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3 Town ofLexin ton - FY2024-28 Capital Improvement Project Project Name: Pine Meadows Clubhouse Renovation Date: 8/15/17 Project ID: Rec-24-1 Department: Recreation & Community Programs Revised: 9/27/22 Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee requests $120,000 in FY2024 from cash capital or bonding for the design and engineering costs associated with renovation of the clubhouse at the Pine Meadows Golf Club. Of note, this request was initially submitted for FY2021 and again for FY2022 but was withdrawn because of the COVID-19 pandemic. This project will engage a professional architect to develop design and engineering documents for the complete renovation of the clubhouse including but not limited to renovation and/or replacement of the main concourse area, the bathrooms, plumbing system and fixtures, windows, roof, and additional work as needed to improve accessibility and bring the building into ADA compliance. Following the design and engineering phase for this project, construction is scheduled to take place in FY2025. Justification/Benefit: The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The course historically averages 33,000-35,000 rounds of golf per season but has experienced a significant increase in usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School and Minuteman High School. In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases reaching $1,162,255 in FY2021 and $1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows Grounds Capital Program and the Pine Meadows Equipment Capital Program, but also subsidizes many other recreational facilities and programs in Lexington. The clubhouse, constructed prior to the Town's purchase of the property in 1988, has not undergone any significant renovation in the past 30 years and is suffering the typical deficiencies and wear and tear associated with its age and heavy usage. The accessibility issues at the current clubhouse were identified as the #2 priority for remediation by the Commission on Disability in the 2017 ADA Compliance Study. Completion of this project will not only restore the clubhouse to a modern and functional facility suitable to support the ongoing successful operation of the Pine Meadows Golf Club, but will also bring it into ADA -compliance and make it welcoming and accessible for all residents of Lexington and visitors. Impact if Not Completed: Professional design and engineering are requisite for completing the renovation of clubhouse at Pine Meadows Golf Club. Delay of design and engineering will delay the renovation project. Delay of the renovation project will result in increased project costs from intrinsic construction cost increases and potentially from additional work required as the result of continued deterioration of the building. During delay, the facility will remain poorly accessible and non-compliant with ADA for the duration of any delay. If the project is never completed, the conditions of the clubhouse will continue to deteriorate, ultimately reaching a state incompatible with public use of the building, which would result in closure of the building and suspension of golf course operations. The loss of revenue from golf course operations would preclude grounds maintenance, and the course would go fallow. Recreation - Page 10 Printed October 10, 2022