-garlic mustard, which is taking over the landscape. By landscaping part of the park and putt in place a nice children's play area in the park, it wil enhance the beauty of the entire area. 24 Outdoor Stage $18,000.00 This request is for an outdoor community stage to k erected seasonally at the Munroe Center for the Ar� in the back yard. The existing stage has been in continual use during clement weather for over 10 years. However, this wooden stage at MCA has become rotten and is no longer safe to use. 25 Crosswalks for $15000-20000 The ACROSS Lexington network of routes has two n ACROSS Lexington Although I researched on Google, I was additions, Routes N and P in the Manor and Willard Routes N & P unable to find recent examples of costs for Woods neighborhoods. This proposal calls for addir crossings of the type proposed. The crosswalks on Grove St at Tidd Circle and on Simon� estimate is a best guess for ADA compliant Rd at Blake St. In both locations the route crosses f� ramps, signage and striping. a sidewalk on one side to a side without a sidewalk. 0 � � v � m � � � o � � o 0 . o . . 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O � � � � t�A � � O ao � � � v bA c�.� � � •� + p � � •� oC � � 'cn � � +'' (6 c� � a--� 0 � pC p � N �, � � � � � � '� � � O b�p }, � � � � � cn N � � � U 0� � � � � � � � p �p V � � N •� O � � — � a--+ � �A � �-�-+ � � � � c% c% .� � � � � s X � O N +-+ O � N U cn � -cl�- � O � t�A � � O �X � J [6 U � � (� �--+ � � �[ � U m Q � � o � � � o?� � � z � � � � � °' � o � }' o � o � m U oC m �n N N � � ca �C James Malloy From: Karen Mullins Sent: Thursday, December 1, 2022 3:35 PM To: James Malloy; Sean Dugan Cc: Carol Kowalski; Amber Carr Subject: RE: Participatory Budget Cost Estimates Follow Up Flag: Follow up Flag Status: Completed Jim and Sean: Thanks for the outreach on this item and conservation has had an opportunity to review the $100,000 cost estimate for item 21-Money for needed work on conservation land in attached as well as discuss the request with the project applicant, David Williams. Seeing that Mr. Williams did not have any specific project in mind, and his request is a general request for conservation land management funds, I offer the following feedback on the cost estimate. This$100,000 funding request could advance our on-going meadow preservation program, including invasive species management and native species plantings, by approximately 20 acres (based on our current program, costs for conducting these activities is approximately$5,000/acre.) If awarded these funds, we recommend prioritizing these funds at the following conservation areas: Chiesa Farm (implement the recent recommendations in the approved Chiesa Farm Field Management Plan and support on-going volunteer steward efforts); Dunback Meadow (Supplement the current efforts of volunteer stewards to restore the abandoned garden area and improve the heavily invaded oriental bittersweet viewscape along Allen Street); Parker Meadow (Expand upon the ADA Improvement activities by restoring additional meadow areas outside the work limits); Willard's Woods (Implement the recommendations of the approved Ecological Management Plan in conjunction with the ADA Improvement project subject to appropriation at 2023 ATM). Please let me know if you have any follow up questions or would like additional details. Thanks, Ka re n Karen Mullins Conservation Director Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 P: 781-698-4501 E:„I�ir���...I...I,ii i�� .......I. .....o ir� � i�ir� m When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is public record, and, therefore, may not be kept confidential. From:James Malloy<jmalloy@lexingtonma.gov> Sent:Tuesday, November 15, 2022 11:35 AM To: Senior Management Team <Managers�lexingtonma.gov>; Karen Mullins<kmullins�lexingtonma.gov>; Sandhya lyer<siyer@lexingtonma.gov>; Casey Hagerty<chagerty�lexingtonma.gov>;John Livsey<jlivsey@lexingtonma.gov>; � Sean Dugan <sdugan@lexingtonma.gov> Subject: Participatory Budget Cost Estimates As per my email from yesterday, attached please find the list of the top 25 projects the Select Board identified. At this point, we need to make sure the cost estimates are sufficient (and if there isn't one, to put one together). From the Select Board's discussion last night,they will likely trim this list down further based on cost and practicality for implementing. We are going to push this off until the 12/S Select Board meeting which provides through 12/1 for you to review/provide cost estimates. I apologize upfront to Dave and Melissa as the brunt of this work will fall on the two of you based on the types of project proposals that were submitted. I've copied Sean Dugan on this and if either he or I can provide any assistance, or if you need any clarification please let us know. Thanks. Jim Malloy Town Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 781-698-4540 www.lexin�tonma.�ov � ���.� � � � �������o �� �� ��� � �������������� � o �� �� ���ro����� ��o �� �� � � ����� ������m � � � ����� �� � �� �� � �� � � �� ��� �� ��� �� ������ � �������������� ����� �����o��� ���� � � � � �� � ��o ���� � �� ������� ����� �� �� � ���� When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 2 r � s U v a..� �� � O � 2 •`n N � � � cn � +�-� U � O � � U 0 � � N � N m z � � � z � .� �a � a, � �, � a� � � � � cn — � � � .� � � O � Q � i fa Q (J') = GJ pp O � pp � O aJ 0 O aJ O � � H � ca H � +_+ � 0 �, � O � � � p � O � � O � N O Q � � cv � � c6 � 0 c6 � �n � �cn- � � > � > � , a1 dJ � N � i i � �� O 0 0 O � o m m � H L �"i � � � � Q � '�- a � -- � � � �, � � � � � � � o � � � � � � � > � � � � � � � � °' � � � � � � � 0 L � a � 0 v � � � � �' � � � � °� v a� a� o v � � � � � a� O ? L N � � ca . � pC � � � � � � bA v � v i � � � i [��6 L � .N � � � dJ L � a--+ � J QJ .O � � � � X � � � � � � N `� � � � � U � � +� � � � � �; �c � � s p � +, U � � > }' p � � Q � � � O � � � � � � � U 0 t1A � � — 'N � � � � � � � � � U � � � c,/� � a � � �� � � a o � � �' s o v v � � � }' � > +�-+ s O � N L X v � � � � � � v � � ++ � L �A � � .X ai � L � Vf fa � 'N � — � � � � � � J � cn � � �. a 0 � � � � O � � � •� dJ � � � � +-+ � .`� � m O GC �a C�A N j � O N � �, t�p ,ca U ~ .= c� }' � � � O N � � � '� � ' � '— U N � � }, +-+ = V v � .� � dJ � •� � 0 v � � .� � s � � � m � z w � � � N � 'i � � � � � Q U U U � +�.+ � .i .i .� O � v N N � U O v � cn cn c� �,i„i � •� � � � � �. � Ca O f6 fa (� i � � O - � � � � _ � � j � � � � ° _ _ = J J � W � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Town Manager's Preliminary Budget & Financial Planning PRESENTER: ITEM Jim Mallo Town Mana er& Carol n NUMBER: y� g Y Ko sno ff,As st. Town Manager for I .6 F inanc e S UMMARY: C ategory: Informing S taff will p ro vid e a b rie f o verview o f the F Y2024 R ec o mmend ed B ud get& F inanc ing P lan(W hite B o o k). SUGGESTED MOTION: FOLLOW-UP: Budget S ummit I V, with a full review o f the F Y 2024 P reliminary Budget& F inanc ing P lan will b e held on Monday, January 30, 2023. DATE AND APPROXIMATE TIME ON AGENDA: 1/23/2023 8:35pm ATTACHMENTS: Description Type � ��"��.�������.��.m����d�a���,�������:n����������:�����������p,�9�:��m�����c,��m���=���G�� �=����������:��������r� � .�=^"�':���:�`������J��n�r���f�����.���:��:������. �u,.�=j"�����������������....... ����.��a�������.........�� ��;�����:���r�: I[��.�,���.� � � � � ■� � � � � � ��" ����m ■� �;;;�`���' :���� �„ � ��r r,�� t �„ ���+UJ'p� I� I,ouJ��d ,�J'r��� lu , r 7 ��'� W �,���iiii�,i; f "m�� i , ,", iror�ww , ! �,,�w.. yl/;� li,i P 4 - ����, :��w���,, �. ,.wd��l :�w.rr ' �0i � � .�I'"� prclP� . . � �. �� .. ��d�� o��� a�i �r �� ���� ``�rdj �'° o, �� u�"u �� �� �����vr��� �"�� K�� U�A� �� , H�� �„ ��, ���� ` ! � �1� w�,� N io ir� g�� s« M �pid� w���� o,�u� �`��„� ,?�m '�, �� ,w� < , > 4 �� � N t,,, �„ �� io ; yV ii�i� � � � �i�r� ��r��a ����I� ��" d`� O �� , � � ��, �� ' '� � '� ��" �� m� � � ; �,�� � � N,� � '.,« �� �UI � ��� � ,�� ��� � � � � � , , �,, , � � , ��„� �� ���h � ��,�� � � ,r a � � �d������ �� . �� I � o:,,, � ����r r�,.� i�� � � �, , � . � � , I „�� �; �aH�� � , � � ,. ;, u ;; , °;' „, 'f�!�; , � � ,;-� � ,, ;,; i � � „ ��u�� ; ,, �� �I �� 1 I,Ya I� ' '// �,, ..� � '�, � i � ����„ � �Jf��//��� , � �� �uu„ J //;�� O � 1 ..IU� . 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Both the operating and capital budgets are contained in this � document. The effective period of this budget is from ]uly 1, 2023 to _d - June 30, 2024. ��"'� B u d et-I n-B ri ef g Report of the Town Manager The Budget Message is a letter to the Select Board from the Town Manager in support of the enclosed budget recommendations. The letter provides an overview of the operating and capital budget, identifies significant budget issues, and explains the Town Manager's rationale for budget recommendations. Section I: Budget Overview The Budget Overview contains several summary tables, which display the schedule of the FY2024 budget process, expenditure and revenue history, and a detailed summary of proposed appropriations for the coming fiscal year. Budget Process Summary of Revenues and Expenditures I-1 Program Summary I-2 Section II: Revenues The Revenue section contains a narrative description of revenue sources followed by a series of tables that displays a detailed summary of actual and projected revenues. Description of Revenues II-2 Detailed Bud et Information g Section III: Program 1000: Education 1000 Education Program III-1 1100 Lexington Public Schools III-2 1200 Minuteman Regional High School III-18 Section IV: Program 2000: Shared Expenses 2000 Sha red Expenses IV-1 2100 Employee Benefits IV-3 Z200 Property & Liability Insurance IV-8 2300 Solar Producer Payments IV-10 2400 Debt Service IV-12 2500 Reserve Fund IV-14 2600 Public Facilities IV-17 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 1 Section V: Pro ram 3000: Pu bl ic Works g 3000 Public Works V-1 3000 - 3500 DPW Su m ma ry V-3 3100 DPW Administration and Engineering V-8 3200 Highway V-12 3300 Public Grounds V-16 3400 Environmental Services V-20 3600 Water Enterprise V-25 3700 Sewer Enterprise V-29 Section VI: Program 4000: Public Safety 4000 Pu bl ic Safety VI-1 4100 Law Enforcement VI-3 4200 Fi re & Rescue VI-8 Section VII: Program 5000: Culture and Recreation 5000 Cu Itu re a nd Recreation VII-1 5100 Cary Memorial Library VII-3 5200 Recreation and Community Programs VII-9 Section VIII: Program 6000: Human Services and Health 6000 Human Services and Health VIII-1 6100 - 6200 Administration, Veterans' Services, Youth and Family VIII-2 Services, Senior Services and Community Programs, and Transportation Services 6500 Health VIII-8 Section IX: Program 7000: Land Use, Housing and Development Department 7000 Land Use, Housing and Development Department IX-1 7100 - 7400 Su m ma ry IX-3 7110 Building and Zoning IX-11 7120 Administration IX-15 7130 Conservation IX-17 7200 Pla n n i ng IX-21 7300 Economic Development IX-25 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 2 Section X: Pro ram 8000: General Government g 8000 General Government X-1 8100 Select Board X-2 8200 Town Manager X-6 8300 Town Com m ittees X-11 8400 Finance X-13 8500 Town Clerk X-18 8600 Innovation &Technology X-22 FY2024 Capital Improvement Budget & Financing Plan Section XI: Capital Investment FY2024 Capital Improvement Budget & Financing Plan XI-1 Section XII: Appendices Appendix A: Program Improvement Request Summary A-1 Appendix 6: Budget Information Budget Bylaw 6-1 Appendix C: Financial Information Summary of Town Fund Balances C-## Summary of Revolving Fund Balances C-## Stabilization Fund History C-## Summary of Reserve Fund Transfers C-## Budgeted Full-Time Employee (FTE) Levels C-## Lexi ngton Reti rement System C-## Snow a nd Ice H istory C-## CPA Summary C-10 Appendix D: Glossary D-1 Acknowledgments Preparing a budget document with this level of detail is a significant undertaking. I would like to express my appreciation to Superintendent of Schools ]ulie Hackett, Assistant Superintendent for Finance and Administration David Coelho, as well as the Senior Management Team and board and committee members who contributed to the development of this budget. I would like to specifically acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Analyst James Robinson, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell for their work in preparing the many facets of this document. In addition, the completion of the Town Manager's Preliminary Recommended Budget and Financing Plan is due directly to the analysis and extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget Officer Katharine Labrecque. �ames�. Malloy, Town Manager FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 3 �. ����r �. ����. , �� ,���' _°. � ,�, � �'�� � � ��`�� To wn of L exin ton , ,� >>�>>��� g � �.� ,��u,� ��� ��'� � ��; , �� �.�� �� -�� ��� Town Managers Office �`���- � j ;!�% �I��I��i��"" k'nN�,�"^'&9'. A..����,,.F� James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 .]anuary 20, 2023 The Honorable Select Board, Appropriation Committee and Capital Expenditures Committee: I am hereby submitting the FY2024 Town Manager's Preliminary Budget and Financing Plan for your review. Our primary goal has been to develop a budget and financing plan that maintains a high level of municipal and school services while remaining sustainable for the community in the long term. We strive to articulate this plan in a transparent manner through the leadership actions, behaviors and visions of the Select Board and various policy and advisory committees. A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to achieve the results our community desires. While focusing on long-term priorities sometimes takes a back seat to the immediate demands placed on Town officials, it is important to strike a balance among competing demands. We hope this document is helpful in this regard. It should be acknowledged that the Town has weathered many challenges through the past three fiscal years, yet we remain in a solid financial position due to conservative budgeting and strong fiscal management. FY2024 will be particularly difficult due to inflationary pressure on goods and services including increasing wages, and rising healthcare premiums, energy, and refuse disposal costs, all of which had a significant impact on this FY2024 Recommended Budget. The Town also continues to experience supply chain delays and increasing costs for contract labor. The School Department is experiencing challenges with post pandemic learning loss and special education needs. This budget was developed around these challenges, and we expect the Town will maintain a sound financial position leading up to and throughout FY2024. Revenues for FY2024 are expected to remain stable and we expect a modest amount of new growth from commercial development. While this modest level of revenue may not allow for program improvements in FY2024, it is sufficient to maintain contractual obligations and current levels of service. Importantly, new commercial growth will allow the Town to maintain financial policies and goals that address long-term liabilities and capital needs. This Preliminary Budget is balanced and based on a 3.9% increase in revenue as projected in the Town's Revenue Allocation Model which has been used by the Town for the past two decades to ensure a fair distribution of new revenues to the School and Municipal sides of Town government. This provides funding for the School Department at $133,238,358 for FY2025, an increase of $4,983,911 over the FY2024 budget. The Municipal budget is $47,191,058, an increase of $1,750,442 over the FY2023 budget. This budget also recommends the use of $395,272 from free cash to offset an i extraordinary increase in curbside sanitation collection costs, which will not be included in FY2025 or subsequent years. In addition to the budget presented here, the Town continues to utilize $9.9 million in Federal funds that were directly allocated to Lexington via the American Rescue Plan Act (ARPA). This federal grant funding is allocated by the Lexington Select Board, these funds must be obligated by end of calendar year 2024 and fully expended by the end of calendar year 2026. The Board has committed to utilize this funding to support economic recovery, maintain public health and safety and assist those residents and businesses disproportionately impacted by the pandemic. A Transparent Budget: In preparing this Preliminary Budget, Town and School department staff strived to create a document that presents the budget in a manner that meets the requirements and expectations of our boards, committees, Town Meeting members and residents. The best way to explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in everything we do. This FY2024 Preliminary Budget proposes $273 million in General Fund spending, $33 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $42 million in capital projects. We believe this document is comprehensive enough so that readers understand where Town revenue comes from and what they are spent on, yet succinct enough that the details are not overwhelming. Staff and I will continue to endeavor to improve not only this document, but the budgeting process and will continue to strive to provide improvements and welcome comments and suggestions in order to provide a better communicated budget in the future. The operating and capital budget the Board recommends to Town Meeting is the single most important policy document considered each year, as the budget is the one-year spending plan based on the Board's strategic priorities. It reflects many competing interests, but in the end has been, and should continue to be, a reflection on what is best for the Town as a whole. As always, the Senior Management Team and I remain committed to working with the Select Board, School Department and financial committees in striking a balance in the allocation of projected revenues for Town services, educational programs and capital improvements. We look forward to working with you to address the Town's challenges in the coming years. I want to acknowledge and thank the work and effort that Carolyn Kosnoff, Assistant Town Manager for Finance and Katharine Labrecque, Budget Officer have contributed to this document and the entire budget process, along with the entire Senior Management Team and other staff of the Town. Very tru ly you rs, James J. Malloy Town Manager ii Prel i m i na Bud et - In Su m ma rY J rY This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this document, and presented at Financial Summit III and subsequently updated. Town Manager's Overall Recommendations In light of the goals and priorities of the Select Board and the discussions at Fiscal Summits I II & III, this preliminary budget includes the following key recommendations: • Municipal and School Department Revenue Allocations - At Financial Summit III, a Revenue Allocation Formula was presented which projected an available funding increase of 3.6%. This figure was recently refined and the allocation to both Town and School increased to 3.9%. The Town Manager's recommended budget, including recommended program improvements, fully expends the allocation for municipal services. The Superintendent of Schools' recommended budget fully expends the allocation for the schools. • Municipal Program Improvement Requests (PIR's) - While FY2024 revenues are expected to increase modestly, several contractual expenses are increasing at a faster rate than revenue, which results in little to no funding for discretionary program improvements in FY2024. Senior managers submitted a total of $1,593,439 in municipal program improvement requests, of which $266,762 are being recommended in the General Fund. The programs selected for funding are either one-time in nature (not ongoing expenses), critical for maintaining services, or mandated by the State. In some cases, the Town Manager has recommended minor reductions to department budgets in other areas to allow for funding these critical or mandated programs. Additional program improvements are recommended if they are outside the General Fund and will be covered with Enterprise or Revolving Fund revenues. • Capital Budget - This Preliminary Budget includes recommendations for $42.1 million in capital projects, including those identified as priorities by the Select Board, as well as the typical capital programs included in the capital plan in order to maintain the Town's infrastructure. Of this amount, $29.3 million is sourced from available funding sources, such as the tax levy, user charges, Free Cash and Enterprise retained earnings, the Community Preservation Act (CPA), and other funds. The remaining amount will be debt financed, all of which will be within the limits of Proposition 2�/2. • Reduced Reliance on Free Cash for Operating Budget - In FY2023, the Town completed a 5-year transition of eliminating the use of Free Cash to support the operating budget. This is down from $3.74 million in FY2019, $2.9 million in FY2020, and $2.2 million in fiscal years 2021 and 2022 and $700,000 in FY2023. Implementation of this fiscal guideline has begun showing results by increasing funds available for cash capital, thereby reducing within levy debt service service resulting in greatly reduced interest costs. Despite this guideline, the FY2024 Preliminary Budget proposes to use $395,272 in Free Cash to support the extraordinary increase in the town's proposed curbside sanitation collection contract, and a one-time $30,000 expense for conducting a municipal salary study for non-represented employees. The Town does not intend to use Free Cash for operations i n FY2025. • Dedicated Tax Levy for Capital Stabilization Fund (CSF) - The Town has utilized the CSF over the last several years to create stability in the Town's obligated debt service, and has reaffirmed the intention to continue this practice in the coming years. The FY2024 budget includes the implementation of a fiscal guideline adopted in 2022 to dedicate new tax levy growth from specific properties (PSDUP & Hartwell Redevelopment) to increase reserves for future capital projects, specifically, the High School construction project. In FY2023, $1,733,137 was transferred to the CSF from the tax levy under this new guideline. That iii amount continues into FY2024 and is anticipated to grow once new levy growth for the targeted properties is calculated for FY2024. Fall 2023 Special Town Meeting will be asked to transfer that further amount to the CSF. This funding will provide a sustainable funding source that will mitigate a portion of the new high school debt service costs. • Dedicated Tax Levy for Retirement Fund (CSF) - In FY2023 Takeda, a large pharmaceutical company in Lexington changed its tax strategy to no-longer claim a personal property tax exemption. This resulted in $1.06M in unanticipated new tax revenue. This new revenue was dedicated to the Town's Retirement Fund for FY2023 via a supplemental appropriation at the Fall 2022-3 Special Town Meeting. This budget proposes to continue ded icati ng th is ongoi ng revenue to the Reti rement Fu nd i n FY2024, pl us the i ncrementa I g rowth of 2.5% for a total of$1,086,500. Continuing to allocate this revenue to the Retirement Fund in future years will allow the Town to remain on schedule to reach full-funding in FY2030. • Appropriate into Special Education Stabilization (SPED) Fund - In FY2022 Town Meeting appropriated $500,000 from the Special Education Stabilization Fund to support School Operations during a period of operating uncertainty due to the pandemic. None of these funds were utilized and therefore reverted to Free Cash as of June 30, 2022. This budget proposes to appropriate $500,000 million of Free Cash back into the Special Education Stabilization Fund for future unanticipated or extraordinary expenses in Special Education, which will bring the balance in the fund to approximately $1.2 million. This funding may be allocated in future budget cycles by a vote of Town Meeting. • Establish and Appropriate into Special Education (SPED) Reserve Fund - In 2016 the Municipal Modernization Act enacted Chapter 40, Section 13E of the Massachusetts General Laws allows the establishment of a Special Education Reserve Fund. This fund is limited in size to 2% of annual Net School Spending as defined by the Department of Elementary and Secondary Education (DESE). This Reserve Fund is more flexible than a Stabilization Fund as funds may be appropriated by affirmative vote of the School Committee and Select Board at any point during the fiscal year. Given current challenges at the School Department, this budget recommends establishing a SPED Reserve Fund and appropriating $750,000 of Free Cash into said fund to be used for unanticipated special education expenses that arise during FY2024. This is a continuing balance fund and any unspent appropriation will carry forward into future fiscal years. • Health Department Organizational Change - In FY2022 the Town Manager conducted an organizational study of the Municipal department structure. A primary recommendation of that study was to separate the Health Department from Land Use, Health & Development to a stand-alone department. The study further recommended that the Health Director position being upgraded to a member of the Senior Management team. This change is reflected in the FY2024 proposed budget, under Section VIII, Program 6500. The Land Use Health & Development Department has been renamed the Land Use Housing & Development Depa rtment. • Unallocated Revenues - In planning the proposed operating and capital budget, there are unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee benefits/health insurance), certain capital project estimates, as well as potentially competing priorities of the Select Board, School Committee and the financial committees. This preliminary budget provides $750,000 in unallocated funds (Free Cash) that can be directed towards any of these purposes during the review and vetting process. iv Select Boa rd Priorities This preliminary FY2024 budget is responsive to many of the priorities identified by the Select Board during its annual goal-setting meetings, and in response to needs arising throughout the year, including: • Sustainability: Departments have continued to implement the Select Board's electric vehicle pol icy, a nd have factored i ncreased costs i nto pla n ned veh icle pu rchases for the Faci I ities, Pu bl ic Works and Police Departments. • Solar Canopies: In FY2023, Town Meeting approved the debt authorization for the construction of a new Police Station at 1575 Massachusetts Avenue. This budget recommends the addition of solar canopies over the Municipal Parking lot behind the new Police Station and Cary Memorial Building. The Town will own the solar panels and expects to generate enough electricity to offset the energy expenses of the new Pol ice Station. • Capital Improvement Planning: From 2020-2021 the Department of Public Facilities (DPF) conducted an evaluation of the Town's building-related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan and schedule for renovating or replacing all town buildings and related systems. The FY2024 budget includes preliminary steps to address priorities in this long term plan such as site study for the East Lexington Fire Station and preliminary design and engineering work for the Stone Building a nd 173 Bedford St. • Maintain Public Access Television: This budget includes a partial funding of the LexMedia contract from the tax levy. As local subscriptions to cable television continue to decline, revenues to the Town's PEG Access Fund have declined. Projections indicate that continuation of Public Access Television will no longer be possible without General Fund support. This budget allocates $100,000 of tax levy support to maintain current levels of service. This amount of General Fund support is expected to increase in future budget cycles. • Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $5,108,312 is recommended for the construction of new Sidewalks; existing Sidewalk Improvements; and Street Improvements. • Fiscal Stability: This budget implements fiscal guidelines discussed above to dedicate a portion of the tax levy to the CSF to align with long-term capital spending, and to the Retirement Fund to continue to address the Town's unfunded liabilities. v Budget H ig hl ig hts This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets and proposed Community Preservation Act funded projects. A comparison of the FY2023 appropriated budget to the FY2024 recommended General Fund budget is shown below. Table 1 FY2024 FY2023 Recommended % Appropriated Budget $ Change Change Lexington Public Schools $ 128,254,447 $ 133,238,358 $ 4,983,911 3.9 % Minuteman High School $ 3,223,898 $ 3,505,042 $ 281,144 8.7 % Shared Expenses $ 65,846,454 $ 68,525,440 $ 2,678,985 4.1 % Municipal Departments $ 44,812,553 $ 46,934,383 $ 2,121,830 4.7 % Cash Capital-Tax Levy and � 14,251,037 $ 15,078,033 $ 826,997 5.8 % Ava�lable Funds Other* $ 8,057,163 $ 6,169,533 $ 1,887,630 23.4 % Total - General Fund Only $264,445,552 $ 273,450,789 $9,005,237 3.4 % *Other captures Unallocated revenue,contributions to the Capital Stabilization and OPEB Trust Funds, and various other expenses. Prel i m i na Bud et a nd Fi na nci n Pla n rY J J To facilitate review of this document, some of the salient aspects of this budget are highlighted below: 1. FY2024 Projected Revenues • Revenue Projections(Section II) - General Fund operating revenues are projected to increase by $9,005,235 or 3.4% over FY2023 estimated revenues. Lexington's projected and actual revenue growth for prior years is shown below: Pro�e� Actual Pro�e� Actual FY2024 3.4% FY2018 4.6% 6.6% FY2023 3.9% FY2017 2.8% 3.3% FY2022 7.0% 7.2% FY2016 4.2% 6.8% FY2021 3.6% 2.5% FY2015 3.6% 2.6% FY2020 3.5% 3.4% FY2014 6.9% 9.4% FY2019 3.6% 3.6% FY2013 4.7% 4.7% • Revenue A/location Mode/- Each year, the Town Manager recommends the allocation of projected revenues that can be applied to fund the operating budget in the next fiscal year. This model was developed in 2006 by the Town Manager, Assistant Town Manager for Finance and Superintendent of Schools and is reviewed annually. The FY2024 model was reviewed by the Select Board, financial committees and School Committee at Financial Summit III, and was subsequently updated in ]anuary 2023 to allocate an additional $484,828 in revenue between the Town and School. The final model projected $6.73 million in net new revenue to be allocated, which represents a 3.9% increase compared to budgeted amounts from the prior year. vi The amounts shown in this Preliminary Budget and Financing Plan represent the Town Manager's recommended FY2024 budget for municipal operations and Superintendent of School's recommended FY2024 budget, inclusive of benefits for new employees. The Superintendent's budget is pending review and adoption by the School Committee. All budgets are pending review and adoption by the Select Board. • New Revenue: Refuse Collection Revolving Fund - This Preliminary Budget proposes implementing a fee for collection and disposal of bulky items and white goods. In prior years, collection and disposal of these large items was included in the Town's Refuse Collection budget with regular curbside collection at no additional cost to the user. However, the proposed increase for refuse collection and disposal in FY2024 is extraordinary and necessitates a change in services. Creating a Refuse Collection Revolving Fund will allow the Town to pass-through the collection and disposal expense for large items to the user. Fees would be set a level that would cover the Town's contracted expense, plus a small administrative fee. The final refuse and recycling collection contract is under negotiation and will be determined in the coming weeks. The budget for the new Refuse Collection Revolving Fund can be found in Section V: Program 3400 - Environmental Services. • Future Revenue Considerations- While not included in this preliminary Budget, staff and the Select Board continue to examine options for creating a Stormwater Enterprise Fund to be fu nded by a Stormwater Ma nagement Fee. The Town is expend i ng a pproxi mately $2,500,000 annually as part of the capital and operating budgets to improve and maintain drainage townwide, to comply with its National Pollution Discharge Elimination system (NPDES) permit, and manage the stormwater regulations, in addition to over 1.5 FTE of Engineering staff time. Stormwater management is an important local, state and national concern. While Lexington's NPDES permit was based on the original 2003 issuance, regulation levels have increased and we are now under new EPA regulations which are much more prescriptive and stringent. Capital and operating budget impacts will increase as the NPDES permit continues and our infrastructure continues to age. In anticipation of this mandated program and the ever-increasing costs of managing stormwater, a number of municipalities nationwide have instituted a Stormwater Management Fee, including at least 21 in Massachusetts. Over the last several years, staff have presented the Select Board with a preliminary framework, fee options, and implementation timeline for a new Stormwater Enterprise Fund. The Town expects to seek public input on the framework and further refine plans over the coming months, and intends to have a recommendation prepared for the 2023 Fall Special Town Meeting. 2. Departmental Budget Summary a. Section III of this document reflects the School Department operating budget proposed by the Superintendent of Schools summarized in the table shown below: FY2024 � Su peri ntendent s FY2023 Recommended % Lexington Public Schools Appropriation Budget $ Change Change Compensation/Expenses $ 128,254,447 $ 133,238,358 $ 4,983,911 3.89% The Superintendent's proposed budget, presented to the School Committee on January 3, 2023, can be found on the School Department Website at • . . . . - - - - - vi i b. Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are increasing by $2,678,985 or 4.1%. A summary table of Shared Expenses is shown below: FY2024 FY2023 Recommended % Shared Expenses Appropriated Budget $ Change Change Contributory Retirement $ 9,219,250 $ 9,984,800 $ 765,550 8.30 % Employee Benefits $ 32,743,388 $ 34,707,101 $ 1,963,712 6.00 % Unemployment $ 200,000 $ 200,000 $ — — % Workers Compensation $ 625,000 $ 500,000 $ (125,000) (20.00) % Property & Liability Insurance $ 895,000 $ 992,000 $ 97,000 10.84 % Uninsured Losses $ 200,000 $ 200,000 $ — — % Solar Producer Payments $ 390,000 $ 390,000 $ — — % Within-Levy Debt Service* $ 7,254,509 $ 6,851,036 $ (403,473) (5.56) % Reserve Fund $ 1,250,000 $ 750,000 $ (500,000) (40.00) % Facilities Department $ 13,069,307 $ 13,950,503 $ 881,196 6.74 % Total $ 65,846,454 $ 68,525,440 $ 2,678,985 4.07 % *This is gross within-levy debt service,excluding any use of the Capital Stabilization Fund and other reserve accounts. c. Sections V to X of this document include the recommended budgets for each municipal department. Municipal department managers initially submit level-service budget requests. A level-service budget is defined as the funds necessary to replicate the current level of services provided and to meet all legal requirements, including collective bargaining requirements and State or federal mandates. Any increases proposed beyond level-service are shown in each departmental budget as Program Improvement Requests (PIRs) submitted by the Department manager for evaluation by the Town Manager. A table of requested Program Improvements Requests can be found in the Appendix, located in Section XII of this document. The FY2024 budget presented multiple challenges as noted in the Town Manager's Report, and therefore only critical or mandated PIR's are recommended in the FY2024 municipal department budgets. Further, the Town Manager has recommended minor reductions to department budgets in other areas to allow for funding these critical or mandated changes. These reductions are also reflected in the Manager's Add/Delete column. 1. Providing enhanced administrative support to the Human Resources Office by upgrading the Administrative Assistant position from 19 to 35 hours per week ($44,727); 2. Supporting local access cable TV; $100,000 of supplemental funding will be provided through the General Fund due to declining PEG revenues; 3. Hiring a part-time Sealer of Weights and Measurers at 18 hours a week shared with the Town of Burlington. This is a mandated service that the State will no longer be providing and therefore must be assumed by the municipality ($15,218); 4. Supporting a Classification and Compensations Study ($30,000) for the Lexington Municipal Management Association, Municipal Employees Association and the Town's Non-Represented employees. This is a one-time expense that will be funded from Free Cash. 5. The Tour Services Coordinator position will promote Lexington's tourism programs and tour offerings to the local, national, and international hospitality community to increase revenue and visitorship. As opposed to the part-time Liberty Ride Coordinator position, viii the full-time Tour Service Coordinator position would oversee all tour services that Lexington offers- Battle Green Walking Tours, Liberty Ride, and Charter Tours. This position has been vacant since the beginning of the pandemic and will be fully funded by the Tourism Revolving Fund at ($76,817), including benefits. 6. Upgrading two Heavy Equipment Operator Positions to Leadman Positions ($12,174) which will be funded by the Water and Wastewater Enterprise Funds ($6,087 from each fund). The following table provides a summary of the FY2023 to FY2024 municipal department budget requests, as adjusted and recommended by the Town Manager: FY2024 FY2023 Recommended % Municipal Budgets* Appropriated Budget $ Change Change Public Works $ 11,968,145 $ 12,738,509 $ 770,364 6% Pol ice $ 8,265,377 $ 9,051,330 $ 785,953 10% Fire $ 8,068,468 $ 8,120,441 $ 51,973 1% Library $ 3,336,219 $ 3,380,320 $ 44,101 1% Human Services $ 1,527,421 $ 1,561,698 $ 34,277 2% ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,,�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,,��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������, Health $ 457,870 $ 527,313 $ 69,443 15% Land Use Departments $ 2,334,743 $ Z,383,716 $ 48,973 2% Select Board $ 1,298,802 $ 1,334,327 $ 35,526 3% Town Manager $ 1,305,971 $ 1,416,624 $ 110,653 8% Salary Adjustment Account $ 826,422 $ 725,300 $ (101,122) (12)% Town Committees $ 70,160 $ 66,208 $ (3,952) (6)% Finance $ 2,058,151 $ 2,115,172 $ 57,021 3% Town Clerk $ 627,297 $ 597,360 $ (29,937) (5)% Innovation &Technolo y $ 2,667,509 $ 2,918,565 $ 251,057 9% Total $ 44,812,553 $ 46,936,883 $ 2,124,330 5% * Health is newly separated from the Land Use Departments and will function as a separate Town department beginning in FY2024. Pro osed A ro riations Into Reserves/Trust Funds p pp p The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to balance the budget in times of economic downturn or volatility, (General Stabilization Fund, SPED Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve ($750,000) which is set aside in the operating budget for extraordinary and unforeseen expenses within the fiscal year and can be allocated at the recommendation of the Appropriation Committee. Special Education Reserve Fund - As discussed above, this Preliminary Recommended Budget proposes to create a new Special Education Reserve Fund to set aside $750,000 for unexpected expenses related to special education, out-of-district tuition or transportation. This funding can be allocated at the recommendation of the School Committee and the Select Board at any point during the fiscal year. Unspent funds will carry forward into future fiscal years. ix As in prior years, the proposed budget includes recommendations to increase certain reserves/trusts that are for targeted purposes. The table below presents the current balance of our larger reserve funds: Special Other Post General Education Employment Capital Reserve Fund Stabilization Stabilization Benefits(OPEB) Stabilization Balance as of �10,272,398 $664,170 $22,417,134 $21,985,362 December 31, 2022 OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town's Retiree Health Insurance Liability. The Town's most recent actuarial valuation calculated the net OPEB liability to be approximately $242 million. Recent Appropriations into the Other Post Employment Benefits (OPEB)Trust Fund FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended $1,842,895 $1,842,895 $1,885,486 $750,000 $1,885,486 $1,935,486 $1,985,486 Capital Stabilization Fund (CSF) - The Town has recently completed a number of significant capital projects, including a new Hastings Elementary School, a new facility for the Lexington Children's Place (LCP), a new Fire Station Headquarters, a new Visitors Center, and the Center Streetscape project. In addition, construction is underway for a new Police Station. Finally, Town Meeting approved funding for a feasi bi I ity study for renovati ng or reconstructi ng Lexi ngton H ig h School at the 2022-2 Special Town Meeting. A key aspect for funding these projects has been to set aside one-time revenues to build the Capital Stabilization Fund (CSF) and then use a portion of the CSF in future budgets to materially reduce the property tax impact of these projects on taxpayers. This approach has generated healthy balances in the CSF, which have been successfully used to mitigate the impact of the Hastings School, LCP, Fire Headquarters, and Police Station. A Fiscal Guideline Working Group was formed to review this approach and propose updates, which resulted in a new fiscal framework for the CSF. At the fiscal summits in 2021, policy makers endorsed a new fiscal framework to dedicate to the CSF the new tax levy growth generated from projects approved at Town Meeting for a Preliminary Site Development and Use Plan (PSDUP), as well as for many of the new projects approved under the revised zoning on Hartwell Avenue. The amounts dedicated to the CSF are expected to grow significantly over the next few years. The initial FY2024 set aside of$1,733,137 can be found in Table 1A of the Revenue section. That amount is expected to increase once FY2024 new levy growth is calculated; Fall 2023 Special Town Meeting will be asked to transfer that further amount to the CSF. The accumulated CSF balance will be available to either mitigate annual increases in debt service, or fund projects with cash. Once new exempt debt for the high school comes due, the ongoing annual revenue stream can be diverted to cover part of the debt service payments. Each of those approaches allows for flexibility in capital planning and reduces dramatic impacts to taxpayers from a high school construction project. In addition, one-time revenues will continue to be dedicated to the CSF, as available during the annual budget process. x Below is a history use of the Capital Stabilization Fund to mitigate the property tax impact of the projects noted above, as well as the two middle school additions/renovations and the elementary school modular classrooms approved by the voters in May 2016. FY2024 FY2020 FY2021 FY2023 Proposed Capital Stabilization Fund (CSF) Appropriated Appropriated FY2022 Actual Appropriated Allocation Appropriated One-Time Sources for CSF $ 2,269,456 $ — $ 3,730,836 $ 3,784,689 $ — Dedicated Tax Levy Growth for CSF $ — $ — $ 57,138 $ 1,733,137 $ 1,733,137 Prior Year Balance $ 27,727,713 $ 25,229,254 $ 20,674,058 $ 21,730,961 $ 26,448,787 Investment Income $ 432,085 $ 44,804 $ 68,929 $ — TBD Subtotal -Available for Appropriation $ 30,429,254 $ 25,274,058 $ 24,530,961 $ 27,248,787 $ 28,181,924 Appropriation From Stabilization Fund Excluded Debt Service Tax Relief $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 Within Levy Debt Service $ — $ — $ — $ — $ — Subtotal $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 Projected Balance of Fund $ 25,229,254 $ 20,674,058 $ 21,730,961 $ 26,448,787 $ 27,681,924 Ca ita I Bud et Section XI p 9 The proposed capital budget continues to make important progress in addressing the Town's list of planned capital projects. The capital budget recommendations include $42 million for a variety of capital projects for FY2024. � - - . � . � . Other Free Cash/ Funding Tax Levy Sou rces Debt Tota I Other** General Fund $ 14,878,348 $ — $ 7,309,159 $ 22,187,507 $ — Excl uded Debt Projects $ — $ — $ — $ — $ — Other Funding &Chapter 90 $ — $ 199,685 $ — $ 199,685 $ 990,428 Water Enterprise $ — $ 1,375,000 $ 2,909,580 $ 4,284,580 $ — Sewer Enterprise $ — $ 1,115,404 $ — $ 1,115,404 $ — Recreation Enterprise $ — $ 309,000 $ — $ 309,000 $ — Community Preservation Act* $ — $ 11,984,010 $ 2,000,000 $ 13,984,010 $ — , . . . . . , . .. .. , . . , . . . , .. , . � . . • , • • . , • 1 . • . 1•1 .• , 1 • *Includes both Town and non-Town CPA funded projects. In FY2024 a total of$9,042,335 of non-Town projects are requested. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. In 2021, the Department of Public Facilities (DPF) completed an evaluation of the Town's building- related capital assets. This study produced a detailed report on the current condition of DPF assets, including a 20-year Master Plan and schedule for renovating or replacing all town buildings and related systems. The existing conditions of Town and School buildings were presented at joint Summit meetings in the Spring of 2022, and Town staff and policy makers are continuing discussions on long- term planning and priorities. xi The FY2024 budget includes preliminary steps to address priorities in this long term plan such as a site study for the East Lexington Fire Station and preliminary design and engineering work for the Stone Building and 173 Bedford St. The Town and School departments also continue to move forward with planning for a new or renovated Lexington High School. No funding for that project is requested in FY2024, but additional appropriations for design and construction are expected in the the next 3-5 yea rs. Other large or notable projects for FY2024 are highlighted below. The Town's full FY2024 Capital Plan and additional information on these projects may be found in Section XI: Capital Investment of this Preliminary Budget. • Sola r Ca nopy &System - Pol ice Station - Th is req uest for $3,400,000 wi I I fu nd the pu rchase and installation of photovoltaic panels at the new Police Station site, utilizing a combination of both rooftop and canopy arrays over the parking area. The proposed canopies will be designed to fit into the Historic District downtown landscape. The Town will own the panels and the goal of the solar array is to generate enough power to allow the Police Station to operate as Net Zero. • New Sidewalk Installations (Hill Street) - This request for $1,620,000 will fund the survey, design and installation of new sidewalks in various locations throughout the Town. The request for FY2024 is for design and construction of a sidewalk on Cedar Street, in it's entirety, including a roundabout at Paul Revere and Hill Street. • Bedford St. and Hartwell Ave. Long-Range Transportation Improvements - This request for $1,750,000 is to complete the 25% design related to a future capital project for improvements to Route 4/2Z5 (Bedford Street/Hartwell Avenue), including the "jug-handle" intersection. Lexington will partner with the State on this construction project, and funding this design is critical to keeping Lexington's place for this project on the State's Long Range Transportation Plan (LRTP) for the 2030-Z034 time band. The project aims to create a complete street for vehicles, pedestrians, and cyclists by widening Route 4/225, adjusting the intersection, and adding pedestrian and transit facilities. • Lincoln Park Field Improvements - This FY2024 request for $3,391,500 is to begin construction and preparation to replace the three athletic fields at Lincoln Park, as well as construction of lighting at Lincoln Fields 1 and 3. The fields are approaching the end of their lifespans and must be replaced if safe and anticipated use is to continue. These improvements will allow for increased usage of the fields, alleviating the shortage of available hours the Recreation Department now experiences. This project will be funded from Community Preservation Funds and the Tax Levy. • Lead and Copper Program - The Department of Environmental Protection (DEP) recently revised the lead and copper rule requiring communities to inventory and replace lead service water lines. This $4,209,580 funding request is to provide consulting services to develop the inventory, bid specifications, and hire a contractor to perform the replacement work. This project will be funded from the Water Enterprise Fund and may qualify for a zero interest loan from MWRA. xi i Pol ic Issues y This has been a particularly challenging budget year as there is a limited amount of resources to be allocated and the Town has set aggressive guidelines for addressing our long-term capital needs and funding of the Town's long-term liabilities. Policy items to be reaffirmed or addressed by the Select Board in finalizing this preliminary budget include: • Dedicate New Tax Levy Growth to the Capital Stabilization Fund (CSF) - Whether to support the future transfers of new tax levy growth into the CSF. The FY2024 recommended transfer is $1,733,137. This amount is expected to grow in future years as new projects are completed. The contributions and future dedicated revenues are anticipated to be applied in future budgets to offset the debt service from the renovation or reconstruction of Lexington H ig h School. • Dedicate New Tax Levy Growth to the Retirement Fund - As discussed in the Budget Overview, $1.06M in unanticipated new tax revenue was dedicated to the Town's Retirement Fund for FY2023. This budget proposes to continue dedicating this ongoing revenue to the Retirement Fund in FY2024, plus the incremental growth of 2.5%. The Board should consider whether to continue setting-aside this funding in future budget cycles, in which case it may be built into the retirement funding schedule. • Appropriate into the Special Education Stabilization Fund - Whether to appropriate $500,000 from Free Cash into the Special Education Stabilization Fund for future unanticipated or extraordinary expenses in Special Education. As discussed above this is equal the appropriated, unexpended amount of SPED Stabilization funds returned to Free Cash at the end of FY2022. • Establish and Appropriate into Special Education (SPED) Reserve Fund - Whether to create and appropriate $750,000 into a Special Education Reserve Fund. This Reserve Fund would supplement the existing SPED Stabilization Fund and may be utilized by affirmative vote of the School Committee and Select Board for unanticipated special education expenses that arise during FY2024. A greater amount of Free Cash is available for appropriation in FY2024 due to a $2.6 million turn-back from the school circuit breaker. • Expand Use of Cash Capital (Free Cash and Tax Levy) - For FY2024, a total of $11,265,007 in Free Cash is recommended to fund capital items with cash rather than by issuing debt, thereby reducing future debt service expenses. Further, this budget proposes to allocate $700,000 of tax levy to support ongoing capital programs. This amount is available due to the decreasing amount of debt service in FY2024 compared to FY2023. Beginning to fund part of the Town's ongoing capital programs with tax levy will allow the town to maintain its assets if lower amounts of Free Cash are available in future years. • Appropriate from the Capital Stabilization Fund for Excluded Debt Service - Whether to appropriate $500,000 from the Capital Stabilization Fund to mitigate excluded debt service. Original projections for FY2024 did not indicate using the CSF to mitigate Exempt debt for FY2024, and projected using $500,000 in FY2025 to mitigate the impact of the Police Station construction project. The current interest rate environment and recommendation of our financial advisors is to accelerate the issuance of a bond for the Police Station into February 2023. Accordingly, the draw from the CSF to mitigate this debt service is also accelerated by one year into FY2024. This recommendation is consistent with previous discussions at Financial Summits to offset the impact of excluded debt on the taxpayers. xiii • Appropriate into the Other Post-Employment Benefits (OPEB) Trust Fund - Whether to support the appropriation of $1,985,486 into the OPEB Trust Fund. This amount is comprised of $1,739,721 from free cash, $240,000 made available from the Health Insurance Claims Trust Fund, and $5,765 from Enterprise Funds. FY2024 is the last year the Health Claims Trust funding will be available as the fund will be fully drawn-down after this last appropriation of $240,000. This amount has decreased compared to the $750,000 contribution from the Health Claims Trust over the last several years. This budget proposes to maintain the same funding level as in prior years with the difference being funded from Free Cash. • Unallocated Revenues for Contingencies - The recommended budget includes $750,000 in unallocated revenues sourced from Free Cash which is a one-time revenue source and can be allocated if needed for three primary purposes: 1. To balance the budget if State Aid is less than projected. The Legislature will likely not approve the FY2024 State budget until after the conclusion of Town Meeting; 2. To fund programs, services, capital projects or reserves not currently proposed in this Preliminary Budget; and/or 3. To balance the budget if the GIC health insurance premiums are greater than estimated. The Town's health insurance rates, as established by the Group Insurance Commission (GIC), will not be known until early March. Since the GIC is currently re-procuring its plans, and there are known mergers and cancellations, there is considerably more uncertainty than usual. • Reduce/Eliminate the Use of Free Cash to balance the General Fund Operating Budget - The Government Finance Officers Association (GFOA) recommends against using non-recurring revenues to balance the operating budget. The Town had used Free Cash to support operations for many years, and in FY2019, Lexington used $3.74 million of free cash (non-recurring revenues) to balance the General Fund operating budget. The Town Manager implemented a phase-out of this practice over a 5-year period which was subsequently completed in FY2023. As currently proposed, the FY2024 budget includes using $395,272 from free cash to support operations, directly related to the large increase in curbside sanitation collection. This is a one-time use of free cash and will not be included in the municipal budget in FY2025. Additional policy considerations to be discussed either during finalization of the FY2024 budget, or in anticipation of future budgets, include the following: • Establishing a Stormwater Enterprise Fund - As discussed in greater detail above, Town staff have been working for the past several years on a proposal to create a Stormwater Enterprise Fund. This is proposed to go before Town Meeting in the Fall of 2023, but will not have a budgetary impact until the FY2025 budget. The Select Board is currently considering methods of mitigating the impact of the new stormwater fee on taxpayers through an in-kind reduction in property taxes for costs that are transferred from the General Fund to the Stormwater Enterprise Fund. xiv Bud et Sched u le g This is a comprehensive budget, including both the Town Manager's recommendations and the Superintendent of School's proposed budget. In keeping with the schedule established by the Select Board, the remaining FY2024 budget dates are proposed to be the following: • �anuary 30, 2023 - Summit IV to review this Preliminary budget; • February 13, 2023 - Select Board to vote recommended FY2024 budget; • February 17, 2023 - The recommended budget will be forwarded, electronically, to the Appropriation Committee, Capital Expenditures Committee and Town Meeting Members. Printed copies to follow the week of March 6tn. • March 20, 2023 - Town Meeting begins and may consider financial articles. xv This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. 