FINAL SC Mtg Minutes 2017-01-19.pdf

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They also discussed cost savings anticipated with the truncated schedule, as well as the realistic focus and attention to contingencies. It was noted that meetings with the Lincoln Planning Board have been underway since October,2016,and that there are some hurdles still to discuss. It was noted that the good news of cost savings and a shortened scheduled was not foreseeable, given the delays and the unpredictability of the approval process along the way. The Chair emphasized that there are many unknowns in a building project such as this,and there are no guarantees. Good design, flexibility, and competence of the team were noted as key ingredients. It was pointed out that some items came off the design, and may be able to be added back in,with the cost savings,but real clarity won't be known until the costs estimates are put out to bid. The extent of the risk will be known with early packages of two independent estimates reviewed 3 times. Bob Domnitz, seated in the audience,offered some suggestions based on his experience as a member of the Lincoln Planning Board. The member from Stow commended the inclusion of facilities management in the curriculum, as it supports Minuteman's standing as a cutting-edge school. She also hoped some of the virtual reality material can be brought to the presentations,as this,too, is cutting-edge. The School Building Committee chair invited all to attend their meetings, and noted that the next one is scheduled for Monday January 23, 2017 at 5:00 PM in the Paul Revere Room. It was also noted that some of the details presented dovetail nicely with Admissions efforts, and that this is very positive, as the major opportunities the project presents for students can be used as active promotion of the education Minuteman offers its students. d. Approval of Construction Manager at Risk Contract Mr. Spalding noted that the School Building Committee has voted to recommend that the School Committee approve the award of the contract to Gilbane, and that the contract has been reviewed by legal counsel for both Gilbane and Minuteman. He then read the motion,and the following vote was then taken: ACTION 2017#2 Moved(Spalding) and seconded(DeLuca) To approve the award of a contract with Gilbane Building Co.,Inc. ("Gilbane")to act as Construction Manager At Risk in connection with the replacement of the existing high school building through construction of a new high school facility and related work(the "Project"), such contract to be in substantially the form presented to this meeting with such revisions as may be approved by the Chair of the School Building Committee (the "Contract") VOTE: Members in room at time of vote: 11 (Absent: Wayland,Lancaster,Weston,Arlington, Sudbury) Weighted Vote present: 59.03% Weight needed: 29.52% Names of towns opposing or abstaining:None Final percentage results of vote: 59.03% Final status of the vote: Passed Unanimously e. Authorization of School Building Committee Roles and Responsibilities Mr. Spalding then explained that the next vote is a clarification, outlining the School Building Committee's role and responsibilities. He confirmed that this was written by counsel, and that it is typical for Building Committees. He noted that the School Committee has approved the three major contracts, and because of their meeting schedule,this vote will expedite approval of future amendments to contracts and payments. He explained the oversight currently in place with payment approvals. He then read the motion, and the following vote was taken: 3