Minutes 2014-10-14.pdf - Laserfiche WebLink

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b. School Building Committee Updated Calendar 9.29.14 He then reviewed the updated calendar,pointing out that the Building Committee has between now and June 15 to determine the final project schematic report for submission to MSBA for approval. The School Building Committee will meet on October 20,and will review the drafts of the three options(new,renovation,new/renovation combination). He also explained the two recently established subcommittees: one to look at the Non-MSBA Project option and the other,a Joint Communications Subcommittee(School Committee and School Building Committee). c. Joint Communications Subcommittee Report,Nancy Banks As co-chair of the Joint Communications Subcommittee,Ms.Banks explained that the purpose of this Subcommittee is to look at common interests,time needed out in the communities,and clear messaging. She asked each member to provide to Ms.Rozan within one week updates on the key stakeholders master list; a list of other key people in the community,with names and contact information,who would benefit from ongoing communication with Minuteman; and a list of the town's issues. It was noted that this is a good way to structure communications, with the town stakeholders in mind. The member from Wayland expressed her view that in this communication effort,the School Committee members should be getting everything being sent out to the towns. She would like to review the content so that she can forward to the appropriate parties,in keeping with her role/responsibility to communicate with her town officials.Ms.Banks noted that the vote on the draft editorial in the packet was being withdrawn. 7. ASSISTANT SUPERINTENDENT FOR FINANCE REPORT,Kevin Mahoney a. Staffing Report The Assistant Superintendent called attention to the 9.30.14 Staffing Report,provided as informational. b. Car Donations He explained that two car donations were recently offered to Minuteman,and the School Committee took the following vote: ACTION 2014#100 Moved(Horton)and seconded(DeLuca) To accept two car donations(2003 Toyota Camry and 2002 Toyota Sienna),as presented Vote: Unanimous c.Bond Anticipation Note Renewal He explained the details of this renewal,the bid process,and clarified why it was being renewed. ACTION 2014#101 Moved(DeLuca)and seconded(Horton) To award the$254,400 Minuteman Regional Vocational Technical School District Bond Anticipation Feasibility Study Note,sold on October 10,2014,to be dated November 21,2014 and maturing November 20,2015 to Eastern Bank,at a net interest cost of 0.55% Vote: Unanimous d. Update on FY 14 Audit Process The Assistant Superintendent explained that the Auditor is scheduled to give a report on the FY 14 Audit at the November 18,2014 School Committee meeting. The Chair pointed out that this is much earlier than the FY 13 Report. e. Review of Timeline for FY 16 Budget Process The Assistant Superintendent also reviewed the timeline for the FY 16 Budget Process,resulting in the January 20, 2015 School Committee Meeting/Public Hearing,with a snow date of January 22. 1. Review of Financial Statements for Period Ending June 30,2014 The Chair tabled this item until next meeting when it will be fully explained and reviewed. 5