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P p li � � r � i � w� � � s p � Q � li �' � � umu ,,,,,,,,,„ .. k „ � � �V p � � �p �w„,�.w.. � � m,. � � � � U � � � � w„ U � � � �. � � �� ' 1 � � Ni �" j� '� M � ���.. � � � � � � � N�V "�i Q X� X� � � li � N� � �u 4 � o p � � �, � � U � � ��p� li� � �� �� � � � �� � � �"�i � �� � � a,� �; � � µ � ., �y � �, � �M�wry ow ,,,,,,,;�� �^NaN+� ��' � �� �, � � �� �� � � � V� �, � ,,, , �� . �� � � � � � �� �� � u n a � � � � �, �� �� � � �I �' � � � � � 0 � � � �' �� a �� � � � ' � � � p °� � � �, �' � � � .��� w� � � � � � � � � � � �� u � � � u � �"�„ � � � a ��: � � � � �� � � a � �� � � � w� � � �"" � � � � � N w�i� tlV � � � � � � � �li � � ��m � " � � � � � � � � � � «� � � w� � � � w� X� � � ��i � I', � �� �r �mi . ..� � ........�� �I... � �� �i � '� ,� ... � � � � �p � ��: .�.�,w � � � �� �, �� � �a � ..�^ ,,- � . a ,. � � � � �,. �� � �. �� � � ....i a.� �, � ........ �� � � � �i � � � � � .. � � �w� � � � � .. ......... � � � .....I � '.. � ��i p��� ... � , � ��. ..� � ....�... �� � � .. � ... I � . . v,,,� .. . � � �""n� � ..� � ��......... � � �.. . Iwmiwmowmowmowmowu . This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Section I Bud et Overview Town of Lexin ton MA 9 g , Summary of Revenues and Expenditures The summary below shows revenues & expenditures for the Town of Lexington for FY2021-FY2024. It reflects actual results of FY2021 and FY2022, FY2023 estimated revenues and budgeted expenditures submitted to the Department of Revenue for the certification of the FY2023 tax rate, and the budget recommendations of the Town Manager and School Superintendent for FY2024 budget and projected revenues to support those recommendations. FY2021 FY2022 FY2023 FY2024 Revenue Summary Actual Actual Recap Projected Tax Levy $ 194,329,878 $ 204,285,878 $ 216,187,220 $ 224,625,572 State Aid $ 16,221,363 $ 16,683,885 $ 17,056,598 $ 17,295,204 Local Receipts $ 15,358,065 $ 16,714,478 $ 13,835,445 $ 14,569,104 Available Funds $ 11,805,351 $ 17,825,379 $ 17,463,018 $ 17,409,426 Revenue Offsets $ (1,773,854) $ (1,971,196) $ (1,902,341) $ (2,342,585) Enterprise Funds (Indirect) $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 1,894,067 Total General Fund $ 237,690,239 $ 254,970,779 $ 264,445,552 $ 273,450,788 General Fund Expenditure Summary Education Lexington Public Schools $ 114,464,314 $ 120,636,545 $ 128,254,447 $ 133,238,358 Minuteman Regional School $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 Subtota/Education $ 117,327,461 � 123,766,583 � 131,478,345 $ 136,743,400 Municipal Departments $ 39,481,849 $ 41,023,558 $ 44,812,553 $ 46,934,383 Shared Expenses Benefits &Insurance $ 35,996,400 $ 37,832,472 $ 42,787,638 $ 45,391,901 Property Insurance &Solar $ 1,408,990 $ 1,440,965 $ 1,485,000 $ 1,582,000 Debt (within-levy) $ 10,237,538 $ 10,364,264 $ 7,254,509 $ 6,851,036 Reserve Fund $ — $ — $ 1,250,000 $ 750,000 Facilities $ 11,141,011 $ 12,183,930 $ 13,069,307 $ 13,950,503 Sub to ta/Shared Expenses $ 58,783,939 $ 61,821,631 $ 65,846,454 � 68,525,439 Capital Cash Capital (designated) $ 7,812,019 $ 10,136,491 $ 14,251,037 $ 15,078,033 Sub to ta/Capi tal $ 7,8�2,0�9 � �0,�36,49� $ �4,25�,037 � �5,078,033 Other Other (allocated) $ 1,368,916 $ 6,541,910 $ 8,057,163 $ 5,419,533 Other (unallocated) $ — $ — $ — $ 750,000 Subtotal Other � �,368,916 $ 6,541,910 $ 8,057,�63 $ 6,169,533 Total General Fund $ 224,774,184 $ 243,290,173 $ 264,445,552 $ 273,450,788 General Fund Surplus/(Deficit) $ 12,916,055 $ 11,680,607 $ — $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 I-1 � � ° � � � � � \ � � \ � � � � � \ � \ � ° � � ° ^ � o o � o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � o o � Q LL\ _\ 0�0 � � �M I O I O O 0�0 I � I I N � 0�0 � O O � ^ 0�0 � � N � � t� M 00 � 00 �O O �O O �O 0�0 O � � O� O � � nj pp � O V ... ... �.. � �►� O •� � I,A o cv o N o O � � o � o O � I,A � � � N '� � O� � � I1� I � I O N o I O I I � o N � o O •-� � �O � M � � �� � � � ` � � � � � � � � � � � � � ` � � ` � M �--i L.f) M L.f� �l' I� � M I� I� M O O +--� l0 M � W V � CO CO � l0 �O N O O� Ol M � M O O O CO � M M � � ' Q � O\ N N I� O\ � � � � .�.� � � � '� � ^ � � " s � � ,� cy N r, � V �I � � � � � � � � � � � � � -� � � � � � � � � � � � � � CO N Q O I �--i O O � O O O O O M CO I1� l0 O O M Q �--i CO Q1 O � 11� � � O O O O O O O O O O M I� � c�'� O O O � 00 N � •� M O � 00 �--i O O dl O O O O O M � N O O O I.1") � �O CO � � � � � � � � � � � � � � � � � � � � � � � CO I1� � � I� O O � N O N O O O O O ti O O O � � M � N � M O M 00 O O O al � O dl � dl � �--� O � 11� � 1.1� � .--i N � N 1.1� � a1 I� N � M � N �I M M 00 N 00 �0 I� � O� N O I� M O � N � M M � � M �\ ti � ,--i �p\ � � L.f) I� N � � � '� �M �O rl � � � � � � � � � � �b4- � � �b9- � -b4- � � � �A- � �69- � � � � � �; I I I I N I I N I I I I I I I I I I I N � I o O � � N N � M '-' ,� . � . . �y — o0 0o cv � � � W N � � � '� ,�-I '� r�l � � � � u LL .� Q � � � � � � � � � � � � � � � � � � � � � � � � CO N Q O I � O O CI' O O O O O M CO I1� l0 O O CO I� �--� 00 Q1 I� � � O I� O O � O O O O O M I� � c� O O N M 00 N � M O � 00 CO O O l0 O O O O O M � N O O O •--\ � �O O\ � � � co �n ` � co 0 o M� cv o N� o O� o 0 0 �-i o O� c� � � n � N � M o M o0 � O o � d� o a1 d� d1 � � o � u� lr� I� � ,-� M N � N 11� � a1 � N � M � N �I M M CO N 00 �0 I� � O N O 00 � 0 � � M M ^ d� � �� ti � �--� l0� � � L.f) I� � N � M �Q M �l" ,--� � � '� � �O ,� � �r � � � � � � �- � � �- �r �9- � � � �- � �- � � �r � � I� 00 LA o I o0 0 0 �0 0 o O o 0 0 � u� a1 o O I� � O� � LA � a1 � u� 00 0 o M o o O o 0 o M I� O o O o � O� � � � 00 M N M O O �O O O O O O O I� p1 ln O O M � O� •--i �..� �! 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'� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Section II: Reven ues This section includes detailed information about FY2024 Projected Revenues. It includes: • General Fund Revenue Description II-2 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-1 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues. General Fund Operating Revenues include all revenues projected as available for use in FY2024. • Total General Fund Operating Revenues are from annually recurring and non-recurring sources, including transfers from special revenue funds, Specialized Stabilization Funds, and the Health Claims Trust Fund. • Net General Fund Revenues are Total General Fund Revenues less revenues recommended to be set-aside to fund designated expenses. In FY2024, Total General Fund Operating Revenues are projected to increase by approximately $9.01 million, or 3.4%. Net General Fund Revenues, those available to support school and municipal operating budgets, are projected to increase by $7.96 million, or 3.3%. FY2021 FY2022 FY2023 FY2024 �2023-24 Change General Fund Revenue Summary Actual Actual Recap Projected $ % Property Tax Levy(Table 1) $ 194,329,878 $ 204,228,739 $ 213,394,083 $ 221,805,935 $ 8,411,851 3.94% Tax Levy Dedicated to Capital � — � 57,138 $ 1,733,137 $ 1,733,137 $ — —% Stabilization Fund Tax Levy Dedicated to Pension Fund $ — $ — $ 1,060,000 $ 1,086,500 $ 26,500 2.50% Total Property Tax Levy $194,329,878 $204,285,878 $216,187,220 $224,625,572 $ 8,405,502 3.89% State Aid (Table 2) $ 16,221,363 $ 16,683,885 $ 17,056,598 $ 17,295,204 $ 238,606 1.40% Local Receipts(Table 3) $ 15,358,065 $ 16,714,478 $ 13,835,445 $ 14,569,104 $ 733,659 5.30% Available Funds(Table 4) $ 11,805,351 $ 17,825,379 $ 17,463,018 $ 17,409,426 $ (53,592) (0.31)% Revenue Offsets(Table 5) $ (1,773,854) $ (1,971,196) $ (1,902,341) $ (2,342,585) $ (440,244) 23.14% Enterprise Receipts(Table 6) $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 1,894,067 $ 88,454 4.90% Total General Fund Operating �237,690,239 $254,970,779 $264,445,553 $273,450,788 $ 9,005,235 3.41% Revenues Less-Revenues Set-Aside for � g,180,935 $ 15,038,401 $ 20,198,797 $ 21,247,566 $ 1,048,769 5.19% Designated Purposes Net General Fund Revenues $228,509,304 $239,932,378 $244,246,756 $252,203,222 $ 7,956,467 3.26% Detailed Description: Property Tax Levy: The FY2024 property tax levy is projected to increase approximately $8.41 million, or 3.9%. The projected levy is a function of the FY2023 levy limit increased by 2.5% per Proposition 21/z, plus an increment for new growth. FY2024 new growth will be a function of construction activity for the period ]uly 1, 202Z to ]une 30, 2023. FY2024 new growth is estimated at $3,000,000 based on a review of historical data on new growth. Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning in FY2022, new levy growth generated from specified commercial and industrial development will be dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP) approved by Town Meeting, or those eligible for development due to new zoning changes on Hartwell Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large capital projects such as a high school construction project in future years. The set-aside funds can also be applied in future years to mitigate exempt debt service created by those capital projects. A list of properties currently subject to this guideline is available in Table 1A. Tax Levy Dedicated to Retirement Fund: In FY2023 Takeda, a large pharmaceutical company in Lexington changed its tax strategy to no-longer claim a personal property tax exemption. This resulted in $1.06M in unanticipated new tax revenue. This new revenue was dedicated to the Town's Retirement Fund for FY2023 via a supplemental appropriation at the Fall 2022 STM-2. This budget FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-2 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 proposes to continue dedicating this ongoing revenue to the Retirement Fund in FY2024, plus the incremental growth of 2.5% for a total of$9,984,800 . Continuing to allocate this revenue to the Retirement Fund in future years will allow the Town to maintain it's the current funding schedule and reach full-funding in FY2030. State Aid: In recent years the Town has received minimal increases in State Aid. This trend is expected to continue in FY2024 and this budget is projecting an overall increase of 1.40%. The State is still developing its FY2024 budget, and the Governor's initial FY2024 State aid numbers are not expected until later in January 2023. Final figure are likely to be known in June 2023 when the Legislature adopts, and the Governor signs, the FY2024 State budget. Local Receipts: FY2024 projections for each category of receipt are based on the history of actual collections and projections of 3 and 5 year historical averages, with some adjustments to specific categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2024 local receipts are estimated to increase by approximately $733,659 or 5.30% over FY2023 estimates, which were adjusted downward due to pandemic recovery. The main contributors to this growth are Other Excise which are now trending close to pre-pandemic levels, and an increase in revenues for permits, particularly building permits which will benefit from commercial and residential growth. Available Funds: Available Funds are projected to remain relatively stable, with a decrease of $(53,592), or (0.31)%. FY2024 reflects a decrease in two ongoing available funds that supported operations in prior years. First, the transfer of $240,000 from the Health Claims Trust Fund to fund the Town's Other Post Employment Benefit Fund is down compared to $750,000 in FY2023. This transfer represents the remaining balance in the Health Claims Trust Fund. Second, the transfer from the PEG Access Fund is decreasing due to a decline in cable franchise fees as residents move from cable to streaming platforms. The Select Board has committed to funding Public Access television, and this decreasing transfer from the PEG Access Fund represents the amount of General Fund support for this service. The decrease in available funds is partly offset by a projected increase in Free Cash, and a $100,000 transfer from the Parking Meter Fund. Free Cash is currently estimated and is under review by the Department of Revenue. Staff expect a Free Cash to be certified before the final Recommended Budget is published. The balance of the Parking Meter Fund has decreased significantly in the last three years due to the temporary cessation of parking meter enforcement to support businesses and less traffic during the pandemic and Center Streetscape project. The Town has recently started to enforce parking fees which will rebuild the balance in the Parking Fund. Consistent with prior years, FY2024 Available Funds includes a transfer of$171,000 from the Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution to the REV Shuttle. Revenue Offsets: Revenue Offsets are projected to increase by approximately $440,244 or 23.14%. Revenue Offsets represent the set-aside of a portion of projected revenues legally required for particular purposes including: (1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund operations; (2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to the Town, based on updated projections issued alongside the Governor's budget; FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-3 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 (3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayers; and (4) potential snow and ice deficits. The FY2024 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated FY2024 revenue to cover a potential snow and ice deficit at the end of FY2023. For FY2023, $400,000 was set-aside, but was ultimately not needed since actual FY2022 snow and ice removal expenses fell with i n thei r budgeted levels. Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the operations of the water, sewer and recreation departments. Overall Enterprise Receipts are increasing by 4.9%, or $88,454. Water and Sewer transfers are increasing by 5.0%, as supported by a detailed indirect analysis completed by Finance. The Recreation indirect charge was paused in FY2022 due to the pandemic and a significant decrease in operations. This charge resumed in FY2023 and will continue into FY2024. . . . Tax Levy $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 213,4Z6,933 $ 9,227,299 4.5Z% Prop.2.5% $ 4,623,458 $ 4,860,383 $ 5,106,419 $ 5,379,002 $ 272,582 5.34% New Growth $ 4,853,553 $ 4,981,076 $ 4,120,880 $ 3,000,000 $ (1,120,880) (27.20)% Override/Excess Lev Ca acit $ 85,435 $ 28,032 $ 32,849 NA r r r r r r r r r r • Table 1A:Property Tax Levy Dedicated to the Capital Stabilization Fund 1050 Waltham St. $ - $ - $ 1,252,291 $ 1,252,291 $ - -% 186 Bedford St. $ - $ 21,451 $ 45,939 $ 45,939 $ - -% 55 Watertown St. $ - $ 35,687 $ 434,907 $ 434,907 $ - -% . . , � , Table 1B:Property Tax Levy Dedicated to the Pension Fund r r r r r • : Chapter 70 $ 14,438,034 $ 14,647,494 $ 15,058,494 $ 15,261,594 $ 203,100 1.35% Charter School Reimbursement $ 60,652 $ 101,651 $ 64,890 $ 64,890 $ - -% Unrestricted General Government Aid $ 1,627,400 $ 1,769,494 $ 1,775,314 $ 1,810,820 $ 35,506 2.00% Veterans'Benefits&Exemptions $ 31,454 $ 105,119 $ 92,035 $ 92,035 $ - -% Offsets Librar $ 63,823 $ 60,127 $ 65,865 $ 65,865 $ - -% , r r r r r r r r • : Motor Vehicle Excise Tax $ 5,335,1Z9 $ 5,330,281 $ 5,455,000 $ 5,418,000 $ (37,000) (0.68)% Other Excise $ 813,643 $ 1,351,204 $ 1,188,300 $ 1,373,000 $ 184,700 15.54% Penalties&Interest $ 445,590 $ 590,842 $ 341,500 $ 380,500 $ 39,000 11.42% PILOT's $ 660,966 $ 682,107 $ 715,000 $ 811,000 $ 96,000 13.43% Rentals $ 473,201 $ 394,624 $ 361,850 $ 350,296 $ (11,554) (3.19)% Departmental-Schools $ 337,909 $ 1,169,058 $ 244,500 $ 297,500 $ 53,000 21.68% Departmental-Municipal $ 2,398,261 $ 2,742,233 $ 2,629,525 $ 2,705,525 $ 76,000 2.89% Licenses&Permits $ 3,542,914 $ 3,171,808 $ 2,462,080 $ 2,824,850 $ 362,770 14.73% Special Assessments $ 25,644 $ 18,165 $ 10,433 $ 10,433 $ - -% Fines&Forfeits $ 59,820 $ 79,398 $ 101,000 $ 98,000 $ (3,000) (2.97)% Investment Income $ 277,170 $ 281,726 $ 250,000 $ 300,000 $ 50,000 20.00% Miscellaneous Non-Recurrin $ 987,817 $ 903,030 $ 76,256 $ - $ (76,256) (100.00)% r r r r r r r r r • Table 4:Available Funds FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-4 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 Parking Fund $ 562,000 $ 828,237 $ - $ 100,000 $ 100,000 -% Cemetery Sale of Lots Fund $ 40,480 $ 51,933 $ 16,125 $ 50,408 $ 34,283 212.61% Free Cash* $ 9,468,456 $ 14,638,059 $ 15,339,570 $ 16,000,000 $ 660,430 4.31% Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 240,000 $ (510,000) (68.00)% Transportation Demand Management Stab. � 141,000 $ 141,000 $ 141,000 $ 171,000 $ 30,000 21.28% Fund TrafFic Mitigation Stabilization Fund $ - $ - $ 240,000 $ 80,000 $ (160,000) (66.67)% Transportation Management Overlay District � _ � - � 65,000 $ 42,000 $ (23,000) (35.38)% (TMOD)Stabilization Fund Center Improvement District Stabilization Fund $ - $ - $ - $ - $ - -% PEG Access Special Revenue Fund $ 620,711 $ 629,287 $ 637,576 $ 586,833 $ (50,743) (7.96)% Transportation Network Company(TNC) � 16,504 $ 20,889 $ 6,824 $ 7,685 $ 862 12.63% Special Revenue Fund Betterments Fund $ 6,200 $ - $ - $ 11,500 $ 11,500 -% Visitors Center Stabilization Fund $ 200,000 $ - $ - $ 50,000 $ 50,000 - General Stabilization Fund $ - $ - $ - $ - $ - -% Special Education Stabilization Fund $ - $ 500,000 $ - $ - $ - -% Special Education Reserve Fund $ - $ - $ - $ - $ - -% Avalon Bay School Enrollment Mitigation/School � _ � _ � - � - � - -% Bus Stabilization Funds Balances from Prior Yr.Capital Articles $ - $ 155,974 $ 266,923 $ - $ (266,923) (100.00)% Use of BAN Premiums $ - $ 110,000 $ - $ 70,000 $ 70,000 -% r r r r r r r r r • Table 5:Revenue Offsets Cherry Sheet Assessments $ (960,031) $ (1,011,069) $ (1,086,476) $ (1,126,720) $ (40,244) 3.70% Cherry Sheet Offsets-Public Libraries $ (63,823) $ (60,127) $ (65,865) $ (65,865) $ - -% Overlay(abatements) $ (750,000) $ (900,000) $ (750,000) $ (750,000) $ - -% Snow Deficit $ - $ - $ - $ 400,000 $ 400,000 - r r r r r r r r r • Table 6:Enterprise Receipts Water $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ 34,247 3.50% Wastewater(Sewer) $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ 45,624 8.41% Recreation&Communi Pro rams $ 277,771 $ - $ 286,104 $ 294,687 $ 8,583 3.00% r r r r r r r r r • Gross General Fund Revenues $ 237,690,239 $ 254,970,779 $ 264,445,553 $ 273,450,788 $ 8,978,735 3.40% Revenues Set Aside for Designated � 9,180,935 $ 15,038,401 $ 20,198,797 $ 21,247,566 $ 1,048,769 5.19% Expenses Net General Fund Revenues Available for � 22g�509,304 $ 239,932,378 $ 244,246,756 $ 252,203,222 $ 7,929,967 3.25% Appropriation FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-5 . Secti o n I I Reve n u es Town of Lexin ton, Massachusetts 9 Revenues Set Aside for Designated Expenses: This represents components of Gross General Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the table below. Financing Sources Tax Levy Free Cash Other Total Notes Set-Aside for Unanticipated Reserved for appropriation at the 2023 annual town 1 Current Fiscal Year Needs $ 200,000 $ 200,000 meeting to fund supplemental appropriations to the FY2023(current year)budget. Other Post-Employment $240,000 from the tax levy made available by an 2 Benefits(OPEB) $ 240,000 $ 1,739,721 $ 1,979,721 equal transfer from the Health Insurance Claims Trust Fund to fund FY2024 Health Insurance. 3 Unallocated $ 750,000 $ 750,000 Set aside for yet-to-be identified one-time needs in the FY2024 budget. 4 Cash Capital $ 700,000 $11,265,007 $ 199,685 $12,164,692 Free Cash,Tax Levy and other available funds to support capital improvements. 5 Appropriate into Capital � 1,733,137 $ 1,733,137 To meet future capital/debt service needs. Stabilization Fund 6 Appropriate from Capital � _ � _ Proposed use of Capital Stabilization Fund to hold Stabilization Fund debt service increases to 5%annually. � Special Education $ 500,000 $ 500,000 Special Education Stabilization Fund(Free Cash) Stabilization Fund 8 Special Education $ 750,000 $ 750,000 Special Education Reserve Fund(Free Cash) Stabilization Fund Street Improvement Tax Levy designated for long-term street 9 Program $ 2,688,312 $ 2,688,312 maintenance plan. 10 Municipal Building Envelope � 225 029 $ 225 029 Initially funded in 2006 override;increases by 2.5% and Systems � � per year. 11 Warrant Articles $ — $ — $ — $ — None proposed. 12 Support of Recreation and � 256 675 $ 256 675 Tax Levy support of Recreation and Community Community Programs ' ' Programs Enterprise(Transfer to Article 5) / � � �� �� �i 1� � �i �� •� �� � •• 14 Free Cash to Support One-time set-aside for Refuse&Recycling Operating Budget � — $ 395,272 $ — $ 395,272 Collection contract and Municipal Wage Study Funding for New Pension Amount of incremental increase in the updated 15 Schedule $ 400,000 $ 400,000 Pension Funding schedule will continue to be supported with Free Cash in FY2024. � • / � � �� •� �� • 1 1/ 1 1 1 �� �� •� �� 1� � • FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 II-6 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� � � ec �on : ro ra m : uca �on This section includes detailed information about the FY2024 Operating Budget & Financing Plan for education. It includes: • 1100 Lexington Public Schools III-2 • 1200 Minuteman Regional High School III-18 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-1 TO BE INSERTED BY SCHOOL DEPARTMENT (PDF) FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-2 This Page Intentionally Left Blank. � � � � � , »»� � ��� �� F����� o �, �� ��°�°� � � � o�r� � ,rv� �`°� ��< � �� � «���� �r �N� �u�w I� ��� � 'yl�� � "�'" ' I a, �` %I ' �; "'�' '� �,�'++u�� ���' � i; � (fu ��� � � ���,,, i o �� � , � ��� r��a ,�.;i i� , r f �y �' �u �i//i � II��� �`d�� � l �i ��ii!/��i r�r,���I � 'r�,- � ,w��� ��� ' � � ���' �'� � �� ���, � ��� �„�, y� ��������,� �'� ����� ���°� ��;����„ ��J��mU�' �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-3 Program: Education 1200 Minuteman Re ional HI h SCh001 Town ot'�exin ton Ma 9 9 g , Budget Overview: The Regional High School subprogram budget is for the assessment levied by the Minuteman Regional Vocational Technical School District to support the operations of the School. Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as of July 1, 2022, as well as out-of-district students. Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology, Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as four-year academic and college preparatory programs. In addition, adult students can pursue a variety of continuing education programs at Minuteman. Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st of each year, the date that enrollments from school districts throughout the Commonwealth are reported to the Massachusetts Department of Elementary and Secondary Education. 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022 High School Students 53.5 52 62 71 68 77 Post Graduate Students* 1 1 4 0 0 0 *Beginning in FY2021, Minuteman began offering Minuteman Technical Institute(MTI)for post-secondary students. MTI students pay tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022. Appropriated/Authorized Staffing: No Town staff are charged to this budget. Budget Recommendations The FY2024 projected budget for the Minuteman Regional High School assessment is $3,505,042, an increase $281,144 or 8.72% from the FY2023 budget. This is a preliminar�r figure, as the district is still developing its FY2024 budget. Minuteman will hold a public budget hearing on ]anuary 24, 2023, and the Town expects to receive a final FY2024 assessment ahead of publishing the final Recommended Budget. The assessment incorporates $929,570 in debt service, a decrease of$(87,582) or (8.6)%. Debt for the new school building that opened in September 2019 has been issued, and Minuteman projects that future debt requirements will gradually reduce as debt is paid down. The annual assessment is broken out as follows - Category FY2021 FY2022 FY2023 FY2024 $ Change %Change Minimum Required Contribution $1,057,954 $ 1,156,993 $ 1,158,939 $ 1,310,022 $ 151,083 13.0% Transportation Assessment $ 83,516 $ 109,594 $ 78,524 $ 79,620 $ 1,096 1.4% Remaining Operating Assessment $1,011,769 $ 935,559 $ 969,283 $ 1,182,766 $ 213,483 22.0% Capital/Debt Service $ 709,909 $ 927,892 $ 1,017,152 $ 929,570 $ (87,582) (8.6)% Total Assessment $2,863,147 $3,130,038 $3,223,898 $3,501,978 $ 278,080 8.6% *Numbers may not add due to rounding. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-18 Program: Education 1200 Minuteman Re ional HI h SCh001 Town ot'�exin ton Ma 9 9 g , Budget Summary: Funding Sources �2021 FY2022 FY2023 FY2024 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72% , . . , . , ... , . , . .. . , • . 11 . , •• , 1 1 • , . . , 1 1 , • . • Appropriation FY2021 FY2022 FY2023 FY2024 Dollar Percent Summary Actual Actual Appropriation Mgr's Rec. Increase Increase Compensation $ — $ — $ — $ — $ — —% Expenses $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72% , . . , . , ... , . , . .. • . 11 . , .• , 1 1 • , . . , 1 1 , . . � Level-Service FY2021 FY2022 FY2023 FY2024 Dollar Percent Requests Actual Actual Appropriation Mgr's Rec. Increase Increase Total 1200 Minuteman $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72% , . . . . , ..• , . , . .. • � • . 11 . , •• , 1 1 • , . • , 1 1 , • . � Object Code FY2021 FY2022 FY2023 FY2024 Dollar Percent Summary Actual Actual Appropriation Mgr's Rec. Increase Increase Salaries&Wages $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — —% Compensation � — � — � — � — � — —% Contractual Services $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72% utilities $ — $ — $ — $ — $ — —% Supplies $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — —% Expenses $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,�44 8.72% � • 1/ • �� �• � �i 1 1 � �� ��� �� 1 1� �� � �� � �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-19 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� � i n IV: Pr r m 2 : r Ex n ect o o a a e e ses This section includes detailed information about the FY2024 Operating Budget & Financing Plan for shared expenses. It includes: • 2100 Employee Benefits IV-3 • 2200 Property & Liability Insurance IV-8 • 2300 Sola r Prod ucer Payments IV-10 • 2400 Debt Service IV-12 • 2500 Reserve Fund IV-14 • 2600 Public Facilities IV-17 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-1 This Page Intentionally Left Blank. � ' '»>r»� � � ,�,� o r���� � ��A � �I;� /p��N �I� I � R U� V �� �� , e:�E/f �+,.. 1'. ,.���r �.., ��. „��, Wu� � �� �,. , ��, i`-�, �y vv,L 4�F 'f ���¢ '^J�I � f,, i� � � ��1 � I � ��� � ,( ��, ,, r�� � �� , ,� „�`�; , � f�i��y ; I h r�� ' fb��,G�/4 �, ,II�. 01P �«mf' `V„,lll'1�✓� /e �.. � ���,, .,,,,,- ��Q �IV°I� # ° � �I�"� �� � ��,� ��� �������� i� y���: ���� , ����,���� �� , w� ������� Program: Shared Expenses 2100 Em �O ee Benefits & Insurance Townof�exin ton MA a y �► , Mission: To provide and manage a comprehensive benefits program for Town and School employees a nd reti rees. Budget Overview: Included in the Employee Benefits and Insurance program are costs for the Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life insurance benefits and the Medicare tax. Employee Benefits is comprised of the following: • Contri butory Reti rement Assessment: The assessment of the Lexi ngton Contri butory Retirement System levied to the Town to finance a portion of retirement benefits of Town and non-teaching School employees. This assessment is issued pursuant to Massachusetts General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the Lexington Contributory Retirement System. In addition to this assessment, employee contri butions - ra ng i ng from 5% to 11% depend i ng on date of h i re - provide the majority of pension system fu nd i ng. • Non-Contributory Retirement: The cost of benefits for employees who retired prior to the creation of the Lexington Contributory Retirement System. Beginning in FY2023 the Town no- longer has any non-contributory retirees. • Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance for active Municipal and School Department employees and retirees, and the Town's 1.45% share of Medicare tax for all employees hired after 1986. • Unemployment Compensation: The cost of unemployment payments for eligible employees separated from Municipal or School Department employment. The Town self-insures for this expense. • Workers' Compensation: The medical costs incurred by Municipal and School employees injured on the job, and medical costs of former public safety employees who retired on accidental disability. The Town largely self-insures for this expense, but purchases��stop loss" insurance for extraordinary work-related medical claims. The premiums for that insurance are captured in the Workers' Compensation budget. Authorized/Appropriated Staffing: Staff support is provided through the Town Manager's Office, Human Resources and the Finance Department. Portions of the salaries of four employees are charged to the General Fund health insurance budget. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-3 Program: Shared Expenses 2100 Em �O ee Benefits & Insurance Townof�exin ton MA a y �► , Budget Recommendations: The FY2024 recommended All Funds Employee Benefits and Insurance budget is $45,550,598. This is a $2,615,488 or 6.09% increase from the FY2023 budget. The recommended budget includes the benefits costs (health, dental, life, Medicare and workers' compensation) for all municipal and school staff and retirees as of November 1, 2022. Chanqes Include: 1. A $765,550, or 8.30% increase in Contributory Retirement based on the approved funding schedule from the January 1, 2021 actuarial valuation of the Lexington Retirement System, plus an amount of dedicated tax levy new growth. In FY2023, $1,060,000 of new levy growth from Takeda personal property taxes was dedicated to the Pension Fund. This amount, plus an increase of 2.5% per year will continue to be set-aside to the Pension Fund in future years. The dedicated tax levy plus growth for FY2024 is $9,984,800. For FY2024, $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2023. The Retirement system's unfunded liability is expected to be funded by 2030, given the current actuarial assumptions. 2. Beginning in FY2023 the Town no longer has Non-Contributory Retirement costs. 3. A $134,099 or 6.53% increase in the Town's contribution for the Medicare Tax based on FY2022 actual costs, projected FY2023 and FY2024 salaries and wages, new municipal positions, and historical rates of increase in this item. 4. A $1,835,478 or 6.21% increase in health insurance costs (General Fund). The FY2024 budget is based on an increase of 7.0% in health insurance premiums across all plans at November 2022 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). 5. A $(5,864) or (0.53)% decrease in dental insurance costs (General Fund) based on a slight decrease in premium rates for FY2024 as compared to originally budgeted FY23 rates, further updated to reflect November 2022 enrollment levels. 6. No increase in life insurance costs based on projected enrollments. 7. Level-funding of unemployment insurance based on the revised budget of $200,000, which is reflective of average claim activity. 8. A $(125,000) or (20.00)% decrease in workers'compensation costs to a total of $500,000. As of June 30, 2022, this continuing appropriation account had a total balance of$2,816,884. In light of the fund balance, staff recommend a gradual reduction in the appropriation through FY2026, with a guideline of maintaining a fund balance of $2 million. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-4 Program: Shared Expenses 2100 Em �O ee Benefits & Insurance Townof�exin ton MA a y �► , Budget Summary - General Fund FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $35,228,913 $37,215,122 $ 41,577,204 $44,105,427 $ 18,227 $ 44,123,654 $2,546,449 6.12% Transfers from Enterprise Funds to General Fund(Indirects) $ 762,237 $ 611,775 $ 805,256 $ 863,256 $ - $ 863,256 $ 58,000 7.20% Free Cash for Updated Pension Schedule $ - $ - $ 400,000 $ 400,000 $ - $ 400,000 $ - -% PEG Access Special Revenue Fund $ 5,250 $ 5,575 $ 5,178 $ 4,991 $ - $ 4,991 $ (187) -3.61% • �� .• :- ,, ..� .�� , . , , . • • , . . , . , . . .� , . .� . , . , • • . , • , . , , .1 . • 1 � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 103,959 $ 118,996 $ 121,047 $ 142,636 $ - $ 142,636 $ 21,589 17.84% Expenses $35,892,440 $37,713,476 $ 42,666,591 $45,231,038 $ 18,227 $ 45,249,265 $2,582,673 6.05% � • // �� �� � ••• �1/ �� � � � � � • � � I � I �� � � I • �1 � �1� • • /��� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Level-Service Requests(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 2110 Contributory Retirement $ 6,679,199 $ 7,417,500 $ 9,219,250 $ 9,984,800 $ - $ 9,984,800 $ 765,550 8.30% Total 2120 Non-Contributory Retirement $ 15,907 $ 8,798 $ - $ - $ - $ - -% Subtotal-Retirement $ 6,695,106 $ 7,426,298 $ 9,219,250 $ 9,984,800 $ - $ 9,984,800 $ 765,550 8.30% Total 2130 Medicare $ 1,907,961 $ 1,986,677 $ 2,054,651 $ 2,188,255 $ 495 $ 2,188,750 $ 134,099 6.53% Total 2130 Health Insurance $25,448,028 $26,483,798 $ 29,554,494 $31,372,760 $ 17,212 $ 31,389,972 $1,835,478 6.21% Total 2130 Dental Insurance $ 985,610 $ 1,080,414 $ 1,109,243 $ 1,102,859 $ 520 $ 1,103,379 $ (5,864) -0.53% Total 2130 Life Insurance $ 20,384 $ 17,160 $ 25,000 $ 25,000 $ - $ 25,000 $ - - Subtotal-Hea/th/Life Benefits $28,361,983 $29,568,050 $ 32,743,388 $34,688,874 $ 18,227 $ 34,707,101 �1,963,712 6.00% Total 2140 Unemployment $ 64,311 $ 88,124 $ Z00,000 $ Z00,000 $ - $ 200,000 $ - -% Total 2150 Workers Compensation* $ 875,000 $ 750,000 $ 625,000 $ 500,000 $ - $ 500,000 $ 125,000 -20.00% Subtotal-Other Employee Benefits $ 939,311 $ 838,124 $ 825,000 $ 700,000 $ - $ 700,000 $ (125,000) -15.15% � • 1 1 �� �� �� ••• �1 1 �� / � �� � � • / I � I �� : �� I • �1 �� �1� � • /��/ FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary(General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 103,959 $ 118,996 $ 121,047 $ 142,636 $ - $ 142,636 $ 21,589 17.84% Overtime $ - $ - $ - $ - $ - $ - - Persona/Services $ 103,959 $ ��8,996 $ 121,047 $ 142,636 $ - $ 142,636 $ 21,589 17.84% Contractual Services $35,892,440 $37,713,476 $ 42,666,591 $45,231,038 $ 18,227 $ 45,249,265 $2,582,673 6.05% Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses $35,892,440 $37,7�3,476 $ 42,666,591 $45,231,038 $ 18,227 $ 45,249,265 $2,582,673 6.05% • �� .• :- ,, ..� .�� , . , , . • • , . . . . , . . .� , . .� . , . , • • . , • , . , , .1 • • 1 � Budget Summary - Revolving Funds* FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Directed Funding(Revolving Funds) $ 133,586 $ 139,863 $ 147,471 $ 158,697 $ - $ 158,697 $ 11,226 7.61% � • 1/ �� �� �� �• �� � �• �� I I �� � •� �� �� � •� �� • • �/ *Revo/ving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Level-Service Requests(Revolving Funds) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 2130 Health Insurance $ 129,199 $ 135,729 $ 143,337 $ 154,563 $ 154,563 $ 11,226 7.83% Total 2130 Dental Insurance $ 4,387 $ 4,134 $ 4,134 $ 4,134 $ 4,134 $ - -% •_ � . � • • � . . � . . � � . . � � • . �� �• � � •• � �• � � • • � � • • � • • � Budget Summary - All Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 103,959 $ 118,996 $ 121,047 $ 142,636 $ - $ 142,636 $ 21,589 17.84% Expenses $36,026,026 $37,853,339 $ 42,814,062 $45,389,735 $ 18,227 $ 45,407,962 $2,593,899 6.06% ._ , . .• , . , . . . , . , . , . .• , .•• .� • . •• . � • •• � � � � . � . � . •• • � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-5 Program: Shared Expenses 2100 Em �O ee Benefits & Insurance Townof�exin ton MA a y �► , Focus on: Health Benefits— Line Item 2130 While the cost of health insurance continues to be a concern for the Town of Lexington, as is the case with all public and private organizations in this region and across the country, the Town was successful in negotiating with the Employee Health Insurance Coalition to join the State's Group Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this large cost driver. The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2023, and will begin bargaining for a successor agreement this spring. The table below displays an approximate distribution of health insurance costs for Municipal and School employees and Retirees. Table 1: Health Insurance Budget: FY2019 - FY2024 Increase FY2019 FY2020 FY2021 FY2022 Budgeted Projected FY2023 to Actual Actual Actual Actual FY2023 FY2024 FY2024 Town�1� $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,148,176 $ 5,059,791 $ 5,306,524 4.88% School $12,141,910 $13,170,788 $13,965,697 $13,985,906 $16,244,427 $17,270,064 6.31% Retirees $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,233,013 $ 8,175,329 $ 8,718,255 6.64% Total $22,503,728 $24,055,153 $25,373,093 $25,367,096 $29,479,547 $31,294,843 6.16% Mitigation Fund �2� --- --- --- --- --- --- --- Medicar�3�Part 6 � 82�241 $ 78,264 $ 74,935 $ 77,917 $ 74,935 $ 77,917 3.98% Penalty Net Budget Amount $22,585,970 $24,133,417 $25,448,028 $25,445,013 $29,554,482 $31,372,760 6.15% (1)Portion of salaries attributable to health insurance administration is inclusive in these figures. (2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to ofFset increasing co-pays and deductibles. (3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-6 Program: Shared Expenses 2100 Em �O ee Benefits & Insurance Townof�exin ton MA a y �► , The table below shows the number of employees and retirees enrolled in the Town's health insurance program. Table 2: Health Insurance Enrollments �1� FY2023 FY2024 Budget Budget Based on Actual Subscribers, plus Additional Projected Lives Actual Subscribers shown below Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Nov. 2022 Subscribers (�2019) (FY2020) (FY2021) (FY2022) (FY2023) Municipal Individual g6 107 98 110 105 Fa m i ly 164 168 171 172 166 subtotal 260 275 269 282 271 School Individual 356 350 358 376 374 Family 536 561 555 536 520 su btota I 89 2 911 913 912 894 Retirees 1,289 1,307 1,302 1,338 1,372 subtotal 2,441 2,493 2,484 2,532 2,537 Additic�nal projected liu��for bud��t purpc�ses Position Vacancies Municipal g g School 26 23 s u btota I 3 5 3 2 Estimated Open Enrollment/ Qualifying Events�2� Individual 9 g Family 27 27 Retirees 44 44 su btota I 80 80 total 2,441 2,493 2,484 2,647 2,649 N�:w Positi'�n� School�3� 0 12 Municipal �3� 0 1 Facilities Dept. 1 0 subtotal 1 13 E�tima#�d Redu�tion in Subscrib+er� Retirees ` ) ( } total 2,441 2,493 2,484 2,614 2,628 (1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non-General Fund sources. (2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees losing coverage on their spouse's plans,and changes in marital status or dependent status. (3) Based on the budgets as recommended by the School Committee and Select Board and assumes that each full- time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and municipal personnel enrollment. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-7 Program: Shared Expenses 22�0 PI'O el't & �ia bi I it I nsu ra nce Town of�exin ton MA a y y �► , Mission: To provide and manage a comprehensive property and liability management program for all property and equipment in the Town. Budget Overview: The property and liability management program consists of the following elements: • Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against liability claims. • Uninsured Losses: A continuing balance account for uninsured property losses, settlements and deductibles contained in various insurance policies. Authorized/Appropriated Staffing: A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the ongoing support provided. Budget Recommendations: The FY2024 overall recommendation for Property and Liability Insurance is $1,192,000, which is a increase from the FY2023 appropriation. 1. Property and liability insurance is increasing by $97,000 or 10.84%. This reflects an anticipated premium increases of approximately 10% compared to the FY2023 budged amount, and a 4.04% increase in compensation to due to cost of living and contractual increases. 2. A level funding of the budget for uninsured losses. The balance in this continuing balance account as of June 30, 2022, is $1,011,722. Staff recommend a guideline of maintaining a fund balance of approximately $1 million. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-8 Program: Shared Expenses 2200 PI'O el't & �ia bi I it I nsu ra nce Town of�exin ton MA a y y �► , Budget Su m ma ry Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,008,200 $1,055,742 $ 1,064,863 $1,162,050 $ - $ 1,162,050 $ 97,187 9.13 % Transfers from Enterprise Funds to General Fund (Indirects) $ 33,096 $ 25,039 $ 30,137 $ 29,950 $ - $ 29,950 $ (187) (0.62)% . . 11 ' •.- : •• . 1� •. �, 1:1 : �. 1• 111 �, • 111 �, �, ' 111 �. • 111 : :. '� Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 % Expenses $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.03 % . . �� � ..- : .. , �� •. �, �:� : �. �• ��� �, • ��� ., ,, . , . . . � , ��� . ��� . .. , Level-Service Requests FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2210 Property&Liability � �91,296 $ 830,781 $ 895,000 $ 992,000 $ - $ 992,000 $ 97,000 10.84 % Insurance Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 200,000 $ 200,000 $ - $ 200,000 $ - - . . 11 ' •.- : •• ,, 1� •. �, 1:1 : �, 1• 111 �, • 111 �, �, ' 111 �, • 111 : :. '� Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 % Overtime $ - $ - $ - $ - $ - $ - $ - - Compensation $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 % Contractual Services $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.03 % Utilities $ - $ - $ - $ - $ - $ - $ - - Supplies $ - $ - $ - $ - $ - $ - $ - - Small Capital $ - $ - $ - $ - $ - $ - $ - - Expenses $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.0 3 % . . �� � •.- : .. , �� •. �, �:� : �. �• ��� �, • ��� ,, ,, . , . . . � , ��� . ��� . .. � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-9 Program: Shared Expenses 2300 Sola r Prod ucer Pa ments Town of�exin ton MA y �► , Mission: To provide obligated payments for the installation and operating costs of the solar array at the Hartwell Avenue Compost Facility. Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource elected to reimburse the Town for the solar power generated via monthly payments, rather than issue a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division reflects: • Net Meterinq Credits: The revenues received from Eversource in return for solar power generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund. • Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the solar panels, for the cost of construction and operating costs. Authorized/Appropriated Staffing: No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town Manager and Finance departments. Budget Recommendations: The FY2024 overall recommendation for Solar Producer Payments is $390,000, which is level-funded from the FY2023 appropriation. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-10 Program: Shared Expenses 2300 Sola r Prod ucer Pa ments Town of�exin ton MA y �► , Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $(306,604) $(281,965) $ (280,000) $ (280,000) $ - $ (280,000) $ - - % Net-Metering Credits $ 674,298 $ 642,150 $ 670,000 $ 670,000 $ - $ 670,000 $ - - % . . �� . . ■ •. �, . .•� �, .� :� �, •� ��� �, •� ��� �, �, •� ��� �, �� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % . . 11 . . ' •. ,, . .•� ,, .1 :' ', •1 111 �, •1 111 �, �, •1 111 �, '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Level-Service Requests Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2300 Solar Producer � 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % Payments • . 11 • . ' •� , •. , ., , • , • , , • , � � � . . � •1 . � 1 111 � 1 111 � , 1 111 � � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ - $ - $ - $ - $ - $ - $ - - % Overtime $ - $ - $ - $ - $ - $ - $ - - % Compensation � - $ - � - � - $ - � - $ - - % Contractual Services $ - $ - $ - $ - $ - $ - $ - - % Utilities $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % Supplies $ - $ - $ - $ - $ - $ - $ - - % Small Capital $ - $ - $ - $ - $ - $ - $ - - % Expenses $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - % . . �� . . � .. �, . ... �, .� :� �, •� ��� �, •� ��� �, �, •� ��� �, �� Summary of Townwide Solar Credits and Expenses FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 Actual** Actual Actual Actual Actuals Estimate Projection Rooftop Solar Bill Credits $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 336,046 $ 291,500 $ 330,000 Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Rooftop Solar Payments $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (156,669) $ (165,000) $ (156,000) Net Revenue subtotal $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 209,377 $ 156,500 $ 204,000 Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 674,298 $ 755,891 $ 670,000 $ 700,000 Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (395,706) $ (390,000) $ (390,000) Net Revenue subtotal $ 348,375 $ 425,054 $ 362,875 $ 363,004 $ 416,585 $ 336,400 $ 366,400 Total Net Revenue $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 625,962 $ 492,900 $ 570,400 *Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a PILOT category of revenue. **FY2018 costs/revenue for Hartwell are not representative of a full year of operations. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-11 Program: Shared Expenses 2400 Debt Service Town of Lexin ton MA 9 � Mission: To manage the issuance of Town debt in a manner which protects assets that are required to deliver town services and yet limits large increases or decreases in annual debt service. Budget Overview: Debt service includes General Fund principal and interest payments for levy- supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being proposed to the 2023 Annual Town Meeting. Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget element 34Z0; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget under elements 3610 and 3710, respectively. Debt Service voted to be exempt from Proposition 21/2, while not appropriated by Town Meeting, is presented for informational purposes. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support for managing debt service is provided through the Town Manager and Finance departments. Budget Recommendations: Total gross debt service (before mitigation) is increasing by $944,580, or 4.06% compared to FY2023 which reflects a decrease in within levy debt service offset by a larger increase in exempt debt service. Within-Levy debt service of $6,851,036 is decreasing by $(403,473), or (5.56)% as existing debt on older projects has been fully paid-off. In recent years the Town has increased the cash capital program and accordingly reduced the issuance of new within-levy debt. Lower debt service expense reduces interest costs and creates capacity within the tax levy to fund future capital projects with cash. The Town will continue to issue new within levy debt to meet ongoing capital needs when cash financing is not available. FY2024 gross exempt debt service is projected at $17,356,438, a increase of $1,348,053, or 8.42% compared to FY2023 gross exempt debt service. The increase in FY2024 exempt debt service is primarily due to new bonds that will be issued in February 2023 to fund the construction of the new Police Station. To mitigate the impact of this increase on Lexington taxpayers, it is proposed that $500,000 of Capital Stabilization Funds be appropriated to offset exempt debt service in FY2024. Net exempt debt service in FY2024 (after mitigation) is projected to be $16,856,438. The Town is preparing for a new or renovated Lexington High School in the coming years. This process and timing are driven by the schedule outlined by the Massachusetts School Building Authority (MSBA). The Town expects that a future debt exclusion vote will be proposed for the costs of design and construction for the High School Building project. The FY2024 proposed capital projects are described in greater detail in Section XI: Capital Investment in this Town Manager's Preliminary Recommended Budget and Financing Plan. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-12 Program: Shared Expenses 2400 Debt Service Town of Lexin ton MA g � Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources(All Funds) Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $22,675,688 $24,260,322 $ 22,446,769 $23,595,566 $ - $ 23,595,566 $ 1,148,797 5.12% Fund Transfers Capital Stab.Fund-Exempt Debt $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 $ - $ 500,000 $ (300,000) (37.50)% Cemetery Sale of Lots Fund $ 40,480 $ 51,933 $ 16,125 $ 50,408 $ - $ 50,408 $ 34,283 212.61 % Betterments Fund $ 6,200 $ - $ - $ 11,500 $ - $ 11,500 $ 11,500 -% Visitors Center Stabilization Fund $ 200,000 $ - $ - $ 50,000 $ - $ 50,000 $ 50,000 -% , . , , ... , . . . , , . . . , ... . . � • . �'• , •• , , • • , 1 , . 1 . •1 1• � Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - -% Expenses $27,522,368 $27,112,255 $ 23,262,894 $24,207,474 $ - $ 24,207,474 $ 944,580 4.06% � • ,�/ �� •• �r �� • ••I � I ' I I �� �� I , I I �� •I I •1 � 1• '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Gross Within Levy Debt Service Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total Z410 Within-Levy Long-Term Principal* $ 6,292,000 $ 5,626,400 $ 5,274,000 $ 4,840,333 $ - $ 4,840,333 $ (433,667) (8.22)% Total 2420 Within-Levy Long-Term Interest $ 1,101,675 $ 956,198 $ 1,217,534 $ 1,210,458 $ - $ 1,210,458 $ (7,076) (0.58)% Total 2430 Within-Levy Short-Term Principal $ 2,712,350 $ 3,708,638 $ 598,529 $ 138,954 $ 138,954 $ (459,575) (76.78)% Total 2430 Within-Levy Short-Term Interest $ 131,513 $ 73,028 $ 164,446 $ 661,291 $ - $ 661,291 $ 496,845 302.13 % � • � 1�/ � / � �� / •I �I i� I '• � � � 1 • �� �� • � 1 • � �1 � • �1 FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Net Within Levy Debt Service Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2410 Within-Levy Long-Term Principal $ 6,292,000 $ 5,626,400 $ 5,274,000 $ 4,840,333 $ - $ 4,840,333 $ (433,667) (8.22)% Total 2420 Within-Levy Long-Term Interest $ 1,101,675 $ 956,198 $ 1,217,534 $ 1,210,458 $ - $ 1,210,458 $ (7,076) (0.58)% Total 2430 Within-Levy Short-Term Borrowing $ 2,843,863 $ 3,781,666 $ 762,975 $ 800,245 $ - $ 800,245 $ 37,270 4.88% Funding from Cemetery Sale of Lots/ � (246,680) $ (51,933) $ (16,125) $ (111,908) $ - $ (111,908) $ (95,783) 594.00% Betterments/Visitors Center � • ��� �� • 1 �� �i / �� � /� �� � � � �� �� • � : �� I•• • � �1 �1 FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Exempt Debt Service Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase • . � �'� �� i� i � ' i •• � • • � i • � � i • � i• • i � i • i • 1 1• / i • • r � • / � � 1 • � Use of Capital Stabilization Fund to mitigate impact of ��4,600,000) $(2,800,000) $ (800,000) $ (500,000) $ - $ (500,000) $ 300,000 (37.50)% excluded debt service on property tax bills � �'• � •i • � •i •• � � • � • � • � � • � • � i• •i � � •• • / � � 1• � � • � • • � � • • • / � • � 1 / • � � � • � � ••I � I I I � � I I I � •I I • I / � • � ,�/ � � •• � � • • � / � � 1 � •/ 1• � � • ��/ � � �� / I I i� � �/ �� ��• •� �� � �• �� �� � •• �� �� � �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-13 Program: Shared Expenses 2 5�0 Rese rve F u n d Town of Lexin ton Massachusetts 9 � Mission: To provide for extraordinary and unforeseen expenses. Budget Overview: The Reserve Fund (General Fund) is under the jurisdiction of the Appropriation Committee. Funds may be utilized for extraordinary and/or unforeseen expenses in any given fiscal year. If not utilized, the budget in this account reverts to Free Cash at the end of the fiscal year. Authorized/Appropriated Staffing: There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments. Budget Recommendations: The FY2024 recommendation for the Reserve Fund is $750,000, which is level funded compared to the original FY2023 appropriation. In Fall 2022, the Town moved public safety communication equipment from the Police Station at 1575 Massachusetts Ave, to a temporary location at 173 Bedford St. while the new Police Stations is being constructed. The old communication equipment was not compatible with the infrastructure at the temporary location and our Police and Fire Departments began to experience radio communication problems. The Town requested a transfer for the full $750,000 Reserve Fund to replace this public safety communication equipment. Subsequently, Fall 2022-3 Special Town Meeting, appropriated $500,000 from tax l evy new growth into the Reserve Fund to cover any additional extraordinary and unforeseen expenses for the remainder of FY2023. The revised Reserve Fund appropriation for FY2023 is $1,250,000, and to-date, no further transfers have been made from the Reserve Fund for FY2023. Notes: The FY2021 and FY2022 budgets for the Reserve Fund were $750,000 in each year. • In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a Letter of Map Revision from the Town of Belmont. • In FY2022, $174,000 was transferred to the Recreation Department to address a drainage issue at Pine Meadows Golf Course. An equal amount was transferred back to the Reserve Fund from the Enterprise Fund at annual Town Meeting. