FINAL SC Mtg Minutes 2017-7-11.pdf

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7. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney a. FY 18 Budget Update Mr.Mahoney explained the details related to the need to amend the FY 18 Budget due to the lower than projected prior year tuition. He reviewed the material in the packet,and noted that he was proposing reducing the current budget(v. 3) from$19,449,466 to a revised amount of$18,999,479,representing a reduction of 3.69%compared to the FY 17 budget. He emphasized that this amendment budget will not change the FY 18 member assessments. He explained that on the revenue side,this budget will use an additional $95,000 of certified E&D and reflects a slight increase in Ch. 70 state aid. He noted salary cost reductions and other budget cuts as well. In response to questions,he noted that this has no impact for the "Cherry Sheets"of the towns, and that he is planning for the trend of the slow decline in the out-of-district tuition as enrollment of in-district students grows. He also noted that to amend the budget,a 2/3 weighted vote is required. The following vote was then taken: ACTION 2017#48 Moved(DeLuca) and seconded(Sheffler) To amend the FY 18 Budget, from$19,449,466 to a revised total budget amount of$18,999,479, as presented VOTE: 8 members in room at time of vote Weighted Vote present: 83.60% Weight needed: >66.67% Names of towns opposing or abstaining: none Final percentage results of vote: 83.60% Final status of the vote: Unanimous b. Disposal of Surplus Property Mr. Mahoney referenced materials at the table(Attachment C) listing furniture,equipment, and other property owned by the District that is no longer used due to damage,obsolescence,or replacement. He also noted that 3 vehicles received as corporate donations are also considered surplus. The following vote was then taken: ACTION 2017#49 Moved(DeLuca)and seconded(Spalding) To authorize the disposal of surplus property, as presented VOTE: 8 members in room at time of vote Weighted Vote present: 83.60% Weight needed: >41.80% Names of towns opposing or abstaining: none Final percentage results of vote: 83.60% Final status of the vote: Unanimous c.Bid Results Mr.Mahoney also referred to material at the table(Attachment D)related to the RFP process for Financial Advisory Services,needed for the construction phase of the building project. He explained the differences between an RFP and an invitation to bid,the technical proposals received, and the price proposals of the two qualified firms. He explained that based on conclusions of the technical review and price proposals,the District will award the contract to UniBank Fiscal Advisory Services. He noted they are familiar with 4