Minutes 2014-10-14.pdf - Laserfiche WebLink

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member from Lexington offered to provide information on what was done in the past,and the member from Sudbury offered to help with the technical details. It was suggested that the complications cited above might only apply in 5%of the cases. The Chair urged Ms.Castagno to talk with the Superintendent,as he is aware of the request,and to report back when her research is complete. 2. Discussion of preparation/dissemination of information re selected agenda topics The Chair addressed one suggestion related to Governance Issues,namely the dissemination of information by School Committee members in advance of meetings. He noted that he discussed this with the attorney,and was advised that materials from School Committee members cannot be disseminated in advance,either by email to the group,by email from the Assistant,or in the packet,but rather,are to be at the table at the meeting for discussion,to avoid violations of Open Meeting Law. He clarified that he as Chair can request that comments be submitted,and that they can be compiled and presented as part of the presentation material at the table,as was done with the comments requested at the last meeting,currently at the table.The member who submitted this suggestion expressed his frustration that the Administration is allowed to do this,and it gives disproportionate weight to the Administration.He cited his own analysis on the 628 student number as an example.Another member expressed that this is not only an OML issue,but a process issue. The Chair explained that the Superintendent is the CEO,and is not a School Committee member,therefore,not subject to the restrictions of the OML. The Vice Chair concurred, noting that this has been an issue for a long time in many public bodies,but the School Committee is not allowed to offer opinions until the open meeting. b. Approved District Goals 2014-15:Measurement Criteria,Nancy Banks The Secretary explained that she reviewed the material received,and fine-tuned the language of the approved goals to reflect the SMART goal language,and responsible parties. She pointed out a typo in Goal#2. The member from Wayland urged that School Committee members need to be included in scheduling of events related to enrollment, such as 8th grade family nights,assemblies at the school,and community tours. She noted that there has been no Minuteman representative in attendance for the last 4 years at a particular 8th grade event in her community,and there is only 1 Wayland student at Minuteman this year. In response to a request for clarification,the Secretary pointed out that goal#5 was reflected in the Superintendent goals,to be presented later in the meeting by Mr. Horton. Concern was raised about shifting the responsibility of the goal to increase enrollment to the School Committee,which has no control over resources. It was clarified that School Committee members need to advocate for the school and that it is a collaborative effort,given the Administration's inability to attend every event in every community. The following vote was then taken: ACTION 2014#94 Moved(Banks)and seconded(Spalding) To approve the amended District Goals 2014-15 (items 1,2,3,4,and 6) as presented (with#5 incorporated after the later discussion/vote) Vote: 11 in favor, 1 opposed, 1 abstention(with 13 members present) The approved amended District Goals 2014-15 can be found as Attachment B. 4. MSBA BUILDING DESIGN DISCUSSION a. Expert Presentation: Advanced Manufacturing The Chair noted a delay in this item;the presenter did not show up by the end of the meeting. b. Discussion re comments received from SC Members on"Next Steps/Innovative Ideas",Jeff Stulin The Chair expressed appreciation to the members for taking the time to forward comments on this topic.Members each took a moment to voice their comments(as shown in Attachment C). The Chair pointed out that these were all good ideas,which need to be taken seriously,and may become future School Committee agenda items.The member from Lincoln,pointed out that some of these ideas relate to concerns he will report on at a future meeting related to his role as liaison to the Advisory Committee.The member from Arlington expressed that the ideas need a context and need to be folded into the goals process,in conversation with the Superintendent. The member from Dover noted that the ideas need to be aired immediately to be taken into consideration in the Building Project discussions, and requested that they be forwarded to the School Building Committee and the Design Team.The Vice Chair offered to prioritize them with the officers. 2