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-14 Program: Shared Expenses 2 5�0 Rese rve F u n d Town of Lexin ton Massachusetts 9 � Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)% . . 11 �- - . �, �. �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ — $ — $ — $ — $ — $ — $ — —% Expenses $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)% . . 11 �- - . �, �, �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Level-Service Requests Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 2500 Reserve Fund $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)% . . 11 ■- - . �, �. �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —% Overtime $ — $ — $ — $ — $ — $ — $ — —% Compensation � — $ — � — � — � — $ — $ — —% Contractual Services $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)% Utilities $ — $ — $ — $ — $ — $ — $ — —% Supplies $ — $ — $ — $ — $ — $ — $ — —% Small Capital $ — $ — $ — $ — $ — $ — $ — —% Expenses $ — $ — $ 1,250,000 $ 750,D00 $ — $ 750,000 $(500,D00) (40.00)% . . 11 �- - . �, �, �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 III-15 This Page Intentionally Left Blank. � � � s ,,,�r s� »r�, �r�� ��°� ° � ��a�� � � �+� � '��„ f�f�,, �°h�i � �r � fl � � � �° ��. � �, �«�,n � � U� ;o uw � �� fj, r�; r �� �� � ,� ,. � �� �'�, �� �� , '� ��,� rr�� � �Y � �„ �; � �G� ��' '� �'i, � f w'�,n � VI ,�w � i� "� °" u �V VR�� Yy���'�y ��� I ,�✓ �,`o- �G�' "�i", � � ,� ���� ���� i� � "'"'`µ� ,'a., � �;�� � 0, �oi�ily����Y�ii,������ �����,�"�d;��'u w� ' ��° Program: Shared Expenses 2600 Pu bl ic Faci I ities Town of Lexin ton MA 9 � Mission: The mission of the Department of Public Facilities is to manage the efficient operation and maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and implement capital improvements. This mission is accomplished by establishing appropriate services in support of building users, fostering continuous improvement in delivery of services, and by establishing a five-year capital plan in collaboration with the Permanent Building Committee and other Town committees. Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library Trustees, Recreation Committee, and School Committee. The primary areas of service include custodial care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and landscaping and grounds (school buildings only). The DPF administrative staff develops and implements the maintenance programs that provide services for the Town buildings. In addition, the DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff. Depa rtmenta I I n itiatives: 1. Continue renovations, additions and new construction at schools to support teaching and learning environments. 2. Support implementation of Town Public Safety projects. 3. Review results of Conditions Facility Assessment and incorporate into a 20-year capital plan. 4. Implement other priority projects. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-17 Program: Shared Expenses 2600 Pu bl ic Faci I ities Town of Lexin ton MA 9 � , n �w��i��������� �,�a�����,���i� ,,. ����� ..�!� �I(��IYA'r'�IIIII��IW,.�f��� y... �������������i;�����������'������������ ��� �� ���f�'��� ������� ���- ��� I��������I�i� ��Y������ ��Pi��,� ����i����i°�� C�i i�.����:���r ;. I�i������I W��a��w �ii�r ����i�� I ����i��i��i� . ������ � . .� � ,, . ,,�...�........................................................................................................................................................... ���i�����i�������t°IIN�;�� li��������1�°��r���������������:� F���iiiiK�I���°�I�i����,�iiii�rr���°�iimr I�'ii�r��u������� I���:r������im� ��i°���i i°�i�°�°i�����:r L�'�.��" I������`I i��° �������i� I�Fi����"'r.������i��d�� 1���i I i�� �'����ii��iiiiiiiir����;r ; rr��Ill��i�;i i����������iiim���iu�� �N . �,w�����i i��i°�� �I��,i�r�io�iiii�,��IIIII�,��������i i°��: ��"�������� i���IIIIG���r�iiii����� I����;i iiiiw����� ;�i i°�����i��i°������ �'����_� ,i��i°�� ,���I��i���;o i�����.,����i���i��: � 1���h�i����i�i���i� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-18 Program: Shared Expenses 2600 Pu bl ic Faci I ities Town of Lexin ton MA 9 � Authorized/Appropriated Staffing FY20 21 FY20 2 2 FY20 23 FY20 24 School Facilities 2610 Budget Budget Budget Request Maintenance Staff 12 12 12 12 Custodian 54 54 54 54 Su btota I FTE 66 66 66 66 Municipal Facilities 2620 Custodian 12 12 12 12 Subtotal FTE 12 12 12 12 Shared Facilities 2630 Director of Public Facilities 1 1 1 1 Assistant Director of Public Facilities 1 1 1 1 Superintendent of Custodial Services 1 1 1 1 Project Manager 1 1 1 1 Facility Superintendent 1 1 1 1 Facility Engineer 1 1 1 1 Event Manager 1 1 1 1 LHS Facility Manager 1 1 1 1 Office Manager 1 1 1 1 Admin.Asst. - Facility Coordinator 1 1 1 1 Admin.Asst. - Clerical/Rental 1 1 1 1 Administrator Municipal Assistant- Part time* 0.5 0.5 1 1 Subtotal FTE 11.5 11.5 12.0 12.0 . . ; . ; . . � . � Notes: *In FY2023, a program improvement request revised the Municipal Assistant's responsibilities to reflect the management of the 20-year capital plan database, and increased the FTE from 0.5 to 1.0. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-19 Program: Shared Expenses 2600 Pu bl ic Faci I ities Town of Lexin ton MA g � Budget Recommendations: The FY2024 recommended All Funds Department of Public Facilities budget inclusive of the General Fund operating budget and the Building Rental Revolving Fund is $14,552,569. The recommended budget is a $898,036, or 6.58% increase from the FY2023 budget. The Department of Public Facilities FY2024 recommended General Fund operating budget, inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $13,950,503, which is a $881,196, or 6.74% increase from the FY2023 General Fund budget. The General Fund operating budget for Compensation is $6,777,986, and reflects a $316,730 or 4.90% increase, which provides contractually obligated and projected step increases and cost of living increases for AFSCME, and the SEIU contract that expired June 30, 2021. The General Fund operating budget for Expenses is $7,172,517 and reflects a $564,466, or 8.54% increase. This reflects an overall increase in the cost of cleaning materials and other supplies, contract labor and utilities. For FY2024, Utilities are increasing by $424,976 or 10.84%. A project to add extensive solar panels and batteries to seven school buildings is expected to be complete by the summer of 2023. Staff have incorporated projected solar savings into the FY2024 budget, however, there should be greater clarity and refinement of the impact of solar during the development of future budgets, once the panels have been in operation for a full year. The FY2024 Facilities Department recommended Building Rental Revolving Fund budget is $602,066, an increase of $16,840 or 2.88%, which is attributable to increases in wages, staff overtime and benefits charged to this account. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended VFA Annual Subscription Fee $ 24,000 $ — $ 24,000 $ — $ — $ — $ 24,000 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-20 Program: Shared Expenses 2600 Pu bl ic Faci I ities Town of Lexin ton MA 9 � Budget Summary - General Fund FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $11,120,701 $12,162,718 $ 13,047,022 $14,049,802. $(122,624.5 $ 13,927,178 $ 880,156 6.75 % PEG Special Revenue Fund $ 20,310 $ 21,212 $ 22,285 $ 23,325 $ - $ 23,325 $ 1,040 4.67 % . . .11 . , . � , . . � , ��. � , . � , . , . � � , .. . . � � � • � � � • � � �� � •� � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,588,376 $ 5,966,608 $ 6,461,256 $ 6,777,986 $ - $ 6,777,986 $ 316,730 4.90 % Expenses $ 5,552,635 $ 6,217,322 $ 6,608,051 $7,295,141.5 $(122,624.5 $ 7,172,517 $ 564,466 8.54 % . . .�� . �, � � �, : • � � �.• � , . � , . , . � � , .. � � � • � � �� •• • ' � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 2610-Education Facilities $ 7,904,917 $ 8,814,863 $ 9,220,062 $9,873,489.5 $ (62,418) $ 9,811,071.5 $591,009.5 6.41 % 2620-Municipal Facilities $ 2,024,605 $ 2,191,909 $ 2,457,224 $ 2,759,424 $ (46,692) $ 2,712,732 $ 255,508 10.40 % 2630-Shared Facilities $ 1,211,489 $ 1,177,159 $ 1,392,021 $ 1,440,214 $(13,514.5) $ 1,426,699.5 $34,678.5 2.49 % � • •1 1 � �r � 1 �� • � / �� 1•� / �r � / �i • � �� � / / �i �� �• • � �� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual A ppropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 5,372,219 $ 5,489,552 $ 6,115,199 $ 6,418,666 $ - $ 6,418,666 $ 303,467 4.96 % Overtime $ 216,157 $ 477,056 $ 346,057 $ 359,320 $ - $ 359,320 $ 13,263 3.83 % Persona/Services $ 5,588,376 $ 5,966,608 $ 6,461,256 $ 6,777,986 $ - $ 6,777,986 $ 316,730 4.90 % Contractual Services $ 1,501,518 $ 1,539,017 $ 1,568,250 $ 1,733,827 $(66,267.5) $ 1,667,559.5 $99,309.5 6.33 % Utilities $ 3,115,925 $ 3,688,401 $ 3,920,601 $ 4,349,577 $ (4,000) $ 4,345,577 $ 424,976 10.84 % Supplies $ 809,598 $ 856,074 $ 868,700 $ 945,877.5 $ (50,337) $ 895,540.5 $26,840.5 3.09 % Small Ca ital $ 125 594 $ 133 830 $ 250 500 $ 265 860 $ 2 020 $ 263 840 $ 13 340 5.33 % Expenses $ 5,552,635 $ 6,217,322 $ 6,608,051 $7,295,141.5 $(122,624.5 $ 7,172,517 $ 564,466 8.54 % � • •1 1 / �� � 1 �� • � 1 �� 1�� / �� � / �i • � �� � 1 / �i �� �• • � �� Budget Summary - Non-General Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Building Rental Revolving � 32,591 $ 358,979 $ 586,000 $ 600,650 $ - $ 600,650 $ 14,650 2.50 % Fund � • •1 1 � � �r • �� : • • �r �• 1/1 �r �1 1 • 1 �i �r •// • 1 �r � • 1 1 �� *PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriations Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Building Rental Revolving Fund $ 8,458 $ 225,809 $ 585,226 $ 602,066 $ - $ 602,066 $ 16,840 2.88 % Personal Services $ 2,333 $ 210,019 $ 368,054 $ 384,178 $ - $ 384,178 $ 16,124 4.38 % Expenses $ 6,125 $ - $ 198,000 $ 198,000 $ - $ 198,000 $ - - % Benefits $ - $ 15,789 $ 19,172 $ 19,888 $ - $ 19,888 $ 716 3.73 % , . . • , • . , . , , , , ., .. � • . •11 • � � . . � •1 � . • � •1 1•. � � .1 1•• � • • 1 •• � Budget Su m ma ry - AI I Fu nds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,590,709 $ 6,176,627 $ 6,829,310 $ 7,162,164 $ - $ 7,162,164 $ 332,854 4.87 % Expenses $ 5,558,760 $ 6,217,3Z2 $ 6,806,051 $ 7,493,142 $ (1Z2,625) $ 7,370,517 $ 564,466 8.29 % Benefits $ - $ 15,789 $ 19,172 $ 19,888 $ - $ 19,888 $ 716 3.73 % � • •// � � '� I• I�� �� I'• : �� � I �� I � • �i • �� � •• �� �•� / • • � '� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IV-21 This Page Intentionally Left Blank. � � � s ,,,�r s� »r�, �r�� ��°� ° � ��a�� � � �+� � '��„ f�f�,, �°h�i � �r � fl � � � �° ��. � �, �«�,n � � U� ;o uw � �� fj, r�; r �� �� � ,� ,. � �� �'�, �� �� , '� ��,� rr�� � �Y � �„ �; � �G� ��' '� �'i, � f w'�,n � VI ,�w � i� "� °" u �V VR�� Yy���'�y ��� I ,�✓ �,`o- �G�' "�i", � � ,� ���� ���� i� � "'"'`µ� ,'a., � �;�� � 0, �oi�ily����Y�ii,������ �����,�"�d;��'u w� ' ��° � � ect�on V: Pro ra m : Pu �c Wor s This section includes detailed information about the FY2024 Operating Budget & Financing Plan for the Department of Public Works (DPW). It includes: • 3000-3500 DPW Summary V-3 • 3100 DPW Administration & Engineering V-8 • 3200 Highway V-12 • 3300 Public Grounds V-16 • 3400 Environmental Services V-20 • 3600 Water Enterprise V-25 • 3700 Sewer Enterprise V-29 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-1 This Page Intentionally Left Blank. � � � s ,,,�r s� »r�, �r�� ��°� ° � ��a�� � � �+� � '��„ f�f�,, �°h�i � �r � fl � � � �° ��. � �, �«�,n � � U� ;o uw � �� fj, r�; r �� �� � ,� ,. � �� �'�, �� �� , '� ��,� rr�� � �Y � �„ �; � �G� ��' '� �'i, � f w'�,n � VI ,�w � i� "� °" u �V VR�� Yy���'�y ��� I ,�✓ �,`o- �G�' "�i", � � ,� ���� ���� i� � "'"'`µ� ,'a., � �;�� � 0, �oi�ily����Y�ii,������ �����,�"�d;��'u w� ' ��° Program: Public Works 30�0-3500 DPW Summar Town ofLexin ton, MA y �► Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. We are committed to public safety and providing prompt, courteous, quality service to our customers and each other. Budget Overview: The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the Recreation Committee. Committee members and staff also work collaboratively on internal committees and teams. Depa rtmenta I I n itiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue to research, test and implement new technologies to improve efficiencies. 3. Ensure staff accessibility and participation for training and advancement opportunities. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-3 Program: Public Works 30�0-3500 DPW Summar Town ofLexin ton, MA y �► Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request � - � . - � � � � - . � Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst* 0.6 0.6 1 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 Department Assistant - Pub Grounds/ 1 1 1 1 Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer 3 3 3 3 Engineering Assistant 3 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways & Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.1 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Leadmen 7 7 7 7 Arborists 3 3 3 3 Cemetery Foreman 1 1 1 1 � - � . • ' � • • � • ' - . . � Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman*** — — 1 1 Heavy Equipment Operator*** 2 2 1 1 Seasonal Laborer 0.7 0.7 0.7 0.7 � . . . . . � . � � i � � i � � � � � Explanatory Notes *The DPW Management Analyst transitioned to full-time in FY2023 via a program improvement. **Full-time Dept. Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise. ***A Heavy Equipment Operator was upgraded to a Leadman in FY2023 as a program improvement. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-4 Program: Public Works 3000-3500 DPW Su m ma Town of Lexin ton, MA �/ 9 Budget Recommendations: The FY2024 recommended All Funds Public Works budget inclusive of the General Fund operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund, and Minuteman Household Hazardous Waste revolving funds is $14,271,742. The recommended budget is a $992,102, or 7.47% increase from the FY2023 budget. The FY2024 recommended Public Works General Fund operating budget is $12,738,509, which is a $770,364, or 6.44% increase from the FY2023 General Fund budget. The General Fund operating budget for Compensation is $5,014,681, and reflects a $136,682 or 2.80% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments. The General Fund operating budget for Expenses is $7,723,828 and reflects a $633,682 or 8.94% increase. The combined FY2024 recommended Revolving Fund budgets (see page V-7) are $1,303,Z33 which is a $(8,262) or -0.63% increase from the FY2023 budget, which includes two position upgrades in the Water and Sewer division. Please see the division sections on the following pages for a detailed explanation of the FY2024 budget changes. ProAram Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Streetscape Maintenance � 2g,000 $ — $ 28,000 $ — $ — $ — $ 28,000 P rog ra m Assistant Superintendent for � g3,895 $ 18,949 $ 102,844 $ 102,844 Public Grounds Leadman Upgrade $ 6,087 $ 6,087 $ — $ 6,000 $ 87 $ 6,000 $ 87 Leadman Upgrade $ 6,087 $ 6,087 $ — $ 6,000 $ 87 $ 6,000 $ 87 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-5 Program: Public Works 3000-3500 DPW Summa Town of Lexin ton, MA �/ 9 Budget Summary: Funding Sources(General FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 9,344,507 $ 9,585,798 $ 10,981,494 $11,454,875 $ (114,100) $ 11,340,775 $ 359,281 3.27 % Enterprise Funds(Indirects) $ 624,564 $ 519,198 $ 614,351 $ 633,912 $ - $ 633,912 $ 19,561 3.18 % Fees,Charges and Available Funds Free Cash $ - $ - $ - $ 365,272 $ - $ 365,272 $ 365,272 - % Parking Fund $ 72,900 $ 72,900 $ - $ - $ - $ - $ - - % Cemetery Trust $ 72,925 $ 95,969 $ 70,000 $ 70,000 $ - $ 70,000 $ - - % Cemetery Prep Fees $ 237,123 $ 308,303 $ 250,000 $ 250,000 $ - $ 250,000 $ - - % Misc. Charges for Service $ 114 $ 247 $ 200 $ 200 $ - $ 200 $ - - % Licenses&Permits $ 143,175 $ 121,191 $ 52,100 $ 78,350 $ - $ 78,350 $ 26,250 50.38 % . . �� �� �� . �, � �• �: �. � � .� �, •.: � �, : .�• �, � �� �. : �� �, � .. � .. �, Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 4,746,049 $ 4,706,712 $ 4,877,999 $ 5,014,681 $ - $ 5,014,681 $ 136,682 2.80 % Expenses $ 5,749,259 $ 5,996,893 $ 7,090,146 $ 7,837,928 $ (114,100) $ 7,723,828 $ 633,682 8.94 % � • 1/ /1 ,� / �r �� � � / / •1 � � � � � � � �� � �� • /' �� / �� • �� �I 1 1� � i •• � � �/ 1/ Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3110 Administration $ 660,102 $ 689,192 $ 738,687 $ 767,015 $ (100) $ 766,915 $ 28,228 3.82 % Total 3120 Town Engineering $ 930,378 $ 921,050 $ 1,080,193 $ 1,117,915 $ - $ 1,117,915 $ 37,722 3.49 % Total 3130 Street Lighting $ 123,287 $ 148,140 $ 203,500 $ 194,300 $ - $ 194,300 $ (9,200) -4.52 % Total 3210 Highway $ 1,305,787 $ 1,402,731 $ 1,695,756 $ 1,724,389 $ (25,000) $ 1,699,389 $ 3,633 0.21 % Total 3220 Equipment Maint. $ 753,403 $ 800,784 $ 921,051 $ 1,003,295 $ - $ 1,003,295 $ 82,244 8.93 % Total 3230 Snow Removal $ 1,447,960 $ 1,445,837 $ 1,585,694 $ 1,662,186 $ (69,000) $ 1,593,186 $ 7,492 0.47 % Total 3310 Parks $ 1,418,322 $ 1,449,229 $ 1,545,793 $ 1,561,606 $ (20,000) $ 1,541,606 $ (4,187) -0.27 % Total 3320 Forestry $ 525,200 $ 535,853 $ 523,391 $ 533,103 $ - $ 533,103 $ 9,712 1.86 % Total 3330 Cemetery $ 344,843 $ 286,447 $ 405,634 $ 409,072 $ - $ 409,072 $ 3,438 0.85 % Total 3410 Refuse Collection $ 952,423 $ 980,996 $ 1,010,426 $ 1,222,297 $ - $ 1,222,297 $ 211,871 20.97 % Total 3420 Recycl ing $ 1,265,853 $ 1,282,728 $ 1,468,095 $ 1,876,197 $ - $ 1,876,197 $ 408,102 27.80 % Total 3430 Refuse Disposal $ 767,750 $ 760,618 $ 789,925 $ 781,235 $ - $ 781,235 $ (8,690) -1.10 % � • 1/ /1 ,� / �r �� � � / / •1 � � � � � � � �� � �r • /� �r / •� • �� ,I 1 1� � r �• r � �/ 1 1 Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 3,975,546 $ 4,060,081 $ 4,422,844 $ 4,546,720 $ - $ 4,546,720 $ 123,876 2.80 % Prior Year Retro Payments $ 191,964 $ - $ - $ - $ - $ - - % Overtime $ 578,539 $ 646,632 $ 455,155 $ 467,961 $ - $ 467,961 $ 12,806 2.81 % Personal Services $ 4,554,085 $ 4,706,712 $ 4,877,999 $ 5,014,681 $ - $ 5,014,681 $ 136,682 2.80 % Contractual Services $ 4,372,826 $ 4,591,678 $ 5,189,746 $ 5,838,028 $ (88,600) $ 5,749,428 $ 559,682 10.78 % Utilities $ 399,893 $ 331,109 $ 516,400 $ 602,000 $ (15,500) $ 586,500 $ 70,100 13.57 % Supplies $ 939,898 $ 1,020,293 $ 1,280,500 $ 1,296,400 $ (10,000) $ 1,286,400 $ 5,900 0.46 % Small Capital $ 36,641 $ 53,813 $ 103,500 $ 101,500 $ - $ 101,500 $ (2,000) (1.93)% Expenses $ 5,749,259 $ 5,996,893 $ 7,090,146 $ 7,837,928 $ (114,�00) $ 7,723,828 $ 633,682 8.94 % • . 11 11 �' � '� 1 1 ' '� 1 1 �1 '� ••� ' '� i •1• '� ' 11 '� i 1• '� 1 •• • •• '� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-6 Program: Public Works 3000-3500 DPW Summa Town of Lexin ton, MA �/ 9 Budget Su m ma ry - Revolvi ng Fu nds* Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell � g,248 $ 50,000 $ 50,000 $ - $ - $ - $ (50,000) -100.00 % Avenue Lexington Tree Fund $ 54,120 $ 121,390 $ 75,000 $ 80,000 $ - $ 80,000 $ 5,000 6.67 % Burial Containers $ 35,680 $ 44,005 $ 60,000 $ 60,000 $ - $ 60,000 $ - - % Compost Operations $ 804,309 $ 1,075,242 $ 855,000 $ 875,000 $ - $ 875,000 $ 20,000 2.34 % Refuse&Recycling Collection � _ � _ � - $ 230,000 $ - $ 230,000 $ 230,000 - % Rev. Fund Minuteman Household Hazardous � 206,854 $ 155,587 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38 % Waste • . �� �� �� �- ,, � �, ��. - �, �� ��� �, � ��� �, �, � ��� �. � ��� : : �� . *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Non-General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache-Hartwell Avenue(3110) Expenses $ 1,883 $ - $ 50,000 $ - $ - $ - $ (50,000) -100.00 % Tree Revolving Fund(3320) Expenses $ 23,450 $ 70,000 $ 75,000 $ 90,000 $ - $ 90,000 $ 15,000 20.00 % Burial Containers Revolving Fund(3330) Expenses $ 21,815 $ 24,882 $ 60,000 $ 60,000 $ - $ 60,000 $ - - % Compost Operations Rev. Fund(3420) $ 889,409 $ 750,851 $ 866,495 $ 853,233 $ - $ 853,233 $(13,262) -1.53% Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ - $ 370,208 $ 9,126 2.53 % Expenses $ 245,515 $ 241,689 $ 194,000 $ 204,000 $ - $ 204,000 $ 10,000 5.15 % Benefits $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73 % Debt $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $ (38,039) -16.72 % Refuse&Recycling Collection Rev. Fund(3420) Expenses $ - $ - $ - $ 230,000 $ - $ 230,000 $ 230,000 - % Minuteman Household Hazardous Waste(3420) Expenses $ 255,449 $ 156,770 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38 % • . 11 11 �' '- , • . , , .• , , , , . � � � 11 � 11 1 � � � � 1 � . . 1 • � Budget Summary - All Funds Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,098,672 $ 5,056,428 $ 5,239,081 $ 5,384,889 $ - $ 5,384,889 $ 145,808 2.78 % Expenses $ 6,297,370 $ 6,490,234 $ 7,729,146 $ 8,721,928 $ (114,100) $ 8,607,828 $ 878,682 11.37 % Benefits(Revolving Funds) $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73 % Debt Service(Revolving Fund) $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $ (38,039) -16.72 % � � // /1 �� � � �� •� �� /• / �i � •�/ �� � � �I �� I ', �� I I �' •• ' I �' FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-7 Program: Public Works 3100 DPW Administration & En ineerin Townot'�exin ton Ma 9 9 g , Mission: This element of the budget provides executive direction and leadership to all aspects of the Department of Public Works (DPW) by promoting best management practices, administering Town policies and providing engineering support to other DPW divisions and Town departments. Budget Overview: DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW Administration Management staff plan, supervise, coordinate, schedule and direct the department's activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work performance, performing inspections, managing projects and scheduling work assignments. Staff also support various committees including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Initiatives: 1. Continue use of work order system and explore other programs that ensure the efficiency of customer response and also enhance employee skills. 2. Collaborate across divisions to focus on increasing storage, both physical and digital, by encou rag i ng proper retention ti mes a nd to el i m i nate when necessa ry. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. 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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-9 Program: Public Works 3100 DPW Administration & En ineerin Townot'�exin ton �wa 9 9 g , W Budget Recommendations: The FY2024 recommended All Funds Administration and Engineering budget, inclusive of the General Fund operating budgets for Administration, Engineering and Street Lighting is $2,079,130. The recommended budget is a $6,750 or 0.33% increase from the FY2023 budget. The recommended FY2024 Administration and Engineering General Fund operating budget is $2,079,130 which is a $56,750, or 2.81% increase from FY2023. Of this amount, $1,646,030 is for Compensation and reflects a $64,550 or 4.08% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments Compensation does not include a ny esti mate of prospective cost of I ivi ng i ncreases for contracts expi ri ng on or before J u ne 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2024 Administration and Engineering General Fund operating budget for Expenses is $433,100 and reflects a $(7,800), or (1.77)% decrease. This is decrease of $(600) or (1.42)% due to some realignments in the Administration expense budget and $(7,200) or (3.72)% in the Street Lighting budget, realizing savings in electricity and maintenance expenses due to the LED Street Light conversion. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Streetscape Maintenance � 2g,000 $ — $ 28,000 $ — $ — $ — $ 28,000 Program FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-10 Program: Public Works 3100 DPW Administration & En ineerin Townot'�exin ton rwa 9 9 g , w Budget Su m ma ry: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,131,593 $1,192,280 $ 1,521,603 $ 1,531,839 $ (100) $ 1,531,739 $ 10,136 0.67% Enterprise Funds(Indirects) $ 437,185 $ 442,964 $ 448,477 $ 468,841 $ - $ 468,841 $ 20,364 4.54% Fees&Charges Charges for Service $ 114 $ 247 $ 200 $ 200 $ - $ 200 $ - -% Licenses&Permits $ 143,175 $ 121,191 $ 52,100 $ 78,350 $ - $ 78,350 $ 26,250 50.38% Parking Fund $ 1,700 $ 1,700 $ - $ - $ - $ - $ - -% . . �� - - . . �, . �, : : �, � :� �, � • � �, �� �, � • � �, . � : �� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,550 4.08% Expenses $ 274,617 $ 315,201 $ 440,900 $ 433,200 $ (100) $ 433,100 $ (7,800) -1.77% • . �� . . �, . �, : : �. � :� �, � • � �, �� �, � • � �. . � : '� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3110 DPW Administration $ 660,102 $ 689,192 $ 738,687 $ 767,015 $ (100) $ 766,915 $ 28,228 3.82% Total 3120 Engineering $ 930,378 $ 921,050 $ 1,080,193 $ 1,117,915 $ - $ 1,117,915 $ 37,722 3.49% Total 3130 Street Lighting $ 123,287 $ 148,140 $ 203,500 $ 194,300 $ - $ 194,300 $ (9,200) -4.52% . . �� . . �, . �, : : �, � :� �, � � � �, �� �, � • � �, . � : �. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,428,923 $1,436,156 $ 1,567,491 $ 1,633,909 $ - $ 1,633,909 $ 66,418 4.24% Overtime $ 10,227 $ 7,024 $ 13,989 $ 12,121 $ - $ 12,121 $ 1,868 -13.35% Personal Services $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,5 5 0 4.0 8% Contractual Services $ 170,346 $ 200,739 $ 285,300 $ 279,900 $ (100) $ 279,800 $ (5,500) -1.93% Utilities $ 95,096 $ 89,658 $ 102,400 $ 102,200 $ - $ 102,200 $ (200) -0.20% Supplies $ 9,131 $ 24,285 $ 52,200 $ 50,100 $ - $ 50,100 $ (2,100) -4.02% Small Ca ital $ 44 $ 519 $ 1 000 $ 1 000 $ - $ 1 000 $ - -% Expenses $ 274,617 $ 315,201 $ 440,900 $ 433,200 $ (100) $ 433,100 $ (7,800) -1.77% . . �� . . �, . �, : : �, � :� �, � • � �, �� �, � • � �, . � : �� Budget Summary - Revolving Funds* FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache- Hartwell Ave. $ 9,248 $ 50,000 $ 50,000 $ - $ - $ - $ (50,000) -100.00% . . 11 '- . . . �, ' �: �, 1 111 �, 1 111 �, �, �, �, 1 111 11 11'� *Revo/ving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Artic/e 4. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Regional Cache- Hartwell Ave. Expenses $ 1,883 $ - $ 50,000 $ - $ - $ - $ (50,000) -100.00% . . �� �- . . . �, :: �, �. � ��� �, �, �, �. � ��� �� ���� Budget Summary - All Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,550 4.08% Expenses $ 276,499 $ 315,201 $ 490,900 $ 433,200 $ (100) $ 433,100 $ (57,800) -11.77% . . �� � . �, . � �, : : �, � :� �, � • � �, �� �, � • � �, . � � �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-11 - Program: Public Works 3 2�0 �"�1 Wa Town of Lexin ton, MA g y �► Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic signage, traffic markings and supervises contractual service providers that perform repairs, cleaning and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is operational and well maintained by performing repairs, preventive maintenance and managing the fuel management program. Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance and Snow Removal. • Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage infrastructure and brooks, performing minor construction repairs, as well as maintaining all traffic signage and traffic markings. • Equipment Maintenance is responsible for the repair and preventive maintenance of 160 vehicles, rolling stock and equipment. • Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of sidewalks. The Highway Division staff works with and provides support to the Sidewalk and Center Committees. Division Initiatives: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning, brook cleaning and stormwater BMP's. 3. Ta ke proactive measu res to clea n a nd repa i r catch basi ns townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-12 - Program: Public Works 3 2�0 �"�1 Wa Town of Lexin ton, MA g y �► ����� ���������� �� � �������� �'���'���I�l��� ��� �� � ��� ��'M������� ��� � � I������"������ �'� ���� ,���"���"���� �I �,�i�l����'����I���"����� ����"�����"����" '� '�� ���' �����'��' ��������� ��� ��������� ������������N �"i��������°uir���� �������� ������� 1�� ���� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Element 3210: Highway Maintenance Supt. of Equipment, Highways&Drains 1 1 1 1 Highway Foreman 1 1 1 1 Crew Chief 2 2 2 2 Leadman 2 2 2 2 Shovel Operator 1 1 1 1 Heavy Equipment Operator 5 5 5 5 Information Coordinator 1 1 1 1 Seasonal Laborer 0.5 0.5 0.5 0.5 Subtotal FTE 13.5 13.5 13.5 13.5 Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT Element 3220: Equipment Maintenance Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Subtotal FTE 5 5 5 5 Su btota I FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT � . . . . . • • • • • � � � � � � � � � . � • • • FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-13 - Program: Public Works 3 2�0 �"�1 Wa Town of Lexin ton, MA g y �► Budget Recommendations: The FY2024 recommended Highway budget inclusive of the Highway Maintenance, Equipment Maintenance and Snow Removal divisions is $4,295,870. The recommended budget is a $93,369, or 2.22%, i ncrease from the FY2023 budget. The budget for Compensation is $1,582,870, and reflects an increase of $46,669 or 3.04%, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Pu bl ic Works staff. The budget for Expenses is $2,713,000 and reflects a $46,700 or 1.75% increase which includes an anticipated $66,000 increase (22.3%) in the cost of gasoline and diesel fuel due to current market conditions, as well as inflationary increases in supplies and materials across the division. The guardrail replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both continue in FY2024. Program Improvement Requests: None requested. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-14 . Program: Public Works 3 200 �"�I Wa Town of Lexin ton, MA g y �► Budget Su m ma ry: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $3,342,711 $3,501,918 $ 4,133,590 $4,324,671 $ (94,000) $ 4,230,671 $ 97,081 2.35% Enterprise Funds(Indirects) $ 93,240 $ 76,234 $ 68,911 $ 65,199 $ - $ 65,199 $ (3,712) -5.39% Fees&Charges Parking Fund $ 71,200 $ 71,200 $ - $ - $ - $ - $ - -% � • 1 1 � • �� 1 �i •I• �� � 1 1 �i� �� � 1 �� �� 1 1 1 �� � � � 1 �� � �� �I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,601,662 $1,591,880 $ 1,536,201 $1,582,870 $ - $ 1,582,870 $ 46,669 3.04% Expenses $1,905,489 $2,057,472 $ 2,666,300 $2,807,000 $ (94,000) $ 2,713,000 $ 46,700 1.75% � • 1 1 / • �r 1 �i •I� �� I / ' ��� �� � / �r �� 1 1/ �� � � • / �� � �� �� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3210 Highway Maintenance $1,305,787 $1,402,731 $ 1,695,756 $1,724,389 $ (25,000) $ 1,699,389 $ 3,633 0.21% Total 3220 Equipment Maintenance $ 753,403 $ 800,784 $ 921,051 $1,003,295 $ - $ 1,003,295 $ 82,244 8.93% Total 3230 Snow Removal $1,447,960 $1,445,837 $ 1,585,694 $1,662,186 $ (69,000) $ 1,593,186 $ 7,492 0.47% • . , � .. � . , . •. • , .. � . . • � . . � 11 � . , 1 , • . 1 1 , . . 1 , 111 . . 1 , • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,124,698 $1,179,636 $ 1,222,877 $1,259,124 $ - $ 1,259,124 $ 36,247 2.96% Prior Year Retro Payments $ 84,899 $ - $ - $ - $ - $ - -% Overtime $ 392,064 $ 412,244 $ 313,324 $ 323,746 $ - $ 323,746 $ 10,422 3.33% Personal Services $1,601,662 $1,591,880 $ 1,536,201 $1,582,870 $ - $ 1,582,870 $ 46,669 3.04% Contractual Services $ 950,752 $1,037,156 $ 1,256,000 $1,301,400 $ (68,500) $ 1,232,900 $ (23,100) -1.84% Utilities $ 218,867 $ 197,462 $ 328,300 $ 411,600 $ (15,500) $ 396,100 $ 67,800 20.65% Supplies $ 705,066 $ 781,842 $ 991,000 $1,005,000 $ (10,000) $ 995,000 $ 4,000 0.40% Small Ca ital $ 30,804 $ 41,012 $ 91,000 $ 89,000 $ - $ 89,000 $ 2,000 -2.20% Expenses $�,905,489 $2,057,472 $ 2,666,300 $2,807,000 $ (94,000) $ 2,713,000 $ 46,700 1.75% � • 1 1 � • �� / �i •I• �� � / 1 �i� �� � 1 �� �� 1 1 1 �� � � � 1 �� � �� �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-15 Program: Public Works 3300 Pu bl ic G rou ndS Town ot'�exin ton Ma 9 � Mission: The Public Grounds Division, working with other Town Departments, user groups and concerned citizens, supports various Town services and recreational opportunities that help to preserve the Town's green character and open spaces, and promote public safety. Through the Cemetery Division, it also serves bereaved families and provides well-maintained cemetery grounds. Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery functions. • The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's athletic fields are used by many groups, which put excessive demands on these facilities. The new turf program has continued to make a marked improvement in the safety and playability of these fields. • The Forestry staff maintain approximately 10,000 street trees, an undetermined number of trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery, school and conservation properties and along right-of-ways. • The Cemetery staff is responsible for the administration and maintenance of four cemeteries including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in Robbins. Staff support the Recreation, Tree and Bicycle Advisory Committees. Division Initiatives: 1. Continue the implementation of a proactive park maintenance program to provide safe, well- maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex softball and Center Complex little league fields are targeted for FY2024. 3. Continue to implement a proactive tree maintenance program to minimize hazard trees and provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 5. Conti nue overseei ng the construction of the new cemetery bu i Id i ng. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-16 Program: Public Works 3300 Pu bl ic G rou ndS Town ot'�exin ton Ma 9 � ��a������������i���t��r ������������� ���r�t�����J �������w�"��;+��������� �������������s��� ... ... . ..... .... �':r.�^���:1��i�i� �r����:I�ia��� �m����mr�;r�rr��;� ��i���t�r�F�wi��r��ir� �J�i�ta�r�t I'��a��:i�ro�r� L,�;I�����i� ����4 r����im�; H����°�^E��i�i�r��t H+e�,^��E�,�ai�pr��i�� �.�#a�i�;i�� �,���i��t���r�� �5������t��� L�b���a-�"C�ri°���r Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Element 3310: Parks Division Budget Budget Budget Request Superintendent of Public Grounds 1 1 1 1 Crew Chief 3 3 3 3 Leadman 4 4 4 4 Heavy Equipment Operator 8 8 8 8 Subtotal FTE 16 16 16 16 Su btota I FT/PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT Element 3320: Forestry Division Crew Chief 1 1 1 1 Arborists 3 3 3 3 Heavy Equipment Operator 1 1 1 1 Seasonal Laborer 0.6 0.6 0.3 0.3 Subtotal FTE 5.6 5.6 5.3 5.3 Su btota I FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/1 PT 5 FT/1 PT Element 3330: Cemetery Division Cemetery Foreman 1 1 1 1 Leadman 1 1 1 1 Heavy Equipment Operator 1 1 1 1 Department Assistant 1 1 1 1 Seasonal Laborer 0.6 0.6 0.3 0.3 Subtotal FTE 4.6 4.6 4.3 4.3 Su btota I FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/1 PT 4 FT/1 PT • . . . . . , � � ■ � � � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-17 Program: Public Works 3300 Pu bl ic G rou ndS Town ot'�exin ton rwa g � Budget Recommendations: The FY2024 recommended All Funds Public Grounds budget inclusive of the General Fund operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree Fund Revolving Funds is $2,633,781, which is a $23,963 or 0.92% increase over the FY2023 budget. The combined Parks, Forestry and Cemetery FY2024 recommended General Fund operating budget is $2,483,781 which is a $8,963 or 0.36% increase from the FY20Z3 General Fund budget. The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is $1,785,781 and reflects a $25,463 or 1.45% increase, which is attributable to the cost of contractually obl igated step i ncreases a nd cost of I ivi ng adjustments i n the contract with Pu bl ic Works staff. The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $698,000 and reflects a $(16,500) or (2.31)% decrease . The combined FY2024 revolving fund budgets are funded at $150,000, an increase of $15,000. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Assistant Superintendent for � g3,895 $ 18,949 $ 102,844 $ — $ — $ — $ 102,844 Public Grounds FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-18 Program: Public Works 3300 Pu bl ic G rou ndS Town ot'�exin ton Ma 9 � Budget Summary: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,884,177 $1,867,257 $ 2,057,855 $2,083,909 $ (20,000) $ 2,063,909 $ 6,054 0.29% Enterprise Funds(Indirects) $ 94,139 $ - $ 96,963 $ 99,872 $ - $ 99,872 $ 2,909 3.00% Fees&Charges Cemetery Prep Fees $ 237,123 $ 308,303 $ 250,000 $ 250,000 $ - $ 250,000 $ - -% Directed Funding Cemetery Trust $ 72,925 $ 95,969 $ 70,000 $ 70,000 $ - $ 70,000 $ - -% . , . , . . • • , . , , .• • , . . � � • /1 • � �� �� • � � • • � 1 � � 1 1 1/ � • • � � • 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45% Expenses $ 583,127 $ 599,877 $ 714,500 $ 718,000 $ (20,000) $ 698,000 $(16,500) -2.31% . � � •• � � • � I I � � � • � � I� � � • � � � � 1 1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3310 Parks Division $1,418,322 $1,449,229 $ 1,545,793 $1,561,606 $ (20,000) $ 1,541,606 $ (4,187) -0.27% Total 3320 Forestry $ 525,200 $ 535,853 $ 523,391 $ 533,103 $ - $ 533,103 $ 9,712 1.86% Total 3330 Cemetery $ 344,843 $ 286,447 $ 405,634 $ 409,072 $ - $ 409,072 $ 3,438 0.85% , .. , , . , . . • • , . . , .• • , . . � � � /1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,421,925 $1,444,289 $ 1,632,476 $1,653,687 $ - $ 1,653,687 $ 21,211 1.30% Prior Year Retro Payments $ 107,065 $ - $ - $ - $ - $ - -% Overtime $ 176,248 $ 227,363 $ 127,842 $ 132,094 $ - $ 132,094 $ 4,252 3.33% Personal Services $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45% Contractual Services $ 275,117 $ 349,797 $ 421,500 $ 418,500 $ (20,000) $ 398,500 $(23,000) -5.46% Utilities $ 85,929 $ 43,989 $ 85,700 $ 88,200 $ - $ 88,200 $ 2,500 2.92% Supplies $ 216,287 $ 193,809 $ 195,800 $ 199,800 $ - $ 199,800 $ 4,000 2.04% Small Ca ital $ 5,794 $ 12,282 $ 11,500 $ 11,500 $ - $ 11,500 $ - -% Expenses $ 583,127 $ 599,877 $ 714,500 $ 718,000 $ (20,000) $ 698,000 $(16,500) -2.31% - - � .. , � � � . . � � � . � � .� � � . � � � � 1 1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I Budget Summary - Revolving Funds* FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Lexington Tree Fund $ 54,120 $ 121,390 $ 75,000 $ 80,000 $ - $ 80,000 $ 5,000 6.67% Burial Containers $ 35,680 $ 44,005 $ 60,000 $ 60,000 $ - $ 60,000 $ - -% • . 11 '- • � � '� :' :11 '� . • ', 111 '� '1 111 '� ', '1 111 '. 111 1'� *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Artic/e 4. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Lexington Tree Revolving Fund Expenses $ 23,450 $ 70,000 $ 75,000 $ 90,000 $ - $ 90,000 $ 15,000 20.00% Burial Container Revolving Fund Expenses $ 21,815 $ 24,882 $ 60,000 $ 60,000 $ - $ 60,000 $ - -% . . 11 '- . . . '� ' . ', •� :: '. 111 '� 1 111 ', ', 1 111 '. 111 '� Budget Summary - All Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45% Expenses $ 628,392 $ 694,759 $ 849,500 $ 868,000 $ (20,000) $ 848,000 $ (1,500) -0.18% 11 � � , , . , . • • , . , , . , • • � • . � • � � •• � •� • � � • � � � ��� � • • � • � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-19 Program: Public Works 3400 Environmental Services Town of�exin ton MA 9 � Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and household hazardous products generated by households and municipal facilities. The Division also provides educational materials on ways to reduce solid waste, increase recycling and composting, and reduce the toxicity of the waste stream. Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal, Recycling, Yard Waste and Appliance/Electronic Waste. Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate collection of large appliances and yard waste. Recycling is the curbside collection of recyclable products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of the Minuteman Household Hazardous Products regional facility and curbside collection of televisions, computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard. The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey & Sons, Inc. beginning July 1, 2018 running through June 30, 20Z3. The Town solicited proposals for a new refuse and recycling collection contract beginning in FY2024 and price proposals increased substantially compared to the current contract. The final refuse and recycling collection contract is under negotiation and will be determined in the coming weeks. This preliminary budget incorporates expected price i ncreases. Further, this Preliminary Budget proposes the establishment of a Refuse Collection Revolving Fund and implementing a fee for collection and disposal of bulky items and white goods. In prior years, collection and disposal of these large items was included in the the Town's Refuse Collection budget with regular curbside collection at no additional cost to the user. However, the proposed increase for refuse collection necessitates a change in services. Creating a Refuse Collection Revolving Fund will allow the Town to pass-through the collection and disposal expense for large items to the user. Fees would be set a level that would cover the Town's contracted expense, plus a small administrative fee. The Town is also currently under contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025. Division Initiatives: 1. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has provided over 1,000 specialized green carts to residents participating in a food scraps program. Lexington Public Schools divert approximately 100 tons of organics throughout the school year. 2. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. 3. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 4. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 5. Explore and implement new revenue opportunities. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-20 Program: Public Works 3400 Environmental Services Town of�exin ton MA 9 � ���� i�� ��_���� �������� �� ����°�� ���i�-��� ����� ���i��� '� ����i������°�+�����r� � � �i������������t����������������'�� Piu���: ��i°°� ����� F����������� ������ �� , � �� �1���� E�����°����,u�t �� ��w��������� �,����������1� �� ����"���<<��I�� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Element 3420: Recycling* (Compost Facility) Superintendent of Environmental Services 1 1 1 1 Compost Facility Foreman 1 1 1 1 Leadman** — — 1 1 Heavy Equipment Operator 2 2 1 1 Seasonal Attendant 0.7 0.7 0.7 0.7 Subtotal FTE 4.7 4.7 4.7 4.7 Subtotal FT/PT 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* � . . . . � ' ' ' ' ' ' ' ' ' *The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund. **The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-21 Program: Public Works 3400 Environmental Services Town of�exin ton MA 9 � Budget Recommendations: The recommended FY2024 All Funds Environmental Services budget inclusive of the General Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $5,262,961, which is a net $868,020 or 19.75% increase from the FY2023 budget. There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund operating budget as all staff are funded within the Compost Operations Revolving Fund budget. The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for Expenses is $3,879,728 and reflects a $611,282 or 18.70% increase. The Refuse Collection expense budget is recommended at $1,222,297, a increase of $211,871 or 20.97%, and the Recycling expense budget is recommended at $1,876,197 a increase of $408,102 or 27.80%, both of which reflect an anticipated increase in the Town's contracts for refuse and recycling collections. The Refuse Disposal expense budget is recommended at $781,235, a decrease of $(8,690) or (1.10)%, attributable to a projected decrease in tonnage, offset by a 3.25% or $2.70 increase in the Town's tipping fee per ton. The FY2024 revolving fund budgets, including the new Refuse Collection Revolving Fund, are recommended at $1,383,233, a $256,738 or 22.79% net increase. The Minuteman Household Hazardous Waste Program Revolving Fund is level-funded at $300,000. The Compost Operations Revolving Fund is recommended at $853,233, a $(13,262) or (1.53)% decrease. The new Refuse Collection Revolving Fund has a proposed budget of$230,000 for FY2024. Program Improvement Requests: None requested. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-22 Program: Public Works 3400 Environmental Services Town of�exin ton MA 9 � Budget Su m ma ry: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $2,986,026 $3,024,343 $ 3,268,446 $3,514,456 $ - $ 3,514,456 $246,010 7.53% Free Cash $ - $ - $ - $ 365,272 $ - $ 365,272 $365,272 -% . _ _ . .• . . . , • .. . • . • , , . . • , • . � � • 1 1 • � � �• 1 • � 1 � •• • i � � r � • • �• • • 1 � Appropriation Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ - $ - $ - $ - $ - $ - $ - -% Expenses $2,986,026 $3,024,343 $ 3,268,446 $3,879,728 $ - $ 3,879,728 $611,282 18.70% , . � � •• � . . � . ,, � . � . � � . � . � . . � � • 1 1 • � � �• 1 • � 1 � •• • i � � � � • • �• • • 1 � Program Summary(General �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 3410 Refuse Collection $ 952,423 $ 980,996 $ 1,010,426 $1,222,296. $ - $ 1,222,296.5 $211,870. 20.97% Total 3420 Recycling $1,265,853 $1,282,728 $ 1,468,095 $1,876,196. $ - $ 1,876,196.5 $408,101. 27.80% Total 3430 Refuse Disposal $ 767,750 $ 760,618 $ 789,925 $ 781,235 $ - $ 781,235 $ (8,690) -1.10% , , .• , . . , . ,, , . . . , , . . . , . . � � � 1 1 • � r �• 1 • � 1 r •• • i � � r � • • r• • • 1 � Object Code Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ - $ - $ - $ - $ - $ - $ - -% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ - � - $ - $ - $ - $ - $ - -% Contractual Services $2,976,612 $3,003,986 $ 3,226,946 $3,838,228 $ - $ 3,838,228 $611,282 18.94% utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 9,414 $ 20,357 $ 41,500 $ 41,500 $ - $ 41,500 $ - -% Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $2,986,026 $3,024,343 $ 3,268,446 $3,879,728 $ - $ 3,879,728 $611,282 18.70% ,�� , .• , . . , • .. , . . • , , . . . , . . � � • • / � �• / • � / i •• • i � � � � • • �• • • / � Budget Summary- Revolving Funds*-------------------------------------------------------- FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Compost Operations Rev. Fund $ 804,309 $1,075,242 $ 855,000 $ 875,000 $ - $ 875,000 $ 20,000 2.34% Refuse&Recycling Collection � _ � - � - $ 230,000 $ - $ 230,000 $230,000 -% Rev. Fund Minuteman Haz.Waste Rev. Fund $ 206,854 $ 155,587 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38% . . ��� �- . . . �, � . �, � : • �, ��� �, �� ��� �, �, �� ��� �, •� ��� . � �� *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compost Operations Rev.Fund $889,409 $750,851 $ 866,495 $853,233 $ - $ 853,233 $(13,262 -1.53% Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ - $ 370,208 $ 9,126 2.53% Expenses $ 245,515 $ 241,689 $ 194,000 $ 204,000 $ - $ 204,000 $ 10,000 5.15% Benefits $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73% Debt $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $(38,039) -16.72% Refuse&Recycling Collection Rev.Fund $ - $ - $ - $230,000 $ - $ 230,000 $230,000 -% Expenses $ - $ - $ - $ 230,000 $ - $ 230,000 $230,000 -% Minuteman Haz.Waste Rev.Fund $255,449 $156,770 $ 260,000 $300,000 $ - $ 300,000 $40,000 15.38% Expenses $ 255,449 $ 156,770 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38% • � • � .• � . � � . � . • � � • �1 1 �� � � � �� �� • • � 1 • 1 i • i � r � • � • • / FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-23 Program: Public Works 3400 Environmental Services Town of�exin ton MA 9 � Budget Summary - All Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ — $ 370,208 $ 9,126 2.53% Expenses $3,486,989 $3,422,802 $ 3,722,446 $4,613,728 $ — $ 4,613,728 $891,282 23.94% Benefits(Revolving Fund) $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ — $ 89,589 $ 5,651 6.73% Debt Service(Revolving Fund) $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ — $ 189,436 $(38,039) -16.72% � � �1 1 � � �r� 1 �� �� • •� �� I •I •I �i • �• �r �� • �• �r�•� / 1 � �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-24 . Program: Public Works 3600 Water Enter 1'ISe Town of�exin ton, MA p 9 Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, and ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Water Operations maintains and repairs the water system that delivers water to Lexington homes and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store 3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate for the additional units increases. Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston. Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2024, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Depa rtmenta I I n itiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue implementation of the Automatic Meter Reading Infrastructure System (AMI). 3. Continue working on a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-25 . Program: Public Works 3600 Water Enter 1'ISe Town of�exin ton, MA p 9 ���������� �������� ����-������- �� � 111111111111111111PIIIIPIIII'X�N�'�WII'I'11111"11111"IIIII@MM'MI�IIIIM�'�R'�R'���R'llll'I�MN�I'IIIIIIII"IIIIII"IIIIII'�IIIM�WW� �6:����"��� ' ;��;r�t����. ,. ,., ,... �. .. �, . ��„�„�„�� � ; ���� °; �������i����������� � _ _ �.� ��_. _ . . � _� � � �� �� � � � �..r,�„� �..� �ti�l��t I'�;��5 I i r� C�� �i�������� ,o � � � ��+����s�f �. � � � �e� ����°��� ���������, � �� ����� ��. �. �. ����.. ; f����I���i:���;i�°^��i°��: ;�.���r���f r�,�' �r��°��� L��� �r��i� �.. ; ;��r�t�� ; � � �. ��.�..�..w �. � �. ��..�.. � �� � � �..�.,��.,, � ; ` ����;��������'� � � 'L�,� r���i I�����F��� �� ��.�t�� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector* 2 2 2 3 Heavy Equipment Operator* 4 4 4 3 Laborer-Meter Reader 1 1 1 1 Department Assistant 0.2 0.2 0.2 0.2 � . . . � � � � � � � � � *The FY2024 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-26 . Program: Public Works 3600 Water Enter 1'ISe Town of�exin ton, MA p g Budget Recommendations: The FY2024 recommended Water operating budget is $13,727,989, inclusive of indirect costs. The recommended budget reflects a $1,020,752 or 8.03% increase from the FY2023 budget. The budget for Compensation is $892,639, and reflects a $16,969 or 1.94% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff, as well as a program improvement to upgrade one Heavy Equipment Operator Position to a Leadman Position. The budget for Expenses is $577,500 which is an increase of $44,000, or 8.25% from FY2023, and is primarily due to an increase in Software Maintenance ($68,000), which reflects 54% of the cost for the Advanced Metering Infrastructure System, with the remaining 46% in the Sewer Enterprise budget. The software cost was partly offset by a decrease in Meter Supplies due to the success of the AMI meter replacement program. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing water main replacement program to being funded directly by user charges instead of debt financing. This is the third year of an 11-year transition to move the entire $2,200,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2024 recommendation for cash capital is $800,000. Debt service is recommended to decrease by $(123,811) or (10.11)%. The preliminary MWRA Assessment is $9,342,814, which is a $849,347 or 10.00% increase from FY2023. The final assessment will be issued in June 2023. In FY2024, it is recommended that the Water Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of water operations are projected at $1,011,340, an increase of $34,247 or 3.50%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Leadman Upgrade $ 6,000 $ 87 $ 6,087 $ 6,000 $ 87 $ 6,087 $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-27 . Program: Public Works 3600 Water Enter 1'ISe Town of�exin ton, MA p 9 Budget Su m ma ry: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - $ - $ - -% User Charges $13,560,393 $10,892,419 $ 12,397,237 $13,411,989 $ 6,000 $ 13,417,989 $1,020,752 8.23% Meter Charges $ 75,844 $ 84,872 $ 35,000 $ 35,000 $ - $ 35,000 $ - -% Investment Income $ 6,399 $ 11,196 $ 8,000 $ 8,000 $ - $ 8,000 $ - -% Fees&Charges $ 265,633 $ 398,196 $ 267,000 $ 267,000 $ - $ 267,000 $ - -% , . . . , . . , , .•. , , .•. , . � • . .11 . - - � , 1. .. , .. .. , 1 , . , . 111 , . , 1 1 . 1 � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 834,114 $ 823,447 $ 875,670 $ 886,639 $ 6,000 $ 892,639 $ 16,969 1.94% Expenses $ 467,078 $ 462,428 $ 533,500 $ 577,500 $ - $ 577,500 $ 44,000 8.25% Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ 800,000 $ 200,000 33.33% Debt $ 965,096 $ 1,097,696 $ 1,224,746 $ 1,100,935 $ - $ 1,100,935 $(123,811) -10.11% MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00% OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -% Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50% , . •• , ..• .•. , , .•. , , .•. , . � • . .�� . - - . - . � ... , . . , � , . . . ��� , . , � � . � � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase 3610 Water Operations $ 2,266,288 $ 2,383,571 $ 2,633,916 $ 2,565,074 $ 6,000 $ 2,571,074 $ (62,842) -2.39% 3620 MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00% Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ - $ 800,000 $ 200,000 33.33% OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -% Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50% , . •• , ..