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_nwiHc fx a Town of Lexington - FY2O24-28 Capital Improvement Project Project Name: Strategic Plan Update Date: 9/23/22 Project ID: Rec-24-5 Department: Recreation & Community Programs Revised: Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee requests $100,000 in FY2027 to update the department's Strategic Plan. The initial plan was finalized in February 2014 and was intended to be for the years from 2014-2016. According to industry standards, a strategic plan should be updated every 3-5 years. With this request scheduled for FY2027, it would be 13 years since the Strategic Plan was first implemented. Justification/Benefit: The primary focus of the 2014-2016 Strategic Plan was (at that time) preparing for the upcoming move to the Community Center and the impending reorganization of the department. The services, functions, and operations of the department have increased and evolved significantly over the past eight years. During this period of time, the department has completed a variety of plans, such as the 2017 ADA Compliance Study, 2020 Community Needs Assessment, 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities, and the 2022 Open Space & Recreation Plan (OSRP) Update. The intent of the Strategic Plan Update is to review the complex, robust programs and services offered by the department and combined with the findings of the previous plans, develop a comprehensive set of goals, objectives, and action items. This road map will guide the decision-making process for the department as it moves forward in the coming years. Impact if Not Completed: If this request is not approved, then the initial Strategic Plan will continue to become more outdated and obsolete each year since its original implementation back in 2014. Timeframe: FY2027 Replacement Frequency: 5 years Basis for Cost Projections: Cost estimate is based on similar past projects and information provided by vendors in September 2022. All cost estimates are provided in then -year dollars (FY2027 request in FY2027 dollars). Stakeholders: Recreation & Community Programs, Recreation Committee, DPW, Residents, Non -Residents Operating Budget Impact: The recommendations from the Strategic Plan will provide staff with a comprehensive resource that will help guide decisions to maximize efficiencies across all operations of the department. Funding Source: Cash Capital Prior Authorizations: None Recreation - Page 19 Printed October 10, 2022