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Home My WebLink About2022-07-21-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING –JULY 21, 2022 MINUTES 1. ROLL CALL The meeting was called to order by Vice-Chairman Richard F. Perry at 8:30 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Richard F. Perry Nicholas Santosuosso Caileen Foley Melinda Walker Kathy Kilroy Mark McCullough Susan Rockwell Maureen Rynn Weidong Wang Margaret Moran Robert Pressman 2. APPROVAL OF MINUTES Approval of Minutes of Regular Meeting of June 9, 2022 Upon motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the Minutes of the Regular Meeting of June 9, 2022, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn 3. PUBLIC COMMENT 4. FINANCIALS A.) Approval of Bills and Checks paid in June 2022 Upon a motion by Maureen Rynn and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for June 2022. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn B.) Financial Report Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to table the June 2022 Financials. The roll call vote was as follows: 2 YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn C.) Tenant Account Receivable Write-Off $6,817.00 This resident was evicted. The TAR costs are due to Constable Fees, storage, etc. We have attempted collection on this for a year. Board approval is needed to write this balance off. Upon motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the TAR write off in the amount of $6,817.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn 5. EXECUTIVE DIRECTOR’S REPORT ARPA Targeted funding The Lexington Housing Authority received an ARPA targeted award under the “Fire Alarm System Replacements – Round 1”. Caileen is submitting a funding request for approximately $300,000.00 to replace the Greeley Village Fire Alarm System and a funding request for the Vynebrooke Village fire panels as part of the ongoing ModPHASE project. Request for Proposals – Single Audit We sent out our audit RFP for responses due 7/30/22. Fenton/Ewald Associates will conduct our State Agreed Upon Procedures Audit for FY22 Resident Service Coordinator update Caileen updated the board on the RSC. Project Update Vynebrooke Village Modphase: We received the Approval to Bid from DHCD. Anticipated bid advertisement date is August 3, 2022 with filed sub-bids due August 17 3 and GC bids due September 7. The CSV bathroom and closet project is anticipated to start August 1. Each group of 6 units will take approximately 10 business days to complete. The anticipated schedule has construction going through the end of November. 6. OLD BUSINESS A.) Vynebrooke Village-ModPHASE Project, Kitchen and Bathroom Renovation- Proprietary Products Abacus Architects has determined there are 4 different products that should be named proprietary in connection to the ModPHASE Kitchen and Bath Modernization and Accessible Unit Conversion at Vynebrooke Village: • Closet bi-fold doors as manufactured by Landquist & Son, Chicago, Illinois • Prefabricated shower pan as manufactured by Best Bath Systems of Caldwell, Idaho. • Plastic Siding as manufactured by CertainTeed • Windows by Harvey Building Products Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the Proprietary Specification for the Vynebrooke Village ModPHASE project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn 7. NEW BUSINESS A.) Regional Capital Assistance Team Waiver The Regional Capital Assistance Team (RCAT) is a team appointed by DHCD to provide modernization and maintenance related services to housing authorities with less than 500 state aided housing units. The LHA has been and continues to be capable of providing without the assistance of DHCD. We have demonstrated operational and technical capacity to manage our own capital and maintenance programs independently. Upon a motion by Maureen Rynn and seconded by Melinda Walker, the Board voted to approve the RCAT Application Waiver. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT 4 Richard F. Perry NONE NONE Nicholas Santosuosso Melinda Walker Mark McCullough Maureen Rynn 8. DISCUSSION A.) Repositioning Federal Public Housing portfolio-Margaret Moran, Cambridge Housing Authority Margaret was in attendance to present the Repositioning process to the Board and answer any questions they had. The Board discussed multiple repositioning options. The Planning and Development Department at CHA offers their consulting services to assist with completing the repositioning. The Board decided to wait on voting on a Scope of Services and Intergovernmental Agreement until all board members were present at a future meeting. 9. ADJOURMENT 10:05 AM CAILEEN B. FOLEY, SECRETARY