• .•. , , ... , , .•. , . � • . .11 . - - � , 1 ... , . . , 1 , . . . 111 , . , 1 1 . 1 � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 598,162 $ 643,422 $ 689,487 $ 698,035 $ 6,000 $ 704,035 $ 14,548 2.11% Prior Year Retro Payments $ 54,507 $ - $ - $ - $ - $ - -% Overtime $ 181,445 $ 180,025 $ 186,183 $ 188,604 $ - $ 188,604 $ 2,421 1.30% Personal Services $ 834,114 $ 823,447 $ 875,670 $ 886,639 $ 6,000 $ 892,639 $ 16,969 1.94% Contractual Services $ 247,112 $ 300,613 $ 279,800 $ 365,300 $ - $ 365,300 $ 85,500 30.56% Utilities $ 18,032 $ 25,920 $ 17,000 $ 17,000 $ - $ 17,000 $ - -% Supplies $ 198,018 $ 135,895 $ 211,700 $ 170,200 $ - $ 170,200 $ (41,500) -19.60% Small Ca ital $ 3,916 $ - $ 25,000 $ 25,000 $ - $ 25,000 $ - -% Expenses $ 467,078 $ 462,428 $ 533,500 $ 577,500 $ - $ 577,500 $ 44,D00 8.25% Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ - $ 800,000 $ 200,000 33.33% Debt $ 965,096 $ 1,097,696 $ 1,224,746 $ 1,100,935 $ - $ 1,100,935 $(123,811) -10.11% MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00% OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -% Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50% , . .. , ... ... , , ... , , ... , . � • . .11 . - - • , 1 ... , . . , 1 , . , . 111 . . , 1 1 . 1 � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-28 . Program: Public Works 3700 Sewer Enter 1'ISe Town of�exin ton, MA p 9 Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The Sewer Division budget is comprised of Wastewater Operations, Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General Fund. The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections. There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three- block inclining rate structure to encourage conservation. Customer sewer usage is determined based on water usage over the same period, with the exception of ineters dedicated to outdoor irrigation. The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island treatment facility. Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund, therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In FY2024, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund. Depa rtmenta I I n itiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure System project (AMI). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-29 . Program: Public Works 3700 Sewer Enter 1'ISe Town of�exin ton, MA p 9 �'id ... .�������� �������� ��������� ��������� �������� m'�"��w �, �������� m"a la 0 I����u��,." �����I��'. ���" ; ���' I�ua��'"aouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumw',a,,,.. +'�uw^���� ��� ��� ��� �^rrri���.� �,�i a� �hf ��� �'I° � u������������������������������ �,�� ��� ��������� ���������� ��������� ���������� ��^ ��r��������������������������������������������������������������������������������������������������������������������������������������������������������������� ���,.: �����,ii'4rv� u� ��� ���uii p���iii����u�d'��r� p,, �°�''-mi�uouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum�i�natixrcrcmaaiwuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuvd�v� .� � �.� �w������w�.w��� .� .��� II M� � � �'� ���'� � �� ��������� '"�ILfii 1P"" ������ ������� ������ ������ .�,�W. •'IIIY� ������� ������ ����i�i� � ���'� V �'I�I"�'°�I��I�lh� ��"���� I� ����� tl ` � _ ������ �,� ° __ .,� __ _ _ _. "°ri. ����� ��������� ��������� ��� �r � w �������� ��������� ����������� ����������� � �uw ���y� ����u� ir� .s��u�.. HI�a'�'"�E���1 �' �'� �'I�m���nh�' m��� �°��hr ��i�a�r� , ��,� ���'u �� , , , ���W���: ���„ , , , ,���w ry L� ���arm �� ��,�,�n������������������������������������������������������������������������������������������������������������������������������������������������������������������������������ MI�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII����M1�, �r����Il�ii f�is����41����ll�u��� �r, ��rc� �u� �i�W�w.�� ...... ...... ...... ��r��i ����� ���B�L� ����,w��,�, ��� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Supt. of Water&Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Leadman* 0 0 0 1 Heavy Equipment Operator* 2 2 2 1 Department Assistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 � , . , . , . , . � . . . . . *The FY2024 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-30 . Program: Public Works 3700 Sewer Enter 1'ISe Town of�exin ton, MA p g Budget Recommendations: The FY2024 recommended Sewer operating budget, inclusive of indirect costs, is $12,799,816, a $1,001,158 or 8.49% increase over the FY2023 budget. The budget for Compensation is $421,922 and reflects a $22,074 or 5.52% increase, which is attributable to the cost of contractually obligated step increases and cost of living adjustments in the contract with Public Works staff, as well as a program improvement to upgrade one Heavy Equipment Operator Position to a Leadman Position. The budget for Expenses is $517,400, an increase of $59,000 or 12.87%, which reflects anticipated inflationary increases for electricity, supplies and materials, and a increase in Software Maintenance ($58,000), which reflects 46% of the cost for the Advanced Metering Infrastructure System. The software cost was partly offset by a decrease in Meter Supplies due to the success of the AMI meter replacement program. In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing sanitary sewer main replacement program to being funded directly by user charges instead of debt financing. This is the third year of a 10-year transition to move the entire $1,000,000 annual program to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term. The FY2024 recommendation for cash capital is $400,000. Debt service is recommended to decrease by $(75,497) or (4.73)%. The preliminary MWRA Assessment is $9,349,530, which is a $849,957 or 10% increase from FY2023. The fi na I assessment wi I I be issued i n J u ne 2023. In FY2024, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post- Employment Benefits Trust Fund, which was initiated in FY2018. Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer operations are projected at $588,040, a increase of $45,624 or 8.41%. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Leadman Upgrade $ 6,000 $ 87 $ 6,087 $ 6,000 $ 87 $ 6,087 $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-31 . Program: Public Works 3 700 Sewe r E nte r 1'I Se Town of�exin ton, MA p 9 Budget Summary: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ - $ - $ - $ - $ - $ - $ - -% Enterprise Funds Retained Earnings $ - $ - $ - $ - $ - $ - $ - -% User Charges $10,763,060 $10,831,707 $ 11,436,658 $12,431,816 $ 6,000 $ 12,437,816 $1,001,158 8.75% Connection Fees $ 773 $ 1,824 $ - $ - $ - $ - $ - -% Investment Income $ 8,811 $ 5,827 $ 8,000 $ 8,000 $ - $ 8,000 $ - -% Fees&Charges $ 388,599 $ 462,270 $ 354,000 $ 354,000 $ - $ 354,000 $ - -% , . , . , .• • , . • , , .. • , . . • . 11 � , • , 1 • • , • • • , • • , • 111 , • • , 11 • • '• � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 315,205 $ 279,417 $ 399,848 $ 415,922 $ 6,000 $ 421,922 $ 22,074 5.52% Expenses $ 325,634 $ 329,323 $ 458,400 $ 517,400 $ - $ 517,400 $ 59,000 12.87% Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33% Debt $ 1,243,337 $ 1,352,192 $ 1,595,417 $ 1,519,920 $ - $ 1,519,920 $ (75,497) -4.73% MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00% OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -% Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41% , ..• .. , . , .• • , . • , , .. . , . . . . �� - . , � . . � . . , . . . , . . . . ��� , . . , �� . . �� � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase 3710 Sewer Enterprise $ 1,884,177 $ 1,960,933 $ 2,453,665 $ 2,453,242 $ 6,000 $ 2,459,242 $ 5,577 0.23% 3720-MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00% Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33% OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -% Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41% , ..• .. , . , .• • , . • , , .. • , . . ..� • . 11 - � , 1 . , 1 . . , . . . , . . , . 111 . . . , 11 . . � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 252,732 $ 241,222 $ 314,031 $ 328,989 $ 6,000 $ 334,989 $ 20,958 6.67% Prior Year Retro Payments $ 12,329 $ - $ - $ - $ - $ - -% Overti me $ 50,144 $ 38,195 $ 85,817 $ 86,933 $ - $ 86,933 $ 1,116 1.30% Personal Services $ 315,205 $ 279,417 $ 399,848 $ 415,922 $ 6,000 $ 421,922 $ 22,074 5.52% Contractual Services $ 131,011 $ 148,624 $ 207,400 $ 292,400 $ - $ 292,400 $ 85,000 40.98% Utilities $ 111,977 $ 149,329 $ 131,000 $ 132,000 $ - $ 132,000 $ 1,000 0.76% Supplies $ 81,788 $ 31,370 $ 105,900 $ 79,000 $ - $ 79,000 $ (26,900) -25.40% Small Ca ital $ 858 $ - $ 14,100 $ 14,000 $ - $ 14,000 $ 100 -0.71% Expenses $ 325,634 $ 329,323 $ 458,400 $ 517,400 $ - $ 517,400 $ 59,000 12.87% Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33% Debt $ 1,243,337 $ 1,352,192 $ 1,595,417 $ 1,519,920 $ - $ 1,519,920 $ (75,497) -4.73% MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00% OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -% Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41% , ..• .. , . , .• • . . • , , .. . , . . . . �� - . , � . , � . . , . . . , . . , . ��� . . . , �� . . � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 V-32 This Page Intentionally Left Blank. � � � s ,,,�r s� »r�, �r�� ��°� ° � ��a�� � � �+� � '��„ f�f�,, �°h�i � �r � fl � � � �° ��. � �, �«�,n � � U� ;o uw � �� fj, r�; r �� �� � ,� ,. � �� �'�, �� �� , '� ��,� rr�� � �Y � �„ �; � �G� ��' '� �'i, � f w'�,n � VI ,�w � i� "� °" u �V VR�� Yy���'�y ��� I ,�✓ �,`o- �G�' "�i", � � ,� ���� ���� i� � "'"'`µ� ,'a., � �;�� � 0, �oi�ily����Y�ii,������ �����,�"�d;��'u w� ' ��° � � ect�on VI: Pro ra m 4 : Pu �c a et y This section includes detailed information about the FY2019 Operating Budget & Financing Plan for public safety. It includes: • 4100 Law Enforcement VI-3 • 4200 Fi re & Rescue VI-8 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-1 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Program: Public Safety 4100 Law Enforcement Town ot'�exin ton Ma 9 � Mission: The Lexington Police Department provides public safety services to enhance the quality of life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime, reduce fear and deliver services to the community through a variety of prevention, problem solving and law enforcement programs. Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In FY2022, the Police Department responded to 14,711 calls for service with 851 crimes investigated. The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief and two Captains who oversee administrative and operational functions including budget, planning, training, personnel administration, public affairs and policy development; four Lieutenants who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing services; an administrative Sergeant who tends to the accreditation program as well as detail assignments and event planning; an office manager and clerk who handle records management, accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases, equips and maintains the vehicle fleet and other specialized equipment. The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants) responsible for responding to a variety of critical front-line services 24/7 including intervening in emergencies, promoti ng cri me prevention a nd traffic safety as wel I as su ppressi ng cri me. The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one account assistant. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic Bureau supervisor also manages the school crossing guard program. The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant Prosecutor and oversees six detectives responsible for investigation and prevention including: three major case detectives, a family services detective, a Community Resource Officer (CRO) and a School Resource Officer (SRO). The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper resources for over 14,000 service calls that require a police, fire or medical unit response. The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO) with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the Lexington Board of Health regarding animal related health issues. The School Crossing guard program has 18 part-time civilian members who cover 16 school crossings during the school year. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-3 Program: Public Safety 4100 Law Enforcement Town ot'�exin ton Ma 9 � Depa rtmenta I I n itiatives: 1. The Police Department has been relocated to its temporary location at 173 Bedford Street. We will now focus on the construction of the new police station and continue to work with the architects from Tecton, the builders from CTA Construction Managers and members of the Facilities Department, Permanent Building Committee and other members of town government and community groups for the duration of the project. 2. There have been major changes in the past year regarding documentation and submissions surrounding the Accreditation Process and Peace Officer Standards and Training (POST). We will be reviewing our current processes and making changes as needed to ensure we are meeting and exceeding all standards in the area of training; including Diversity, Equity and Inclusion (DEI), Mental Health and De-Escalation as well as meeting strict submission timelines. 3. In Accordance with the Green Fleet Policy adopted by the Select Board in 2021 and in collaboration with the Sustainability and Resilience Officer, the department will continue to explore innovative ways to incorporate fuel efficient and zero emission vehicles into the police fleet. We currently have five (5) hybrid vehicles in our patrol fleet and one (1) electric vehicle in an administrative capacity. � � ����� ���� ������������� � I �� �� ���� .._����� ��� �������������� ������������������� ���������� �����.�������� ��� � . � �,��� ,���������� ������ ���,��,,,���� �o��o��������o������ ,������ ������ ���� ����� � � �`�� ������� �������������� �������������� ������� �����IB����������� � �� ,�� ���� � ������� �� ����:� ����������� ; ��� ��rou����.. ..� ..mmr.. ..iwi�� '� .w�. ..�an�an�an�an�oi�i��a� .. ������ ' ' �� � ���� ��������������� ' �� ��� �� � �����������"���,���� � � �����,������ � ��� � � ���, �������� �������������������'� ����� �� ���� � ma�momiomma��wmim �m��rewm�mu�mu��� ��mre�m�m�mmumi�� �wwim!mimummmumwwwumwmmmuwu�uauwiommoiwwwwwwwu�uuwmmimm�imuwmmmoiwwwwww!wumiommmiwwuwiomi�umr iwwwwm�wu�uu��wmmmmimwwwm�umiawww�miau�uWwiwwimummmi�imwwwwu�uu!wumiommmiwwuwiomu�um � i ������'� ury�y,,�w�p� m m�& ,�"�I�,q�""�'"�, I �������W I omwiw�ooaN ��.� .���ql 4������ iNum oumioiwi u�"�I�IU��I��'�a,�10.uI���NI�v�'� ��� � ,,',. ,�������'. '� ; �������„����. � ,� �� �������� �������� ������� � � ����������I�� i i ������ �� ������������� ,� � � � � ��n���� �t��������� � ������ ; ; �`����������`��� � � , � N���� ���������n����n������� ' N������wro��������a��N��� ���������N�N�������wro�����N i i i j ����'�� ��" �'�� ,��������� ' ��� ' I�W!'WpOWIWMW'qOMUN�MI I oW� . � I wixexrxexuxexrxenxewixexrxexuxexrxenxe ( ���M���4 W'�' rypy I ��� ���YI�.� . �������� mWlm FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-4 Program: Public Safety 4100 Law Enforcement Town ot'�exin ton Ma 9 � Authorized/Appropriated Staffing: FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Req uest Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants(Patrol) 4 4 4 4 Sergeants (Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant(Detective) 1 1 1 1 Sergeant(Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource Officer 1 1 1 1 Cadets- 6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Dispatch Supervisor 1 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time — — — — Parking Lot Attendants- 8 part-time Z.81 — — — Crossing Guards- 18 part-time 3.69 3.69 3.91 3.91 • . . . . 50 Officers 50 Officers 50 Officers 50 Officers � . ' . ' . . � ' . . ' . . ' FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-5 Program: Public Safety 4100 Law Enforcement Town ot'�exin ton Ma 9 � Budget Recommendations: The FY2024 recommended Police Department budget is $9,051,330 which is a $785,953 or 9.51% increase from the FY2023 budget. The budget for Compensation is $7,868,662 and reflects an increase of $699,355 or 9.75%, which is a net increase that reflects contractually obligated step increases as well as cost of living and stipend increases for contracts that expired. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $1,182,668 and reflects an increase of $86,598 or 7.90%. The majority of the increase is due to the purchase of additional Hybrid vehicles in our fleet along with the costs associated to transfer and/or upgrade the equipment to fabricate these vehicles for Police use. There were minor increased costs due to general inflation as well as a decrease in costs mainly in contractual services; CodeRed was transferred to the Town Manager's budget and there were a decrease in costs associated with meter and credit card transaction fees. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Professional Standards � 149,160 $ 19,895 $ 169,055 $ — $ — $ — $ 169,055 Lieutenant Deputy Chief Position $ 9,237 $ — $ 9,237 $ — $ — $ — $ 9,237 Community Resource Dog $ 20,000 $ — $ 20,000 $ — $ — $ — $ 20,000 School Resource Officer $ 96,521 $ 19,132 $ 115,653 $ — $ — $ — $ 115,653 Code Enforcement Officer $ 16,000 $ — $ 16,000 $ — $ — $ — $ 16,000 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-6 Program: Public Safety 4100 Law Enforcement Town ot'�exin ton Ma 9 � Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $7,471,636 $7,565,076 $ 8,046,377 $8,770,330 $ (35,000) $ 8,735,330 $688,953 8.56% Fees&Charges Fees $ 88,026 $ 92,420 $ 115,000 $ 115,000 $ - $ 115,000 $ - -% Fines&Forfeitures $ 59,820 $ 79,398 $ 101,000 $ 98,000 $ - $ 98,000 $ (3,000) -2.97% Licenses&Permits $ 5,100 $ 3,900 $ 3,000 $ 3,000 $ - $ 3,000 $ - -% Parking Fund* $ 312,100 $ 312,100 $ - $ 100,000 $ - $ 100,000 $ 100,000 -% � • � 1 1 • � � � �i � • •� �� � / �� �� � • ��� /�• 1 �� //1 �� � 1 1 �i � • • I� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $7,002,993 $7,047,347 $ 7,169,307 $7,868,662 $ - $ 7,868,662 $699,355 9.75% Expenses $ 933,689 $ 1,005,548 $ 1,096,070 $1,217,668 $ (35,000) $ 1,182,668 $ 86,598 7.90% � • � 1 1 • � �i � � �� �� • / �� �� � � ��� 1�� 1 �� 1 1 1 �� � 1 1 �� j • • I' FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 4110 Police Administration $ 1,920,486 $ 1,645,214 $ 1,785,846 $1,918,504 $ (1,000) $ 1,917,504 $ 131,658 7.37% Total 4120 Patrol&Enforcement $3,765,199 $4,204,150 $ 4,186,368 $4,726,391 $ - $ 4,726,391 $ 540,023 12.90% Total 4130 Traffic Bureau $ 428,958 $ 389,295 $ 399,256 $ 416,174 $ (34,000) $ 382,174 $ (17,082) -4.28% Total 4140 Investigations $ 917,043 $ 832,15Z $ 920,843 $1,009,435 $ - $ 1,009,435 $ 88,592 9.62% Total 4150 Dispatch $ 700,905 $ 759,419 $ 722,587 $ 779,975 $ - $ 779,975 $ 57,388 7.94% Total 4160 Animal Control $ 67,053 $ 69,728 $ 73,104 $ 75,400 $ - $ 75,400 $ 2,296 3.14% Total 4170 Crossing Guards $ 137,039 $ 152,937 $ 177,373 $ 160,451 $ - $ 160,451 $ (16,922) -9.54% � • � 1 1 • � �i � � •� �� � / �� �� � • ��� /�• 1 �� 1/1 �� � 1 1 �i � • • I' FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $5,754,440 $5,575,843 $ 6,146,308 $6,822,838 $ - $ 6,822,838 $676,530 11.01% Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -% Overtime $ 1 248 553 $ 1 471 504 $ 1 022 999 $1 045 824 $ - $ 1 045 824 $ 22 825 2.23% Personal Services $7,002,993 $7,047,347 $ 7,169,307 $7,868,662 $ - $ 7,868,662 $699,355 9.75% Contractual Services $ 287,089 $ 330,177 $ 419,324 $ 437,578 $ (35,000) $ 402,578 $ (16,746) -3.99% Utilities $ 112,457 $ 111,930 $ 164,747 $ 166,523 $ - $ 166,523 $ 1,776 1.08% Supplies $ 264,008 $ 264,609 $ 219,623 $ 230,067 $ - $ 230,067 $ 10,444 4.76% Small Capital $ 270,135 $ 298,832 $ 292,376 $ 383,500 $ - $ 383,500 $ 91,124 31.17% Expenses $ 933,689 $1,005,548 $ 1,096,070 $1,217,668 $ (35,000) $ 1,182,668 $ 86,598 7.90% . . � 11 . . - - , . • , . .. , . , . 1:. 1 � 111 , . � � , . . . � � � •� � • � • � � • � � , � � � *Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits,Depot Square/ot fees,and Pay-by-Phone and meter revenue. The fund ba/ance is insufficient to support a transfer to the Genera/Fund in FY2023 and FY2024 due to effects from the pandemic as well as sizeab/e capital projects in FY2022. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-7 Program: Public Safety 4200 Fi re & Rescue Town of�exin ton MA 9 � Mission: The Lexington Fire Department protects the people, homes and businesses in our community from fire, medical emergencies, hazardous material incidents and natural disasters. This is accomplished through public education, safety code management and emergency response. Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and Emergency Management. • Administration is responsible for developing policies and procedures, training, inventory control, financial and budgetary oversight, and managing the day-to-day operations of the Department. • Fire Prevention is responsible for fire code enforcement activities, public education, plan review, permit application and approval, flammable/combustible liquid storage approval and regulatory enforcement of blasting applications and permits. • Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous material responses, and other emergency incidents. • Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over 2,500 calls for assistance annually. • Emergency Management is responsible for communications with the Federal Emergency Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA), as well as reviewing and commenting on numerous Townwide emergency operation plans. The Chief serves as the Emergency Management Director and the department's administrative staff support this division. Depa rtmenta I I n itiatives: 1. Implement online inventory tracking continues to be developed. 2. Role out online fire permitting process has made great progress and continues to expand. 3. Develop an improved employee recruitment process to address diversity and retention. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-8 Program: Public Safety 4200 Fi re & Rescue Town of�exin ton MA 9 � rt�� � ���������������������������M� � �� ������ � fl � �� � ��"�°��������������������������� �„������ ����,���„� ,��� ��w�������������� � m m m� m m���R��m m����m m m����m m m���� ,,,,, �������������� ���,���,�«�<<�,��,«�<<���,�,«�<« ��������������������� �„�mmmm� �������� ,,,� � ��.,h ,��,������������������� �u,,,� ,� � ��,,, �, � R� �, v�, '�'�■��,���� � '� ������s����.� F'r��� ' � F.r��� ' � ���� a�r��,� ,�� �r�in i n�r�f���� � �����r�ti�n��'r���.r�t i�r� u�k��������"""��""��������������������mr+��� u��9rN�wr�����"" �m"� �WiMn�iuii ��r�,:` m101Y1NYlflYltlVIIIVIINYfflYfiNlfl7liIVIIIVIINYfflYfiNlfl7liIVIIIVIINYfflYfiNlfl7liIVIIIVIINYfflYff�Wil IVIIIVIIIiIIIYdINffiNillAlilVIllAlilVIllAlilVIllAlilVIllAliIVIIINMlflYlilNltlVIIIAliIVIIIAliIVIIIAliIVIIIA!(tl�� wUYlWNNWiIIGiIIIIVIIIA!!liIVIiIIIININY!l�ffffiNdllGiIIIIVIIIiIIIIIIIIYtlII�IIId�IIIINdIN11dIIliIIIIIAlG'U;ftlIVIIIVIIIVIIIVIIIVIIIWlMYIIVIIIVIIIVIIIVIIIWlMYIIVIIIVIIIVIIIVIIIWlMYIIVIIIVIIIVIIIVIIIWlMYi&m. fNINYlMYIIVIIIVIIIVIIIVIIIWlMYIIVIIIVIIIVIIIVIIIWlMYIIVIIIVIIIVIIIVIIIWlflWilfi IiIIIVIIINfflYlufillYdliflYlliIIIVII�IYIIINMiWIiPhYfffiW!l�flIIINMiWfiIlOVINMiVIIIIM'Yliff��. p7 fl�� � iNP' Il�.n ,�����iu ������ ����°„�� � F ir���P'r�������nti�Y n ���t�in �i��II������°� ����� �� �� ���t�r�t ��i�� ���"r I w� `� � ��a� „� ;��o����u,�.�������,���,�� ����,�����,�, �� ���,.� w,� ,w ,w�,��` ,„ '����;�liu��i��'�'��ip j�°'r�°��� LI��'���� �nt ;„� �'�J� �.r�h i � � �����„���z�,�,��«„<<����m������� ,,,���, ��,,,,���� ��������Y«���m��������������m��������������������������o�������������m��������������������������o����������������������������o�������������m��������������������������o���������������„u,,�, �lo� �N�, �°��� � E�i����F°�f�°f�l���I� ;���� � ����������h��i���� �I�I�������h�i� �����,��,�,��,���,���������������.����.�,��,����' Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 F i re Ca pta i n s 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 • . . : . . : . . : . . : . • . � • � • � � � • � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-9 Program: Public Safety 4200 Fi re & Rescue Town of�exin ton MA 9 � Budget Recommendations: The FY2024 recommended Fire Department budget is $8,120,441. The recommended budget is a $51,973 or 0.64% increase from the FY2023 budget. The recommended budget for Compensation is $7,286,211, and reflects an increase of $16,546 or 0.23% from the revised FY2023 budget for contractua I ly obl igated step i ncreases. Com pensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $834,230 and reflects a net increase of $35,427 or 4.44%, which includes anticipated increases in diesel fuel costs ($18,370); increases in fire apparatus, ambulance and fleet vehicle maintenance costs ($10,000); increases in turnout gear due to routine replacement and new technology that better protects our firefighters ($18,000); and an increase in contract services to cover ambulance billing fee increases ($15,000). Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Lieutenant Fire Inspector $ 87,438 $ 19,000 $ 106,438 $ — $ — $ — $ 106,438 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-10 Program: Public Safety 4200 Fi re & Rescue Town of�exin ton MA 9 � Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $6,357,519 $6,479,688 $ 6,644,793 $6,631,766 $ - $ 6,631,766 $ (13,027) -0.20% Fees&Charges Ambulance Fees $1,157,735 $1,425,457 $ 1,340,000 $ 1,400,000 $ - $ 1,400,000 $ 60,000 4.48% Fire Department Fees $ 47,395 $ 39,061 $ 33,675 $ 38,675 $ - $ 38,675 $ 5,000 14.85% Licenses&Permits $ 55,120 $ 55,450 $ 50,000 $ 50,000 $ - $ 50,000 $ - -% , . ._ , . , ... , . . . • , . .. , , • .. , . .� • . 11 . , • • , • , . 1•• •• , • 1 , , • 1 , 1 • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $6,987,078 $7,367,013 $ 7,269,665 $7,286,211 $ - $ 7,286,211 $ 16,546 0.23% Expenses $ 630,691 $ 632,642 $ 798,803 $ 834,230 $ - $ 834,230 $ 35,427 4.44% � - • �- - � • � ••• � . . . � � . .. � � • .. � • .� • • 1 1 � r • • � • � � 1•• •• i • 1 � � • 1 � 1 • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 4210 Fire Administration $ 550,049 $ 550,877 $ 608,685 $ 647,740 $ - $ 647,740 $ 39,055 6.42% Total 4220 Fire Prevention $ 233,563 $ 244,408 $ 245,071 $ 253,635 $ - $ 253,635 $ 8,564 3.49% Total 4320 Fire Suppression $6,625,477 $6,998,539 $ 6,945,138 $ 6,963,325 $ - $ 6,963,325 $ 18,187 0.26% Total 4240 Emergency Medical � 204,780 $ 199,733 $ 261,174 $ Z47,041 $ - $ 247,041 $ (14,133) -5.41% Services Total 4250 Emergency � 3,900 $ 6,099 $ 8,400 $ 8,700 $ - $ 8,700 $ 300 3.57% Management , . ._ , . , ... , . . . • , . .. , , . .. , . .� • . 11 . , • • , • , . 1•• •• , . 1 , . • 1 . 1 • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $5,878,461 $5,993,437 $ 6,133,174 $ 6,134,946 $ - $ 6,134,946 $ 1,772 0.03% Overtime $1,108,616 $1,373,576 $ 1,136,491 $ 1,151,265 $ - $ 1,151,265 $ 14,774 1.30% Personal Services $6,987,078 $7,367,013 $ 7,269,665 $7,286,211 $ - $ 7,286,211 $ 16,546 0.23% Contractual Services $ 292,933 $ 324,000 $ 351,154 $ 378,744 $ - $ 378,744 $ 27,590 7.86% Utilities $ 44,402 $ 48,652 $ 80,331 $ 98,701 $ - $ 98,701 $ 18,370 22.87% Supplies $ 180,807 $ 211,740 $ 218,185 $ 236,785 $ - $ 236,785 $ 18,600 8.52% Small Ca ital $ 112,549 $ 48,250 $ 149,133 $ 120,000 $ - $ 120,000 $ 29,133 -19.53% Expenses $ 630,691 $ 632,642 $ 798,803 $ 834,230 $ - $ 834,230 $ 35,427 4.44% . . � �� : �- �, . .. ,, ... � ,, ; . , . , . .. , , . .. , . .� 1•• .• , • 1 , , • 1 . 1 • � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VI-11 This Page Intentionally Left Blank. � � � s ,,,�r s� »r�, �r�� ��°� ° � ��a�� � � �+� � '��„ f�f�,, �°h�i � �r � fl � � � �° ��. � �, �«�,n � � U� ;o uw � �� fj, r�; r �� �� � ,� ,. � �� �'�, �� �� , '� ��,� rr�� � �Y � �„ �; � �G� ��' '� �'i, � f w'�,n � VI ,�w � i� "� °" u �V VR�� Yy���'�y ��� I ,�✓ �,`o- �G�' "�i", � � ,� ���� ���� i� � "'"'`µ� ,'a., � �;�� � 0, �oi�ily����Y�ii,������ �����,�"�d;��'u w� ' ��° � � ect�on VII: Pro ra m 5 : u tu re Recreat�on This section includes detailed information about the FY2024 Operating Budget & Financing Plan for culture & recreation services. It includes: • 5100 Cary Memorial Library VII-3 • 5200 Recreation and Community Programs VII-9 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-1 This Page Intentionally Left Blank. � � � � � , »»� � ��� �� F����� o �, �� ��°�°� � � � o�r� � ,rv� �`°� ��< � �� � «���� �r �N� �u�w I� ��� � 'yl�� � "�'" ' I a, �` %I ' �; "'�' '� �,�'++u�� ���' � i; � (fu ��� � � ���,,, i o �� � , � ��� r��a ,�.;i i� , r f �y �' �u �i//i � II��� �`d�� � l �i ��ii!/��i r�r,���I � 'r�,- � ,w��� ��� ' � � ���' �'� � �� ���, � ��� �„�, y� ��������,� �'� ����� ���°� ��;����„ ��J��mU�' �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-2 Program: Culture & Recreation 5100 Ca M emoria l Li b ra Town ot'Lexin ton MA �/ �/ g , Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General Services, Adult Services, and Youth Services. • Administration and General Services includes administrative staff and webmaster salaries, as well as the supply, equipment, and Minuteman Library Network membership costs. • Adult Services includes all adult library, technology, and bibliographic services staff as well as adult books and audiovisual materials. • Youth Services includes all children's library staff and also includes library materials for children and teens. Departmental Initiatives: Our Guiding Principles 1. Books, information, and so much more: We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. 2. At the intersection of learning, making, and play: In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create and play. 3. A place that works for everyone: We value the rich diversity of our community, and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. 4. With opportunities for human connection: In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. 5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource requires equal attention to preservation and transformation. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-3 Program: Culture & Recreation 5100 Ca M emoria l Li b ra Town ot'Lexin ton MA �/ �/ g , �Gd//N/lRlI�IN�IN�IN�IdIIIdIIIdIIIdIIIINGWANANl,Md,N//�//�lANGW1W1WlAkJX4!/�llN//,fN/A(%,,;;/',,;;/'/AdG,N/lN/lN//lN/lN/lN/lN/AN/�(%,N/',N/'/,YrcJX4!/�llW/,fN/A(%,,;;/',,;;/'/AdG,N/lN/lN/AN/�(%,N/',N/'/,YrcJX4!/�llfi%/�fi%/�fi%/�fi%/NfAWAWAWAfi'!!M1'!!M1'!!M1'!!M1'M�sa ��Jll,�+owwm�swwmwuw�mm�m��m��m��m��m��mwwwawww,mmmmrcmn�mm�m��m��m��m��m.mmrcmnwwmrcmnwwmrcmnw�,;;�rz Y � Li�r�r°�T���t��� ������ �,� ������������������������m� ����������������m����������� � ��- �,������������� ,r.�f�G//G//G///4U/W/W/W//N/lR!!M!!M!!lMbN�/��/�lINGW1W1Wll�rCc,�°i�M�/fNG,N/�'/�'///AOFA/FA/FA//FA���/f/'l;�'/�°/�°//nrcJ,�°iM'//fNG,N/�'/�'//AAOFA/FA/FA/A/'l;�'/�'/�'///rc�,�°i!�//�/�/�/fi?f�l°f�l°f�l°f�0.'!!d�ld�lZ.riPi�"�„ Y � Li���r�� C�ir��#��r , ��������,�������,�,�,�,�,�,�,�,�,�,�,�,����������������������������,���,���,»�� � � � �.� ; C����,�� Li ���� ���I������������..�� inm�wrr�i�rr�i�rmvuwm�uwmriirrmr;�,r,rnri�rr�i�rimin�uwmnur�ur�ur�urxmrurmrrurummwm�uw�ur�ur�ur�urxmrurmrruudurourdww oiK�aw�w,�rrradne�rsru^uim�ririm�wra���wrn�^irim�unr,i�mw;r««wriim�ririm�unr,inm;w;r«wriirrmr;�cmrurmrrurummwm�uw�ur�ur�ur�urxmr,i� r r C��r��#�r �� � � �.���� ����������� ,� ���������������. � ����� ,�, �����re.������ � /r� ����� �����������mp,�, ""���i���� �wn�w� ��o�o����wn o� w�w���uwww�..�.�w.�ww���ww�wm ��� �� �� �� ���o��.w� � �� � ����w,.w���og„"b 'II�� �� �� � ��uww��":�y; � � �° H�� �I "o� H�� ��f'���t� H���^�f� �I� :� �;: ���i��� ;' ;; ���i��� T������I���� ' � � T��,������; �°��� �,.��4 �m�� �� w„�� ��`"� �r � ��� ��� � � � � � � �� aro re�u r� ,.a,� a�� n � i , ' I Li ���i�� I I � Li ���i�� I I '� �'�������� �� ' � �'� � �� � V ��w�, �,r �`' j ���� ���� ������ ��� � ������������ y��� �� � � � �, 1 �, � Il Li' ���i�� I _� Li����i�� I ,.�� Li ����° ����i�� ; � "� �� �.r� ,ry ����� �� �� ������� ��� �����,��� � � ��. ��� ��������� ���M� � n , N Li° r�������:i�� ', Li h���� ����i�k� .: Li �����T��:��i�i�� ; ��� < r � a , � �� � ���,, ���� ����� � �� � � ������������ ,�� ,� �a , ,; , ` e �'r��'�� �� �����.�; � ���� �� �����-� ���, u � , � ; ' ,� � �� ,° ��� �� ���� �� �� �� ������,� � �� �� ��� ����� ��� �� � r ���9 6�L I �Po�.r�'��a 1 1 °'mrrrro�mrimix.,� ����'�L I 1:�'��'��L��1 1 'o�iuoi�iunrixiurii���� i � ��vra .r,. �.�in�� ��, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-4 Program: Culture & Recreation 5100 Ca M emoria l Li b ra Town ot'Lexin ton MA �/ �/ g , Authorized/Appropriated Staffing: FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Library Director 1.0 1.0 1.0 1.0 Deputy Library Director* 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 Webmaster** 0.0 1.0 1.0 1.0 Head of Adult Services 1.0 1.0 1.0 1.0 Head of Youth Services 1.0 1.0 1.0 1.0 Head of Technology&Training* - 1.0 1.0 1.0 Head of Bibliographic Services*** 1.0 1.0 Librarian I****,***** 5.0 6.0 8.7 8.7 Librarian II/Manager *,*** 5.0 4.0 3.0 3.0 Library Associates****,***** 7.0 8.0 6.0 6.0 Library Technician II 2.8 Z.8 2.9 2.9 Library Technician I**** 8.0 6.0 6.0 6.0 Adult Pages****** 1.6 1.6 2.6 2.6 Student Pages****** 0.7 0.7 - - Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed . . . • . ' . � . � . � . *In FY2022,due to staff turnover, the Head of Technology ro%was broken out from the Deputy Library Director and re- established as a Department Head position. A Librarian II was assigned to the ro%. **In FY2022, Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Techno%gy budget to the Library budget. ***In FY2023 a new Department Head position was created,and a Librarian II was assigned to the ro%. ****In FY2022, two Library Technician Is were reclassified to a Library Associate and a Librarian I. *****In FY2023, two Library Associa tes were reclassified to a Librarian Is. ******In FY2023,al/Pages were combined under Adul t Pages. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-5 Program: Culture & Recreation 5100 Ca M emoria l Li b ra Town ot'Lexin ton MA �/ �/ g , Budget Recommendations: The FY2024 recommended General Fund Library budget is $3,380,320, which is a $44,101 or 1.32% increase from the FY2023 budget. The General Fund operating budget for Compensation is $2,696,650, and reflects a $58,942 or 2.23% increase, which incorporates contractually obligated step increases and cost of living increases. The General Fund operating budget for Expenses is $683,670 and reflects a $(14,841) or (2.12)% decrease, which reflects anticipated expenses for FY2024. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Full-Time Youth Services � 74,978 $ 18,819 $ 93,797 $ — $ — $ — $ 93,797 Librarian Building updates not covered by � 10,000 $ — $ 10,000 $ — $ — $ — $ 10,000 Facilities Full-Time World Language � 74 978 $ 18 819 $ 93,797 _ $ — $ 93,797 Librarian I ' ' $ — � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-6 Program: Culture & Recreation 5100 Ca M emoria l Li b ra Town ot'Lexin ton MA �/ �/ g , Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 2,725,127 $ 3,019,439 $ 3,336,219 $ 3,397,820 $ (17,500) $ 3,380,320 $ 44,101 1.32% . . �� • . �, �. � . . . ,, . � �, • : � �. �� �, :� � �. �� � •, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 2,162,069 $ 2,412,910 $ 2,637,708 $ 2,696,650 $ - $ 2,696,650 $ 58,942 2.23% Expenses $ 563,057 $ 606,529 $ 698,511 $ 701,170 $ (17,500) $ 683,670 $ (14,841) -2.12% . . �� • . �, �, � . . . ,, . • �, • : � �, �� �, :� � �, �� � �, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 5110 Admin. &General � 522,196 $ 546,897 $ 654,704 $ 670,399 $ (13,500) $ 656,899 $ 2,195 0.34% Services Total 5120 Adult Services $ 1,492,243 $ 1,591,779 $ 1,776,326 $ 1,790,030 $ (4,000) $ 1,786,030 $ 9,704 0.55% Total 5130 Youth Services $ 710,687 $ 880,763 $ 905,189 $ 937,391 $ - $ 937,391 $ 32,202 3.56% � � 1 1 / • �� �� / � I � �i • � �� � � 1 �� 1 1 �i �1 1 �� �� 1 �I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 2,161,492 $ 2,351,919 $ 2,572,582 $ 2,631,524 $ - $ 2,631,524 $ 58,942 2.29% Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -% Overtime Sunda Premium $ 578 $ 60,991 $ 65,126 $ 65,126 $ - $ 65,126 $ - -% Personal Services $ 2,162,069 $ 2,412,910 $ 2,637,708 $ 2,696,650 $ - $ 2,696,650 $ 58,942 2.23% Contractual Services $ 124,486 $ 124,499 $ 160,752 $ 164,724 $ (2,000) $ 162,724 $ 1,972 1.23% Utilities $ 7,353 $ 858 $ 5,000 $ 1,000 $ - $ 1,000 $ (4,000) -80.00% Supplies $ 392,521 $ 441,059 $ 492,759 $ 495,446 $ (5,500) $ 489,946 $ (2,813) -0.57% Small Ca ital $ 38,697 $ 40,114 $ 40,000 $ 40,000 $ 10,000 $ 30,000 $ 10,000 -25.00% Expenses $ 563,057 $ 606,529 $ 698,511 $ 701,170 $ (17,500) $ 683,670 $(14,841) -2.12% � � // / • �� �� / • I • �� � � �� � � / �� // �� •/ 1 � I I ' �, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-7 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Program: Culture &Recreation 52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA tY 9 g , Mission: To provide the community opportunities to engage in quality, inclusive and accessible programs and services. To be a leader in promoting inclusion, community engagement and a healthy active lifestyle. Creating Community Through People, Parks, and Places. Budget Overview: The Department operates as an Enterprise Fund whereby program and facility fees must cover the direct cost of operations including all full- and part-time staff and program, services and facility expenses including supplies, equipment, utilities and wages/overhead. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Director of Recreation and Community Programs, through the Recreation Committee, sets program fees with the approval of the Select Board. The operating budget supports staff who manage and deliver programs along with the supplies and equipment needed to operate those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division. The Administrative Division was created in FY2020 to centralize administrative support for the business aspects within the Recreation, Pine Meadows and Community Center operations. Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital Improvement Projects. In FY2024, the Department's contribution to the General Fund to cover the costs of employee benefits and indirect services has been reintroduced. Staff will be working to provide options for alternative funding models for the Department to the Fiscal Guideline Working Group. That model may be implemented as soon as FY2024. The Department offers a wide variety of leisure, socialization and recreational opportunities for individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include the Community Center, the Public Schools, off-site and out-of-town venues. Depa rtmenta I I n itiatives: 1. Implement the Key Findings and Recommendation of the 2022 Open Space and Recreation Pla n, the 2020 Town of Lexi ngton Com m u n ity Needs Assessment a nd the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings Comprehensive Study of Athletic and Outdoor Recreation Facilities 2021-2022 in the development of the capital improvement planning for the future needs of the community. 3. Continue the growth and implementation of the therapeutic, adaptive and inclusive recreation programs and services. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity equity and inclusion initiatives. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-9 Program: Culture &Recreation 52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA tY 9 g , ��w������w������w�����w������w������w�� w���� ,�w„�,��� �,� ,�,. ��,���� ��� ��� ������ry C�i���t���f � F���r��ti�� ��i�'� ��I� +� ml�l�l�l�l�l�l�f� �I�I�I�I�I�I�I�I�I�II� NMMMMMMMMfMdi �I�I�I�I�I�I�I�I�INd .�I�I�I�I�I�I�I� " ,.�A.Af�,, . . "'.�'���:��IIl�.'�II I�� ���"��A.J�:�� , ��"wouuimimiuimiiuiiiuiiiiiiiuuiuuiuimiuuiuuiiiiiiiiuhiuiuuuiuuiuuiuuiuuiuuiiiiiiuiuiiuuumiuuiuuiuimiiuiiiuiiiiiiiiiuimii�i�Y y� i�r ��uq,� ��;fr � �.0 '„�uwiwuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu�����, �raaoiiiiiuiduuuuuuuuuuuuumiduiiiiiiiiiuuuuuuuuuuuuuuiiiiuiduiiiiuuuuuuuuuuuuuuiiiiiii��iinrcrcrcaouuuuuuuuuuiduiiiiiiiiiuuuuuuuuuuuuuuiiiiuiduiiiiuuuuuuuuuuumiuiiiiiiiiiuuuuu. Y�a�ur� �.�.����ii�w �� ���"�l�V�� 'rcrcaaouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum[� ii�li����� ����.�F�W�MJ ,.��' � �w��r��� m14" „iti� �� ���ri ",m����� ������� ������ �������,�Ww,���,�,�,�w,�,�,�,�.,�w,�,�,�,�.,�.,�.w,�,�,�,�,�,�.w,���,�,�,�w,�,�,�,�.,�,�w,�,�,�,�,�` � � ������ ���� ������� �"iui,�.,�,�,�,�,�,�.,�.w,�,�,�,�,�,�w,��,�,�uui�,�� ������ .��� � ��������� ,,�,� ..yr������M b N� �' �r, u "�., � �r� C��r� ��r ��� � ° ����r� �� , r ��'� '���� ��� ���� °���i�� ���r ���n�� ������� n � ���w����� „���" �„��� �������� ��������� ��������� ��������� ���+'�� ������������� ���������� ���������� ���������� ������ ,���w����w������w����� ����w������w��.��� ���u�, r�, ,a���e .n�, ���u�. "��Swy w�'r ,����, �uu N�"'�,. qp, ,� ��°��- � ��� �� ������ .�; � �� � ������� � ��������� t � ��������� �� r�� � ��� „ � .���� ���µ�r '�t�i� '����.0��r�i��r ����rr���liir��t��r - i�t�mt� - i��r�t� ����u��� ��^'�� �'�'��� . ���r���� �u��� �u,� a r��� ����aa�� ry.. �iN�� �������� ��������� ��������� ��������� ... ..���� rt ..��a���� ����a���� ����a���� ����a���� ���� ������� ��������� ��������� ��������� ����m� ... �����J �w. iu� �������� ��������� ��������� �������� w- i � �������� ���������� ���������� ��������� y�, d" �. ul� u�.� �i v„��� . � ��� i ��N�'��1� ��� �� '� � r �'� '���� E�����r� ��������° ��I rt ����' ' � �� � ����,. � � � � ��� , . . . � �li r���� . ���� �r� �r� � '���u����r��°i�,��,� m „�" ; �, �N m : , ,�' ui w, rr ��������� ��������� ��������� ��������� �������� ; ,ar �r����� ����r����� ����r����� ����r����� ��������m�� rrt...���r���� �����r���� �����r���� �����r���� �������rm u �r������� �r������� ...r������� ...r������� �������� �������� �������� �������� ��������i+�. "°vr .....- .....- .....- .....- �a ; �.� ....����r�� ....������r�� ....������r�� .....�r�������y,ia lVI�.....�������� ....��������� ....��������� ....��������� ...�����,���� � ; � � � ��'� ,�� ����������������������� r�� � �� ���������Vim�t���� �r���'���"�I�u r�t���r� ;,�. , i ,�V �� � ����w9JAANkNMVRfn�llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllY�10���� I�'�°'�V1NttttIf110111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111!"'�� Note: Pine Meadows staffing is provided via contractual services. Oversight is provided by the Director of Recreation and Community Programs. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-10 Program: Culture &Recreation 52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA tY 9 g , Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Element: 5210 Administration Budget Budget Budget Request Director of Recreation and Community Programs 1 1 1 1 Administrative Manager 1 1 1 1 Municipal Assistant* — — — — Administrative Assistant 2 1.8 1.8 1.8 Subtotal FTE 4.00 3.8 3.8 3.8 Su btota I FT/PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT FY2021 FY2022 FY2023 FY2024 Element: 5220 Recreation Budget Budget Budget Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Recreation Coordinator** — — — 0.4 Certified Therapeutic Recreation Specialist 1.00 1 1 1 Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 3.00 3.0 3.0 3.4 Su btota I FT/PT 3 FT/0 PT 3 FT/0 PT 3 FT/1 PT 3 FT/1 PT FY2021 FY2022 FY2023 FY2024 Element: 5240 Community Center Budget Budget Budget Request Community Center Director 1 1 1 1 Youth &Family Coordinator 1 1 1 1 Administrative Assistant*** 1 1 1 1 Municipal Assistant(3, PT)* — 1 1 1 Building Supervisor(2, PT)* — 1 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 3 5 5 5 Su btota I FT/PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT • . 111 : : . . � �. � . � . • . ' -. • . -. � . -. • . -. • . *In FY2021, in light of the Community Center being closed,a number of staff were furloughed. **A part-time Recreation Coordinator was funded as a program improvement in FY2023. ***In FY2023,title change from Department Assistant to Administrative Assistant. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-11 Program: Culture &Recreation 5200 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA �/ 9 g , Budget Recommendations: The FY2024 recommended budget for the Department of Recreation and Community Programs - comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is $3,566,436. The recommended budget is an increase of $141,339 or 4.13% from the FY2023 budget. It should be noted that the Recreation and Community Programs Department operating budget has historically been supported solely from program fees. In FY2016, with the opening of the Community Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time employees who are most closely involved with managing the Community Center operations and programming. This will continue in FY2024, with $256,675 being proposed in General Fund support of Community Center wages. The Community Center provides free drop-in programs and opportunities to promote social, emotional, and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a wide variety of programs that are fun, educational and life-enriching. The Community Center provides opportunities and access to all residents that are generally not supported through fees, in addition to many programs, activities and services that may require a fee. The customer service counter at the Center supports the Community Center, including the operations of the Human Services and the Recreation & Community Programs Departments, allowing for one-stop shopping for services and programs. The recommended budget for Compensation is $1,682,935, which is a $115,182 or 7.35% increase from the FY2023 budget, and reflects a return to more comprehensive programming, as well as step increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the January 2023 state minimum wage increase. The recommended budget for Expenses is $1,588,814 and reflects a $17,574 or 1.12% increase from the FY2023 budget, primarily due to the introduction of new programming and the ability to resume offering a wide, diverse and accessible variety of in-person and virtual recreational programming for the community, post-pandemic. The recommended budget for the operation of the Pine Meadows Golf Course is $569,500 and reflects a net increase of $18,700 or 3.40%. The current course management contract was awarded in December 2018 for a contract period of 3 years beginning January 2019 through December 2021, with options for annual renewals through December 2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Non-Program Facility expenses � 20,000 $ — $ 20,000 $ — $ — $ — $ 20,000 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-12 Program: Culture &Recreation 520� Recreation & Communi PI'O I'aI�1S Town of�exin ton MA �/ 9 g , Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 618,916 $ 509,215 $ 242,790 $ 256,675 $ - $ 256,675 $ 13,885 5.72% Enterprise Funds Retained Earnings $ 375,000 $ - $ 375,000 $ 375,000 $ - $ 375,000 $ - -% Recreation User Charges $1,062,285 $1,626,464 $ 1,461,752 $1,707,530 $ - $ 1,707,530 $ 245,778 16.81% Community Center User Charges $ 252,313 $ 318,413 $ 445,555 $ 327,231 $ - $ 327,231 $(118,324) -26.56% Golf User Charges $1,162,256 $1,099,659 $ 900,000 $ 900,000 $ - $ 900,000 $ - -% Investment Income $ 3,206 $ 5,999 $ - $ - $ - $ - $ - -% ._ , . . , . , . . , . , , . , . . . � � • // �� � i i 1 i / � •• • � � •• • � I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 896,659 $1,250,760 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35% Expenses $ 892,248 $1,346,285 $ 1,571,240 $1,588,814 $ - $ 1,588,814 $ 17,574 1.12% Debt Service $ - $ - $ - $ - $ - $ - $ - -% Indirect Costs(Trans.to Gen. � 2�����1 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00% Fund) � • // �� .� � �i 1•• • �� • 'I i� I ,• �� •• � • �� �� •• I � i� I • I �, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 5210 Administration $ 367,309 $ 451,308 $ 532,078 $ 509,073 $ - $ 509,073 $ (23,005) -4.32% Total 5220 Recreation $ 544,972 $1,106,994 $ 1,426,153 $1,529,855 $ - $ 1,529,855 $ 103,702 7.27% Total 5230 Pine Meadows $ 526,933 $ 513,167 $ 550,800 $ 569,500 $ - $ 569,500 $ 18,700 3.40% Total 5240 Community Center $ 349,692 $ 525,576 $ 629,962 $ 663,321 $ - $ 663,321 $ 33,359 5.30% Indirect Costs $ 277,771 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00% � • // �� �� � �i 1•• • �� � ,I �� I '• i� •• � • �� �� •• I • �� I • I �, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 896,567 $1,250,227 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35% Overtime $ 92 $ 533 $ - $ - $ - $ - $ - -% Personal Services $ 896,659 $1,250,760 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35% Contractual Services $ 802,222 $1,190,844 $ 1,278,350 $1,357,654 $ - $ 1,357,654 $ 79,304 6.20% Utilities $ 39,636 $ 52,248 $ 95,385 $ 79,925 $ - $ 79,925 $ (15,460) -16.21% Supplies $ 50,389 $ 99,853 $ 133,505 $ 134,235 $ - $ 134,235 $ 730 0.55% Small Ca ital $ - $ 3,339 $ 64,000 $ 17,000 $ - $ 17,000 $ 47,000 -73.44% Expenses $ 892,248 $1,346,285 $ 1,571,240 $1,588,814 $ - $ 1,588,814 $ 17,574 �.12% Debt $ - $ - $ - $ - $ - $ - $ - -% Indirect $ 277,771 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00% � • // �� �� � �i 1•• • �� • 'I �� I '• 'r •• � • �r �r •• I � �� I • I �, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VII-13 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Section VIII: Pro ra m 6000: H u ma n Services & Hea Ith 9 This section includes detailed information about the FY2024 Operating Budget & Financing Plan for Human Services and Health. It includes: • 6100-6200 Administration; Veteran's Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2 • 6500 Health VIII-8 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-1 This Page Intentionally Left Blank. � � � � � , »»� � ��� �� F����� o �, �� ��°�°� � � � o�r� � ,rv� �`°� ��< � �� � «���� �r �N� �u�w I� ��� � 'yl�� � "�'" ' I a, �` %I ' �; "'�' '� �,�'++u�� ���' � i; � (fu ��� � � ���,,, i o �� � , � ��� r��a ,�.;i i� , r f �y �' �u �i//i � II��� �`d�� � l �i ��ii!/��i r�r,���I � 'r�,- � ,w��� ��� ' � � ���' �'� � �� ���, � ��� �„�, y� ��������,� �'� ����� ���°� ��;����„ ��J��mU�' �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-2 Program: Human Services & Health 61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA 9 rY g M ission: The H u ma n Services Depa rtment con nects Lexi ngton residents across the I ifespa n to information, support and services that promote health and well being; and is responsible for managing the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services to families, seniors, veterans and youth. Budget Overview: The Human Services Department is organized to provide services and support to residents of all ages. Department Staff oversee the following divisions: Administration and Outreach, Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and requests for information have increased significantly. Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational programming, assessments, information and referral, short-term counseling and case management, financial assistance, and consultation on life changes. Veterans' services staff provide veterans in Lexington, Bedford, and Carlisle with information and connection to State and Federal benefits, as well as work with colleagues to plan Town celebrations and special events that honor Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel consultation on other transit options. Depa rtmenta I I n itiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as wel I as pa rtici pate i n Town-sponsored racia l j ustice i n itiatives. 2. Continue to support and promote access to mental health services through direct therapeutic services offered by Eliot Community Human Services and department staff, as well as through the William James INTERFACE Referral Service. 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. 4. Continue advocating for and advancing towards regionalization of transportation services. Pilot utilizing one current Lexpress vehicle for more demand service, but allowing flexibility to alternate between fixed-route and demand based on ridership/times of day. Complete the Bike Friendly Communities application and continue to advocate and advance goals for active transportation at schools through Safe Routes to School program. 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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-4 Program: Human Services & Health 61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA 9 rY g Budget Recommendations: The recommended FY2024 All Funds Human Services budget is $1,933,450 which is a $85,520 or 4.63% increase from the revised FY2023 budget. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition, the Towns of Bedford and Carlisle fund a portion of the Veterans' Services budget through an Intermunicipal Veterans' District agreement. The Human Services FY2024 recommended General Fund operating budget request is $1,561,698 and reflects a $34,277 or 2.24% increase from the revised FY2023 budget. The General Fund operating budget for Compensation is $748,917, and reflects a $31,267 or 4.36% increase, which reflects the cost of contractually obligated step increases and cost of living adjustments, offset by staff turnover. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $812,781 and reflects a $3,010 or 0.37% increase, which is a net change that reflects an increase in the William James INTERFACE Referral Service contract. Program Improvement Requests: None requested. