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FINAL Approved 11.18.14 OPEN SESSION MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT SPECIAL SCHOOL COMMITTEE MEETING SEPTEMBER 16,2014 7:00 PM PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL Present: Jeff Stulin,Chair(Needham) Kemon Taschioglou(Lincoln) Carrie Flood,Vice Chair(Concord) Dave Horton(Lexington) Nancy Banks, Secretary(Acton) Jack Weis(Belmont) Alice DeLuca,(Stow) Daniel Mazzola(Lancaster)(arrived 7:03 PM) Ford Spalding(Dover) Cheryl Mahoney(Boxborough) Judy Taylor(Carlisle) Dave Manjarrez(Sudbury) David O'Connor(Bolton) Absent: Mary Ellen Castagno(Wayland),Doug Gillespie(Weston), Sue Sheffler(Arlington) Others Present: Ed Bouquillon,Kevin Mahoney,Ernie Houle,Brendan Dutch,Audrey Cassidy,Marjorie Daggett, Connie Maynard,Ed DeLuca. 1. CALL TO ORDER: OPEN SESSION The Chair opened the meeting at 7:00 PM and noted that the meeting was being recorded by Mr.Manjarrez. 2. PUBLIC COMMENT The Chair explained the parameters of the Public Comment,and Mr.Manjarrez(Sudbury)expressed his concerns about what he calculated as a$2.5 M deficit in tuition revenue,and offered his opinion that member districts pay this through over-assessments to subsidize non-resident students. 3. CHAIR'S REPORT,Jeff Stulin a. Governance Issues and e. Concerns on Member Communication,Email and Other The Chair asked to combine the a.Governance Issues item with e. Concerns on Member Communication,Email and Other. Hearing no objection,he addressed a number of Governance issues supported by the School Committee's policies on ByLaws,Member Ethics,Officer Roles, School Committee Meeting Processes and Procedures,Open Meeting Law,and Rules of Order. He described how he intended to work as Chair within these policies,and asked that any suggestions be forwarded to him through Ms.Rozan,and he will take them under advisement for possible discussion. He emphasized that he is always looking to improve the functioning of the School Committee. He expressed that he has heard from a number of members who expressed a desire that something be done about the email communications,which he described as falling into 3 categories: illegal/OML/Executive Session violations; legal,but violating School Committee policies or norms,and generally obnoxious,those that include articles with insulting or erroneous commentary.He noted that in future his intention is to communicate with officers about these matters to help him decide whether to bring to the full School Committee for action. He also noted that there are some pending issues from recent Public Records Requests that he will address at the next meeting. b. Draft Subcommittee and Task Force List 2014-15 The Chair reviewed the Draft Subcommittee and Task Force List,noting that there are fewer Subcommittees being proposed. He outlined what was different in each from last year's charges and assignments. It was suggested that the Communications Subcommittee might work more effectively as a Task Force. The Chair suggested getting a plan in place,and he would reconsider if that turned out to be a better option. Hearing concerns from the member from Sudbury at his deletion from the Finance Subcommittee,the Chair pointed out that he,too,would no longer serve on that Subcommittee. A motion was made(Weis)and seconded(Manjarrez)to reinstate Dave Manjarrez to serve on the Finance Subcommittee,suggesting that the School Committee would function more efficiently if any 1