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3 category. Mr. Sandeen also expressed a desire for Town Counsel to give his opinion on whether the project falls under the legal framework of the CPA. After a motion was duly made and seconded the committee voted by roll call vote in a straw poll (6-1-2) to support the motion. Archives and Records Management: Althea Yates, the Town Archivist, presented the Town Clerk’s annual request for Archives and Records Management funding, but noted that she is asking for a little extra this year as opposed to the past for the specific reason of preserving three bound atlases from circa 1850-1912. The drawings in these volumes include street plans for the Town of Lexington, and cemetery plot layouts and plot agreements, among other documents. Ms. Yates also described how staff in the Engineering Department (where the volumes were originally located) still consult these old drawings and schematics today and that the conservation of these documents not only preserves history but still serves a practical purpose. Ms. Yates also described how the cost of the request for document conservation also includes digitization and mentioned the Town’s contractual relationship between Northeast Document Conservation Center in Andover. Ms. Fenollosa asked for confirmation that the funds will not be used to conserve or preserve any of the documents pursuant to the Town’s mandatory records retention efforts, as opposed to using the funds for historic preservation purposes. Ms. Yates stated that they were for preservation. Ms. Fenollosa also stated that the Historical Commission had found the volumes to be “historic resources” as defined under the CPA. Mr. Horton asked if the price for conservation included digitization, and Ms. Yates confirmed that it does. Mr. Horton then asked if any other organizations were interested in the contents of these volumes. Ms. Yates stated that the volumes were more of a historical curiosity and that the books themselves belong to the Engineering Department. Ms. Yates then followed up by stating that past scanned and digitized documents have been uploaded to the Town’s public records portal, but this may prove too difficult for these documents based on the size of the digital file. After a motion was duly made and seconded, the Committee voted by roll call vote in a straw poll (9-0) to support the project. Minutes: The Committee conducted a roll call vote (9-0) to approve the minutes from the CPC meetings on 10/20/22, 10/27/22, 11/03/22 and 11/10/22 (open meeting and Executive Session). Committee Business: The next meeting will take place on December 1st at 4:00 over Zoom. The Committee continued to discuss the status of the Needs Assessment report and Ms. Fenollosa stated that she would be distributing a working draft to the Committee the following morning. Mr. Tierney then mentioned that during the meeting Stuart Saginor and the Community Preservation Coalition announced the State match information: with all three rounds of CPA funding complete, Lexington will receive a total of $1,828,980 or 31.5% (30.3% being distributed to all towns during the first round of funding).