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-5 Program: Human Services & Health 6100-6200 PI'O ra m Su m ma Town of Lexin ton, MA 9 rY g Budget Summary - General Fund Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,1Z7,642 $1,075,088 $ 1,387,945 $ 1,392,222 $ - $ 1,392,222 $ 4,277 0.31% Veteran Benefits Reimbursement $ 61,498 $ 30,109 $ 14,476 $ 14,476 $ - $ 14,476 $ - -% TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 125,000 $ - $ 125,000 $ 30,000 31.58% Fees Lexpress Fares $ 9,506 $ 16,010 $ 30,000 $ 30,000 $ - $ 30,000 $ - -% � � •1 1/ � � �� � •� �� • 1 � I i •� � � •� i I I � � � • • • � i • • • r I Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36% Expenses $ 657,109 $ 529,081 $ 809,771 $ 812,781 $ - $ 812,781 $ 3,010 0.37% � • •/1/ • / �� � �� �� • / � I � •� � � •� � I I � � � � � � � � • • • r I Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 6110 Administration $ 211,663 $ 227,095 $ 237,334 $ 248,094 $ - $ 248,094 $ 10,760 4.53% Total 6140 Veterans'Services $ 56,748 $ 76,743 $ 91,554 $ 94,655 $ - $ 94,655 $ 3,101 3.39% Total 6150 Youth&Family � 184,651 $ 186,389 $ 212,253 $ 215,694 $ - $ 215,694 $ 3,441 1.62% Services Total 6170 Senior Services& � 146,415 $ 178,149 $ 198,454 $ 205,383 $ - $ 205,383 $ 6,929 3.49% Community Programs Total 6210 Transportation � 694,168 $ 547,831 $ 787,826 $ 797,872 $ - $ 797,872 $ 10,046 1.28% Services � • •1 1/ • � �� � •� �� • / � I i •� � � •� i I I � � � • • � � � • • � r I Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36% Contractual Services $ 638,725 $ 495,250 $ 770,796 $ 774,036 $ - $ 774,036 $ 3,240 0.42% Utilities $ 3,266 $ 3,217 $ 3,240 $ 3,260 $ - $ 3,260 $ 20 0.62% Supplies $ 12,849 $ 26,997 $ 31,235 $ 30,985 $ - $ 30,985 $ (250) -0.80% Small Ca ital $ 2,269 $ 3,617 $ 4,500 $ 4,500 $ - $ 4,500 $ - -% Expenses $ 657,109 $ 529,081 $ 809,771 $ 812,781 $ - $ 812,781 $ 3,010 0.37% � � •1// � � � � �� � •� �� • / i I � �� � i •� i I / � � � • • • � � • • • r I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-6 Program: Human Services & Health 6100-6200 PI'O ra m Su m ma Town of Lexin ton, MA 9 rY g Budget Summary - Revolving Funds* and Grants FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase EOEA Grant $ 94,764 $ 94,764 $ 94,764 $ 124,992 $ - $ 1Z4,992 $ 30,2Z8 31.90% Veterans Services Regional � gg,671 $ 97,641 $ 95,745 $ 106,760 $ - $ 106,760 $ 11,015 11.50% Funding Senior Services Revolving Fund* $ 8,151 $ 42,011 $ 75,000 $ 75,000 $ - $ 75,000 $ - -% MBTA Grant $ 56,243 $ 58,493 $ 55,000 $ 65,000 $ - $ 65,000 $ 10,000 18.18% � • •1 1 1 � • � �� �� � 1 �� � �'• i� 1 1� i� �� �� i� I •• �, *Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4. Appropriations Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Non-General Fund) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase EOEA Grant $ 99,831 $ 87,951 $ 94,764 $ 124,992 $ - $ 124,992 $30,228 31.90% Personal Services $ 79,391 $ 62,954 $ 68,447 $ 68,447 $ - $ 68,447 $ - -% Expenses $ 20,440 $ 24,997 $ 26,317 $ 56,545 $ - $ 56,545 $ 30,228 114.86% Veterans'Services Regional Funding $ 92,997 $ 97,459 $ 95,745 $ 106,760 $ - $ 106,760 $11,015 11.50% Personal Services $ 89,388 $ 93,830 $ 93,320 $ 104,485 $ - $ 104,485 $ 11,165 11.96% Expenses $ 3,609 $ 3,629 $ 2,425 $ 2,275 $ - $ 2,275 $ (150) -6.19% Senior Services Revolving Fund Expenses $ 6,469 $ 29,461 $ 75,000 $ 75,000 $ - $ 75,000 $ - -% MBTA Grant-Transportation Services Expenses $ 56,243 $ 58,493 $ 55,000 $ 65,000 $ - $ 65,000 $ 10,000 18.18% � • •1 1/ � • / �r � �� •� �r 1 1� �� �� �� �� I •• �� Budget Summary - All Funds Appropriation Summary(All FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funds) Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 805,317 $ 843,910 $ 879,417 $ 921,849 $ - $ 921,849 $ 42,432 4.83% Expenses $ 743,871 $ 645,661 $ 968,513 $ 1,011,601 $ - $ 1,011,601 $ 43,088 4.45% � � •1// • � I� • � I�• � •I • � • I � � • I � • I � / r � r • / � • / r / i � 1 r � / • 1 � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-7 Program: Human Services & Health 6 5�0 �"�ea I th Town of Lexin ton MA 9 � Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health Department is to prevent disease and promote wellness in order to protect and improve the health and quality of life of its residents, visitors and workforce. Budget Overview: Beginning in FY2024, the Public Health Office will become a separate Town department to better reflect the vital importance of Local Public Health, and will no longer be a division of what is now called the Land Use, Housing and Development Department (Program 7000). The Health Department manages disease prevention and surveillance programs designed to protect the health of the community. Programs include but are not limited to public health education, infectious disease surveillance and case investigation activities, oversight and enforcement of all state and local community health and environmental health regulations, mosquito-borne disease prevention efforts, public vaccination clinics, and public health emergency planning and response efforts. The Health Department staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, a Public Health Nurse, and an Administrative Assistant. Division Initiatives: 1. Continue to monitor Covid-19 in the community, to continue to be a resource for COVID 19 education and to offer services such as vaccine and booster. 2. Continue to review all the local Board of Health regulations, and update as necessary, to coincide with current State and Federal regulations, standards and best practices. Research and develop new regulations as necessary. 3. Continue to enhance customer service satisfaction and improve staff efficiency by updating Board of Health permit applications in ViewPoint Cloud. Implement new inspection software and tablets which will decrease reliance on paper forms and allow for more efficient and accurate record keeping. 4. Continue involvement with the 4A Medical Reserve Corps transition team working to disband the existing non-functioning MRC into 3 smaller more sustainable units. Submit Federal application for the new Central Middlesex MRC as Chair of the unit transition team. Offer preparedness trainings and classes such as Stop the Bleed and Behavioral First Aid. 5. Evaluate and expand Clinical Public Health programs such as expansion of adult and pediatric vaccine availability, CPR/First Aid, collaborate with Human Services Health Outreach Clinician to expand services to Elders, and collaborate with other clinical partners in the community. 6. Expand the working relationship with the Lexington public and private schools, administration and school nursing services. Become a partner and resource for programming and collaboration to enhance our shared commitment to the health and well being of our youth. 7. Evaluate and expand the Environmental focus of the Health Office by offering or sponsoring trainings, certifications or education, such as ServSafe for food establishments, septic/cesspool maintenance, well water testing, mosquito/tick safety. 8. Research grants and other financial opportunities to enhance and expand functions of the Health Office such as the FDA Voluntary Retail Food Grant, Public Health Excellence Grants, NAACHO grants for the MRC, or other opportunities offered by the Office of Local and Regional Health of the Massachusetts Department of Public Health. 9. Strive to make the Health Department more visible and accessible to residents, businesses and staff as a reference, resource and trusted municipal partner. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-8 Program: Human Services & Health 6 5�0 �"�ea I th Town of Lexin ton MA 9 � �,� � ��� ���,�. �������� �������� ������� ��������� �������� ������� ��������� �������� �.�.,�� ����ii �������ii �����������ii��� ��w ��, w�ww��ww��ww��ww�� �ww��ww����ww��ww��ww������ww��ww�w��ww��ww�ww��ww��ww��ww�w ������� ��������� ��������� ��������� ��������� ,�������� ,�������� ��������� ,�������� �����.� 'MNttttIf110111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111�PIIIOIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIINii.Pw .tl- I� �' �, wanrmRrtaaouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuar�.ir� �, ���i II��I i�H��It� C������t�f� ,WWWWW� �WWWWWWWWWw �WWWWWWWWW�. �WWWWWWWWWw ��� ���, ���i �,��„�w��w������w������w������w������w������� ;�� „u����� �iitl'" Wnwmu ��� �.���i 1' ��i�ar�P°���Ii� ��m�ni�ni �i��^� � ��������� �������� �� HI���al�hm����i r�t�����r �������i���a�-m���� ' ��,�������� ������������ �������T��� -����������� ����,��w��� ���,������� ��-��������� ��-��������� ��-��������� ������������ �i��r�;^����� ��������� ���������� ��������� ��������vy�� i �. ������1�I';�� ;�' '�,�w��w������w������w������w������w������w� �,,,w�������������������������������,,��� °��� ����u���III liii�N-�II��Illlt�����u�i���� � � w���n�� . Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Public Health Director 1 1 1 1 Public Asst. Health _ 1 1 1 Di rector* Public Health Agent* 2 1 1 1 Public Health Nurse** 0.6 0.6 1 1 Administrative Assistant*** 0 0 0 1 • . . . ' 1 1 � . . . �. �. *In FY2021,a second Health Agent was funded via a program improvement. During that year,one of the Health Agents was reclassified to Assistant Health Director. **Public Health Nurse was previously shared between Lexington (.6)and Belmont(.4)per Nursing Services Agreement executed in FY2009. In FY2023,the position was reassigned to Lexington on a full-time basis. ***The FY2024 budget recommends the transfer of an Administrative Assistant from the Land Use, Housing and Development Department to the Health Department. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-9 Program: Human Services & Health 6 5�0 �"�ea I th Town of Lexin ton MA 9 � Budget Recommendations: The recommended FY2024 All Funds Health budget inclusive of the General Fund operating budget and the Health Program Revolving Fund, which funds health clinics, is $654,813. The recommended budget is a $111,943 or 20.62% increase from the FY2023 budget. The FY2024 recommended Health General Fund operating budget is $524,813, which is a $66,943 or 14.62% increase from the FY2023 General Fund budget. The General Fund operating budget for Compensation is $426,513 and reflects a $66,943 or 18.62% increase due to the cost of contractually obligated step increases and cost of living adjustments, as well as the transfer of the Administrative Assistant from Land Use, Housing and Development. The General Fund operating budget for Expenses is $98,300 and is level-funded from FY2023. The FY2024 Health Programs Revolving Fund is recommended at $90,000 which is a $45,000 or 100.00% increase from the FY2023 authorization, which is attributed to a rise in vaccines costs and a proposal to expand the vaccine program in FY2024 . First authorized in FY2021, a revolving fund for Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab animals in the commercial and industrial properties in town. Program Improvement Requests: None requested. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-10 Program: Human Services & Health 6 500 �"�ea I th Town of Lexin ton MA 9 � Budget Su m ma ry - Genera I Fu nd FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources � j Increase Increase Actual Actual Estimate Pro ected Add/Del Pro ected Tax Levy $ 249,721 $ 258,585 $ 427,870 $ 487,313 $ (2,500) $ 484,813 $ 56,943 13.31% Directed Funding Permits $ 51,912 $ 71,990 $ 30,000 $ 40,000 $ - $ 40,000 $ 10,000 33.33% � • �/ �• �i 1 � � �i / �� � • 1 �r �� /1 �� � • �� •• •I I � �, Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 267,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62% Expenses $ 34,140 $ 64,135 $ 98,300 $ 100,800 $ (2,500) $ 98,300 $ - -% � • �/ �� �i / • � �� / �� � • 1 �� �� /1 �� � • �� •• �I I � �, Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 267,144 $ 265,934 $ 357,777 $ 424,697 $ - $ 424,697 $ 66,920 18.70% Overtime 350 506 $ 1,793 1,816 - $ 1,816 $ 23 1.28% Personal Services $ Z67,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62% Contractual Services $ 32,526 $ 59,637 $ 89,250 $ 90,750 $ (1,500) $ 89,250 $ - -% Utilities $ 960 $ 1,453 $ 2,800 $ 2,800 $ - $ 2,800 $ - -% Supplies $ 654 $ 3,045 $ 6,250 $ 7,250 $ (1,000) $ 6,250 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 34,140 $ 64,135 $ 98,300 $ 100,800 $ (2,500) $ 98,300 $ - -% � • �/ �• �i 1 • � �i / �r � • 1 �r �r /1 �� � • �r �• •I I • �, Budget Summary - Revolving Funds* FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources � j Increase Increase Actual Actual Estimate Pro ected Add/Del Pro ected Fundh Programs Revolving � 21,342 $ 27,176 $ 45,000 $ 90,000 � _ $ 90,000 $ 45,000 100.00% Lab Animal Permits Revolving � - � 40,000 $ 40,000 $ 40,000 _ $ 40,000 $ - -% Fund $ . . �� -. �, � �, . . �, : ��� �, � ��� �, �, � ��� �, � ��� ..�, *Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated underArtic%4. Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7140-Health Programs Revolving Fund Expenses $ 27,352 $ 34,207 $ 45,000 $ 90,000 $ - $ 90,000 $ 45,000 100.00% 7140-Lab Animal Permits Revolving Fund Expenses $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -% . . �1 -. ', ', � 1 ', : 111 ', 1 111 ', �, 1 111 ', � 111 ••�� Budget Summary - All Funds Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 267,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62% Expenses $ 61,492 $ 98,342 $ 183,300 $ 230,800 $ (2,500) $ 228,300 $ 45,000 24.55% . � � . .. � . • � . • , � � . � � •. � � • 1 �� � i � �• � • • � • 1 � • � 1 1 � • • � 1 • I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 VIII-11 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� � � ect�on IX: Pro ra m 7 : La n Use Hous�n . a n Deve o ment De a rtment This section includes detailed information about the FY2024 Operating Budget & Financing Plan for the Land Use, Housing and Development Department. It includes: • 7100-7400 Summary IX-3 • 7110 Building and Zoning IX-11 • 7120 Administration IX-15 • 7130 Conservation IX-17 • 7200 Planning IX-Z1 • 7300 Economic Development IX-25 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-1 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA 9 rY g Mission: The Land Use, Health and Development department was created in 2015 to support the Town Manager, under the direction of an Assistant Town Manager for Development, by providing strategic leadership and accountability for a new Department comprising the Planning, Economic Development, Building &Zoning, Conservation, and Public Health functions, and by managing land- related negotiations, acquisitions, agreements, restrictions, leases. The Department included those offices that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws and regulations, as well as state statutes and regulations, in the areas of building code, zoning, wetland protection, planning, economic development, housing and land-use. This structure enabled the Town to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development and local public health. In recent years the COVID-19 pandemic highlighted vital importance of local public health, and in 2022 the Town Manager conducted an organization study of the Town's departmental structure. Based on that evaluation, the Health Department will become a stand-alone Town department, with the Health Director joining Senior Management Team. The Health Department has been removed from the Land Use Health and Development's FY2024 budget, and is now separately reflected under Program 6500. Further, Lexington's commitment to Affordable Housing goals has come to the forefront of the Town's initiatives. Going forward 'Housing' will be reflected in the Department's new name: the Land Use, Housing and Development Department. Budget Overview: The Land Use, Housing and Development Department is comprised of: Building and Zoning, Conservation, Planning, Housing and Economic Development. • BuildinQ and Zoninq. is responsible for enforcing the State building, electrical, gas and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. • Conservation is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town- owned conservation land, and providing outreach and education concerning natural and watershed resources. • Plannin supports the Planning Board in the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the commercial manufacturing district, and the review of planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional a nd statewide i n itiatives. � Affordable Housinq has become an increasing priority in Lexington, and the Town has recently established an Affordable Housing Trust to assist with the acquisition and maintenace affordable housing units in Lexington. While the FY2024 budget does not reflect dedicated staffing or expenses, the Town's Affordable Housing initiatives are expected to expand in future years. • Economic Development works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business-related issues from Center parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-3 Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA 9 rY g State economic development tools and resources designed to improve the business environment. The Economic Development Office manages the Visitors Center and Tourism operations. Depa rtmenta I I n itiatives: 1. Implement the Select Board's goals associated with the work of the Department. 2. Support the transition of the Public Health function into a new, separate Department, while continuing to coordinate with the Health staff to facilitate Health-related permitting of Economic Development and other development-related work. 3. Support affordable housing studies, plans, resources and initiatives, including the new Affordable Housing Trust. 4. Implement high priority and near-term action steps and recommendations of LexingtonNext, Comprehensive Plan Update adopted September 2022. 5. Continue to support the community input on the Bedford Street/Hartwell Avenue 25% design development with the Engineering Division. 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I ����'I��I Cl����I� �' "� �,���arm� ���� I���'r ���� �, w�� ��. i � v� w� � ��� ���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� ���RR������������������������������������������������������������������������������������������������������������������������������������������������������������������������� ���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������Y� � P'I�,m�m I nm;�������� I � �,;�hr� ����,,.w��w������w������w������w������w�������� ����. ___ ___ ___ �,�,,,� �����f I E � �;�I�P� � ��:I�f l rlh l�a �',;,, „ „,r� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-5 Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA 9 rY g Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Administration Dept Office Manager 1 1 1 1 Administration Dept Assistants* 4 4 4 3 Economic Development Director 1 1 1 1 Senior Economic Development Coordinator** 1 1 1 1 Visitor Center Manager 1 1 1 1 Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75 Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Service Coordinator*** 0.7 0 0 1 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Planning Dept. Assistant 1 1 1 1 Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Building Commissioner 1 1 1 1 Asst Building Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-time Electric Inspector**** 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector**** 0.14 0.14 0.14 0.14 Part-time Building Inspector**** 0.38 0.38 0.58 0.58 Part-time Sealer of Weights and Measures***** 0 0 0 0.51 • . • 1 : : • 1 .. �. �. .. • . ' '. • . �. • . �. • . �. • . Note: In FY24,the Public Health Office will become a separate Town department. *The FY2024 budget recommends a Department Assistant be reassigned to the new Health Department. **In FY2023,Title change from Economic Development Coordinator to Senior Economic Development Coordinator. ***The FY2024 budget recommends transitioning the Tour Service Coordinator from PT to FT as a program improvement from the Revolving Fund. ****The hours budgeted for part-time inspectors are filled by multiple individuals. *****The State has stopped performing the job of weights and measures,therefore,the FY2024 budget recommends a new part time position that will be a shared position with the Town of Burlington. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-6 Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA J rY g Budget Recommendations: The FY2024 recommended All Funds Land Use, Housing and Development Department budget, inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review Revolving Funds, is $2,931,283, which is a $175,475 or 6.37% increase from the FY2023 budget. The FY2024 recommended Land Use, Housing and Development General Fund operating budget is $2,383,716 which is a $48,973, or 2.10% increase from the FY2023 General Fund budget. The General Fund operating budget for Compensation is $2,039,579 and reflects a $60,923 or 3.08% increase, which funds contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $344,137 and reflects a decrease of $(11,950) or (3.36)%, which reflects a decrease in Contract Services as the state will no longer be responsible for weights and measurers inspections for municipalities ($4,050) as well an overall decrease in expenses to reflect actual spending. The FY2024 recommended budget for the Residential Engineering Review and Tourism revolving funds is $547,567, an increase of $126,502 or 30.04%, as tourism is expected to continue to rebound from the pandemic. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Sealer of Weights and Measures � 15,000 $ 218 $ 15,218 $ 15,000 $ 218 $ 15,218 $ - Chipping $ 4,000 $ - $ 4,000 $ - $ - $ - $ 4,000 Conservation Regulatory � 20,000 $ 290 $ 20,290 $ - $ - $ - $ 20,290 Assistant Hours Housing Officer/Planner $ 75,000 $ 18,820 $ 93,820 $ - $ - $ - $ 93,820 Liberty Ride Driver $ 29,880 $ 433 $ 30,313 $ - $ - $ - $ 30,313 Full-Time Tour Service � 58,240 $ 18,577 $ 76,817 $ 58,240 $ 18,577 $ 76,817 $ - Coordinator Full-time Assistant Visitors � 49,152 $ 18,445 $ 67,597 $ - $ - $ - $ 67,597 Center Manager FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-7 Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA 9 rY g Budget Su m ma ry - General Fu nd FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $(1,386,582) $(972,575) $ (11,937) $(260,484) $ (14,700) $(275,184) $ (263,247) 2,205.30 % TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -% Fees&Charges Departmental Fees $ 70,022 $ 92,260 $ 69,200 $ 86,900 $ - $ 86,900 $ 17,700 25.58 % Licenses&Permits $3,213,684 $2,853,029 $ 2,231,480 $2,526,000 $ - $2,526,000 $ 294,520 13.20 % • . �� -�� . , .. . , . , , . . , .. . , . , . , .. . � � � � 1 • � � . • � 11 � . • � . 1 � Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Rec. Increase Increase Compensation $1,636,227 $1,761,781 $ 1,978,656 $2,024,579 $ 15,000 $2,039,579 $ 60,923 3.08 % Expenses $ 306,897 $ 256,933 $ 356,087 $ 373,837 $ (29,700) $ 344,137 $ (11,950) -3.36 % . . �� -�� . , .. . , . . , . . , .. . , . , . , .. . � � � � 1 • � � . • � 11 � . • � . 1 � Level-Service Requests FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Rec. Increase Increase Zoning $ 561,393 $ 588,614 $ 644,673 $ 669,692 $ 15,000 $ 684,692 $ 40,019 6.21 % Total 7120 Administration $ 431,375 $ 498,604 $ 569,150 $ 537,344 $ - $ 537,344 $ (31,806) -5.59 % Total 7130 Conservation $ 197,387 $ 227,335 $ 253,882 $ 268,676 $ (800) $ 267,876 $ 13,994 5.51 % Total 7200 Planning $ 375,185 $ 396,705 $ 446,240 $ 458,751 $ - $ 458,751 $ 12,511 2.80 % Total 7300 Economic � 377,784 $ 307,456 $ 420,798 $ 463,953 $ (28,900) $ 435,053 $ 14,255 3.39 % Development . . �� -�� . , .. . , . , , . . , .. . , . , . , .. . � � � � 1 • � � . • � 11 � . • � . 1 � Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Rec. Increase Increase Salaries&Wages $1,619,930 $1,746,626 $ 1,945,435 $1,990,927 $ 15,000 $2,005,927 $ 60,492 3.11 % Overtime $ 16,298 $ 15,155 $ 33,221 $ 33,652 $ - $ 33,652 $ 431 1.30 % Personal Services $�,636,227 $1,761,781 $ �,978,656 $2,024,579 $ �5,000 $2,039,579 $ 60,923 3.OS % Contractual Services $ 206,980 $ 209,510 $ 289,426 $ 298,326 $ (18,700) $ 279,626 $ (9,800) -3.39 % Utilities $ 9,714 $ 9,982 $ 10,761 $ 10,561 $ - $ 10,561 $ (200) -1.86 % Supplies $ 90,203 $ 37,441 $ 55,900 $ 62,950 $ (11,000) $ 51,950 $ (3,950) -7.07 % Small Ca ital $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 - % Expenses $ 306,897 $ 256,933 $ 356,087 $ 373,837 $ (29,700) $ 344,137 $ (11,950) -3.36 % . . �� ��� . , .. . , • . , . . , .• . , . , • , .• . � � , , 1 • , , . • , 11 , . • , . 1 � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-8 Program: �and Use, Housing and Development Department 7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA 9 rY g Budget Summary - Revolving Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Residential Engineering � 57,600 $ 57,600 $ 57,600 $ 57,600 $ - $ 57,600 $ - - % Review Revolving Fund Liberty Ride Revolving Fund $ 790 $ 72,083 $ 104,000 $ - $ - $ - $ (104,000) -100.00 % Visitor Center Revolving Fund $ 74,242 $ 260,184 $ 260,000 $ - $ - $ - $ (260,000) -100.00 % Tourism Revolving Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $ 489,967 - % • . �� ��� �- , , .. . , . , . , . , . , . . .. � � � • � • •• � •11 � 1 1 � • • , • � • •• � *Revo/ving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4. Appropriation Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Rec. Increase Increase 7110-Residential Engineering Review Expenses $ - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - - % 7320-Liberty Ride $ - $146,758 $ 104,000 $ - $ - $ - $(104,000) -100.00% Compensation $ - $ 23,652 $ 14,000 $ - $ - $ - $ (14,000) -100.00 % Expenses $ - $ 123,106 $ 90,000 $ - $ - $ - $ (90,000) -100.00 % Benefits $ - $ - $ - $ - $ - $ - $ - - % 7340-Visitor Center $ 59,470 $255,101 $ 259,465 $ - $ - $ - $(259,465) -100.00% Compensation $ 26,501 $ 139,493 $ 114,750 $ - $ - $ - $ (114,750) (100.00)% Expenses $ 32,970 $ 115,608 $ 144,715 $ - $ - $ - $ (144,715) -100.00 % Benefits $ - $ - $ - $ - $ - $ - $ - - % 7350-Tourism $ - $ - $ - $413,150 $ 76,817 $489,967 $ 489,967 -% Compensation $ - $ - $ - $ 138,000 $ 58,240 $ 196,240 $ 196,240 - % Expenses $ - $ - $ - $ 275,150 $ - $ 275,150 $ 275,150 - % Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 - % � • // �/1 ' � • I 1 �� �/ • • i' I � � � � � � � � 1 � 1• i 1 / � • • � • i � 1 1 1 I � Budget Su m ma ry - AI I Fu nds Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Rec. Increase Increase Compensation $1,662,728 $1,924,926 $ 2,107,406 $2,162,579 $ 73,240 $2,235,819 $ 128,413 6.09 % Expenses $ 339,867 $ 495,646 $ 648,402 $ 706,587 $ (29,700) $ 676,887 $ 28,485 4.39 % Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 - % � � 1 1 �/1 � / �� 1/ � �� � / �� �1� �� �•� •• �� • �� � � �i � • �I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-9 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� Program: Land Use, Housing and Development Department 7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton Ma 9 9 g , Mission: The Building and Zoning Division is a regulatory function with the goal of protecting the health and safety of residents. This role is fulfilled through the enforcement of building, zoning and land use regulations. Budget Overview: The Building and Zoning Division enforces state building, electrical, plumbing, gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff, comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors, Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review construction drawings and specifications, issue permits, inspect new construction, conduct periodic inspections of restaurants, day care centers, schools, religious institutions, museums, places of public assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code compliance. Division Initiatives: 1. Continue the efforts to improve and administer the online permitting system, helping applicants obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting system allows applicants to do much of their work from their office or home, thereby saving time and money from having to visit the Town offices. 2. Create, advertise, interview and fill the new shared part time position of the Sealer of Weights and Measures. 3. Permit, inspect, monitor and ensure code compliance for the New Police Station. This is a major Town Construction project located in the Center of Historic Downtown Lexington, and will require substantial effort and time from the Inspectional Services Division. 4. Prepare the staff, residents, contractor and designers of the new Super Stretch Code , a new and improved state energy code for all electric homes to be required in Lexington. 5. Assist the Planning office and Economic Development office in amending the zoning sign bylaw to address signs in Lexington. 6. Work with the Select Board to adopt a fee structure for the Sealer of weights and Measures Inspection services. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-11 Program: Land Use, Housing and Development Department 7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton �wa 9 9 g , W ������� u����t�a�� ��� �� �� � ��� ����� � ���I�<< i���i�t � � � .. �.����� � �� , � ,���f��� � i��,� ,�o���„ � �������.��� ��� ��. �,.�:��,. m�u�u�u�u�u�u�uoimu�ioimu�ioimu�ioimu�ioimu�ioimu�ioimu�ioimu�ioi�m�m�m�m�m�m�m�m�m�m�m�m�m�m�m�m�u�moi�, � I �� ,�"ii ��I�� �"i �i u�muoimu�mu�u�muoi�m�uuuuuuuu�m�m�m�m�m�m�m�m�m�m�m�m�u�ioimu�ioimuoi�moi�moi�moi�moi�moi�moimioimioimioim k r ` �I��I�c��� ; � ; �����I°�����i���i��° ,, .. .,, , .,, �,,d .o,,a. . �uommu�iou�u�uou�ioi�uommu�iou�u�uou�ioim�uuuu�i�uiouuuuuuum,, , ����� � �� � , � ; � ��i�� � ��i��d i�: a � �r �io���E�f��A�����a � ��°�t� ���� i��,� '��� , � �w�i����� ; i�����a�:��„ ���������;r���� ��t: �� ' �u��6� ii���I � �u ���� � ,�,; i����r����iii� � �I���� �w;���r� < < � � � � Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Building Commissioner 1 1 1 1 Asst. Bldg. Commissioner 1 1 1 1 Building Inspectors 1 1 1 1 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspector 1 1 1 1 Part-time Electric Inspector* 0.24 0.24 0.24 0.24 Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14 Part-time Building Inspector* 0.38 0.38 0.58 0.58 Part-time Sealer of Weights and 0 0 0 0.51 Measures • . . • • . • •• ' � � � • � • � • � • I � *The hours budgeted for part-time inspectors are filled by multiple individuals. **The State has stopped performing the job of weights and measures,therefore,the FY2024 budget recommends a new part time position that will be a shared position with the Town of Burlington. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-12 Program: Land Use, Housing and Development Department 7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton Ma 9 9 g , Budget Recommendations: The FY2024 recommended All Funds Building and Zoning budget is $742,292 a $40,019 or 5.70% increase from the FY2023 budget. The FY2024 recommended General Fund Building and Zoning budget is $684,692 a $40,019 or 6.21% increase from the FY2023 budget. The recommended budget for Compensation is $654,652 and reflects a $44,069, or 7.22% increase, which is due to contractually obligated step increases, and funding of a program improvement for $15,000 to hire a part-time Sealer of Weights and Measurers shared with the Town of Burlington. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $30,040 and reflects a decrease of $(4,050) or (11.88)% from FY2023, due to a decrease in Contract Services as the State will no longer provide the services of weights and measures for municipalities. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Sealer of Weights and Measures $ 15,000 $ 218 $ 15,218 $ 15,000 $ 218 $ 15,218 $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-13 Program: Land Use, Housing and Development Department 7110 6u i I d i n & ZO11 I 11 Town ot'�exin ton �wa 9 9 g , w Budget Summary: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $(2,616,550) $(2,204,914) $ (1,569,307) $(1,868,808) $ 15,000 $ (1,853,808) $ (284,501) 18.13% Directed Funding Departmental Fees $ 16,170 $ 12,490 $ 12,500 $ 12,500 $ - $ 12,500 $ - -% Licenses and Permits $ 3,161,772 $ 2,781,039 $ 2,201,480 $ 2,526,000 $ - $ 2,526,000 $ 324,520 14.74% . . , .. , . . , , .. . , . . � � • / ■ / / • / � � �i • � �� •• • � • • � •� • � /1 1 � •• • � 1 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ 15,000 $ 654,652 $ 44,069 7.22% Expenses $ 23,473 $ 30,839 $ 34,090 $ 30,040 $ - $ 30,040 $ (4,050) -11.88% . � .. � • • � � �. • � . • � � • 1 � � � � � � � �i • � �� •• • � • • � •• • � 1 1 1 � •• • � 1 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 532,287 $ 551,423 $ 604,161 $ 633,147 $ 15,000 $ 648,147 $ 43,986 7.28% Overtime $ 5,633 $ 6,352 $ 6,422 $ 6,505 $ - $ 6,505 $ 83 1.29% Personal Services $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ 15,000 $ 654,652 $ 44,069 7.22% Contractual Services $ 15,329 $ 19,201 $ 22,140 $ 18,090 $ - $ 18,090 $ (4,050) -18.29% Utilities $ 5,983 $ 7,021 $ 6,800 $ 6,800 $ - $ 6,800 $ - -% Supplies $ 2,161 $ 4,617 $ 5,150 $ 5,150 $ - $ 5,150 $ - -% Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 23,473 $ 30,839 $ 34,090 $ 30,040 $ - $ 30,040 $ (4,050) -11.88% . , . , .. , , .. , . . , , .. . , . . � � • 1 � � � � � � � i • � •• • � • • � •• • � 1 1 1 � •• • � 1 1 • I Budget Summary - Revolving Funds* FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Increase Increase Actual Actual Estimate Projected Add/Del Projected Residential Engineering Review $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ - -% . . � :: �- . �, .�� �, .�� �, .�� �, .�� �, �, .�� �, �� *Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4. Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7110-Residential Engineering Review Revolving Fund Expenses $ - $ - $ 57,600 $ 57,600 $ 57,600 $ - -% . . � :: �- . �, �, �, .�� �, .�� �, �, .�� �, �� Budget Summary - All Funds Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (All Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ 15,000 $ 654,652 $ 44,069 7.22% Expenses $ 23,473 $ 30,839 $ 91,690 $ 87,640 $ - $ 87,640 $ (4,050) -4.42% . . � :: � . , . , •• . , � , . , ��� � . . , .� � • ��� i • � .. • � � � � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-14 Program: Land Use, Housing and Development Department 7120 Ad m i n istration Town ot'Lexin ton MA 9 � Mission: To develop comprehensive regulatory and technical assistance services to town residents and commercial entities transacting development business with the Town. Budget Overview: Administration provides management oversight and administrative support to the Building and Zoning, Conservation, Planning and Economic Development Offices and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs data into Access databases, maintains files, circulates petitions among Town boards and officials, prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final documentation. The Assistant Town Manager for Development position oversees all operations of the five divisions within the Land Use, Housing and Development Department. Division Initiatives: 1. Support the Department and the Town in implementing LexingtonNext. 2. Direct the Department in supporting the Select Board goals and the Planning Board's work plan especially as they may relate to housing, economic development and planning 3. Assist the Town Manager in planning and executing on operations and delegated strategic actions in land use, housing, conservation, building, planning, preservation and economic development. ; ; � ���i°������ T���r� �I������ ���� ����Id���������°��� � , � . . , �� �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� ,,.,,..,..,�-����, T�,�-�.����,�,�,�� ; , � ; �v� r��r��i����m�i�� ; ` �����I� ���i��i� � � ��N�Y��Y°�3��t',; ���� , ; �� ;�'��i,�W'�������� �,��I"�t��I�'� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Assistant Town Manager 1 1 1 1 Administrative Assistant 1 1 1 1 Office Manager 1 1 1 1 Department Assistants* 4 4 4 3 • . . • . ' . *The FY2024 budget recommends a Department Assistant be reassigned to the new Health Department. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-15 Program: Land Use, Housing and Development Department 7120 Ad m i n istration Town ot'Lexin ton MA 9 � Budget Recommendations: The recommended FY2024 General Fund budget for the Office of Administration is $537,344, an decrease of �(31,806) or -5.59% from the FY2023 budget. The General Fund operating budget for Compensation is $483,944 and reflects an decrease of $(30,106) or (5.86)% due to the transfer of the Administrative Assistant to the new Health Department, offset by contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The General Fund operating budget for Expenses is $53,400 and reflects a net decrease of $(1,700) or (3.09)%, which incorporates adjustments to reflect anticipated FY2024 expenditures. Program Improvement Requests: None requested. Budget Summary: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 423,275 $ 490,504 $ 555,450 $ 515,944 $ - $ 515,944 $ (39,506) -7.11% Directed Funding Departmental Fees $ 8,100 $ 8,100 $ 13,700 $ 21,400 $ - $ 21,400 $ 7,700 56.20% � • / �� � � �� I i� I•• •/� �� •� 1 �i �� �� �� �� �� •/• ��I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 414,009 $ 470,270 $ 514,050 $ 483,944 $ - $ 483,944 $ (30,106) -5.86% Expenses $ 17,366 $ 28,334 $ 55,100 $ 53,400 $ - $ 53,400 $ (1,700) -3.09% � • / �/ � � �r I �� I•• •1 I �� •• ' �� I I �� �� I I �� •1• ��I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 406,987 $ 464,759 $ 501,225 $ 470,952 $ - $ 470,952 $ (30,273) -6.04% Overtime $ 7,022 $ 5,512 $ 12,825 $ 12,992 $ - $ 12,992 $ 167 1.30% Persona/Services $ 414,009 $ 470,270 $ 5�4,050 $ 483,944 $ - $ 483,944 $ (30,�06) -5.86% Contractual Services $ 11,165 $ 17,203 $ 46,700 $ 45,200 $ - $ 45,200 $ (1,500) -3.21% Utilities $ 940 $ 630 $ 900 $ 700 $ - $ 700 $ (200) -22.22% Supplies $ 5,261 $ 10,501 $ 7,500 $ 7,500 $ - $ 7,500 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 17,366 $ 28,334 $ 55,100 $ 53,400 $ - $ 53,400 $ (1,700) -3.09% � • / �/ � � �� I �� I�� •1 I �� '• ' �� I I �� �� I I �� �1• ',I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-16 - Program: Land Use, Housing and Development Department 7130 Conservation Townof�exin ton, MA 9 Mission: To protect the health and safety of Town residents through education about and regulation of and management of natural areas and wetlands. Budget Overview: The Conservation Division provides administration, interpretation and enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public on environmental issues; research and reports on relevant issues for the Conservation Commission meetings to aid the Commission in key decision making; enforcement of permit conditions through construction inspections; management of conservation areas and the Land and Watershed Stewardship Program. The Conservation Director manages and supervises the Conservation staff and operations and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory, professional and technical work in connection with managing and directing comprehensive environmental programs. Division Initiatives: 1. Continue efforts to provide for a comprehensive online records management program for conservation historical records via the Laserfiche Document Imaging Software. 2. Plan for and implement enhanced public outreach and programming to protect, preserve, and promote Lexington's natural resources. 3. Implement Year 1 of the Seven Year Action Plan of the 2022 Open Space and Recreation Plan Update. 4. Onboard a new community garden coordinator volunteer and provide a comprehensive orientation and training program. 5. Finalize and record Conservation Restrictions for all CPA conservation land acquisitions. 6. Plan for and acquire open space parcels as prioritized by the Conservation Commission. 7. Implement the numerous conservation land management and stewardship prioritized projects, including Willard's Woods, Chiesa Farm, and West Farm meadows preservation (FY2018/2023 CPA), Wright Farm Barn Stabilization (FY2023 CPA) and Conceptual Site Access Design and Parking (FY2021 CPA), Willard's Woods Accessible Improvements Design and Engineering (FYZ020 CPA) and ADA Construction (subject to FY2024 CPA funding), and Whipple Hill Trail Repair and Fire Access (subject to FY2024 CPA funding) FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-17 - Program: Land Use, Housing and Development Department 7130 Conservation Townof�exin ton, MA 9 �� �k���m„��m,���m, ��m„��m, ��m, ������� � J . � � ���r;'� . f ��� a �� r � � � ��� ���I ���I'� ����� f � f f � f ������„����������m,����,,,,���„���,���,,,,���m��,,,���„�����m,��� ��m��,����,,,,����,,,,���������„�,,,����,,,,������T� m,����,��������������������,�,���,�,��,�,���,���„����, �� ��I��^��Cl����I`°- I IIf/�IN�IN�Ifl/dffffWI�IIIVIIIIIVII�IIIYdI � fi,���f"L.a � I����� ��e��. „����m, ,����m, -���„� ��� ��������,��������������������������,,,.,,e I����� �� '���� � C�������r���r�-°� ������ � „ ,��i,��r��,� ���� ; I�, hw���vmr�mmmvdumi�mvu�ivuu�mouovumvuumr�ioovdumi�mvu�ivuu�moumrrr�rrcmvuu�mouovumvuumr�ioovdummvmvununmvmvmwrnrmunm���+ � � i �������r��� �r�,.,�a�r��„��.��� �w�����„�,�,,�a�r��r�,,,���r��:� ;� 1 m..u�,��,� �,��,��,��,��,�� �r���i�.. �m��, ll 4�������' '���-�������� 4��p� ':'��;. .�����VI�; %j � o� C�yir�����r �°,�����i��i, � '�,9du�rmrrrr�uimrnmr�im�vuuouurr�wur�wdim�vuuoir�uNuur�im�vuuouurr�wur�wdim�vuuouurr�wur�wrrr�iuuuvuudwrmiouumuiwmuuuuw�imiwv�^�r"' ,,,,,� � ��m������������m�..,.�. r�1 � � ii �14,�� u��w���w�.���,�,���,�, �rn� �����u�,�,��.������ �,�����,�,�,��,��,��,��,��rt.� �- �°��r����r°���i���r��� L����.4�� �°,�o���r�ir�:���r F��r�;��� � ���FiNY�VIIiWIIIVIIIVIIIVIIIVIIll�llllNliNIN�IV�IIIWNIIiI'I�IIIIIIII!!liriNlflYllfW�llllllll!!liriNlflYdllll'INllil'I�IIIIIIII!!liriNlflYdllil'YllmVlll%Y�VIIIVIIIVIIIVIIIW/MY�VIIIVIII'd+ ��'"f�WNllil'I�IIIIIIII!!liriNlIVIIIIWNIIiI'I�IIIIIIII!!liriNlflYdllil'I�IIIIIIII!!liriNlflYdllil'I�IIIIIIII!!liriNlflYllfWNl!l�III!!liriNlflYdllil'I�IIIIIIII!!liridlflYlIIWIIIIIIII!!lirid/fl�^� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Conservation Director 1 1 1 1 Conservation Coordinator 1 1 1 1 Land Use Ranger 0.26 0.26 0.26 0.26 Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal • . • • • • � � � � • . � �� � � �� � � �� � � �� � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-18 - Program: Land Use, Housing and Development Department 7130 Conservation Townof�exin ton, MA 9 Budget Recommendations: The recom mended FY2024 Genera I Fu nd Conservation budget is $267,876, a i ncrease of $13,994 or 5.51% from the FY2023 budget. This includes a $13,994 or 6.26% increase in compensation to reflect contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $30,247 and is level-funded from FY2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Conservation Regulatory Assistant � 20,000 $ 290 $ 20,290 $ — $ — $ — $ 20,290 Hours Chipping $ 4,000 $ — $ 4,000 $ — $ — $ — $ 4,000 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-19 - Program: Land Use, Housing and Development Department 7130 Conservation Townof�exin ton, MA 9 Budget Su m ma ry: FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 184,635 $ 217,335 $ 250,882 $ 265,676 $ (800) $ 264,876 $ 13,994 5.58 % Directed Funding Departmental Fees $ 12,752 $ 10,000 $ 3,000 $ 3,000 $ - $ 3,000 $ - - % � � � � � �� � � � � �r � • • �� ••I �' � • 1 � • � � � � � �• � •� � � � •// Appropriation FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 171,404 $ 206,246 $ 223,635 $ 237,629 $ - $ 237,629 $ 13,994 6.26 % Expenses $ 25,983 $ 21,089 $ 30,247 $ 31,047 $ (800) $ 30,247 $ - - % � � 1 � � � �� � � �� �i �� �� •� � � �� �1/ �� • � • i� �•I �� Object Code FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 169,673 $ 204,700 $ 220,516 $ 234,470 $ - $ 234,470 $ 13,954 6.33 % Overtime $ 1,731 $ 1,546 $ 3,119 $ 3,159 $ - $ 3,159 $ 40 1.28 % Personal Services $ 171,404 $ 206,246 $ 223,635 $ 237,629 $ - $ 237,629 $ 13,994 6.26 % Contractual Services $ 19,972 $ 13,148 $ 21,436 $ 22,186 $ (800) $ 21,386 $ (50) -0.23 % Utilities $ 2,191 $ 1,851 $ 3,061 $ 3,061 $ - $ 3,061 $ - - % Supplies $ 3,820 $ 6,090 $ 5,750 $ 5,800 $ - $ 5,800 $ 50 0.87 % Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 25,983 $ 21,089 $ 30,247 $ 31,047 $ (800) $ 30,247 $ - - % � • 1 � � � � �� � • �� �i �• �� •� • • �i •1/ �� • • • �� ••I �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-20 . Program: Land Use, Housing and Development Department 7 200 P a n n i n Town of Lexin ton, MA 9 g Mission: The Planning Office helps residents envision and work toward a community that serves the needs of all its citizens and to manage growth and change. The Planning Office provides staff assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development permit applications for residential and commercial projects. Budget Overview: The Planning Office supports the Planning Board in the administration of the Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special permits for development, site plan review and granting of special permits, as well as proposing and making recommendations on all zoning amendments and planned development district proposals that go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth and development issues in Lexington, actively participants in various committees dealing with transportation, affordable housing, economic development, as well as regional and statewide initiatives. The planning staff participates on the Development Review Team, the Housing Partnership Board, the Transportation Safety Group, Parking Management Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning Organization. Division Initiatives: 1. Implement various recommendations in Lexington's updated Comprehensive Plan (Lexington NEXT) adopted in September 2022 to guide future land development over the next 5, 10, 15 years, and beyond. 2. Propose and adopt zoning amendments and regulations outlined in the Comprehensive Plan to promote economic development and housing goals such as mixed-use development, more affordable housing, missing middle housing, and maximizing commercial development. 3. Formalize a practice of professional peer review consultant services for new construction application projects under review by the Planning Board. 4. Collaborate with other town departments and divisions to promote and improve stormwater best management practices. 5. Adopt and implement District Plans for Lexington's three Transportation Demand Management Overlay Districts (TMOD) - Hartwell Avenue Area, South Lexington, and Forbes Road - Marrett Street. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-21 . Program: Land Use, Housing and Development Department 7 200 P a n n i n Town of Lexin ton, MA 9 g ������� �� � � � ��. �� ��� �����������° ���r��� ����i�� �7�� ��� �������Y��u�.,��������� ;; I�����t�������t�iim�c� ���������u�� � �� ,�. ���� �� ���������I�i��������� ; �� � ��°�����m���'����,��� �; � I ���6����.��1����1'������E����� i���m�����. �'11111.���-�,�° ���,������� I����������������i�������. , Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 1 1 1 1 Administrative Assistant 1 1 1 1 • . . . . . • . � . . . . FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-22 . Prog ra m: La nd Use, Housi ng a nd Development Depa rtment 7 200 P a n n i n Town of Lexin ton, MA 9 g Budget Recommendations: The FY2024 recommended General Fund Planning Office budget is $458,751, which is an increase of $12,511 or 2.80% from the FY2023 budget. The General Fund operating budget for Compensation is $381,401 and reflects a $12,511 or 3.39% increase from the FY2023 budget, due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $77,350 and is level-funded from FY2023. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Housing Officer/Planner $ 75,000 $ 18,820 $ 93,820 $ — $ — $ — $ 93,820 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-23 . Program: Land Use, Housing and Development Department 7 200 P a n n i n Town of Lexin ton, MA 9 g Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 342,185 $ 335,035 $ 406,240 $ 408,751 $ - $ 408,751 $ 2,511 0.62% Directed Funding Fees $ 33,000 $ 61,670 $ 40,000 $ 50,000 $ - $ 50,000 $ 10,000 25.00% � • 1/ � • � �� � �� �• / �� ��• �1 �� � � �� �� � • �� •/,1 Appropriation FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 339,806 $ 352,206 $ 368,890 $ 381,401 $ - $ 381,401 $ 12,511 3.39% Expenses $ 35,379 $ 44,499 $ 77,350 $ 77,350 $ - $ 77,350 $ - -% � • 1 1 � � / �� � �� �• 1 �� ��• �1 �i � � �� �� � • �� •/,1 FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 339,028 $ 350,460 $ 360,995 $ 373,403 $ - $ 373,403 $ 12,408 3.44% Overtime $ 778 $ 1,745 $ 7,895 $ 7,998 $ - $ 7,998 $ 103 1.30% Personal Services $ 339,806 $ 352,206 $ 368,890 $ 381,401 $ - $ 381,401 $ 12,511 3.39% Contractual Services $ 33,283 $ 41,848 $ 72,850 $ 72,350 $ - $ 72,350 $ (500) -0.69% Utilities $ 600 $ 480 $ - $ - $ - $ - $ - -% Supplies $ 1,497 $ 2,170 $ 4,500 $ 5,000 $ - $ 5,000 $ 500 11.11% Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 35,379 $ 44,499 $ 77,350 $ 77,350 $ - $ 77,350 $ - -% � • 1/ � • � �r � �i �• / �i ��• �1 �i � � �i �i � • �i •1�1 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-24 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Mission: The Economic Development Office works to encourage new investment and support for our local businesses - big and small. A strong local business environment is a critical component of a healthy and sustainable community, creating places to eat and shop, as well as opportunities for employment and added revenue to support local services. To that end, the Economic Development Office serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, and leveraging State economic development resources. The Economic Development Office also cultivates and maintains relationships with State-level partners for business development, tourism, and infrastructure investment opportunities. The Economic Development Office works to leverage economic opportunities from tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our role in American history attracts many thousands of visitors to Lexington each year. These visitors help to support our local businesses which contributes to our community's overall economic sustainability. Budget Overview: The Economic Development Office is tasked with strengthening the commercial tax base, providing services to existing and prospective businesses, and overseeing tourism functions and staff. The Economic Development Office works on initiatives with input from the Economic Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee. In prior years the Economic Development budget was divided into three elements: the Economic Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. This FY2024 Preliminary Budget recommends combining the Liberty Ride Revolving Fund and the Visitor Center Revolving Fund into one Tourism Revolving Fund. The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation link to the area's historic sites. The Visitors Center, located next to the Lexington Battle Green serves as gateway for over 120,000 people who come to visit Lexington every year and generates revenue from gift shop retail sales to offset operating costs. The Town recently completed construction of a new Visitors Center which opened to the public in Spring 2020. Division Initiatives: 1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing retail environment. 2. Implement and complete the wayfinding project for East Lexington. 3. The ED Office will be working on a new Tourism Website that will address all destination marketing needs i n FY 2024. 4. The ED office will also be working on a store fa�ade improvement program for East Lexington to improve the stores to be more attractive and vibrant. 5. Continued implementation of ARPA funds to help with economic stimulus and resiliency for the community. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-25 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Tourism/Visitor Activities 1. Expand programs & retail operations in the Visitors Center. 2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way G ra nt. 3. Identify other funding opportunities to augment revenue for the tourism revolving funds. 4. Increase the use of social media and target online advertising to increase visits to Lexington. �w,�mw ������ ������� ������� ������� ������� ������� �w��� ����������������� I���� ���������� , �,. ;��,,,��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������„ �,,,��. ��„ �m�ff I������I��ar�,a��r��_ ��������� m�FF"i������pf La������ �,��� ���^� �. �� ������������������������ �'' �I�i���'lh�' N�°�°I����'� •S'J� �dl � ����lM',a.�� ��..'.iiiiiiii ...'.iiiiiiiii ...'.iiiiiiiii ...'.iiiiiiiii ...'.iiiiiii ...'.iiiiiii�lw�� II� E�� I��'�° ���I hlr����wlh�' ��ir �r ��a� ,������ _��������� _��������� _��������� __ � , _��������� ���������������,�� ��u �,,�qm ��,� x�� "��i�i�� �� � ���� i���r E�� i�� ���°�I���m���rm�°����� I��arm:���r ��; ar�i r������r � ���. , , ��w ���. , , , fi��^� �„�, , , ,„ , ,,,� ui�.�.. w� F "��i�i�� �°� � P'T T���r����r�Ni�� ���R������������ �����i���a�-m�����I"�arm:����r ��� �r��i r���������r ��s����� �i�""� "�'Y^^naouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu dimoiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii�iVl�` ������muuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu�.� o�����rcrcaaouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumm� U� � "��°i�i����G� ��;�� � , ������� ��f���ww��� ��� Li r��°����i���°�t�����i���� ,��;.r�,�w��w������w������w������w������w�������' ���,.w��w������w������w������w������w�������; �„w�,w w�����������������������������������, � � I��°�r�� °��I��� �:.����� , FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-26 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Economic Development Director 1 1 1 1 Senior Economic Development Coord i nator* 1 1 1 1 Economic Development Intern Seasonal Seasonal Seasonal Seasonal Visitor Center Manager 1 1 1 1 Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75 Visitor Center Assistant Manager 0.56 0.56 0.56 0.56 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Tour Service Coordinator** 0.7 0 0 1 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal • . • 1 i i • . . .. .. • . � . . -. � . -. � . -. � . -. • . Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time)and 30 seasonal workers from April to October *In FY2023,Title change from Economic Development Coordinator to Senior Economic Development Coordinator. **The FY2024 budget recommends transitioning the Tour Service Coordinator to full-time as program improvement from the Tourism Revolving Fund.The title was also changed from Liberty Ride Coordinator to Tour Services Coordinator as the position will oversee all tour services that Lexington offers. