2022-09-15-CAC-min - Laserfiche WebLink

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would the new added charges be cumulative, and hence result in a potential $18-$20 increase in their monthly subscription charges? Dave von Moritz answered that he would have to follow up to get an accurate response, and he would get back to Ken Pogran with an answer that could be shared with the Committee. 5. Chairman's Report: Ken Pogran Ken Pogran noted that 3 of the current CAC members -- Dave Buczkowski, Ken Pogran and Rita Vachani — are up for reappointment and are waiting for confirmation of their appointments from the Select Board. On a related note, there was discussion about the Town Manager's recent memo regarding "Boards and Committees" in Town, specifically the proposal that the CAC appointments be made by the Town Manager. Dave Becker reminded everyone that the MA Department of Telecommunications and Cable authorized the Towns to create Cable Advisory Committees to advise the Issuing Authority (for Lexington that is the Select Board) on technical issues and help negotiate the cable licenses. Doug Lucente clarified that the memo is a starting point for a broader discussion on "How do you reimagine Boards and Committees in the Town" to make sure there is best use of the talent in Town, to reduce duplication across Committees, and to use the time of the Town Staff and the Select Board most effectively. The Select Board has heard from a large number of Town residents at the Select Board Meeting as well as via emails on the changes proposed in the memo and will be considering all these inputs as they deliberate further. Doug Lucente emphasized that the Select Board will meet with the CAC before any changes to the appointment process/reporting structure are made. Ken Pogran then discussed several administrative items: i. Continue CAC meetings on the third Thursday of the month. There were no objections to this schedule ii. Recording secretary and Complaints assignments: The same rotation to continue for both activities and Ken Pogran will send out the updated rosters. iii. Working group assignments for the year: After some discussion, it was decided that we should have a written description of each group's charge and then revisit the membership of each group. Ken Pogran will take the lead on creating this document. iv. Remote or in person meetings: The State has approved all public meetings can continue remotely till March 2023. The Town is working on procuring equipment and software to enable hybrid meetings in the future, allowing for some remote participation. There was discussion about what the CAC members would prefer—Dave Buczkowski and Dave Becker said they would like to have the option to attend remotely when they cannot make it in person; Nick Lauriat and Steve Kaufman both expressed the view that there is a loss of community when the meetings are remote and so we should aim for in person meetings when possible. It was also confirmed that the zoom (remote) meetings do not need to be recorded, as the minutes of the meeting are the official record. So, the meeting recordings can be stopped going forward. However, the transcript option should continue for accessibility.