2000-01-06-MGWG-min.pdf - Laserfiche WebLink

Browse Search

4b. What constitutes a quorum for a full group meeting? We did not discuss this topic. 4c. Are there a certain percentage of meetings which must be attended to qualify for participation? We did not discuss this topic. 5. How will changes in meeting dates/times be handled? Who will be responsible? We did not discuss this topic. We did, however, discuss our desire to handle as much as possible of our group logistics via e-mail. However, two members of the group do not have e-mail. We need to develop a process to ensure that these two members are kept in the loop via fax or telephone. Someone asked whether we could use the 2020 web site for planning and/or a chat room between meetings. 6. A Work Group member must attend and take notes at meetings of the Core Participants Group [CPG] , as appropriate. How will it be determined who attends? Larry Belvin volunteered to attend the first meeting of the CPG on Thursday January 13 from 7:30pm-9:OOpm at Diamond Middle School. 7 . Where will the group meet? According to the "Meeting Logistics" document, there are seven meeting rooms available via the Town Manager's Office. Rick White popped his head in near the end of our meeting to let us know that we should call his office to request a meeting room. Perhaps the chairman should make this phone call. Procedural 1. Will the group select a Chairperson? Vice-Chair? Secretary? If so, how? And who are they? If not, what is the group's plan for managing the group? No one volunteered to be chairman. Suzanne Caton did volunteer to be acting chairman for the 01/11 meeting. She also suggested that we rotate the role of Secretary, since it is an undesirable position. More than one person suggested waiting for one or two meetings before electing a chairman. 2. How will the agenda be set for each meeting? Who will produce it? How will it be distributed? We did not really discuss this topic. Those with e-mail probably want the agenda distributed via e-mail. Gary Fallick suggested that group members should send suggestions to the [acting] chairman for the agenda for upcoming meetings. 3. A Steering Committee Liaison will facilitate the first two group meetings [01/06 and 01/11] . How will future meetings be facilitated? By an outside facilitator or by a group member? Will there be a facilitator for each meeting? We did not discuss this topic directly, although there appeared to be an implication that the acting chairman would facilitate (lead) group meetings. 4. Who will take meeting minutes and how will they be distributed? The acting Secretary will take meeting minutes. We did not discuss how they will be distributed. 5. What are the expectations for behavior during group meetings? Speak one at a time; do not interrupt; everyone gets a chance