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-27 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Budget Recommendations: The FY2024 recommended All Funds Economic Development budget, inclusive of the General Fund operating budget and the Tourism Revolving Fund, is $925,020, which is a $140,757 or 17.95% increase from the FY2023 budget. The FY2024 recommended General Fund Economic Development operating budget is $435,053, which is a $14,255 or 3.39% increase from the FY2023 General Fund budget. The recommended General Fund operating budget for Compensation is $281,953, and reflects a $20,455 or 7.82% increase, which is a net change, and captures contractually obligated step increases. Compensation does not include a ny esti mate of prospective cost of I ivi ng i ncreases. Fu nds for prospective i ncreases a re ca ptu red i n the Salary Adjustment account within the Town Manager's budget. The recommended General Fund operating budget for Expenses is $153,100, a decrease of $(6,200) or (3.89)% to reflect actual spending. Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund. For FY2024 the Department is proposing a new Tourism Revolving Fund which will combine the operations of Lexington Visitors Center and the Liberty Ride trolley service, both of which previously operated as independent Revolving Funds. The Tourism Revolving Fund will generate revenue from the sale of gift shop merchandise, the sale of ticketed walking tours on the Lexington Battle Green, and the sale of tickets and charters for the Liberty Ride trolley tour. Combining the two revolving funds will allow for increased flexibility in budgeting and decrease the administrative and accounting burden of managing two separate revolving funds. This operation will be overseen by the Visitor's Center Manager, Assistant Manager, and a new Tour Services Coordinator position. The Revolvi n_ Fu nd budget is $489,967, a n i ncrease of $126,502 or 34.80% com pa red to the FY2023 budget, which includes both the Liberty Ride and Visitor Center operations. The FY24 revolving fund budget includes a program improvement that transitions the part time Liberty Ride Coordinator position to a full-time Tour Service Coordinator to be funded out of the revolving fund. The Tour Services Coordinator position will promote Lexington's tourism programs and tour offerings to the local, national, and international hospitality community to increase revenue and visitorship. COVID-19 travel restrictions affected the travel and tourism industry overall and the Liberty Ride did not operate during calendar 2020. It opened on a limited schedule in 2021 and 2022. In 2022 the trolley ran twice a day, Friday through Monday, selling over 3,700 tickets. The Town expects that tourism in Lexington will increase in the coming years, particularly as the Town approaches the 250th anniversary of the Battle of Lexington in April 2025. Beyond the affects of the COVID-19 pandemic and its impact on travel and tourism overall, the Liberty Ride operations have been hampered by increasing transportation costs, a tight labor market and new competition as Concord pilots a new trolley ride. The Liberty Ride trolley contract has been extended through March of 2024, prior to the spring tourism season. We expect to continue working with Joseph's Trolley through the end of this contract. Beginning in Spring 2024, the Office of Economic Development is explori ng alternative options for the Li berty Ride Trol ley, i ncl ud i ng bri ng i ng the operation in-house. Purchasing a new trolley may provide enhanced and flexible programming and ensure the entire Liberty Ride operation is economically viable. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-28 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , In FY2023, in an effort to provide greater stability for the operation going forward, the salary for the Visitors Center Manager was moved to the General Fund. A small amount of support remains in the General Fund budget ($20,000) in the event that sales do not adequately fund the remaining operating expenses. Staff anticipate that this level of support will allow the Visitors Center to remain open year- round. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Liberty Ride Driver � 2g,gg0 $ 433 $ 30,313 $ — $ — $ — $ 30,313 Full-time Assistant Visitors � 49,152 $ 18,445 $ 67,597 $ — $ — $ — $ 67,597 Center Manager Full-Time Tour Service � 58,240 $ 18,577 $ 76,817 $ 58,240 $ 18,577 $ 76,817 $ — Coordinator FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-29 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Budget Summary - General Fund FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 331,784 $ 261,456 $ 374,798 $ 417,953 $ (28,900) $ 389,053 $ 14,255 3.80% TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -% Center Impr. District Stab. Fund $ - $ - $ - $ - $ - $ - $ - -% , .. , . , . .. , . . , . . , . , . . , . . �� . . , . , � . , � . , . , . �� , � , � Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 173,089 $ 175,284 $ 261,498 $ 281,953 $ - $ 281,953 $ 20,455 7.82% Expenses $ 204,696 $ 132,172 $ 159,300 $ 182,000 $ (28,900) $ 153,100 $ (6,200) -3.89% � • 1 1 � � �� •� �� / � • �� � 1 �• �� �• � �� • �1 1 �� I , �� I • �, Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7310 Economic Development Office $ 377,784 $ 307,456 $ 420,798 $ 463,953 $ (28,900) $ 435,053 $ 14,255 3.39% � • 1 1 � � � � �� �� �� 1 � • �i � 1 �• �� �• � �� • �1 1 �� I ' �� I • I, Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 171,955 $ 175,284 $ 258,538 $ 278,955 $ - $ 278,955 $ 20,417 7.90% Overtime $ 1,134 $ - $ 2,960 $ 2,998 $ - $ 2,998 $ 38 1.28% Personal Services $ 173,089 $ 175,284 $ 261,498 $ 28�,953 $ - $ 28�,953 $ 20,455 7.82% Contractual Services $ 127,231 $ 118,110 $ 126,300 $ 140,500 $ (17,900) $ 122,600 $ (3,700) -2.93% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 77,464 $ 14,062 $ 33,000 $ 39,500 $ (11,000) $ 28,500 $ (4,500) -13.64% Small Capital $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 -% Expenses $ 204,696 $ 132,172 $ 159,300 $ 182,000 $ (28,900) $ 153,100 $ (6,200) -3.89% � � // � � �� �� �� / � • �� � / •• �� �• � �� • •1/ �r I ' i� I • 1, Budget Summary - Revolving Funds* -----------------------------------------------------. FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Liberty Ride Rev. Fund $ 790 $ 72,083 $ 104,000 $ - $ - $ - $(104,000 -100.00% Visitors Center Rev. Fund $ 74,242 $ 260,184 $ 260,000 $ - $ - $ - $(260,000 -100.00% Tourism Revolving Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $489,967 -% �� �- . . . �, � �, . �, .� ��� , . � , . , .•. . , . . � • . � � • � � • • � • • � *Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4. Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent (Revolving Funds) Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 7320 Liberty Ride Rev. Fund $ - $146,758 $ 104,000 $ - $ - $ - $(104,00 -100.00° Compensation $ - $ 23,652 $ 14,000 $ - $ - $ - $ (14,000) -100.00% Expenses $ - $ 123,106 $ 90,000 $ - $ - $ - $ (90,000) -100.00% 7340 Visitors Center Rev.Fund $ 59,470 $255,101 $ 259,465 $ - $ - $ - $(259,46 -100.00° Compensation $ 26,501 $ 139,493 $ 114,750 $ - $ - $ - $(114,750 -100.00% Expenses $ 32,970 $ 115,608 $ 144,715 $ - $ - $ - $(144,715 -100.00% 7350 Tourism Rev. Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $489,967 -% Compensation $ - $ - $ - $ 138,000 $ 58,240 $ 196,240 $196,240 -% Expenses $ - $ - $ - $ 275,150 $ - $ 275,150 $275,150 -% Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 -% • . '- � � . � . � • � . � . � . � .�• � � . • I 1 1 � � � � 1 � 1 • � i • • � 1 � • / � • • i • 1 •1 I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-30 Program: �and Use, Housing and Development Department 7300 Econom ic Develo ment Town of�exin ton MA p 9 , Budget Summary - All Funds FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriations Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 199,589 $ 338,429 $ 390,248 $ 419,953 $ 58,240 $ 478,193 $ 87,945 22.54% Expenses $ 237,665 $ 370,885 $ 394,015 $ 457,150 $ (28,900) $ 428,250 $ 34,235 8.69% � • 1/ � / �� � � �� /� � �i •� • �� � 1 �� I • �� • ' ' �� I, • I, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 IX-31 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. '� '� ,��' J�� , �� ,� r�� , �Y � �„ � m � G��,; ���» � `�f I � P!a �f �. ���u rt0 //%/i� �,. II� J� � f, l(�GO/��„' �� ����� m r� � u ,,,, �r, �„ �� �" J � �I�, I�����. � � ���' � ���� ���� � �. ���, � '�� � �, � ���� �r�„�,������� �„,��w���"� � ect�on X: Pro ra m : enera overn ment This section includes detailed information about the FY2024 Operating Budget & Financing Plan for General Government. It includes: • 8100 Select Board X-2 • 8200 Town Manager X-6 • 8300 Town Com m ittees X-11 • 8400 Finance X-13 • 8500 Town Clerk X-18 • 8600 Innovation &Technology X-22 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-1 Program: General Government 8100 Se I ect Boa rd Town of Lexin ton MA 9 � Mission: The Select Board, together with the Town Manager, represents the executive branch of the Town government. The Board consists of five members, elected for three-year terms. Select Board members serve without compensation. The Board acts as the Town's primary policy-making body for a wide variety of issues affecting service delivery, finance and Town infrastructure. They provide oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant. Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the Annual Town Report, and the Public, Education, Governmental (PEG) programming budget. Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive Clerk and the Department Assistant who assist the Select Board members and coordinate activities with the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and assist the Select Board members in responding to questions and inquiries from the public. They also receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines. Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition, the Select Board's Office notifies Lexington residents of all national, state and local elections. Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court system. The Town Report is the official proceeding and activities of Town Government. It is required to be prepared annually under State law. The PEG budget funds activities related to the Town's cable television programming. Under Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming activities. These funds are largely used, under the guidance of the Communications Advisory Committee, to fund the LexMedia contract. Depa rtmenta I I n itiatives: 1. Develop enhanced recruitment and onboarding processes for Select Board appointments to Boards and Committees. 2. Improve methods of Communication between the Select Board and residents. 3. Conti n ue to work with the IT Depa rtment to a utomate the rema i n i ng Perm itti ng a nd Licensi ng workflows for Select Board Permits. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-2 Program: General Government 8100 Se I ect Boa rd Town of Lexin ton MA 9 � �����m����� �������������������������������������������������������m��v�� �� ����������������������������������������������������������������������������� �,,,w � ����� �� f ,; i; J ��,����I;���„�� �"�d�� ° ; a �,; J �, �, �� �, m^��INo��i�y/�r f f�imm�f f��m ii`��rmii ii`��rmii ii`��rmii ii`��rmii ii`���u","""'��yu"� ��xmo�m.w�uo.�m��wuu�m.w�uo.�m��wuu�m.w�u�.uu�m.w�uo.�m��wuu�m.w�uo.�m��wuu�m.w� m�amwumm�w m�amwumm�w m�amwumm�w m�amwum�.w�u um m�wmmw� � Il' � U': ��prwmwwoww�re.wmuwmuwm�uwmuwmuwmuwmuwmuwm � wm�u� ���u�uwwuwwmuwuu�wwawm�uwwmuwuuwwawm�uwwm�uwuuwwawmuwwm�uwuu�wwawmuwuuwwwow�uwwmuwuuwwawm�uwwm�uwuu�wwawm�uu:yyd�ll �imi � ly�� � (li t i�� °�r����r� �,� �"��d ,r,� i � � _;������r��������������r��������r�����r�rr������������ J E�����° i������al��r� i,i, ������������r����ar�,� �. �� , �� » ��iui p` u� U� innn u�uuu n nu�wumn m,rm n nu�wumn uuwxxxmmmmuwmmm iwxxxmmuww�.w.a m�x ui�uww un�u il�� JYlr'�rv'�mmuw uuiim uuiim' uuinu' i m�m�nuuifi i��mnnm"fir�� � � � I,"u'�.'r������r mrr«i��mr ��im��� �����P �i���mri������r�,'r��;,;�., ,Oi �"i J i f' i ���^ 16,� � °,i ; ;� �;� ������"�� ' lli� ll fp� W �IVI��.,,u���������„��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,��,���'& Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Office Manager/Executive Clerk 1 1 1 1 Department Assistant 1 1 1 1 Record i ng Secreta ry 0.25 0.25 0.25 0.25 . . • . . . . . . FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-3 Program: General Government 8100 Se I ect Boa rd Town of Lexin ton MA 9 � Budget Recommendations: The FY2024 recommended General Fund operating budget for the Select Board is $1,334,327, which is a $35,525 or 2.74% increase from the FY2023 General Fund budget. The Compensation budget is $150,784, which is a $5,621 or 3.87% increase, which reflects step increases. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The overall Select Board operating budget is $1,183,543, which is an increase of $29,904 or 2.59%. The increase is primarily due to expenses for LexMedia, the Town's public access television provider, partly offset by a decrease in legal expenses for FY2024. Expenses also reflect an increase of$1,500 in the contracted expense for the Town's annual financial audit. The recommended FY2024 budget for legal expenses has decreased from $395,000 in FY2023 to $375,000 in FY2024. The recommended FY2024 budget for the annual Town Report is unchanged from FY2023 at $13,688. The FY2024 recommended budget for the Town's annual contract with LexMedia for broadcasting public meetings and events is $658,517 which is a $48,404 or 7.93% increase from FY2023. This reflects contractual commitments to LexMedia, and an increase in the Town's lease agreement for Kline Hall, the location from which LexMedia operates. This lease agreement escalates annually with the Consumer Price Index (CPI). Beginning in FY2024 the Town will begin funding LexMedia ($100,000) partly from the tax levy in addition to the PEG Access Special Revenue Fund. PEG Access revenues are primarily from cable fees which have been on the decline as consumers discontinue cable subscriptions in favor of streaming platforms. Cable fees will not fully cover expenses needed to support local access cable TV going forward, and the amount of General Fund support is expected to increase in the coming years. This program improvement does not add expense to the Town's overall budget; instead the revenue contribution from the PEG Access Special Revenue fund is $100,000 less than the PEG Access expense budget. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended LexMedia Supplemental Funding $ 100,000 $ — $ 100,000 $ 100,000 $ — $ 100,000 $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-4 Program: General Government 8100 Se I ect Boa rd Town of Lexin ton MA 9 � Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 542,450 $ 481,187 $ 609,018 $ 714,092 $ (20,000) $ 694,092 $ 85,074 13.97% Transfers from Enterprise Funds � 1,071 $ 664 $ 1,171 $ 1,218 $ - $ 1,218 $ 47 4.01% to General Fund(Indirects) PEG Access Special Revenue Fund $ 610,113 $ 558,517 $ - $ 558,517 $ (51,596) -8.46% Fees Licenses&Permits $ 74,525 $ 82,329 $ 78,500 $ 80,500 $ 80,500 $ 2,000 2.55% � • � 1/ • � �i � �� •• • � �� �� •/ �� � �� / /1 1 �� I i� I�, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87% Expenses $1,084,528 $1,029,691 $ 1,153,639 $1,203,543 $ (20,000) $ 1,183,543 $ 29,904 2.59% � • � /1 � � � � �i � �� •• • � �� �� •/ �� � �� / //1 �� I �� I�, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8110 Select Board's Office $ 205,805 $ 218,613 $ 280,001 $ 287,122 $ - $ 287,122 $ 7,121 2.54% Total 8120 Legal $ 399,245 $ 327,582 $ 395,000 $ 395,000 $ (20,000) $ 375,000 $ (20,000) -5.06% Total 8130 Town Report $ 10,445 $ 11,653 $ 13,688 $ 13,688 $ - $ 13,688 $ - -% Total 8140 PEG Access $ 597,702 $ 608,831 $ 610,113 $ 658,517 $ - $ 658,517 $ 48,404 7.93% • " � • � • � .• • � . � � . � .� • . � . � � � •• • � • •� � � � ��� � � � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87% Overtime $ - $ - $ - $ - $ - $ - $ - -% Personal Services $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87% Contractual Services $1,069,616 $1,013,549 $ 1,133,126 $1,183,030 $ (20,000) $ 1,163,030 $ 29,904 2.64% Utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 14,913 $ 16,142 $ 20,513 $ 20,513 $ - $ 20,513 $ - -% Small Capital $ - $ - $ - $ - $ - $ - $ - -% Expenses $1,084,528 $1,029,691 $ 1,153,639 $1,203,543 $ (20,000) $ 1,183,543 $ 29,904 2.59% � • � 1 1 � � � � �i � �r •• • � �� �� •/ �r � �i 1 /1 1 �i I �� I�, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-5 Program: General Government 8 200 Town M a na e l' Town of Lexin ton, MA 9 g Mission: The Select Board appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Select Board, proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The Town Manager's Office is also responsible for Human Resources and benefit administration, as well as risk management. Budget Overview: The Town Manager's Office budget is comprised of the following elements: Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration includes day-to-day oversight for all Town departments, townwide staff training and professional development, and special projects. This function also implements all decisions of the Select Board and provides staff support to various Town committees. The Sustainability and Resilience Officer, Director of Communications/Special Projects Coordinator, and Chief Equity Officer positions are in the Town Manager's Office to support and further the goals and priorities of the Town. In addition, the Town Manager's Office, through the Human Resources function, is responsible for personnel administration, benefits administration, collective bargaining negotiations, workers compensation and unemployment benefits. Depa rtmenta I I n itiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 2. Work to support the organization's high-performance culture by providing directed team building to the Middle and Senior Management Team. 3. Develop new revenue sources to support the budget, particularly the capital budget, by developing long-term debt management strategies to mitigate the impact of large project debt service. 4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge, engaging mid-level managers in organization decision-making and selecting and training qualified individuals. 5. Continue reviewing new fiscal policies, specifically updating strategies for funding the Town's Pension and OPEB Liabilities. The next policy review will evaluate the funding model for the Recreation Enterprise Fund. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-6 Program: General Government 8 200 Town M a na e l' Town of Lexin ton, MA 9 g �����w ������� ��. T� � �"1�������� ',HI��'wJNIGYMh/✓�J'/l7//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//,/An!/NMNIJ�J'1J'/l7//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O//O/�,: rr ��� ...���� ...���� p���� ������ ������ �����m ���� ����� ����� �4������ ����� ����� ����� y���������� ��������� ��������� 0� ��������� ����,� � ������� ���������� ���������� � ��������� ��������� ��� .v�,"" ��i n m,�'' u y ��mrc 1��.� iU ������% �� r°���'�,e��� ���i����r ������ar ���� ��^TR �rm; ��a r��-� � ���������������u 3��WWWW� I-�N�a�i�m��. i����r��� � ��` �����������w������w������w������w������w� 4�w''w����w������w������w��� i°�,��'� �nii�9s�m„� ��rr.. ,�w,���� ��� ��� ��� �w�r�,��, n'dr�'w��� ��� ��� ��� �w�wv�,� ii� ��� ,�,�,��w ,��� ,� ����wu^���. 1W u �, ��I"�Ri� �41�� fll�i���I ��" r°��'� �_v�LLiV�I�II��I�II III���III�Il�ll�ihill� w�w� I°�� ���,�i�� �� w�. �, �'I�� ��������;IIII����i o��Jl�-�"r�� � �oi�III�II��°Coi�� '^m�� or�� �+w��u�� ^"� ������� irM 7mrcrcrcaaouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuud�,. `�r� �i^� ����� ��' � d, �; �� ����� �' ��������� �,����������������'��� �,�"u�����u a���'i��������� �� ar�i ������ F��I I��°������al°����� � _ ��, _ ��� �u ��,�� �� — ��� N ��� �;�� m��u � I: E�!�I�'�'� ;�V�I��'��I �������'�����rlh�'���;�� ����� I��������' �,,�ww����w������w������w������w������w�������� ��,�,.w��w������w������w������w������w������w,���ir' �d„�w������������������������������..,� a- ���� �,�I����II I��"������� ������i li����r���m�ff i���r �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-7 Program: General Government 8 200 Town M a na e l' Town of Lexin ton, MA 9 g Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Town Manager 1 1 1 1 Deputy Town Manager 1 1 1 1 Director of Communications &Special Projects* 1 1 1 1 Sustainability and Resilience Officer 1 1 1 1 Chief Equity Officer** — 1 1 1 Office Manager/Special Events Coordinator 1 1 1 1 Management Fellow/Analyst 1 1 1 1 Management Analyst*** 0 1 1 1 Hearing Officers**** 0.12 0.12 0.12 0.12 Human Resources Director 1 1 1 1 Human Resources Associate 1 1 1 1 Benefits Coordinator 1 1 1 1 Administrative Assistant***** 0.54 0.54 0.54 1.00 Webmaster****** o 0 0 � • . ' . . . . . . � � � � � � � . *Title change from Public Information Officer to Director of Communications/Special Projects Coordinator in FY2023. **A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice and equity. ***A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act(ARPA) projects. A portion of their salary is funded from ARPA. In FY2024,this position is vacant and will not be funded to allow for funding . , , . , , � ,. � ., . .,, . �.,.,,,.,� ****Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire Department(regional position,shared with Winchester and Woburn) *****The HR Administrative Assistant transitioned to full-time in FY2023,with a portion of their salary is funded from ARPA.The FY2024 budget committs to funding this position from the tax levy in perpetuity. ******A Webmaster was reassigned to the Town Manager's Office via a Budget Adjustment at 2022 Fall STM. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-8 Program: General Government 8 200 Town M a na e l' Town of Lexin ton, MA 9 g Budget Recommendations: The FY2024 recommended budget inclusive of the Town Manager's Office and Human Resources is $1,416,624, which is a $110,653 or 8.47% increase from the revised FY2023 budget. The recommended FY2024 budget for Compensation is $1,074,321, and reflects a $62,625 or 6.19% increase, which captures step increases and the transfer of the Webmaster position from the department of Innovation and Technology. Compensation does not include any estimate of prospective cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended FY2024 budget for Expenses is $342,303, which reflects an increase of $48,028 or 16.32% from FY2023, primarily due to the transfer of the CodeRed notification system from the Police Dispatch budget to the Town Manager's Office, as well as a program improvement request for a Classification and Compensation Study. Additionally, personnel-related expenses were transferred from the Innovation &Technology Department to the Town Manager's Office to account for the Webmaster and their professional development and memberships following an FY2023 budget adjustment approved at 2022-3 Special Town Meeting. The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2024 collective bargaining settlements, other wage increases, and compensated leave payments due certain employees at retirement. Once contractual settlements are reached, funds are transferred from this account to the appropriate departmental budget upon a vote of the Select Board. Professional Services will continue to fund HR consultations, investigations, and assessment centers for the Police and Fire Departments, as well the cost of scanning and converting paper files into the Tyler Content Manager module. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Hiring of a Benefits Assistant $ 64,070 $ 18,661 $ 82,731 $ — $ — $ — $ 82,731 Lexington HeatSmart Program $ 20,000 � _ $ 20,000 $ — $ — $ — $ 20,000 Classification and Compensation � 30,000 $ — $ 30,000 $ 30,000 $ — $ 30,000 $ — Study Full-time Administrative Assistant $ 26,609 $ 18,118 $ 44,727 $ 26,609 $ 18,118 $ 44,727 $ — FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-9 Program: General Government 8 200 Town M a na e I' Town of Lexin ton, MA 9 g Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 489,410 $ 655,731 $ 891,305 $ 1,054,792 $ (70,277) $ 984,515 $ 93,210 10.46% Enterprise Funds(Indirect) $ 42,193 $ 36,728 $ 52,816 $ 51,813 $ - $ 51,813 $ (1,003) -1.90% Available Funds Free Cash $ - $ - $ - $ 30,000 $ - $ 30,000 $ 30,000 -% Rentals* $ 473,201 $ 394,624 $ 361,850 $ 350,296 $ - $ 350,296 $ (11,554) -3.19% � � � 1/ � � �/� �i 11� �/� �� /� 1�� �� 1 � �� ��� �1 �� 1 �r � • • � �� / • � � �I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Compensation $ 828,323 $ 934,899 $ 1,011,696 $ 1,152,798 $ (78,477) $ 1,074,321 $ 62,625 6.19% Expenses $ 176,481 $ 152,185 $ 294,275 $ 334,103 $ 8,200 $ 342,303 $ 48,028 16.32% • • � �� • • ��� �� i • i �� • �� � • � i• • �� �� i � � i �� � � � 1 1 /1 1• 1• � 1 r �• 1 1 1 • • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary p � g Increase Increase Actual Actual Revised Re uest Add Del M r's Rec. Total 8210 Organizational o Dir. &Admin. $ 755,320 $ 838,806 $ 989,321 $ 1,154,880 $ (100,277) $ 1,054,603 $ 65,282 6.60/o Total 8220 Human Resources $ 249,485 $ 248,277 $ 316,650 $ 332,021 $ 30,000 $ 362,021 $ 45,371 14.33% � � • // � � ��� i' I � I i� � �� � • i I� • i' �/ I � � I �� � � � // �/ /• /• � 1 i �• 1 / 1 • • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 828,323 $ 934,899 $ 1,011,696 $ 1,152,798 $ (78,477) $ 1,074,321 $ 62,625 6.19% Overtime $ - $ - $ - $ - $ - $ - $ - -% Persona/Services $ 828,323 $ 934,899 $ 1,Ol l,696 $1,152,798 $ (78,477) $ 1,074,321 $ 62,625 6.19% Contractual Services $ 155,818 $ 111,523 $ 254,850 $ 284,678 $ 18,200 $ 302,878 $ 48,028 18.85% Utilities $ 1,107 $ 1,760 $ 1,400 $ 1,400 $ - $ 1,400 $ - -% Supplies $ 16,217 $ 36,562 $ 31,525 $ 41,525 $ (10,000) $ 31,525 $ - -% Small Capital $ 3,339 $ 2,339 $ 6,500 $ 6,500 $ - $ 6,500 $ - -% Expenses $ 176,481 $ 152,185 $ 294,275 $ 334,103 $ 8,200 $ 342,303 $ 48,028 16.32% • � � /1� //� � /• /•I �� ' • �' I:• •, � , � I I � 1 � � � ,I � � • 1/ � � �� � � � � • • � *Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and Peet's Coffee&Tea sidewalk rentals,cell tower lease revenue and the sublease of Kline Hall to LexMedia. Budget Summary - Salary Adjustment (8230) FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 408,732 $ 313,529 $ 826,422 $ 725,300 $ 725,300 $ (101,122) -12.24% • . : � . . �. �, -�: �. � �, : . � �, �� �, �, �� �, � ��� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Revised Request Add/Del Mgr's Rec. Increase Increase Total 8230 Salary Adjustment $ 408,732 $ 313,529 $ 826,422 $ 725,300 $ 725,300 $ (101,122) -12.24% � � � / � • �� � �i �1� �� � �� • • � �i 1 1 �i �� 1/ �i 1 ��I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-10 Program: General Government 8300 Town Com m ittees Town of Lexin ton MA 9 � Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Select Board, Moderator and the Town Manager. Budget Overview: The Town Committees budget provides funding for a variety of statutory and advisory committees that are an integral part of the operation of local government in Lexington. The financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day. ��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� �����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������m ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������w�m� ���������i��i�m� , �,���i���III �.�����i���:���� ������������.���r���� .� � � ..... � �� .� ����������� � ���������� ���������� � ����M�1��i'1�'���'��"�� �h��1���i�����FN�"�'�o�'N�"��4 � �����r�n��i i�����r��:�� ; ����� Authorized/Appropriated Staffing Limited staff support is provided through the Town Manager's Office and Finance Department, and a part-time Recording Secretary takes meeting minutes. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-11 Program: General Government 8300 Town Com m ittees Town of Lexin ton MA 9 � Budget Recommendations: The FY2024 recommended Town Committees budget is $66,208, which is an decrease of $(3,952) or (5.63)% from FY2023. Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are funded at $59,173, which is a decrease of $(4,090) or (6.47)%. This is a net change which reflects the biennial Dance Around the World event being in its off-year, offset by a $948 or 2.5% increase in supplies for the Town Celebrations Committee for increasing costs for Patriots' Day. Program Improvement Requests: Request Recommended Salaries Benefits Benefits (reflected in Salaries (reflected in and Shared Total and Shared Not Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Human Rights Committee $ 5,000 $ - $ 5,000 $ - $ - $ - $ 5,000 Lexington Council for the Arts $ 10,000 $ - $ 10,000 $ - $ - $ - $ 10,000 Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 24,890 $ 57,974 $ 70,160 $ 66,208 $ - $ 66,208 $ (3,952) (5.63)% • . : 11 • • � . •• � • . � � • � � • � • � � � � � � � •� � •• �• � � •• �� � • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 % Expenses $ 19,085 $ 51,735 $ 63,263 $ 59,173 $ - $ 59,173 $ (4,090) (6.47)% • . : 11 • • � . •• � • . � . . � � • � • � � � � � � � •� � •� �• � � •• �• � • � FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8310 Financial Committees $ 6,329 $ 6,630 $ 8,397 $ 8,535 $ - $ 8,535 138 1.64 % Total 8320 Misc. Boards& � 6,005 $ 6,502 $ 10,500 $ 10,500 $ - $ 10,500 $ - -% Committees Total 8330 Town Celebrations $ 12,557 $ 44,842 $ 51,263 $ 47,173 $ - $ 47,173 $ (4,090) (7.98)% • � . •• � • . � � . � � . � • I � � • // � � r � 1 r � 1 •1 i •• 1• i � •• 1• � • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 % Overtime $ - $ - $ - $ - $ - $ - $ - -% Compensa tion $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 % Contractual Services $ 6,183 $ 6,048 $ 10,000 $ 10,000 $ - $ 10,000 $ - -% utilities $ - $ - $ - $ - $ - $ - $ - -% Supplies $ 12,902 $ 45,687 $ 53,263 $ 49,173 $ - $ 49,173 $ (4,090) (7.68)% Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 19,085 $ 51,735 $ 63,263 $ 59,173 $ - $ 59,173 � (4,090) (6.47)% • . : 11 • • � . •• � • . � � • � � • � • � � � � � � � •� � •• �• � � •• �• � • � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-12 . Program: General Government 8400 Fi na nce Town of Lexin ton, MA 9 Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and accurate financial information to managers of Town services to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the Town. Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessing Office. • The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees all financial operations of the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance and the Town Manager, develops and monitors the annual capital and operating budgets. • The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. • The Assessor's Office's primary function is the development of assessed values of real and personal property. Staff also support various boards and committees including the Appropriation Committee, Capital Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc committees as assigned. Depa rtmenta I I n itiatives: 1. In Spring of 2023 we expect to complete a full upgrade from the existing desktop client version of Munis (v11.3 sunsets in Fall of 2023) to the modern cloud-based version (v.2021). 2. Implement additional functionality in Munis ESS, including supporting the HR department with automated benefits enrollment and Employee Action Forms to and move the department closer to paperless processing. 3. Support the Town Manager in accounting and reporting of American Rescue Plan Act (ARPA) funds. The Town of Lexington has been granted $9.9 million to be used for pandemic relief and economic recovery that will be available for spending until 12/31/2026. 4. Implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks, and further utilize TCM and miscellaneous receivables for supplemental tax billing, PILOTS and TDM payments. 5. Finance is recommending implementing a new Munis module for online payments and electronic cashiering. This initiative will improve the online payment experience for residents and allow for electronic payments at the counter for the Treasurer and Town Clerk. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-13 . Program: General Government 8400 Fi na nce Town of Lexin ton, MA 9 ���������T��� �'��r����i�f�i�I�ir��r���� �� I��im�II�i� Il�ume��cam caf 1����s�r��m:� 1�ca�a�m I�'r�c�����m�mm��m�t r�dr�GimGi�r���Gi�� Il���ium�r��r�� I�u�d;����iii��� ,�ss�ssiim�;� �:€�11III���t€�r �����u�m��t�m��t ��ii��� ;�ssiis��n� ,�d m�nium�ii�tm����m ���sG�s1t��1�I[�ium������t€�r€�� ���sius�t�m�t 1���� ���������ii m,� �:�c�ll III����i�€�� � �����t��������1t��1� IP'1�I�'fl u�m�G«iu��III�.I���� II��sGid�m�tiu�ll�n�lll���t,� Ilr�sp�����rm� 1�m��s�r�;�ssius��r�� I�iim���n�ii�ll��rl� ��r�n u�iu�m��tii��°� Il���p���t m�n�r��t�I� �.���G���t��� �����€�u���tii�n��:�Ille��l� IP�°��erlllll I��r������ IIP�I���iii�iu��ll���rl� � I�1�IIP��miii��iii��lll�'lll��rl� ��� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-14 . Program: General Government 8400 Fi na nce Town of Lexin ton, MA 9 Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Element 8410: Comptroller Budget Budget Budget Request Asst. Town Manager for Finance/Comptroller 1 1 1 1 Town Accou nta nt 1 1 1 1 Staff Accou nta nt 1 1 1 1 Procurement Officer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* — 1 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.40 0.40 0.40 0.40 Subtotal FTE 6.31 7.31 7.31 7.31 S u btota I FT/PT 5 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT Element 8420: Treasurer/Collector Treasurer/Col lector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Su btota I FTE 4.46 4.46 4.46 4.46 S u btota I FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT Element 8430: Assessor Director of Assessing 1 1 1 1 Assistant Director of Assessing** 1 1 1 1 Residential Analyst/Inspector 2 2 2 2 Office Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6.0 6.0 6.0 6.0 S u btota I FT/PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT . . . • . . . � . � . � . *In FY2022,a payroll manager was added via a a program improvement. **In FY2023,title change from Residential Field Manager to Assistant Director of Assessing. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-15 . Program: General Government 8400 Fi na nce Town of Lexin ton, MA 9 Budget Recommendations: The FY2024 recommended Finance Department budget is $2,115,172, which represents a $57,021, or 2.77% increase from the FY2023 budget. The operating budget for Compensation is $1,623,147, and reflects an increase of $73,831 or 4.77%, which captures contractually obligated step increases and contractual cost of living adjustments effective for FY2024. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $492,025, and reflects a decrease of $(16,810) or (3.30)%, primarily due to a decrease in professional services for the Comptroller and Assessor. Program Improvement Request: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Tyler ERP/Cashiering Module $ 133,408 $ — $ 133,408 $ — $ — $ — $ 133,408 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-16 . Program: General Government 8400 Fi na nce Town of Lexin ton, MA 9 Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $1,555,492 $1,734,265 $ 1,847,725 $1,908,951 $ (10,000) $ 1,898,951 $ 51,226 2.77% Enterprise Funds(Indirects) $ 166,750 $ 149,914 $ 178,426 $ 181,221 $ - $ 181,221 $ 2,795 1.57% Fees&Charges Charges for Services $ 42,645 $ 35,609 $ 32,000 $ 35,000 $ - $ 35,000 $ 3,000 9.38% � • ��1/ • �� •� �� �r � � •• �r / • �i �i 1 /1 1 �� �r / �I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $1,393,047 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77% Expenses $ 371,841 $ 432,482 $ 508,835 $ 502,025 $ (10,000) $ 492,025 $ (16,810) -3.30% . .. , . . •• , . , , , , � � • ��1/ � �� �� �� � •• � / • � � 1 //1 � � / I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8410 Comptroller $ 630,442 $ 708,641 $ 807,386 $ 816,491 $ (10,000) $ 806,491 $ (895) -0.11% Total 8420 Treasurer/Collector $ 433,903 $ 452,707 $ 465,201 $ 488,904 $ - $ 488,904 $ 23,703 5.10% Total 8430 Assessing $ 700,543 $ 758,440 $ 785,564 $ 819,777 $ - $ 819,777 $ 34,213 4.36% � � ��1/ � �� •� �� �� � � •• �r / • �� �i 1 //1 �� �� / �I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $1,393,252 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77% Overtime $ 205 $ - $ - $ - $ - $ - $ - -% Persona/Services $1,393,047 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77% Contractual Services $ 349,997 $ 396,651 $ 463,745 $ 452,265 $ (10,000) $ 442,265 $ (21,480) -4.63% Utilities $ (1,980) $ 498 $ 2,750 $ 2,910 $ - $ 2,910 $ 160 5.82% Supplies $ 23,823 $ 35,333 $ 42,340 $ 46,850 $ - $ 46,850 $ 4,510 10.65% Small Ca ital $ - $ - $ - $ - $ - $ - $ - -% Expenses $ 371,841 $ 432,482 $ 508,835 $ 502,025 $ (10,000) $ 492,025 $(16,81 D) -3.30% •. � � . •• � • • .. � . � � � � � • . • �� . � • �� � •• � � • � � � ��� � � � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-17 Program: General Government 8500 Town C l e rk Town of Lexin ton MA 9 � Mission: The Office of the Town Clerk is the primary repository of official documents for the Town, and the custodian of and recording office for official Town and vital records. Responsibilities include issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts elections in conformance with State and local laws, and with the Board of Registrars, processes voter registrations and certifications. The Town Clerk reports to the Deputy Town Manager. Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk Administration, Registration, Elections, and Archives & Records Management. Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting, certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for borrowing, and certifies official documents. The Town Clerk also registers all vital events within Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is keeper of the seal, administers the oath of office to elected and appointed members of boards and committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. The Town Clerk's Office issues licenses and permits and serves as a central information point for residents. Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State statute. The Annual Town Census and the publishing of the List of Residents is funded in this element. Election Management: This element includes administration and oversight of local, state and federal elections in accordance with election laws, most recently including Early Voting by mail for all local, State and Federal elections, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide information for candidate certifications, referenda, initiative petitions, campaign finance laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities, Pol ice a nd Lexi ngton Pu bl ic Schools. Records Management: This element addresses inventory and retention of historic and current records and documents, including proper maintenance and storage, preservation, management of electronic documents, and public access to public records and information. A part-time Archivist/ Records Manager is responsible for this work and oversees the conservation and preservation of Lexington's historic documents. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-18 Program: General Government 8500 Town C l e rk Town of Lexin ton MA 9 � Depa rtmenta I I n itiatives: 1. Ongoing administration of town/state/federal elections in conformance with statutory requirements to provide legal and accessible elections to Lexington voters. Emphasis on management of the new vote-by-mail and State election procedural changes. 2. Further development of Archives & Records Management Program, including the management of the Town's electronic documents and historical data, especially with regards to public records requests. 3. Expanded use of Laserfiche Document Imaging System for records retention, electronic access, and archives/records portal. Further develop automatic uploads for Work with Select Board Office to integrate the new Board/Committee database. 4. Act as the liaison to the State Ethics Commission to learn and implement the new online learning management system (LMS) across the Town. ��rt�/'//�7�((�((�N(Rff�IlffdlfftlR(�hlllklldlllffdlldlllffdlldllllf7RR//Rfffdf�IlN!ldff0111dINdIIf/�IN//�f/�IN//�fffdlllONlldllllfl/dfR//R!l�NlldlllONlldllllfl/dfR//R!!!df!lffd!lRffffff(Rfk((Rffffd!!Rf!lffd!lRffffff(All/dlN//dl/dlN//dllldlllfltllRMiµ��"IVI� li 1 f ��°�� � ; T m� I���������� � , ��„ ��������������r„��������������r„�������r„����������„���������„���������„���������„���������„����„����„����„����„����„����„���������r„�������r„�������r„�������r„��������������„���������r�����������„���������„���� � ;� ��������������������������������rr����������������r�,��rr������������������r�����r����������������������������������������rr��������o����������rr��������o��r�����r����r e��, �� ���� �� � ����� �I�.�r�: �; �����,,.��� ����,�� ��,��„���„���,,,,.��„���,,,,.��„���,,,,.��„ ���,,,,��������,,,,��������,,,,��������„����� �,���������������������������u������������,�� , �������i��t��� �t�� ., suuivnimiwmiuu�i= �',I�v^rl� ����,�,����������������������������„����������«���������«�„����r��������,��������������m�����,�������������������������� ��������������������������� � ��u���� ��������� � , ,�������, ��� m „���,m m`m,,,�«m«m,�«�m �«m�� ,,,,, ,,,, �. �,,,,, „ ,,,,, „ m m m,,,,,�.,�� � .,,,���„m m a m,m , ,� �N�. m�� °�, ���.r i����� � in i�tr�ti���� ��,� �'��� i� �I ���r�������� ����r �i.�t�nt ��i�t� t..��� �, � ���y, ,� ���� ��� �����, ���� Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Town Clerk 1 1 1 1 Assistant Town Clerk 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant 1.23 1.23 1.23 1.23 Archivist/Records Manager 0.46 0.46 0.46 0.46 • . � . . , � . , � . , � . � � � � � � FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-19 Program: General Government 8500 Town C l e rk Town of Lexin ton MA 9 � Budget Recommendations: The FY2024 recommended Town Clerk budget is $597,360 which is a $(29,937) or (4.77)% decrease from the FY2023 budget. This decrease is due to the reduction in number of elections in this fiscal time period. The Annual Town Election will be held as a dual election in conjunction with the Presidential Primary (March 2024). The budget for Compensation is $487,985 and reflects a $17,738 or 3.77% increase in FY2024. The increase in FY2024 compensation is inclusive of contractually obligated step increases and an increased need for poll workers to manage vote-by-mail and the dual election. Compensation does not include a ny esti mate of prospective cost of I ivi ng i ncreases for contracts expi ri ng on or before J u ne 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The budget for Expenses is $109,375, which is an decrease of $(47,675) or (30.36)%, and reflects anticipated expenses for FY2024. Program Improvement Requests: Request Recommended Salaries Benefits Salaries Benefits and (reflected in Total and (reflected in Not Shared Shared Description Expenses Expenses) Requested Expenses Expenses) Total Recommended Archivist/Records Officer $ 20,494 $ 18,029 $ 38,523 $ — $ — $ — $ 38,523 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-20 Program: General Government 8500 Town Clerk Town ofLexin ton MA 9 � Budget Su m ma ry FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $ 439,361 $ 422,505 $ 546,397 $ 516,460 $ - $ 516,460 $ (29,937) -5.48% Directed Funding Departmental Fees $ 36,943 $ 30,725 $ 35,900 $ 35,900 $ - $ 35,900 $ - -% Licenses and Permits $ 46,366 $ 51,460 $ 45,000 $ 45,000 $ - $ 45,000 $ - -% � • • /1 � �� � / �� /� •�1 �� • � �� � �/ �� �� � •1 �� • • I �, FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 427,766 $ 396,034 $ 470,247 $ 487,985 $ - $ 487,985 $ 17,738 3.77% Expenses $ 94,904 $ 108,656 $ 157,050 $ 109,375 $ - $ 109,375 $ (47,675) -30.36% � • • 1 1 � �r � 1 �r /� •�1 �� • � �r � �1 �r �� � •1 �� • • � �� FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Total 8510 Town Clerk Admin. $ 339,142 $ 348,536 $ 347,595 $ 363,251 $ - $ 363,251 $ 15,656 4.50% Total 8520 Board of Registrars $ 16,906 $ 20,548 $ 19,825 $ 19,825 $ - $ 19,825 $ - -% Total 8530 Elections $ 121,755 $ 92,653 $ 204,875 $ 157,200 $ - $ 157,200 $ (47,675) -23.27% Total 8540 Records Management $ 44,867 $ 42,952 $ 55,002 $ 57,084 $ - $ 57,084 $ 2,082 3.79% � • • // � � �� � / �� /� ��1 �� • � �� � •/ �� �� � •1 �� • • I �' FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 406,539 $ 387,141 $ 457,622 $ 475,360 $ - $ 475,360 $ 17,738 3.88% Overtime $ 21,226 $ 8,893 $ 12,625 $ 12,625 $ - $ 12,625 $ - -% Personal Services $ 427,766 $ 396,034 $ 470,247 $ 487,985 $ - $ 487,985 $ 17,738 3.77% Contractual Services $ 90,195 $ 93,958 $ 113,600 $ 96,425 $ - $ 96,425 $ (17,175) -15.12% Utilities $ 2,400 $ 2,460 $ 2,000 $ 2,000 $ - $ 2,000 $ - -% Supplies $ 2,309 $ 12,238 $ 10,850 $ 10,850 $ - $ 10,850 $ - -% Small Ca ital $ - $ - $ 30,600 $ 100 $ - $ 100 $ 30,500 -99.67% Expenses $ 94,904 $ 108,656 $ 157,050 $ 109,375 $ - $ 109,375 $ (47,675) -30.36% � • • /1 � �� � / �� /� •�1 �� • � �� � �/ �� �� � •1 �� • • I �, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-21 Program: General Government 8600 In novation & Tech nolo Town of Lexin ton MA gy �► , Mission: The Department of Innovation and Technology (IT) provides a customer-centric approach to the delivery of innovative technology solutions to meet the needs of the Town Departments and to strengthen the services provided to our residents while ensuring the highest level of security to the Town Network. Budget Overview: The Depa rtment of In novation a nd Tech nology su pports, ma i nta i ns a nd ma nages townwide business-related technology. The department supports townwide core services including the financial system (MUNIS), time keeping (NovaTime), document management (Laserfiche), facilities maintenance and management technology, domain management, emergency management web sites and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network core and co-manages the townwide area network for Municipal and School departments. The Department manages all Municipal technology purchases and performs the installations and maintenance of Municipal IT equipment and services. IT collaborates with Town departments to select, design and implement technologies. Some Municipal systems supported by the Department include the public safety system (ProPhoenix), Assessors database (VISION), Town permitting and inspections system (Citizen Services), GIS systems (ESRI), work and asset management systems (PeopleGIS, SchoolDude, Freshservice), Town website and social communication systems, Municipal Systems and Infrastructure (VMWare, Microsoft applications, antivirus/cybersecurity software, archiving applications, backup systems, IT management systems, cloud storage), and many other applications. IT staff also provide support and training for end-users. Depa rtmenta I I n itiatives: 1. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from the network assessment b. Implement recommendations from the cybersecurity assessment c. Investigate additional cybersecurity measures and services d. Provide cybersecurity training to all staff 2. Maximize the value of current systems a. Laserfiche b. ViewPoint Cloud c. MUNIS d. VISION e. Blue6eam f. ProPhoenix 3. Increase Customer Service Quality a. Emphasis on a customer-centric approach to working with the departments and staff 4. Focus on futu re vision i ng for IT a. Mobile work initiatives b. Hyrbid work/meeting spaces a. Disaster Recovery (DR) planning and expansion of capabilities b. Network redundancy planning and implementation FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-22 Program: General Government 8600 In novation & Tech nolo Town of Lexin ton MA gy �► , �u^��,a iiiiouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuui a���"'�"�'ud� I����..;� I.��G� '�m, T���I�m��������'� �i � N� i�i� �,,����„���������������������������w������������������������� ��NNttttIfIl01111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111ffi��ell. 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Authorized/Appropriated Staffing FY2021 FY2022 FY2023 FY2024 Budget Budget Budget Request Innovation &Technology Director 1 1 1 1 Information Technology Director 1 1 1 1 Ad m i n istrative Assista nt* 0.43 0.43 0.54 0.54 Business Analyst/Project Manager 2 2 2 2 Network Administrator 1 1 1 1 GIS/Database Administrator 1 1 1 1 Support Technician 1 1 1 1 Applications &Systems Administrator 1 1 1 1 Webmaster** 2 1 1 — Part-time Intern 0.25 0.25 0.25 0.25 • . 1 •: • •: • • : • � � � ' � , � • � � � *In FY2023,a program improvement increased the hours for the Municipal Assistant from 15 to 19 per week.Title was also changed from Municipal to Administrative Assistant. **In FY2022,a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting,and in FY2023,a webmaster was reassigned to the Town Manager's Office at Fall 2022 Special Town Meeting. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-23 Program: General Government 8600 In novation & Tech nolo Town of Lexin ton MA gy �► , Budget Recommendations: The FY2024 recommended Innovation &Technology budget is $2,918,565, which is a $251,056 or 9.41% increase from the FY2023 budget. The recommended budget for Compensation is $808,139, and reflects a $(3,925) or (0.48)% decrease, due to transferring the Webmaster position to the Town Manager's Office, offset by contractually obligated step increases and cost of living adjustments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The recommended budget for Expenses is $2,110,426 and reflects a $254,981 or 13.74% increase, which incorporates the following adjustments: • Decrease in Contracted Services ($10,600) due to fewer projects requiring contracted services during FY2024. • Increase in Communications and Network Support ($100,000) to cover the increase in the Firewall support contract, increases in Network Core and Edge Switches contracts, and new additions of Fiber Municipal Area Network Capital contracts for maintenance and repair conti ngency. • Increase in Utilities ($54,000), which is attributed to the large increase in fiber conversions, and the two 911 fiber costs that IT is absorbing as part of the new Police Station Project. • Increase in Mobile Devices ($12,400) to cover the growing demand for cell-enabled devices such as Tablets, Laptops and hot spots. • Increase in PC Hardware ($10,000) due to inflation and demand for new and replacement computers and tablets. • Increase in LAN Peripherals ($18,000) to cover inflation costs that is currently hitting Network Switches, and added replacement cost for small-sized UPS's that are located in some network rooms. • Increase in PC Peripherals ($15,000) to cover the cost of accessories, such as webcams, printers and monitors, etc, many of which are increasing in cost as a result of inflation. • Increase in Townwide Software Support ($30,205) to cover the cost of additional applications such as Two-Factor authentication (security) and the MUNIS Recruiting module, and a 5% annual increase in costs associated with some enterprise applications. • Decrease in Municipal Software Support ($7,834) as a result of eliminating some Department applications, offset by purchasing a new email encryption application. • Increase in IT Software Support ($29,400) for the cost of adding a new security application. • Decrease in various other items ($16,390) relating to office equipment, memberships, and professional development to reflect the transition of the Webmaster position to the Town Manager's Office and actual expenses. Program Improvement Requests: None requested. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-24 Program: General Government 8600 Innovation & Technolo Town ofLexin ton MA gy �► , Budget Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase Tax Levy $2,109,853 $2,543,685 $ 2,544,054 $2,785,868 $ - $ 2,785,868 $241,814 9.51% Enterprise Funds(Indirects) $ 119,524 $ 89,039 $ 123,455 $ 132,697 $ - $ 132,697 $ 9,242 7.49% _ � • � . � • , • • � � . � � • . � � • ••1 1 � • � � i � • � •� 1 � � • � � • • � 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Compensation $ 836,010 $ 830,098 $ 812,064 $ 808,139 $ - $ 808,139 $ (3,925) -0.48% Expenses $1,393,367 $1,802,626 $ 1,855,445 $2,110,426 $ - $ 2,110,426 $254,981 13.74% _ � • � . � • � • • � � . • � • . � � • �•1 1 � • � � i � • � •• 1 � � • � � • • � 1 • I FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase 8610 IT Administration $2,229,377 $2,632,724 $ 2,667,509 $2,918,565 $ - $ 2,918,565 $251,056 9.41% • • � • � . � • � • • � � • • � • . � � • �•1 1 � • � � i i • r •• 1 r � • r r • • r 1 • I Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase Salaries&Wages $ 831,717 $ 822,858 $ 807,588 $ 803,605 $ - $ 803,605 $ (3,983) -0.49% Overtime $ 4,293 $ 7,240 $ 4,476 $ 4,534 $ - $ 4,534 $ 58 1.30% Personal Services $ 836,010 $ 830,098 $ 812,064 $ 808,139 $ - $ 808,139 $ (3,925) -0.48% Contractual Services $1,179,015 $1,482,784 $ 1,547,235 $1,700,706 $ - $ 1,700,706 $153,471 9.92% Utilities $ 95,684 $ 77,483 $ 127,500 $ 193,900 $ - $ 193,900 $ 66,400 52.08% Supplies $ 7,560 $ 18,222 $ 16,710 $ 14,820 $ - $ 14,820 $ (1,890) -11.31% Small Ca ital $ 111,108 $ 224,138 $ 164,000 $ 201,000 $ - $ 201,000 $ 37,000 22.56% Expenses $1,393,367 $1,802,626 $ 1,855,445 $2,110,426 $ - $ 2,110,426 $254,981 13.74% . • � • � . � • � • • � � . • � . . � � � �•1 1 � � � � i i • � •• 1 � � • � r • • � 1 • I FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 X-25 This Page Intentionally Left Blank. � �� � � � �� � ,� � ������ o, „� � ��,�' ti �,� 'q � �r �w ,,.,� ,, i �% ��� ,� �, � �� ; �,�� � i U � �� � ,� �� �, � � �"� �„, ���.�, �, �r J „ � � � , f�i, �k' »is Po g �' � �� V � 6 � ^ � r`� ll � �" �` �� r o a":%riD�r��P � I� �°rw � V L�w�y ��J�i y "`�'i. I� � �" . ����" �� ��V p p �� � �A��I �� ���� i � �,�� �+��� �r""'� n � �m!w������� y�` I����pr����""i,� ��, ,....,,,,,,���'"� � � ect�on XI: a �ta Investment FY2024 Ca ita I I m rovement Bud et & Fi na nci n Pla n p p J J INTRODUCTION A crucial aspect of the Town's operations, from providing services to its residents and businesses to equipping employees to effectively perform their jobs, requires the existence of certain basic physical assets. These assets include streets, water mains, parks, buildings, large equipment and technology. They must be purchased, maintained and replaced on a timely basis or their usefulness in providing public services will diminish. The Town's five-year Capital Improvements Program and annual Capital Budget are developed to ensure adequate capital investment in the Town's assets. Definition of Capital Projects A capital project is defined as a major, non-recurring expenditure that generally meets the following criteria: • Massachusetts General Law permits the Town to issue bonds to finance the expenditure; • The expenditure is $25,000 or more; • The expenditure will have a useful life of 10 years or more for buildings or building components and 5 years for vehicles and equipment; and • Planning, engineering, or design services may be considered capital when such services are integral to a construction, renewal or replacement project that meets the criteria for a capital expend itu re. CAPITAL POLICY FRAM EWORK The FY2024 Capital Budget was developed within the capital policy framework initially adopted by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and funding for capital investment, particularly cash capital projects within the General Fund. This capital investment strategy includes the following major elements: • Multi-year planning for capital investment; • Debt exclusions for major capital projects; and • Ensuring sufficient operating budget resources for maintaining capital assets. FIVE-YEAR CAPITAL PROGRAM Five-year capital improvement planning has been part of Lexington's budget development process for many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth financing plans and to make funding needs more predictable. Capital investment requirements can vary, involving unique large projects such as a fire vehicle or a school building. Other capital investment needs are recurring such as the annual program to resurface roadways. The five-year Capital Improvement Program includes all anticipated capital projects identified by school and municipal departments over the next five years. In 2021, the Department of Public Facilities completed a full review of the Town's buildings and systems and developed a 20-year plan for replacing and maintaining building assets. The existing conditions of Town and School buildings were presented at joint Summit meetings in the Spring of 2022, and Town staff and policy makers are continuing discussions on long-term planning and priorities. The FY2024 budget, and five-year capital plan includes preliminary steps to address priorities FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-1 in this long term plan. In addition to full building construction or renovation, some of the Department's ongoing capital programs have been re-aligned to allow the Facilities Department to better manage capital needs as they arise: • Mechanical/Electrical/Plumbing has been combined into one capital program, and this appropriation will cover school and/or municipal buildings as needed based on priorities identified in the plan. • Public Facilities Interior Finishes includes mill work, ceiling work, tile work, countertop replacement and bathroom finish renovations will be utilized for school and/or municipal buildings as needed based on the priority of the plan. • School Parking Lot Paving and Sidewalks will continue to be managed by Public Facilities. Paving and Sidewalks for other municipal buildings fall under Public Works. • Separate programs remain for School Building Envelope and Municipal Building Envelope. The building envelope programs include extraordinary repairs and modifications to buildings and systems such as siding, caulking, masonry, weather proofing materials, windows, doors, roofs and painting of wood exteriors. The following are potential funding sources for financing the Town's capital investments: � Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the general and enterprise funds to finance certain capital investment projects. Examples of available funds are unreserved fund balance (Free Cash), tax levy, enterprise fund retained earnings, specialized stabilization funds, premiums received when issuing bond anticipation notes, and, when available, unexpended balances of prior years' capital articles. • Debt - The Town has traditionally financed large dollar value capital projects with debt. Depending upon the project, the debt service resulting from debt-funded capital projects can be financed from a variety of sources including the General Fund (either within the Levy Limit or from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the Community Preservation Fund (see discussion of the CPA below). In 2019, the Town's management, Select Board and finance committees reviewed the Town's finance policies and have since implemented new strategies for funding the Town's capital plan. This includes increasing cash financing of projects, particularly the items that are part of a continuing capital program, and reducing the Town's overall reliance on debt financing. These efforts have greatly reduced interest costs and the amount of within-levy debt service. • Other Sources - The Town uses dedicated state aid and grant funding to finance capital investment when these funds are available. • Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval, the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied against all taxable real property. For owners of residential property, the assessed value used to calculate the surcharge is net of a $100,000 residential exemption. Community Preservation funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 446. Such purposes include the acquisition and preservation of open space, the creation and support of community (affordable) housing, the acquisition and preservation of historic resources, and the creation and support of recreational facilities. Beginning in FY2008, the Town began to receive State matching funds to supplement the local surcharge. Over time, as additional communities in the Commonwealth adopted the CPA FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-2 surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the state enacted new legislation to increase funding to the Community Preservation budget, and Lexington's annual match increased significantly. In FY2021 Lexington received a State match of $1.5 million, or 29.7% of its surcharge revenue. The State match further increased to at total of 40.9%, or $2.2 million in FY2022. As new communities continue adopt the the CPA surcharge available state matching funds will be spread thinner, and matching funds for Lexington may again decrease. The FY2023 initial match was 31.5%, but was recently supplemented with state surplus funds for a total of $2.32 million or 39.96%. Receipts for FY2024 from the surcharge and state matching funds are preliminarily estimated at $8.1 million, reflecting an estimated match of $1.8 m i I I ion, or 30%. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-3 FY2024 CAPITAL FINANCING STRATEGY The proposed financing plan for the recommended FY2024 capital budget is shown in the table below. . . � Other Free Cash/ Funding Tax Levy Sources Debt Total Other** General Fund $ 14,878,348 $ $ 7,309,159 $ 22,187,507 $ Excluded Debt Projects $ $ $ $ $ Other Funding & Chapter 90 $ $ 199,685 $ $ 199,685 $ 990,428 Water Enterprise $ $ 1,375,000 $ 2,909,580 $ 4,284,580 $ Sewer Enterprise $ $ 1,115,404 $ $ 1,115,404 $ Recreation Enterprise $ $ 309,000 $ $ 309,000 $ Community Preservation Act* $ $ 11,984,010 $ 2,000,000 $ 13,984,010 $ � , , � � ' � ' ' ' *Includes both Town and non-Town CPA funded projects. **Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation. The following table, FY2024 Recommended Capital BudQet, lists all FY2024 projects recommended by the Town Manager for consideration and their estimated costs by program area and funding source. The Capital Expenditures Committee and Appropriation Committee have also been evaluating these requests and will issue reports and recommendations to Town Meeting. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-4 FY2024 Recommended Capital Budget , ���e � � � ,` / � �` r � �e � � • Conservation Willard's Woods Site Improvements $ 1,211,675 CPA 10 Conservation Whipple Hill Trail Repair, Fire Access $ 300,000 CPA 10 Planning TMOD Implementation-Permitting and Progress Tracking $ 42,000 TMOD Stabilization Fund 12 TNC Spec. Revenue Fund/ Planning/Engineering Transportation Mitigation $ 87,685 Traffic Mitigation SF 12 Total Land Use, Health and Development $ 1,641,360 Fire All Terrain Vehicle(AN)-Forestry $ 65,000 Free Cash 12 Total Public Safety $ 65,000 Recreation&Comm. Pgms. Pine Meadows Improvements $ 150,000 Recreation RE 11 Recreation&Comm. Pgms. Pine Meadows Equipment $ 124,000 Recreation RE 11 Recreation&Comm. Pgms. Park and Playground Improvements $ 155,000 CPA 10 Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 285,000 CPA 10 Recreation&Comm. Pgms. Pine Meadows Clubhouse Renovation- Design $ 120,000 Free Cash 16 Recreation&Comm. Pgms. Lincoln Park Field Improvements $ 3,391,500 CPA/Free Cash 10 Recreation&Comm. Pgms. Pool Water Chemistry Automated Controllers $ 35,000 Recreation RE 11 Total Culture and Recreation $ 4,260,500 Public Facilities Public Facilities Bid Documents $ 125,000 Free Cash 16 Public Facilities Public Facilities Interior Finishes $ 407,200 Free Cash 16 Public Facilities School Paving and Sidewalks $ 265,000 Free Cash 16 Public Facilities Public Facilities Mechanical/Electrical/Plumbing Replacements $ 849,200 Free Cash 16 Public Facilities Municipal Building Envelopes and Associated Systems $ 225,029 Tax Levy 16 Public Facilities School Building Envelopes and Associated Systems $ 1,457,684 Free Cash 16 Public Facilities 173 Bedford Street Renovation- Design $ 100,000 Free Cash 16 Public Facilities Solar Canopy&System-Police Station $ 3,400,000 GF Debt 16 Public Facilities East Lexington Fire Station-Feasibility Study $ 50,000 Free Cash 16 Public Facilities Stone Building Renovation and Addition $ 400,000 CPA 10 Total Public Facilities Department $ 7,279,113 Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12 Public Works Equipment Replacement $ 1,755,000 Water-Sewer RE/Free Cash 12 Public Works Sidewalk Improvements $ 800,000 Free Cash/GF Debt 12 Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12 Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12 Public Works Street Improvements $ 2,688,312 Tax Levy 12 Public Works Pump Station Upgrades $ 75,000 Wastewater RE 14 Public Works Sanitary Sewer System Investigation and Improvements $ 1,040,404 Wastewater RE/User Charges 14 Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12 Public Works Municipal Parking Lot Improvements $ 575,000 Free Cash 12 Public Works New Sidewalk Installations $ 1,620,000 GF Debt 12 Public Works Bedford St. and Hartwell Ave. Long-Range Transportation � 1,750,000 GF Debt 12 Improvements Public Works Public Grounds Irrigation Improvements $ 200,000 CPA, Free Cash 10 Public Works Lead and Copper Program $ 4,209,580 Water RE/User Charges/ 13 WaterDebt Total Public Works Department $ 16,213,296 Lexington Public Schools LPS Technology Program $ 1,465,488 Free Cash 15 Total Lexington Public Schools $ 1,465,488 Innovation&Techno%gy Network Core Equipment Replacement $ 980,000 Free Cash 12 Innovation&Techno%gy Network Redundancy&Improvement Plan $ 988,094 Free Cash 12 Innovation&Techno%gy Scanning-Electronic Document Management $ 110,000 Free Cash 12 Town Clerk Archives&Records Management $ 35,000 CPA 10 Total General Government $ 2,113,094 Citizen Artide East Village Clock Restoration $ 9,600 CPA 10 Citizen Artic% First Parish Clock Restoration $ 12,000 CPA 10 Munroe Center for the Arts Munroe Center for the Arts Building Renovation $ 6,635,191 CPA/CPA Debt 10 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-5 Citizen Artic% Hancock-Clarke Barn Restoration $ 118,419 CPA 10 Affordable Housing Trust Study Committee Affordable Housing Trust pre-funding $ 1,500,000 CPA 10 LexHAB LexHAB Property Acquisition $ 400,000 CPA 10 LexHAB LexHAB Rehabilitation/Preservation and Installation $ 345,125 CPA 10 Citizen Artic% Transforming Trees Into Art $ 22,000 CPA 10 Total Non-Governmental Projects $ 9,042,335 . � . ° � e � CAPITAL PLAN BY FINANCING SOURCE The following pages include tables that show the recommended FY2024 capital projects by financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community Programs Fund debt; Proposition 2�/2 excluded debt; Community Preservation Fund debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue). Each debt-related table includes the projected debt service impact of recommended projects, actual debt service on debt authorized and issued, and projected debt service on debt authorized and unissued. Finally, each table is accompanied by a written description of each recommended project. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-6 FY2024 RECOMMENDED PRO�ECTS - GENERAL FUND DEBT (Table I) TABLE I: FY2024 RECOMMENDED PRO�ECTS- GENERAL FUND DEBT Amount �nterest PRO�ECTED DEBT SERVICE Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 MUNICIPAL PROJECTS 1 Sidewalk Improvements($800,000) $ 539,159 10 5% �$ 16,175 $ 78,178 $ 75,752 $ 73,326 $ 70,899 2 New Sidewalk Installations � 1,620,000 10 5% $ 48,600 $ 234,900 $ 227,610 $ 220,320 $ 213,030 ($1,620,000) � Bedford St.and Hartwell Ave.Long- Range Transportation Improvements 3 ($1,750,000) $ 1,750,000 5 5% �$ 52,500 $ 428,750 $ 413,000 $ 397,250 $ 381,500 Subtotal $ 3,909,159 $ 117,275 $ 741,828 $ 716,362 $ 690,896 $ 665,429 FACILITIES PRO�ECTS Within-Levy Projects 1 Solar Canopy&System-Police Station $ 3,400,000 10 5% �$ - $ 493,000 $ 477,700 $ 462,400 $ 447,100 Subtotal $ 3,400,000 $ - $ 493,000 $ 477,700 $ 462,400 $ 447,100 TOTAL PROJECT COSTS $7,309,159 $ 117,275 $ 1,234,828 $1,194,062 $1,153,296 $1,112,529 AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Approved and Issued $ 5,472,708 $ 4,142,558 $ 2,972,282 $ 2,432,262 2,103,430 6 Projected Approved and Unissued $ 1,261,053 $ 3,126,933 $ 3,021,908 $ 2,916,883 $ 2,811,858 C Total Debt Service on Authorized Debt $ 6,733,761 $ 7,269,491 $ 5,994,190 $ 5,349,145 $ 4,915,288 D Projected New Levy Supported Debt Service(above) �$ 117,275 $ 1,234,828 $ 1,194,062 $ 1,153,296 $ 1,112,529 E TOTAL-PRO�ECTED LEVY SUPPORTED DEBT SERVICE $7,163,397 $6,851,036 $ 8,504,319 $7,188,252 $6,502,441 $6,027,817 F Plus: Projected Debt Service on Future Capital Projects $ 162,889 $ 1,514,872 $ 2,893,731 $ 4,300,811 G Less: Debt Service Funded from Special Revenue Accounts $ (16,125) $ (50,408) $ (124,148) $ (124,148) $ (124,148) $ (124,148) H Less: Proposed Use of Stabilization Fund $ - $ - $ - $ - $ - $ - I Total Offsets to Projected Levy Supported Debt Service(G+H) $ (16,125) $ (50,408) $ (124,148) $ (124,148) $ (1Z4,148) $ (124,148) J PROJECTED NET LEVY SUPPORTED DEBT SERVICE(E+F+I) $7,147,272 $6,800,628 $ 8,543,060 $8,578,976 $9,272,024 $10,204,480 Munici al Pro'ects 1. Sidewalk Improvements- $800,000 ($539,159 General Fund Debt, $190,841 Free Cash): This request seeks funds to rebuild and/or repair existing sidewalks that are in poor condition. DPW (in conjunction with various committees and town departments) generates a list each year of sidewalks most in need of repair/replacement, based on four determining factors: 1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc. 2) Is the sidewa I k with i n the Safe Routes to School Prog ra m 3) Is the volume of pedestrian traffic heavy, light or average 4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-7 DPW currently reviews the condition for 30% of town sidewalks annually, which is used to identify the work to be done. Sidewalks considered for FY2024 funding include: Mass Ave westbound from Pleasant St. to Bowker St. 2865 LF Asphalt Waltham St. from Forest St. to High School entrance 1567 LF Asphalt Coolidge Ave. 1530 LF Asphalt Shirley St. from Bedford St. to Sargent St. 330 LF Asphalt Paul Revere Rd. from Mass. Ave. to Harbell St. 1380 LF Asphalt Hancock St. from Adams St. to Harrington Rd. 2140 LF Asphalt Lowell St. from Waltham St. to Fulton Rd. (east side) 1900 LF Asphalt Bow St. 500 LF Asphalt Reconstruction of Ramps, Townwide The following table presents the recent history of Sidewalk appropriations: FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 $ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 2. New Sidewalk Installations - $1,620,000 (General Fund Debt): This annual request funds the survey, design and installation of new sidewalks in various locations throughout the Town. The request for FY2024 is for design and construction of a sidewalk on Cedar Street, in it's entirety, including a roundabout at Paul Revere and Hill Street. This request follows an appropriation of $75,000 for initial survey, design and public outreach for the Cedar St. sidewalk i n FY2023. 3. Bedford St. and Hartwell Ave. Long-Range Transportation Improvements ($1,750,000 General Fund Debt): The 2019 Fall Special Town Meeting appropriated $1.5 million for the 25% design related to a future capital project for improvements to Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug-handle" intersection. The project aims to create a complete street for vehicles, pedestrians, and cyclists by widening Route 4/225, adjusting the intersection, and adding pedestrian and transit facilities. This project will: • Improve traffic safety • Fix choke points • Provide safe pedestrian crossings and safe bus stops • Expand our existing pedestrian and bicycle network and improve access to the Minute Man Bikeway. The FY2024 request of $1.75 million provides an iterative funding step toward the final P,S&E (Plans, Specifications & Estimates) set for the 25% design, and is critical to keeping Lexington's place for this project on the State's Long Range Transportation Plan (LRTP) for the 2030-2034 time band. Faci I ities Pro'ects 1. Solar Canopy &System - Police Station - $3,400,000 (General Fund Debt): This request will fund the purchase and installation of photovoltaic panels at the new Police Station site, utilizing a combination of both rooftop and canopy arrays over the parking area. The proposed canopies will be designed to fit into the Historic District downtown landscape. The Town will own the panels FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-8 and the goal of the solar array is to generate enough power to allow the Police Station to operate as Net Zero. If funded, the intent is to construct the system so it comes online at the same time the Police Department moves into the new Police Station facility in calendar year 2024. FY2024 RECOMMENDED PRO�ECTS - WATER FUND DEBT (Table II) TABLE II: FY2024 RECOMMENDED PROJECTS-WATER DEBT Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 1 ($4 209 5 0)per Program � 2,909,580 10 —% $ — $ 290,958 $ 290,958 $ 290,958 $ 290,958 TOTAL PROJECT COSTS $2,909,580 $ — $ 290,958 $ 290,958 $ 290,958 $ 290,958 AUTHORIZED WATER DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Subtotal:Authorized and Issued $ 1,037,635 $ 881,368 $ 854,706 $ 823,515 $ 673,089 6 Subtotal:Approved and Unissued(short and long-term) $ 63,300 $ 477,000 $ 461,100 $ 445,200 $ 429,300 C Total:Debt Service on Authorized Debt $1,100,935 $1,358,368 $1,315,806 $1,268,715 $1,102,389 D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ Z90,958 $ Z90,958 $ 290,958 $ 290,958 E TOTAL PRO�ECTED WATER DEBT SERVICE $1,195,179 $1,100,935 $1,649,326 $1,606,764 $1,559,673 $1,393,347 1. Lead and Copper Program - $4,209,580 ($2,909,580 Water Fund Debt; 500,000 Water Retained Earnings; $800,000 Water User Charges): The Department of Environmental Protection (DEP) revised the lead and copper rule requiring communities to inventory and replace lead service water lines. This funding request is to provide consulting services to develop the inventory, bid specifications, and hire a contractor to perform the replacement work. Staff will be pursuing an interest-free loan from MWRA to partly fund this project. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-9 FY2024 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III) TABLE III: FY2024 RECOMMENDED PROJECTS-WASTEWATER DEBT Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 1 None Proposed $— — —% �$ — $ — $ — $ — $ — TOTAL PROJECT COSTS $— $ — $ — $ — $ — $ — AUTHORIZED SEWER DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Subtotal:Authorized and Issued Debt $ 1,288,320 $ 1,207,824 $ 1,116,687 $ 1,033,785 $ 867,119 B Subtotal:Approved and Unissued Debt(short and long-term) $ 231,600 $ 624,000 $ 603,050 $ 582,100 $ 561,150 C Total:Debt Service on Authorized Debt $1,519,920 $1,831,824 $1,719,737 $1,615,885 $1,428,269 D Subtotal:Projected Debt Service on Proposed Capital Projects �$ — $ — $ — $ — $ — E TOTAL PROJECTED SEWER DEBT SERVICE $1,561,467 $1,519,920 $1,831,824 $1,719,737 $1,615,885 $1,428,269 No recommendations for debt financing. FY2024 RECOMMENDED PRO�ECTS - RECREATION FUND DEBT (Table IV) TABLE IV: FY2024 RECOMMENDED PRO]ECTS-RECREATION and COMMUNITY PROGRAMS DEBT Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO�ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ — 6 Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ — C Total: Approved Debt Service $ — $ — $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PRO]ECTED DEBT SERVICE $ — $ — $ — $ — $ — $ — No recommendations for debt financing. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-10 FY2024 RECOMMENDED PRO�ECTS - FUNDING THROUGH PROPOSITION 21/2 DEBT EXCLUSION (Table V) TABLE V: FY2024 RECOMMENDED PROJECTS-FUNDING THROUGH PROPOSITION 21/z DEBT EXCLUSION Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 None Proposed $ — — — $ — $ — $ — $ — $ — Total Project Cost $ — $ — $ — $ — $ — $ — APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Subtotal: Approved and Issued Debt $ 14,OZ3,38Z $ 13,629,861 $ 13,229,441 $ 12,681,295 $ 12,003,767 Subtotal: Approved and Unissued Debt $ 3,333,056 $ 3,628,797 $ 3,532,868 $ 3,436,940 $ 3,341,011 Total: Approved Excluded Debt Service $ 17,356,438 $ 17,258,658 $ 16,762,309 $ 16,118,235 $ 15,344,778 Subtotal: Subtotal-Projected Exempt Debt Service(above) /$ — $ — $ — $ — $ — Total Approved and Proposed Excluded Debt Service $16,008,385 $17,356,438 $17,258,658 $16,762,309 $16,118,235 $15,344,778 Less: use of Capital Stabilization Fund to Mitigate Debt Service � (g00,000) $ (500,000) $ — $ — $ — $ — Impacts on Property Tax Bills Net Excluded Debt Service $15,208,385 $16,856,438 $17,258,658 $16,762,309 $16,118,235 $15,344,778 No recommendations for debt financing. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-11 FY2024 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI) TABLE VI: FY2024 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 1 Munroe Center for the Arts Building � 2�000,000 5 5 $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000 Renovation($6,635,191) TOTAL PRO]ECT COSTS $ 2,000,000 $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000 AUTHORIZED CPA REVENUE DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Subtotal: Approved and Issued Debt $ 1,788,900 $ 681,200 $ — $ — $ — B Subtotal: Approved and Unissued Debt $ — $ — $ — $ — $ — C Total: Approved Debt Service $1,788,900 $ 681,200 $ — $ — $ — D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000 E TOTAL PRO�ECTED DEBT SERVICE $1,936,512 $1,788,900 $1,171,200 $ 472,000 $ 454,000 $ 436,000 1. Munroe Center for the Arts Building Renovation - $6,635,191 ($4,035,191 CPA; $2,000,000 CPA Debt): This request is to enable the Munroe Center for the Arts (MCA) to become ADA-compliant, including the installation of an elevator and the relocation of restrooms from the original floor plan to a new addition at the rear of the building. These renovations will take place on the first floor, where restrooms were designed for elementary school-aged children in the early 20t" century. The project will also replace the existing HVAC system from a boiler system to a more efficient heat pump, reducing the building's need for fossil fuels. As a Town-owned building under long-term lease to the MCA, all renovations will be approved and overseen by the Depa rtment of Pu bl ic Faci I ities. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-12 FY2024 RECOMMENDED PRO�ECTS - Compost Revolving Fund (Table VII) TABLE VII: FY2024 RECOMMENDED PRO)ECTS-Compost Revolving Fund Amount Interest Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 1 None Proposed $ — --- --- $ — $ — $ — $ — $ — TOTAL PRO�ECT COSTS $ — $ — $ — $ — $ — $ — AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 A Subtotal: Approved and Issued Debt $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338 6 Subtotal: Approved and Unissued Debt $ — $ — $ — $ — $ — C Total: Approved Revenue Supported Debt Service $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338 D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ — E TOTAL PROJECTED DEBT SERVICE $ 227,475 $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338 No recommendations for debt financing, FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-13 FY2024 RECOMMENDED PRO�ECTS - CASH CAPITAL (Table VIII) TABLE VIII: FY2024 RECOMMENDED FUNDING FROM REVENUES(Cash by Source) Water/ Sewer Recr. Enterprise Retained Retained Operating Other Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds** Total Cost Other*** SCHOOL PROJECTS 1 LPS Technology Program $ 1,465,488 $ - $1,465,488 $ - � � e , �s s e a e a e a e � ,s s a e s e e e s e e e FACILITIES 2 Public Facilities Bid Documents $ 125,000 $ - $ 125,000 3 Public Facilities Interior Finishes $ 407,200 $ - $ 407,200 4 School Paving and Sidewalks $ 265,000 $ - $ 265,000 5 Public Facilities Mechanical/Electrical/Plumbing Replacements $ 849,200 $ - $ 849,200 6 Municipal Building Envelopes and Associated $ 225,029 $ - $ 225,029 Systems 7 School Building Envelopes and Associated � 1,457,684 $ - $1,457,684 Systems 8 173 Bedford Street Renovation-Design $ 100,000 $ - $ 100,000 9 East Lexington Fire Station-Feasibility Study $ 50,000 � _ $ 50,000 10 Stone Building Renovation and Addition $ 400,000 $ - $ 400,000 s a , s, e a e a e , a e s a b ! b b b ! b ! b MUNICIPAL PROJECTS 11 Willard's Woods Site I mprovements $1,211,675 $ - $1,211,675 12 Whipple Hill Trail Repair,Fire Access $ 300,000 $ - $ 300,000 13 TMOD Implementation-Permitting and Progress $ 42,000 $ 42,000 Tracking 14 Transportation Mitigation $ 87,685 $ 87,685 15 All Terrain Vehicle(ATV)-Forestry $ 65,000 $ - $ 65,000 16 Pine Meadows Improvements $150,000 $ - $ 150,000 17 Pine Meadows Equipment $124,000 $ - $ 124,000 18 Park and Playground Improvements $ 155,000 $ - $ 155,000 19 Park Improvements-Athletic Fields $ 285,000 $ - $ 285,000 20 Pine Meadows Clubhouse Renovation-Design $ 120,000 $ - $ 120,000 21 Lincoln Park Field Improvements $ 216,500 $ 700,000 $2,475,000 $ - $3,391,500 22 Pool Water Chemistry Automated Controllers $ 35,000 $ 35,000 23 Townwide Culvert Replacement $ 390,000 $ - $ 390,000 24 Equipment Replacement $ 1,755,000 $ - $ - $1,755,000 25 Sidewalk Improvements $ 190,841 $ 70,000 $ 260,841 26 Storm Drainage Improvements and NPDES � 570,000 $ - $ 570,000 Compliance 27 Comprehensive Watershed Stormwater � 390,000 $ - $ 390,000 Management 28 Street Improvements**** $2,688,312 $ - $2,688,312 $990,428 29 Pump Station Upgrades $ 75,000 $ - $ 75,000 30 Sanitary Sewer System Investigation and $ 640,404 $ 400,000 $ - $1,040,404 Improvements 31 Hydrant Replacement Program $ 75,000 $ 75,000 $ - $ 150,000 32 Municipal Parking Lot Improvements $ 575,000 $ - $ 575,000 33 Public Grounds Irrigation Improvements $ 120,000 $ 80,000 $ - $ 200,000 34 Lead and Copper Program $ 500,000 $ 800,000 $ - $1,300,000 35 Network Core Equipment Replacement $ 980,000 $ - $ 980,000 36 Network Redundancy&Improvement Plan $ 988,094 $ - $ 988,094 37 Scanning-Electronic Document Management $ 110,000 $ - $ 110,000 38 Archives&Records Management $ 35,000 $ - $ 35,000 S ° � I e s a e , I a e e � , e • e I , e , s b b b 6 b b b b b FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-14 OTHER CPA FUNDED PRO�ECTS 39 East Village Clock Restoration $ 9,600 $ 9,600 40 First Parish Clock Restoration $ 12,000 $ 12,000 41 Munroe Center for the Arts Building Renovation $4,035,191 $4,035,191 42 Hancock-Clarke Barn Restoration $ 118,419 $ 118,419 43 Affordable Housing Trust pre-funding $1,500,000 $1,500,000 44 LexHAB Property Acquisition $ 400,000 $ 400,000 45 LexHAB Rehabilitation/Preservation and $ 345,125 $ 345,125 Installation 46 Transforming Trees Into Art $ 22,000 $ 22,000 s a e a e a e ,, e e ,, e e o e e e o e o e � tlb e� I tle I I do tlb e� s I tle • e� I� a� , s *CPA totals do not include proposed FY2024 administrative budget of$150,000 and$1,788,900 for debt service. **Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations. ***Other includes$990,428 in Chapter 90 Aid for street improvements. ****Proposed funding for the annual street resurfacing program is comprised of$2,688,312 of tax levy dollars and an anticipated distribution of$990,428 of Chapter 90 funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s. School Depa rtment Pro'� 1. LPS Technology Program - $1,465,488 (Free Cash): This request addresses the District's strategic goal for enhancing the capacity to utilize technology as an instructional and administrative tool. The request will continue to support student access to devices to allow for innovative learning methods that integrate supportive technologies, problem-based approaches and higher order thinking skills. It also maintains and improves, when needed, current infrastructure such as networks, access points and servers. The capital improvement request for FY2024 would provide funding for the following: Tech Workstations - $177,900 is requested for this category of the capital project. Replace Unit A (all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations were replaced from FY2020 funds, thus, only a minimal number are needed until the full replacement cycle begins in 2026. Prices have remained relatively stable for all devices in this category PreK-5 Mobile Devices - $280,477 in total is requested for this category of the capital project. • Replace 260 Second Grade iPads across all district Grade 2 classes due to current devices having reached their end of life. (260 iPads @ $410.00 each). • Additionally, each elementary school has one whole class cart to be replaced which holds iPads that have multimedia applications on them. (156 iPads @ $410.00 each). • Each elementary school second grade team also shares a cart of Chromebooks across a team and those devices are at the end of their life cycle as well and need replacement (156 Chromebooks @ $282 each). • Lastly, we found out this year that the classroom pendant microphones installed at Estabrook at the opening of the school were models which were at the end of production at the time they were purchased. Thus, due to time, breakage and connectivity issues, those need to be replaced school wide. The cost for the full replacement is $65,925. This was not anticipated, as the building is still relatively new. 1:1 Middle School Pro_ram - $218,205 is requested to fund 585 Chromebooks for 6th graders entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices follow them through middle school (three year life span). Generally, by the end of middle school, many devices have reached their end of life due to use. These Chromebooks are more FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-15 expensive than the high school devices due to their having dual cameras and touch screens. (585 Chromebooks @ $373 each)( 1:1 at Lexin_ton HiQh School - $176,250 is requested to purchase 625 Chromebooks for 9th graders. All high school students, once provided a device in 9th grade or upon entering the high school, have the device through their senior year (four-year life span). (625 Chromebooks @ $282 each) Science/TechnoloQv„/En_ineerinQ/(Art�./Math (STEM/STEAM�./Computer Science - $51,000 is requested to update computer labs at the High School level and purchase STEM/STEAM based curricular materials. The high school world language lab will be updated next year.($45,000 for one lab, $6,000 for STEM/STEAM Materials).Digital Learning Coaches (DLCs) work with all department heads that are holding curriculum reviews. The small amount of money allocated for STEM/STEAM may result in equipment being piloted or may also replace some equipment currently being used (elementary small robots for coding, etc.) Interactive Pro�ectors/Whiteboard Units and Document Cameras - $241,656 is requested for this category of the capital project. • Replace 48 interactive projectors districtwide. This equips buildings with a touch-activated, interactive system and soundbar. The replacements will begin with the oldest model per school until all systems are within a 7 year window with all of the same functionality. Forty-eight (48) projectors @ $4660 each. • The request will also replace 28 document cameras at Lexington Middle and High School. All elementary schools have had document cameras replaced, and upgrades have been made in many middle school classrooms as well. Twenty-eight (28) document cameras @ $642 each District and BuildinQ Network Infrastructure - $300,000 is requested to replace end of life Wireless Access Points (WAPs), switches and Power over Ethernet (POE) districtwide, improve controllers, and make network improvements. Over the next five years, Wireless Access Points (WAPS) across the district will begin to not be supported due to age. A recent recommendation from our vendor, Custom Computers, recommended that we begin replacing Wireless Access Points (WAPS) and cabling associated with the WAPS. The amount requested for the upcoming year reflects costs for equipment however, we have not got the final quotes which should include labor. The average cost for the equipment is approximately $273,000 per year without the labor. Providing that E-rate funding continues, some of this may be subject to discounts, however, not knowing that, we budget for the entire amount. Server/StoraQe Infrastructure - $20,000 is requested to maintain and upgrade any server related hardware Department of Public Facilities Pro�� 2. Public Facilities Bid Documents - $125,000 (Free Cash): This is an annual request for funding professional services to produce design development, construction documents and/or bid administration services for smaller projects in anticipation of requests for construction funding at town meeting that have a high probability of approval. This will ensure that both municipal and school projects can be completed in the then-current construction season, which is particularly i m porta nt for the ti mely com pletion of school bu i Id i ng projects g iven the short wi ndow between the end of school in June and the end of summer. For FY2024 this request has been increased from $100,000 in prior years due to a steady uptick in the number of projects requiring these services, specifically HVAC, roofing, electrical and building envelope projects. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-16 3. Public Facilities Interior Finishes - $407,200 (Free Cash): Initiated in FY2011, this is an annual request for funds to be used for the replacement of flooring systems in municipal and school buildings and interior finishes including mill work, ceiling work, tile work, countertop replacement and bathroom finish renovations. The goal of this annual program is to ensure failing systems are replaced and are safe for all users. The FY2024 request will allow the Department of Public Facilities to complete approximately four classroom flooring systems and prioritize other floors requiring attention. This request also covers other building finishes, based on priority. Projects funded in FY2023 included classroom flooring replacement at the Clarke, Harrington , Fiske and Bridge schools. 4. School Paving and Sidewalks - $265,000 (Free Cash): This capital request provides�as needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a condition suitable for public safety and highlights the Safe Routes to School. The FY2024 request will specifically fund the Diamond Middle School access road and the sidewalk from the Hancock Street rota ry. 5. Public Facilities Mechanical/Electrical/Plumbing Replacements - $849,200 (Free Cash): This request is part of an annual replacement of HVAC, plumbing and electrical systems that have exceeded their useful lives and require replacement before excessive failures occur. The FY2024 appropriation will address items identified in the 20-year Master Plan including the replacement of domestic hot water heaters at Fisk and Harrington Schools and the Public Services building, and HVAC improvements at Clark School and the Lexington Community Center. 6. Municipal Building Envelopes and Associated Systems - $225,029 (Tax Levy): This ongoing capital request, originally approved for funding in the 2006 Proposition 21/2 Override, includes repair and replacement projects for the maintenance and upgrade of municipal buildings and systems. The FY2024 request seeks funding to begin a window and exterior door replacement project at the Lexington Community Center. Windows in the mansion section of the building are single pane, difficult to open and have significant air leaks. This funding will replace the windows with a safer and more energy efficient option. 7. School Building Envelopes and Associated Systems - $1,457,684 (Free Cash): The purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and modifications to school buildings and systems, including siding, caulking, masonry, weather proofing materials, windows, doors, roofs and painting of wood exteriors. Specifically, the FY2024 request will fund the second phase of the Bridge School Roof Replacement project. The 2020 Annual Town Meeting approved $2.01 million to replace the Bridge roof. The project as scoped and bid increased from the original estimate, and therefore the roof is being completed in two sections. This appropriation will complete the project. 8. 173 Bedford Street Renovation- Design - $100,000 (Free Cash): The building at 173 Bedford St has temporarily housed members from both Police and Fire departments while those buildings are reconstructed. However neither department has occupied the entire interior of the bu i Id i ng d ue to a lack of accessi bi I ity or a worki ng HVAC system on the top floor. As the Town continues master planning for large-scale facilities projects over the next 10 years this building may be a key factor in continuing operations. As this plan is being developed, and the potential next occupant is identified, this request is for the design of interior upgrades including an elevator, HVAC replacement, sprinkler system, and potentially reconfiguration of the interior spaces to suit the next occu pa nt. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-17 9. East Lexington Fire Station- Feasibility Study- $50,000 (Free Cash): This request will fund a feasibility study to ascertain whether the current site of the East Lexington Fire Station is suitable for a new fire station. The current station has been modified several times over the past 70 years but currently is not fit for its intended purpose and is unable to house necessary department apparatus including Latter and Engine trucks. The facility also needs major investment in the roof, HVAC, electrical, plumbing and interior finishes. IF the current site is not adequate for a new or renovated station, the study will determine the appropriate side of land to accommodate a new station. 10. Stone Building Renovation and Addition- $400,000 (CPA): This request is for the first phase of a major repair, renovation and addition to the historic Ellen Stone Building in East Lexington. Overall this project seeks to restore the floor plan and interior finishes to those recommended in the 2009 Stone Building Historic Structure Report, and to make the building functional for a future tenant. This initial request is to engage an architect for design and design documents for the project. Future phases of the project will seek funding for stabilization, repairs and renovations to the foundation, stormwater management system, roof, and exterior finishes. The larger project will make the building fully accessible, including the construction of an elevator, stairwell to serve as a second means of egress and bathrooms, as well as structural and safety improvements to the interior sub-flooring, windows, sprinklers and electrical systems. Lastly, other interior renovations will be requested to suit a future tenant. Munici al Pro'ects 11. Willard's Woods Site Improvements - $1,211,675 (CPA): Willard's Woods is the largest and most popular conservation area in Lexington, with over 100 acres of open meadows, old growth pine forests and wetlands and a historic mill pond, as well as over three miles of trails. This is a second- phase request achieve Universal Accessibility under the American with Disabilities Act (ADA) at Willard's Woods. This funding will expand trail segments including a loop trail in the northern meadow and around the millpond connecting the North Street parking lot, and a stone dust bike path to Brent Road. It will also construct a trail to provide access to the two UA improved fire pits, and an observation deck and wayside interpretive panel at the Millpond. Lastly, it will improve parking areas and create handicap-accessible parking spaces at North Street and the Hathaway Road entrance. 12. Whipple Hill Trail Repair, Fire Access - $300,000 (CPA): Whipple Hill is the Town's second largest conservation area, with 124 acres of land and over four miles of trails. This request is to reconstruct a wetland crossing along the Whipple Hill trail system. The existing crossing serves as emergency fire access and has been evaluated as not fit for purpose by the Conservation Division, Engineering and Fire Department staff. These upgrades will allow for a 17,200-pound fire apparatus to safely traverse the tra i I a nd access a reas that cou Id be affected by fi re. The cu rrent state of the site due to erosion also means that constant trail repair is ongoing, not only for fire access but also to meet the needs of those who use the trail system. 13. TMOD Implementation - Permitting and Progress Tracking - $42,000 (Transportation Management Overlay District (TMOD) Stabilization Fund): The updated TMO-1 Hartwell Area Transportation Demand Management Plan proposed several improvements to the existing Transportation Demand Management (TDM) Program within the TMO-1 TMOD District Including a permitting and tracking system separate from the Planning Board's development application. This FY2024 request would fund the implementation of a TDM permitting and tracking process system that can be set up with the existing Viewpoint Cloud Permitting system and an online survey service. Implementing a tracking service will allow for better monitoring of transportation demand strategies. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-18 14. Transportation Mitigation - $87,685 ($7,685 Transportation Network Company (TNC) Special Revenue Fund; $80,000 Traffic Mitigation Stabilization Fund): This annual capital request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests and recommendations for various townwide transportation improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for the FY2024 funds and beyond include a "No Turn on Red" pilot program at the Mass Ave/ Maple Street intersection, a vegetation trimming line-of-sight maintenance program, and purchase and installation of speed feedback sig 15. All Terrain Vehicle (ATV)- Forestry - $65,000 (Free Cash): This request would fund the pu rchase of a new ATV veh icle for the Fi re Depa rtment. The cu rrent ATV has been i n service si nce 2000 and does not have appropriate protective equipment for occupants of the vehicle, including no roof, doors, windshield, rollover or protective equipment. The new ATV would be roadworthy and enclosed with heat and air, and would allow for more flexibility in carrying equipment. It would also be better equipped to respond to incidents on the trails and bikeways, and to brush fires in remote places. 16. Pine Meadows Improvements - $150,000 (Recreation Retained Earnings): This request will restore the cart path at the 7th and 8th holes and allow for dredging of the ponds at the golf course. The cart path and tee boxes of the 7t" and 8t" holes have deteriorated over time and require restoration to maintain the quality of the golf course. The ponds have also accumulated silt and have become too shallow to fulfill their intended function as water features/hazards. The silt build-up has also impacted the water quality for irrigation purposes. 17. Pine Meadows Equipment - $124,000 (Recreation Retained Earnings): This request would fund the purchase 3 new pieces of equipment for the maintenance of the grounds at the Pine Meadows Golf Course: a Toro Groundsmaster rough mower, a Turfco top dresser, and a tow-behind Buffalo turbine blower. Timely end-of-life replacement of the commercial grade equipment is required for the professional maintenance of the grounds at Pine Meadows Golf Club. 18. Park and Playground Improvements (]ustin Park) - $155,000 (CPA): This request will replace the playground equipment, upgrade to pour-in-place safety surfacing and replace signage at Justin Park. The new playground equipment would be designed for children ages 2-5 and/or ages 5-12 depending on the needs of the community which will be determined by public outreach.This funding will also renovate the pathway from the parking spaces to the park. The existing playground equipment was last replaced in 2003 and is nearing the end of its useful life. The proposed improvements will result in the park being in compliance with the Consumer Product Safety Commission (CPSC), the American Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). 19. Park Improvements - Athletic Fields (Bridge School) - $285,000 (CPA): This ongoing capital program is to address safety and playability concerns as well as provide adequate and safe field conditions. This program funds improvements to athletic fields, including renovations to natural turf, drainage, new irrigation systems, and site amenities including benches, backstops and signage. The FY2024 funds will be used for such improvements to the Bridge School Fields including updates and replacements to irrigation systems and the installation of new natural grass. Further, based on recommendations from a 2017 ADA Compliance Study, the route to the fields from the sidewalk that runs along the school's entrance driveway will be formalized to become compliant with accessibility regulations, and new paths will be constructed between the two softball field and the playground to provide universal access throughout the site. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-19 20. Pine Meadows Clubhouse Renovation - $120,000 (Free Cash): This FY2024 request seeks funding for the design and engineering costs associated with renovation of the clubhouse at the Pine Meadows Golf Club. The clubhouse, constructed prior to the Town's purchase of the property in 1988, has not undergone any significant renovation in the past 30 years and is suffering the typical deficiencies and wear and tear associated with its age and heavy usage.This project will engage a professional architect to develop desi gn and engineering documents for the complete renovation of the cl u bhouse i ncl ud i ng but not I i m ited to renovation a nd/or replacement of the ma i n concourse area, the bathrooms, plumbing system and fixtures, windows, roof, and additional work as needed to improve accessibility and bring the building into ADA compliance. If design funding is approved, the Town expects to request construction funding for FY20Z5. 21. Lincoln Park Field Improvements - $3,391,500 ($216,500 Free Cash, $700,000 Tax Levy, $2,475,000 CPA): This FY2024 request is to begin construction and preparation to replace the three athletic fields at Lincoln Park, as well as construction of lighting at Lincoln Fields 1 and 3. The fields are approaching the end of their lifespans and must be replaced if safe and anticipated use is to continue. These improvements will allow for increased usage of the fields, alleviating the shortage of available hours the Recreation Department now experiences. The project will start with a professional evaluation to determine if subsurface/base pad can be reused or if a replacement is required for safe function of the field. This request also provides funding for design, engineering, and construction Lincoln Field 1, including laser grading of the subsurface, inspection and repair of the drainage system, replacement of the base pad if indicated by the aforementioned study, replacement/recycling of the infill material and synthetic surface turf. This request will also install four (4) light towers at both Lincoln Field 1 and Lincoln Field 3 consistent with those currently installed at Lincoln Field 2. Lastly, this request will fund restoration of the walkways, guardrails, and plantings surrounding the fields. Future funding requests are expected to replace the turf at Lincoln 2 and 3. 22. Pool Water Chemistry Automated Controllers- $35,000 (Recreation Retained Earnings): This request will replace the water chemistry automated controllers that are at the Irving H. Mabee Town Pool Complex. The new automated controller system would ensure that the four pools at the complex remain chemically balanced at all times by allowing staff to adjust the water chemistry settings both in person and remotely. 23. Townwide Culvert Replacement - $390,000 (Free Cash): This request is part of an ongoing program to proactively replace culverts prior to catastrophic failure, which will allow for proper design considerations and funding while also minimizing the impact to residents through unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides the work to replace culverts in town, which is a companion effort with the ongoing Watershed Management Plan. Construction is underway at the Valleyfield/Waltham Street culvert and is expected to complete during the 2023 construction season. The Grove Street, Allen Street and Winthrop Road culverts have been identified as high priority candidates for future replacement. 24. Equipment Replacement - $1,755,000 (Free Cash): This is an annual request to replace equipment that is beyond its useful life and whose mechanical condition no longer meets the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be handicapped due to equipment down time and excessive repair costs. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-20 Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are based on manufacturer recommendations and use (type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the Manager of Operations and Director of Public Works. The FY2024 request, by funding source, is shown in the table below. The request for Electric Charging Infrastructure will upgrade the electric service at the Public Works Building in order to support Level 1 chargers and the purchase of large electric equipment in future budget cycles. The current electric service does not support the installation of Level 1 chargers. Equipment Free Cash Sewer RE Water RE Total Ford F450 $ 150,000 $ 150,000 Toro Gang Mower $ 145,000 $ 145,000 Toro Groundmaster Mower $ 100,000 $ 100,000 Vehicle Lift $ 40,000 $ 40,000 6 Wheel Dump Truck $ 360,000 $ 360,000 Elgin Pelican Broom $ 300,000 $ 300,000 Bombardier Tractor $ 185,000 $ 185,000 International Rubbish Packer $ 225,000 $ 225,000 Electric Charging Infrastructure $ 250,000 $ 250,000 Total $1,755,000 $ — $ — $1,755,000 25. Sidewalk Improvements- $800,000 ($539,159 General Fund Debt, $190,841 Free Cash): See a detailed description under Table I: General Fund Debt. 26. Storm Drainage Improvements and NPDES Compliance - $570,000 (Free Cash): This is an annual request to replace and supplement existing drainage structures, issues typically uncovered during roadway related construction activity. Funds will also be used for continued compliance with the Environmental Protection Agency (EPA) Phase II regulations which help improve the water quality of Lexington's streams and ponds. Approximately $300,000 of this funding request is for compliance with the construction-related portions of the National Pollutant Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in the stormwater general permit. The permit also requires the Town to comply with requirements for illicit discharge detection and elimination (IDDE), best management practices (BMP), installation, and retrofits. The remaining $270,000 will be used to repair/replace drainage structures encountered during road construction, repair other drainage areas of concern in the Town and improve stormwater issues discovered during NPDES investigation work. Work in the Oakland Street, Massachusetts Ave and Battle Green Road areas have been completed. The IDDE program has continued with two summer interns and work is underway on the design of numerous BMPs, as well as drainage improvements in other areas of town. The preemptive repair of existing drainage structures will reduce damage to structures themselves, existing pavement, and private and public property. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-21 27. Comprehensive Watershed Stormwater Management - $390,000 (Free Cash): DPW, Engineering and Conservation collaborate on this annual capital request which addresses drainage/ brook management issues. The request funds the continuing design and implementation of watershed plans and the construction of priorities established in those plans. Staff has reviewed three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is complete and phase 2 is preparing to bid. The first phase of Valleyfield/Waltham Street is under construction and phase 2 will be bid upon completion of phase 1. Long-term benefits of the program include prevention of property damage, reduction in liability and overall improvement to the health of Lexington's waterways. 28. Street Improvements - $3,678,740 ($2,688,312 Tax Levy, $990,428 Chapter 90 funding): This is an annual request for the street resurfacing and maintenance program. In addition to the $2,688,312 appropriated from the tax levy, $990,428 of Chapter 90 funds will be utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million statewide.) Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently being developed. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety. Street Im provements - Fi na nci ng Com ponents FY2024 2001 Override Increased by 2.5% per year $ 760,357 Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234 Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850 FY2014 Health Insurance Savings $ 1,100,000 Additional Tax Levy Funding $ 381,871 Estimated Chapter 90 Aid $ 990,428 Tota I $ 3,678,740 Without Chapter 90 $ 2,688,312 29. Pump Station Upgrades - $75,000 (Sewer Retained Earnings): In 2013, an evaluation and asset management plan was developed for the Town's pump stations with the assistance of Wright- Pierce, including a detailed engineering survey of the Town's existing infrastructure. This ongoing program was developed to upgrade Lexington's ten sewer pumping stations. The goal of this program is to upgrade all of the pumps and support systems to enable better energy efficiency and avoid emergency expenditures. The survey helped determine current and future needs, timetable and probable costs for the proposed work, and the Town has funded this program over the last 10 years. Construction was recently completed on the pump stations at Worthen Road, Marshall Road and Constitution Road. Construction is underway at the Hayden Ave Pump Station and bids for construction at the North Street Pump Station are expected to be received in February 2023. Staff believe existing appropriations for this program will cover the upgrades to the stations mentioned above. This FY2024 request is to fund an update to the existing asset management plan performed in 2013 and to determine next steps in this capital program. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-22 30. Sanitary Sewer System Investigation and Improvements - $1,040,404 ($640,404 Wastewater Retained Earnings, $400,000 Wastewater User Charges): This is an annual program that provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce inflow and infiltration into the system. Engineering investigation and evaluation will continue on sewers throughout town, including those in remote, hard to access areas. These capital investments improve the operation of the sewer system, reduce backups and potential overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter. Beginning in FY2021, the funding source for this ongoing capital replacement program has been gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire program to cash funding over 10 years. 31. Hydrant Replacement Program - $150,000 ($75,000 Free Cash &$75,000 Water Retained Earnings): This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety requirements. A list of hydrants needing replacement is generated each year during the annual inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions between the two departments, the updated target goal is to replace approximately 45 hydrants per year at a cost of $3,500 per hydrant, with labor covered by the operating budget. The cost of hydrants was recently increased from $2,500 in prior years. The Town of Lexington has 1,747 fire hyd ra nts i n its fi re protection system; a tota I of 22 hyd ra nts were replaced i n FY2022, a nd 7 were repaired. 32. Municipal Parking Lot Improvements - $575,000 (Free Cash): This request is for the construction of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. Funds for funds for survey and design of this project were appropriated in FY2023. The project includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the new Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces. The design and construction of the parking lot is being coordinated with the Police Station reconstruction. 33. Public Grounds Irrigation Improvements - $200,000 ($120,000 Free Cash; $80,000 CPA):This request is to upgrade the irrigation systems at several locations around Town, including the lawns at the Town Hall Complex, Cary Hall, Hastings Park and the Battle Green. Funding will replace water lines, valves, irrigation hears and water controllers, to promote greater efficiency in the distribution of water resources. These improvements will help avoid deteriorating turf from lack of proper irrigation and also reduce the costs associated with overwatering areas of natural grass. 34. Lead and Copper Program - $4,209,580 ($2,909,580 Water Fund Debt; 500,000 Water Retained Earnings; $800,000 Water User Charges): See a detailed description under Table II: Water Enterprise Fund Debt. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-23 35. Network Core Equipment Replacement - $980,000 (Free Cash): This multi-year capital program is to replace aging equipment or add equipment that functions as the core or head end for the Town network. The head end is made up of many components including, but not limited to, routers, switches, DNS servers, firewalls, access control devices, e-mail spam filters, and web access control devices. The overall purpose of the head end is to provide security and to manage network traffic. The FY2024 funding request is to install a new redundant network core, router and firewalls in the new Police Station (completion expected in 2024). This new network core will become our primary core and require approximately 10 times the number of fiber connections as our current core due to the increased count in connections with the new Fiber Municipal Area Network. 36. Network Redundancy & Improvement Plan - $988,094 (Free Cash): This is a multi-phase request to build a standalone fiber network for town computing and communications in an effort to achieve redundancy and vendor-independent capability. The purpose of this program is to both improve the resiliency of the Townwide fiber network and to provide better networked services. This includes enhancement of communications within municipal buildings through the installation of wireless access to our wide area and local area networks. This will protect communication (both data and voice) between sites that are assessed as critical to the daily function and safety of the Town. The first phase of this project in FY2023 was $945,000 to construct multi-loop core infrastructure to top-tier critical buildings, however inflation significantly increased the cost of fiber and network equipment. This second-phase request is to complete phase I, and additionally fund fiber connections to tier 2 and tier 3 sites. 37. Scanning - Electronic Document Management - $110,000 (Free Cash): This is an ongoing program to scan existing physical documentation into the Town's document management systems (Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to paperless workflows. Once workflows have been established and no additional paper records are being created, historical records are scanned to ensure a complete repository and to allow departments to reclaim the physical space previously occupied by their records. 38. Archives & Records Management - $35,000 (CPA): This is an ongoing request to fund the conservation and preservation of historic municipal documents and records and to make them available on the Town's digital archives. This FY2024 request will include the conservation and preservation of a three-part set of oversized map books belonging to the Engineering Department and containing schematic drawings, cemetery plot information and other engineering and urban layout plans spanning from 1856-1912. Significant progress has been made in preserving Lexington's historic documents but there remains a continuing need to preserve records from the early 1900s and make them accessible. It is projected that this will be a yearly request for treatment/digitization/microfilming of records. The preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future. 39. East Village Clock Restoration - $9,600 (CPA): This request is to repair and restore the 1914 E. Howard Clock located in the steeple of Follen Church in East Lexington. The iconic octagonal church building, added to the National Register of Historic Places in 1976, has housed the village clock owned by��the Citizens of the East Village" and entrusted to the church since 1914. Ownership of the clock has passed to the Town of Lexington and the maintenance has been completed by volunteers from the church and Lexington community. The clock needs professional overhaul, as it is beginning to show significant signs of distress. The repair and restoration will include the strike trip lever, time and striking gears, vertical shaft and bevel gear, clock frame and dials. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-24 40. First Parish Clock Restoration - $12,000 (CPA): This request is to repair and restore the 1868 E. Howard clock located in the steeple of the First Parish Church directly across from the historic Lexington Green. The clock is one of only a few examples still in original working order, as the vast majority of these clocks have been converted to electric-motored mechanisms or have simply disappeared. Clocks from the E. Howard Company were considered at the time to be some of the finest clocks available, and the First Parish Church Clock is a fine example of a small shop build that predates mass production. This funding would repair the mechanism that drives the three clock faces, along with the bevel gear, pivots and brushings. To complete the project the clock gear will be restored to it's orig i nal tensions a nd setti ngs. 41. Munroe Center for the Arts Building Renovation - $6,635,191 ($4,035,191 CPA; $2,000,000 CPA Debt): See a detailed description under Table VI: CPA Fund Debt. 42. Hancock-Clarke Barn Restoration - $118,419 (CPA): This project request is for funding to stabilize the Barn located directly behind the 1737 National Historic Landmark Hancock-Clarke House. This first phase of the project will stabilize the structure and prevent it from collapse, and at the same time bring it up to code in terms of accessibility, lighting and climate control. The Barn was constructed c. 1850, measures approximately 24 by 30 feet in size and is currently used for limited storage. The Barn is in need of a new roof, foundation repairs and modifications to the grounds to prevent water from entering the basement. Funding will also allow for assessment and trimming of trees surrounding the building. Subsequent steps will allow the Lexington Historical Society to turn the Barn into a fully accessible space that will be used year-round for education and other public historic society functions. 43. Affordable Housing Trust pre-funding - $1,500,000 (CPA): Article 12 of 2022-3 Special Town Meeting, established an Affordable Housing Trust (AHT), which will be a useful tool in the ongoing effort to increase the stock of affordable housing in Lexington. This request is to fund the Lexington AHT by providing CPA seed money for affordable housing acquisitions, and to allow the AHT greater flexibility in purchasing property and competing with for-profit developers in the real estate market. 44. LexHA6 Property Acquisition - $400,000 (CPA): This request is to pre-fund the Lexington Housing Assistance Board (LexHA6) to allow the organization to purchase and convert a single-family property from a market rate to an affordable unit of housing. Similar to the Affordable Housing Trust, access to cash funding will allow LexHA6 greater flexibility in competing with developers for the pu rchase of ma rket rate homes. 45. LexHA6 Rehabilitation/Preservation and Installation - $345,125 (CPA):This FY24 request seeks funding for the preservation, rehabilitation and restoration of 15 Lexington Housing Assistance Board (LexHA6) affordable housing units. The scope of the work at these units varies by property. There will be six rehabilitation and preservation projects at the units which were acquired with CPA funds, including kitchen and bath renovations, new appliances, furnace and water heater replacement, fence replacement; and the installation of solar panels at two additional properties. This funding request will also cover preservation projects at seven LexHA6-operated units not acquired with CPA funds. These include re-roofing or roof replacement; replacement of doors, porches, decks, stairs and retaining walls; chimney repairs; electrical work; and exterior painting to prevent damage and failure of the structures. All improvements are intended to ensure the continued safety and functionality of the u n its. 46. Transforming Trees Into Art - $22,000 (CPA): This request is to take a series of eight stumps that are located adjacent to the Gallagher Tennis Courts and turn them into public art sculptures depicting examples of the New England region's avian life. The removal of the 80-100-year-old white pi nes wh ich left the stu m ps was necessitated by thei r age, heig ht a nd cond ition, as wel I as thei r proximity to residential homes along Parker Street and the tennis facility. The resulting sculptures would be approximately 10 feet tall and would be made by an artist with a chainsaw. These sculptures would provide an educational and aesthetically pleasing experience for those near the Center Recreation Complex. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-25 �. � ,� � �• 1 I I � • �1� _• 1 1 � �, / / Ongoing Capital Programs-General Fund Deferred Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total Innovation&Technology Application Implementation $ - $ - $ - $ - $ - $ - Network Core Equipment Replacement $ - $ 400,000 $ - $ 630,000 $ - $ 1,030,000 Municipal Technology Improvement Program $ - $ 390,000 $ 100,000 $ 100,000 $ 100,000 $ 690,000 Network Redundancy&Improvement Plan $ - $ 917,018 $ 495,000 $ 110,000 $ 110,000 $ 1,632,018 Phone Systems&Unified Communications $ - $ 90,000 $ 80,000 $ 60,000 $ 60,000 $ 290,000 '� '� ' 1 : '� . 1 11 '� •11 111 '� 1 111 '� .� 1 : Land Use,Health and Deve%pment Transportation Mitigation $ - $ 50,000 $ 80,000 $ 100,000 $ 100,000 $ 330,000 '� '� � ��� '� :� ��� '� �� ��� '� �� ��� '� � ��� Pub/ic Faci/ities Public Facilities Bid Documents $ - $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 550,000 Public Facilities Interior Finishes $ - $ 423,488 $ 440,428 $ 458,045 $ 476,367 $ 1,798,328 School Paving and Sidewalks $ - $ 200,000 $ 225,000 $ 250,000 $ 250,000 $ 925,000 Public Facilities Mechanical/Electrical/Plumbing Replacements $ - $ 916,300 $ 1,309,000 $ 1,485,000 $ 2,046,000 $ 5,756,300 Municipal Building Envelopes and Associated Systems $ - $ 230,655 $ 236,421 $ 242,332 $ 522,581 $ 1,231,989 Building Envelope $ - $ - $ - $ - $ - $ - School Building Envelopes and Associated Systems $ - $ 264,127 $ 270,600 $ 277,365 $ 284,299 $ 1,096,391 '� '� • � '� .�. ��• '� :. � �� • � '� : ��: Pub/ic Works * Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Equipment Replacement $ - $ 2,070,000 $ 2,270,000 $ 1,800,000 $ 1,065,000 $ 7,205,000 Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000 Townwide Signalization Improvements $ - $ 50,000 $ 55,000 $ - $ - $ 105,000 * Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000 * Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000 Street Improvements $ - $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 10,948,151 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 '•- • • • • .•- '� '� 1 '� • :1. '� • '� . 1 � '� : SC1100/S LPS Technology Program $ - $ 1,331,963 $1,430,296 $ 1,425,753 $ 1,359,156 $ 5,547,168 '� '� •. '� � � �. '� � '� • . '� � .: . . .• . - .• . . . '� '� •� : '� �.: '� �.� '� . � '� �: � � Ongoing Capital Programs-Enterprise Funds Deferred Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total Pub/ic Works Pump Station Upgrades $ - TBD TBD $ - $ - $ - Sanitary Sewer System Investigation and Improvements $ - $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 1,126,161 $ 4,373,882 Water Distribution System Improvements $ - $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 2,428,987 $ 9,433,917 Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000 Water Tower(s)replacement $ - $ 2,156,250 $ 9,803,750 $ - $ - $ 11,960,000 �� �� � •1 �� � � �� •1 ��1 �i • 1 �� �� • /• •• Recreation&Community Programs Pine Meadows Improvements $ - $ 350,000 $ 75,000 $ 100,000 $ - $ 525,000 Pine Meadows Equipment $ - $ - $ 65,000 $ 30,000 $ - $ 95,000 ', '� 1 111 ', '1 1 11 ', 1 11 1 '� ', . 1 111 � � �� � �� � � � �� �1 � •1 �� � i �� •�1 ��1 �1 • 1 �� �� • •� •• FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-26 I� � ,� � �� 1 , I � • �•� _, 1 1 � �, • / Ongoing and One-time Capital Projects-CPA Fund Deferred Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total Idylwilde and Poor Farm Meadow Preservation $ - $ 23,500 $ - $ 30,550 $ - $ 54,050 Land Use,Health and Wright Farm Barn Preservation and Development Rehabilitation (Step 3) $ - TBD TBD $ - $ - $ - �and Acquisition $ - $ - $ - $ - $ - $ - Cotton Farm/Community Center Connector $ - $ - $ 200,000 $ - TBD $ 200,000 Park and Playground Improvements $ - $ 805,000 $ 1,130,000 $ 300,000 $ - $ 2,235,000 Park Improvements-Athletic Fields $ - $ 480,000 $ - $ - $ 6,180,000 $ 6,660,000 Recreation&Community Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - $ 60,000 Programs Outdoor Pickleball Courts Construction $ - $ - $ - $ 250,000 $ - $ 250,000 Lincoln Park Fitness Stations Equipment $ - $ 100,000 $ - $ - $ - $ 100,000 Lincoln Park Field Improvements $ - $ 530,400 $ 552,000 $ - $ - $ 1,082,400 Town Clerk Archives&Records Management $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 . . .• . ' .- '� • '� '� �:: •11 '� •1 111 '� . 1 1 '� . 11 111 '� 1 � 1 One-Time Capital Projects-General Fund Deferred Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total Replace Pumper Truck $ - $ - $ 875,000 $ - $ - $ 875,000 Fire Heavy Vehicle Extrication Equipment $ - $ 150,000 $ - $ - $ - $ 150,000 173 Bedford Street Renovation-Design $ - $ 6,000,000 $ - $ - $ - $ 6,000,000 East Lexington Fire Station-Feasibility Study $ - $ 2,000,000 $ 1,000,000 $12,000,000 $ - $ 15,000,000 Public Facilities Stone Building Renovation and Addition $ - $ 5,150,000 $ 2,950,000 $ 2,400,000 $ - $ 10,500,000 Central Administration Building Demolition $ - $ - $ 1,650,000 $ - $ - $ 1,650,000 Cary Library Children's Room Renovation � - $ 5,500,000 $ - $ - $ - $ 5,500,000 Project Hartwell Ave.Compost Site Improvements $ - $ - $ 220,000 $ - $ - $ 220,000 Public Parking Lot Improvement Program $ - TBD $ 990,000 TBD $ - $ 990,000 New Sidewalk Installations $ - $ 300,000 $ - $ 3,250,000 $ - $ 3,550,000 Public Works Bedford St.and Hartwell Ave.Long-Range Transportation Improvements � - � - $ 1,950,000 $ - $ - $ 1,950,000 Street Acceptance $ - TBD TBD TBD TBD $ - Cemetery Columbarium $ - $ 30,000 $ 420,000 $ - $ - $ 450,000 Recreation&Community Pine Meadows Clubhouse Renovation $ - $ 1,680,000 $ - $ - $ - $ 1,680,000 Programs Lincoln Park Field Improvements $ - $ 953,600 $ 992,100 $ - $ - $ 1,945,700 '� '� . .11 '� 1� 11 '� • 1 111 '� 111 111 '� ••• .1 11 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-27 This Page Intentionally Left Blank. � � � � � , »»� � ��� �� F����� o �, �� ��°�°� � � � o�r� � ,rv� �`°� ��< � �� � «���� �r �N� �u�w I� ��� � 'yl�� � "�'" ' I a, �` %I ' �; "'�' '� �,�'++u�� ���' � i; � (fu ��� � � ���,,, i o �� � , � ��� r��a ,�.;i i� , r f �y �' �u �i//i � II��� �`d�� � l �i ��ii!/��i r�r,���I � 'r�,- � ,w��� ��� ' � � ���' �'� � �� ���, � ��� �„�, y� ��������,� �'� ����� ���°� ��;����„ ��J��mU�' �� FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 XI-28 iiiiiiiiiiiiii ��������������� i IIIIIIIIIIIIII IIIIIIIIIIIIII iii iiiiiiiiiiiiiiii ii ����� ������������� iiiiiiiiiiiiiiii � i ����� i iuuu� M.� ..� � �m � ,�..� ��. �.� , ����� -� � ;,�� ������� � �M�� �^�W �� �N �� /��! ��"�� , � � �� /��� �� �" /� � f / � ,_.. 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"h �' -' � � "��7 Sha red a nd M u n�c� a I Pro ra ms 2000 - 8000 � � � p g �`,�°w �' ;��r��,� ,.i���� �v� �, �„ =a„ � �I��I�����"� �; � ■ ���-����� FY2024 Recommended Bud et. Pro ram Im rovements g g p Pro ra m I m provement Req uest Su m ma ry 9 Department Not Program Requests Recommended Recommended General Fund Public Facilities $ 24,000 $ $ 24,000 Public Works $ 130,844 $ $ 130,844 Pol ice $ 329,945 $ $ 329,945 Fi re $ 106,438 $ $ 106,438 Library $ 197,594 $ $ 197,594 Recreation - Non-Enterprise $ 20,000 $ $ 20,000 Human Services $ $ $ Land Use, Health and Development $ 308,055 $ 92,035 $ 216,020 Select Board $ 100,000 $ 100,000 $ Town Manager's Office $ 177,458 $ 74,727 $ 102,731 Miscellaneous Boards and Committees $ 15,000 $ $ 15,000 Finance $ 133,408 $ $ 133,408 Town Clerk $ 38,523 $ $ 38,523 Innovation &Technology $ $ $ Total General Fund Requests $ 1,581,265 $ 266,762 $ 1,314,503 Non-General Fund Water/Sewer Enterprise $ 12,174 $ 12,174 $ ��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� Recreation Enterprise $ $ $ Total Non-General Fund $ 12,174 $ 12,174 $ Combined Requests Total $ 1,593,439 $ 278,936 $ 1,314,503 FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 A-1 GENERAL FUND Departmental Request Recommendation Program Description Public Facilities Compensation Expenses Benefits Total Recommended Not Recommended 2630-Shared Facilities VFA Annual Subscription Fee $ - $ 24,000 $ - $ 24,000 $ - $ 24,000 Total Public Facilities $ - $ 24,000 $ - $ 24,000 $ - $ 24,000 Public Works Compensation Expenses Benefits Total Recommended Not Recommended 3210-Highway Maintenance/ Streetscape Maintenance Program $ - $ 28,000 $ - $ 28,000 $ - $ 28,000 3100-Engineering 3300-Public Grounds Assistant Superintendent for Public � g3,895 $ - $ 18,949 $ 102,844 $ - $ 102,844 Grounds Tota I Pu bl ic Works $ 83,895 $ 28,000 $ 18,949 $ 130,844 $ - $ 130,844 Police Compensation Expenses Benefits Total Recommended Not Recommended 4110-Police Administration Professional Standards Lieutenant $ 149,160 $ - $ 19,895 $ 169,055 $ - $ 169,055 4110-Police Administration Deputy Chief Position $ 9,237 $ - $ - $ 9,237 $ - $ 9,237 4110-Investigations and Community Resource Dog $ - $ 20,000 $ - $ 20,000 $ - $ 20,000 Prevention 4140-Investigations and School Resource Officer $ 96,521 $ - $ 19,132 $ 115,653 $ - $ 115,653 Prevention 4110-Investigations and Code Enforcement Officer $ 16,000 $ - $ - $ 16,000 $ - $ 16,000 Prevention Tota I Pol ice $ Z70,918 $ 20,000 $ 39,027 $ 329,945 $ - $ 329,945 Fire Compensation Expenses Benefits Total Recommended Not Recommended 4220 Fire Prevention Lieutenant Fire Inspector $ 87,438 $ - $ 19,000 $ 106,438 $ - $ 106,438 Tota I Fi re $ 87,438 $ - $ 19,000 $ 106,438 $ - $ 106,438 Library Compensation Expenses Benefits Total Recommended Not Recommended 5130-Youth Services Full-Time Youth Services Librarian $ 74,978 $ - $ 18,819 $ 93,797 $ - $ 93,797 5120-Adult Services Full-Time World Language � 74,978 $ - $ 18,819 $ 93,797 $ - $ 93,797 Librarian I 5110-Administration Building updates not covered by � - � 10 000 $ - $ 10 000 Facilities ' ' $ - $ 10,000 Total Li bra ry $ 149,956 $ 10,000 $ 37,638 $ 197,594 $ - $ 197,594 Recreation-General Fund Compensation Expenses Benefits Total Recommended Not Recommended 5240-Community Center Non-Program Facility expenses $ - $ 20,000 $ - $ 20,000 $ - $ 20,000 Total Recreation-General Fund $ - $ z0,000 $ - $ Z0,000 $ - $ 20,000 Land Use,Health&Development Compensation Expenses Benefits Total Recommended Not Recommended 71Z0-Administration full time Health Admin support to � _ � - � - � 15,Z18 � $ - 15,218 7130-Conservation Chipping � - $ 4,000 � - $ 4,000 $ - $ 4,000 7130-Conservation Conservation Regulatory Assistant � Z0,000 $ - $ 290 $ 20,290 $ - $ 20,290 Hours 7200-Planning Housing Officer/Planner $ 75,000 $ - $ 18,820 $ 93,820 $ - $ 93,820 7300-Economic Development Liberty Ride Driver $ 29,880 $ - $ 433 $ 30,313 $ - $ 30,313 7300-Economic Development Full-Time Tour Service Coordinator $ 58,240 $ - $ 18,577 $ 76,817 $ 76,817 $ - 7300-Economic Development Full-time Assistant Visitors Center � 49,152 $ - $ 18,445 $ 67,597 $ - $ 67,597 Manager Total Land Use,Health&Development $ 247,272 $ 4,000 $ 56,783 $ 308,055 $ 92,035 $ 216,020 Select Board Compensation Expenses Benefits Total Recommended Not Recommended 8110-Select Board Office LexMedia Supplemental Funding $ - $ 100,000 $ - $ 100,000 $ 100,000 $ - Tota I Sel ect Boa rd $ - $ 100,000 $ - $ 100,000 $ 100,000 $ - Town Manager Compensation Expenses Benefits Total Recommended Not Recommended FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 A-2 8220-Human Resources Hiring of a Benefits Assistant $ 64,070 $ - $ 18,661 $ 82,731 $ - $ 82,731 8220-Human Resources Full-time Administrative Assistant $ 26,609 $ - $ 18,118 $ 44,727 $ 44,727 $ - 8220-Human Resources Classification and Compensation $ - $ 30,000 $ - $ 30,000 $ 30,000 $ - 8210-Org.Dir.&Admin. Lexington HeatSmart Program $ - $ 20,000 $ - $ 20,000 $ - $ 20,000 Total Town Manager $ 90,679 $ 50,000 $ 36,779 $ 177,458 $ 74,7Z7 $ 102,731 Town Committees Compensation Expenses Benefits Total Recommended Not Recommended 8320-Misc.Boards& Human Rights Committee $ - $ 5,000 $ - $ 5,000 $ - $ 5,000 Committees 8320-Misc.Boards& Lexington Council for the Arts $ - $ 10,000 $ - $ 10,000 $ - $ 10,000 Committees Tota I Town Com m ittees $ - $ 15,000 $ - $ 15,000 $ - $ 15,000 Finance Compensation Expenses Benefits Total Recommended Not Recommended 8410-Comptroller Tyler ERP/Cashiering Module $ - $ 133,408 $ - $ 133,408 $ - $ 133,408 Total Finance $ - $ 133,408 $ - $ 133,408 $ - $ 133,408 Town Clerk Compensation Expenses Benefits Total Recommended Not Recommended 8500-Town Clerk Archivist/Records Officer $ 20,494 $ - $ 18,029 $ 38,523 $ - $ 38,523 Total Town Clerk $ 20,494 $ - $ 18,029 $ 38,523 $ - $ 38,523 Total General Fund $ 950,652 $ 404,408 $ 226,205 $ 1,581,265 $ 266,762 $ 1,314,503 NON-GENERAL FUND Water/Sewer Enterprise Compensation Expenses Benefits Total Recommended Not Recommended 3600-Water Leadman Upgrade $ 6,000 $ - $ 87 $ 6,087 $ 6,087 $ - 3700-Sewer Leadman Upgrade $ 6,000 $ - $ 87 $ 6,087 $ 6,087 $ - Total Water/Sewer Enterprise $ 12,000 $ - $ 174 $ 12,174 $ 12,174 $ - Total Non-General Fund $ 12,000 $ - $ 174 $ 12,174 $ 12,174 $ - FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 A-3 This Page Intentionally Left Blank. � ' 'r»>r»� �. � ,� ,�,,�,� o ,,� ���� � r�,� ,.,G � � � °� � �,�;� ������� � r� t� � ,,,w �� ��" P�� w': � � � �� �� ��t � ��� ,� ,. 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W..�..,._.._...._. �i \ / � ���, , � a f � � ��G � � � `' � � �i �' � � � � � � � I � � � � � � �, � � � � � 1 � I I 1 � � I � � � �'�, �„„„�� h� ,�� .� �`4 � �11""�� ��� / '1� � � ��'� � I��%�i'�%i;�wiG� h;�,,. �r�'r �� u p l � �`�"w °�, e%/ a� `* � ��� ;� � ap�N4w ,� ,.^� ��� ��n "� ��' i� �� � �, � �,� �, � �� � M� .»,. �^ ��� �^s B u et B a w - Ta e o o n te n ts Action of: Paae TOWN MANAGER Departmental Budget Information, Request for 6-2 School Budget Information, Request for 6-2 Capital Expenditures Information, Request for B_3 Town Budget, Submission to Select Board B_4 Capital Expenditures Budget, Submission to Select Board B_4 SELECT BOARD Town Budget, Recommendations on B_5 Capital Budget, Recommendations on 6-5 Submission of Budget to Town Meeting B-5 APPROPRIATION COMMITTEE Town Budget, Report on 6-6 Town Budget Report, Explanation of 6-6 CAPITAL EXPE N DITU RES CO M M ITTE E Capital Expenditures Report B-7 This document summarizes local and state law regarding town budget preparation and submission. References are made to Massachusetts General Laws, the bylaws of the Town of Lexington, the Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town Manager. Those references offering the greatest amount of information on the given topic have been listed first. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-1 T e Town Mana er The Town Manager is appointed by the Select Board to oversee the daily operations of the Town, to administer the policies and procedures of the Board, and to enforce all bylaws and actions passed at Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107 - Appendix §A201 Special Acts). REQUEST FOR DEPARTMENTAL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request all boards, departments, committees, commissions and officers of the Town, except the School Committee, to submit to him/her in writing a detailed estimate of the appropriations required for the efficient and proper conduct of the respective departments and offices during the next fiscal year. REQUEST FOR SCHOOL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request from the School Committee a total budget estimate for the next fiscal yea r. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-2 The Town Ma na er conti n ued g REQUEST FOR CAPITAL EXPENDITURES INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) Sections 29-13 a nd 29-14 of the Code of the Town of Lexi ngton All boards, departments, committees, commissions and officers of the Town shall annually submit to the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the capital expenditures (as defined below) required for the efficient and proper conduct of their respective departments and offices for the next fiscal year and the ensuing four year period. Definitions of Capital Expenditures Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of which will accrue to the Town over an extended period of time." Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including at least one of the following: • acquisition of land for a public purpose; � construction of, or add ition to, a faci I ity such as a pu bl ic bu i Id i ng, water or sewer I i nes, or playfields, etc.; • rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or more and the improvement will have a useful life of 10 years or more; • purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all cars are defined to be non-capital items); • any planning, engineering or design study related to an individual capital project." FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-3 The Town Ma na er conti n ued g SUBMISSION OF TOWN BUDGET TO SELECT BOARD TO OCCU R: On the specified date REFERENCE: Section 90-12 of the Code of the Town of Lexington Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Section 12. The Town Manager shall annually submit to the Select Board, the Appropriation Committee, and the Capital Expenditures Committee for their consideration a proposed budget, revenue statement and tax rate estimate on a date specified no later than September 30 by the Select Board after consultation with the School Committee, Appropriation Committee and the Capital Expenditures Committee. SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECT BOARD TO OCCUR: Annually REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) The Town Manager shall submit in writing to the Select Board and to the Capital Expenditures Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal year and the ensuing four year period, showing specifically the amount necessary to be provided for each office, department and activity and a statement of the amounts required to meet the interest and maturing bonds and notes or other indebtedness of the Town. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-4 T e e ect Boar Lexington's charter establishes an elected five-member Select Board to oversee the executive branch of Town government. Select Board Members are elected for three-year terms and are responsible for the general direction and management of the property and affairs of the Town. RECOMMENDATIONS ON TOWN BUDGET TO OCCUR: Prior to the Annual Town Meeting REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Mass. General Law Ch. 41, §60 The Select Board shall consider the proposed budget submitted by the Town Manager and make such recommendations relative thereto as they deem expedient and proper in the interest of the Town. The Select Board shall transmit a copy of the budget together with their recommendations relative thereto to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee. RECOMMENDATIONS ON CAPITAL BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113) The Select Board shall consider the capital budget submitted by the Town Manager and make such recommendations relative thereto as they deem appropriate and proper in the interests of the Town. The Select Board shall transmit a copy of the capital budget together with their recommendations relative thereto to the Appropriation Committee and to the Capital Expenditures Committee. SUBMISSION OF BUDGET TO TOWN MEETING TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to consider the budget. REFERENCE: Section 90-13 of the Code of the Town of Lexington The Select Board shall submit a budget at the annual Town Meeting. The Select Board's proposed budget shall be distributed to the Appropriation Committee, the Capital Expenditures Committee, and to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is scheduled to consider it. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-5 � � � T e A ro r�at�on om m�ttee The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set by the Select Board and the Town Meeting. The Committee advises Town Meeting Members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding for proposed capital improvements. The Committee's approval is required to use reserve funds for u na ntici pated operati ng costs. APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET TO OCCUR: Prior to the Annual Town Meeting REFERENCE: Section 29-11(A) of the Code of the Town of Lexington Mass. General Law Ch. 39, §16 The Committee shall prior to each annual town meeting for the transaction of business prepare, publish and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library, a nd by ma i I i ng or otherwise d istri buti ng to each town meeti ng mem ber a review of the budget adopted by the Select Board to be considered at the Annual Town Meeting. This review will include the Committee's advice and recommendations with reference to the various appropriations of town funds, and other municipal matters coming before such town meeting. The Appropriation Committee shall include in its report an assessment of the budget plan based on all the data available to it concerning the next year's revenues and expenses as well as a projection for future years' revenues and expenses. This publication may be combined with and distributed at the same time as the Capital Expenditures Committee Report (Section 29-13(6) of the Code of the Town of Lexington). EXPLANATION OF APPROPRIATION COMMITTEE REPORT TO OCCUR: At the annual Town Meeting REFERENCE: Section 29-11(6) of the Code of the Town of Lexington The Appropriation Committee shall explain its report with advice and recommendations and it shall also at each special Town meeting give its advice and recommendations with reference to any appropriation of the Town funds or other municipal matter coming before such special Town meeting. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 6-6 � � � T e a �ta Ex en �tu res om m�ttee The Capital Expenditures Committee is a five to seven member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and consider the relative need, timing and cost of capital expenditure projects proposed for the ensuing five-year period. CAPITAL EXPENDITURES REPORT TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-13 of the Code of the Town of Lexington Each year the Capital Expenditures Committee shall request and receive from the Town boards and departments a list of all capital expenditures that may be required within the ensuing five-year period. The Committee shall consider the relative need, timing and cost of these projects, the adequacy thereof and the effect these expenditures might have on the financial position of the Town. The Committee shall prior to each annual meeting for the transaction of business prepare, publish and distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each Town meeting member, a report of its findings, setting forth a list of all such capital expenditures together with the Committee's recommendations as to the projects that should be undertaken within the five-year period and the approximate date on which each recommended project should be started. This publication may be combined with and distributed at the same time as the Appropriation Committee report. 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ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In Massachusetts, cities and towns must use this basis of accounting for the audited financial statements of Enterprise funds. (Also see Modified Accrual Basis of Accounting). APPROPRIATION - An authorization granted by Town Meeting to make expenditures and to incur obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding sources, and a period of time within which the funds must be spent. Any funds not expended within the specified time (usually one fiscal year) revert to the Unreserved Fund Balance. APPROPRIATED BUDGET - As used in fund summaries and department summaries within the budget document, represents the current year budget as originally adopted by Town Meeting. It does not include prior year encumbrances. ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that appear in the Warrant every year: the Operating Budget Article; an Article for��Supplementary Appropriations for the Current Fiscal Year" (the current fiscal year was appropriated at the previous year's Town Meeting); an Article for Prior Years' Unpaid Bills; and an Article for supplementary appropriations for previously authorized capital improvement projects. ��New"capital project requests and other special items generally appear as individual articles without a predetermined order. ARTICLE TRANSFERS - Projects from previous year Town Meeting article appropriations occasionally have unexpended balances not required once the project is complete. The unexpended balance becomes available for future Town Meeting appropriation. ASSESSED VALUATION - The valuation of real estate or other property determined by the Town Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in determining values every five years. ASSETS - Property, plant and equipment owned by the Town. AUDIT - An examination of the town's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statues and regulations. The audit serves as a valuable management tool for evaluation of the fiscal performance of a community. BUDGETARY FUND BALANCE (also FREE CASH) - Remaining, unrestricted funds from operations of the previous fiscal year including unexpended free cash from the previous year, actual receipts in excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in budget line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by the Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts at the Department of Revenue. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-1 BOND - A written promise to pay a specified sum of money - called the face value or principal amount - at a specified date in the future, called the maturity date(s), together with periodic interest at a specified rate. The difference between notes, usually one year or two years in length, and a bond is that the latter runs for a longer period of time. State statute and the Select Board establish the length of a bond repayment. BOND ANTICIPATION NOTE (BAN or Note) - A temporary note issued for no more than one or two years. This is commonly used to defer the initial pay down of debt or to accommodate reimbursement for borrowed notes from a private source or other governmental entity. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period with proposed means of financing. Lexington's budget is a financial plan that is established for a single fiscal year that begins on July 1 and ends on June 30. BUDGET MESSAGE (Town Manager's Transmittal Letter) - The opening section of the budget that provides the Select Board, Town Meeting Members, and the general public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the recommendations of the Town Manager. CAPITAL EXPE N DITU RE - A major, non-recu rri ng expend itu re i nvolvi ng la nd acq u isition, construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more with a useful life of five years or more. CAPITAL IMPROVEMENT PROGRAM (CIP) - A financial planning and management tool that identifies public facility and equipment requirements, presents these requirements in order of priority, and schedules them for funding and implementation. CEMETERY FUND - See Special Revenue Fund. CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to allocate funds to municipalities for highway construction, preservation and improvement projects that create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is based on a municipality's miles of public ways, population and level of employment. Municipalities receive Chapter 90 funds for pre-approved projects on a reimbursement basis. CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for education and general governmental expenditures. The amount of state aid each community will receive is itemized in a financial statement printed on cherry colored paper (thus the name). The amount of revenue is a function of the State budget, which begins July 1st. Towns usually receive notification in late summer, subsequent to the beginning of the fiscal year. COMMUNITY PRESERVATION ACT (CPA) - A local acceptance statute approved by Lexington voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic preservation and recreation projects that meet the eligibility criteria of the Act. Funding for projects comes from an annual property tax surcharge of up to three percent, which is the percentage adopted in Lexington. The local surcharge is matched by State funds collected as part of the deeds excise tax. The matching funds have ranged from 100% in 2007 to 17.8% in 2017. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-2 COMMUNITY PRESERVATION COMMITTEE (CPC) - This nine-member appointed Committee reviews projects and determines their eligibility under the CPA. Projects that are approved by the Committee are then recommended to Town Meeting, which has the final vote on appropriating funds for each project. Members of the CPC are appointed by the Select Board (3), Planning Board, Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and Historical Commission. COMPETITIVE BIDDING PROCESS - The process following State law requiring that for purchases of $50,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective vendors. After a review period, the Town Manager then awards a contract to the successful bidder. CONTINUING BALANCE ACCOUNTS - At the end of a fiscal year, any unexpended balance in a continuing balance account carries forward to the next year as a type of reserve against future liabilities related to the account. Massachusetts General Laws provides for a number of continuing balance accounts including those for: workers compensation claims, property and liability uninsured losses, and unemployment compensation claims. A continuing balance account is also typically used to fund compensated absence liabilities, facility repair accounts and equipment replacement accounts. DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 21/z levy limit for the payment of debt service costs, subject to a popular referendum. Two-thirds of the Select Board and a majority of citizens voting must approve the exclusion. These funds are raised to retire the debt service for the project. They are not added to the tax levy limit for the following fiscal year. DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of bonds. DEPARTMENT - A division of the Town that has overall management responsibility for an operation or group of related operations within a functional area. DEPRECIATION - 1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is charged as an expense during a particular period. Depreciation is based on historic costs, not replacement value. ELEMENT - The smallest unit of budgetary accountability, which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the Town is responsible. ENCUMBRANCE - To encumber funds means to set aside or commit funds for a future expenditure. Encumbrances include obligations in the form of purchase orders, contracts or salary commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved. ENTERPRISE FUND - An account supported by user fees for a specific service that the Town operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on taxes for operating revenue as user fee revenue and expenses are balanced over the long run. Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis. EXPENDITURE - Decrease in net financial resources for the purpose of acquiring and providing goods and services. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-3 EXPENSES - Outflows or other using up of assets or incurring of liabilities during a period from delivering or producing goods, rendering services or carrying out other activities that constitute the entity's ongoing major or central operations. Expenses consist of the following objects of expenditure: Utilities, Supplies and Materials, Contractual Services, and Equipment. FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes along with non-criminal fines are included in this category. FREE CASH - see Budgetary Fund Balance. FUND BALANCE - The excess of assets over liabilities. FUNDING SOURCE - The specifically identified funds allocated to meet budget requirements/ expenses. GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special Revenue Funds. GFOA - Government Finance Officers Association of the United States and Canada. The GFOA is a professional organization of governmental finance officers. GRANT - A contribution by one government unit or outside agency to another governmental unit. The contribution is usually made for a specific purpose but is sometimes for general purposes. INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in short-term securities. The investment goal is to ensure that all funds are invested in short-term, risk- averse investments. The Treasurer is very restricted as to the instruments in which investments can be made. The amount of investment income is a function of the amount of funds invested and the interest rate. LIABILITY - Debt or other legal obligation which must be paid, renewed or refunded at some future date, but does not i ncl ude encu m bra nces. LOCAL RECEIPTS - A category of revenue sources including municipal and school department charges for services, investment income, fines and forfeitures, building permits and excise taxes. These revenues are not considered part of the Proposition 21/2 Tax Levy. MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A program of the Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its public schools. MODIFIED ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when it is actually received and recognizes expenditures when a commitment is made. In Massachusetts, cities and towns must use this basis for accounting for the general government. MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax equal to 21/2 percent or $25 for each $1,000 of the vehicle's value. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-4 MWRA - Massachusetts Water Resources Authority, from which the Town purchases water at a wholesale rate in the form of annual assessments to the Water and Wastewater (Sewer) departments. OPEB - Other Post-Employment Benefits refer to the Town's fiscal obligation to provide health, dental and life insurance benefits to qualified retirees. Over the next 30 years, the Town's OPEB liability is approximately $150 million. In FY2009, the Town began funding an OPEB Trust Fund for the purpose of reducing the liability. (See page C-3 for the current balance in the Fund.) OPERATING BUDGET - The portion of the budget that pertains to daily operations, which provides basic services for the fiscal year. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a service. Operating expenditures include personal services, supplies and materials, utilities, contractual services, minor equipment, and debt service. OPERATING OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax revenue growth by the State tax limitation law known as Proposition 21/z. The tax levy limit can be exceeded only if a majority of residents voting approve an override. This sum is then added to the base l evy for the next fiscal year and becomes a permanent addition to the tax l evy limit. OTHER EXCISE (Hotel/Motel, Meals and �et Fuel) - Lexington hotels and motels charge an 11.7% room tax to guests, which includes a 6% local option. Lexington restaurants collect a 7.0% sales tax, which includes a 0.75% local option. A portion of the jet fuel tax collected at Hanscom airport is distributed to Lexington. These revenues are collected by the Department of Revenue and distributed to the Town of Lexington on a quarterly basis. (See page II-4 of the Revenue Section). OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Building & Zoning, and Planning Departments, and the Department of Public Works. Also included in this category are collections from ambulance fees, municipal liens, and building rentals. OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the Board of Assessors. PARKING FUND - Revenue from electric vehicle (EV) charging stations, town parking meters, pay-by- phone, and parking permits are deposited into the Parking Fund. This fund helps offset the costs of Police Department personal services and parking meter expenses, and Department of Public Works expenses directly related to parking lot maintenance and EV charging station maintenance and operations. PERSONAL SERVICES - A line on the program, subprogram and element sheets which refers to the total of the following objects of expenditure: Wages, Overtime, and Other Compensation. PROGRAM - A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-5 PROPOSITION 21/2 - A tax limitation measure passed by Massachusetts voters in 1980 which limits the growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed to be raised through real estate and personal property taxes cannot increase by more than 2.5% from one fiscal year to the next. New construction values are in addition to this limit. Two provisions within Proposition 21/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes above the tax levy limit: an operating override or a debt exclusion. (See page xxiii of the Town Manager's Report for an Override History.) RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining facilities, providing coaches and referees, and recreation program management, as well as some Recreation related capital improvements. These recreation programs are managed through a Recreation Enterprise Fund. RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or Appropriation) Committee can authorize transfers from this fund. (See page C-4 for the a history of the funding and use of Lexington's Reserve Fund.) RETAINED EARNINGS - The equity account reflecting the accumulated earnings of the enterprise funds. REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue Summary in the Budget Overview section. (See page II-4.) SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as applicable bus transportation fees. SENIOR MANAGEMENT TEAM - A group of top managers including department heads from ten departments and the Town Manager's Office. SEWER&WATER CHARGES - The Town operates Water and Sewer Enterprise Funds to manage these municipal operations. Users of sewer and water services provided by the Town pay charges depending upon metered usage. Revenue received from charges for sewer and water services is used to fully support the costs of utility operations, such as Massachusetts Water Resources Authority (MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges for services are based on a three-tier block rate structure corresponding to usage. Charges rise as usage increases. The Town pays the MWRA assessments to supply water and dispose of Town sewage. SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds. STABILIZATION FUND - Massachusetts General Law Ch.40, Sec. 56, allows a municipality to appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for any lawful purpose by a two-thirds vote of Town Meeting. In addition to the General Stabilization Fund, the town has stabilization funds for specific purposes, including the Transportation Demand Management Fund, Traffic Mitigation Fund, Special Education Stabilization Fund, and the Capital Stabilization Fund. (See page C-3 for the current balances in the Town's Stabilization Funds.) FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-6 TAX LEVY - The total amount to be raised through real estate and personal property taxes. Lexington property owners pay taxes to the Town based on the assessed value of their real and/or personal property. Each year the Select Board conducts a tax classification hearing to determine a tax rate. The Town Assessor makes adjustments to real estate values in order to properly reflect fair market value. In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate) based on the value of their professional equipment, furniture and fixtures. The amount of taxes a property owner pays is determined by multiplying the applicable tax rate by the valuation. For example, if the tax rate is $13 and a property's assessed value is $1,000,000, the property owner will pay $13 times 1,000 ($1,000,000/1,000), or $13,000. Tax levy revenues are the largest source of funding for the Town. TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 21/z. TAX RATE - The amount of tax levied for each $1,000 of assessed valuation. TRANSPORTATION N ETWORK COM PANY (TNC) SPECIAL REVEN U E FU N D - A 2018 state law began regulating Transportation Network Companies (TNCs - e.g., Uber and Lyft). Part of that law established a surcharge of $0.40 per ride, of which $0.20 is returned to the community where the ride originated. Those funds are distributed by the state each year, and must be appropriated by Town Meeti ng for projects that offset the i m pact of the TNCs. USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service. FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023 D-7