FINAL OS SC Mtg Minutes 2017-12-12.pdf

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Mr. Spalding reported that the project continues to be on time and on budget, and the steel will be arriving on the 18th of December. Ms. DeLuca added that there is a lot of excitement about this building. 8. ASSISTANT SUPERINTENDENT'S REPORT a. FY 19 Budget Process Update Mr.Mahoney called attention to the material at the table, as shown in Attachment D, describing the FY 19 Estimated Revenue Plan(v. 2.0 Preliminary December,2017),the FY 19 Assessment Calculation,the FY 19 Capital Allocation, and the Debt Service. He stressed that this is preliminary,and will evolve as the budget process continues.He also summarized the recent Executive Team(ETeam)presentation to the Finance Subcommittee,in which Mr. Clement had summarized Admissions activity,Michelle Roche had summarized objectives and equipment requests for the Career and Technical Education area,Amy Perreault reviewed Special Education and related services,including Guidance and Nursing,Annamaria Schrimpf reviewed Education Technology goals for advancing the use of technology to enhance digital learning, and Jack Dillon gave an overview on security, staff development, student activities, athletics and clubs. Mr. Mahoney noted that the FY 19 budget will be the last one in this building, and that he will be planning for FY 20 and 21. He described that the target is 3.5-4%over the FY 18 budget, and that he will be looking at project needs, staffing, stabilization fund options,use of facilities, SPED increment fee, and capital fee methodology as the budget develops. As Chair of the Finance Subcommittee,Ms. Flood encouraged the invitation of the entire School Committee to the ETeam presentation,as it provides many reasons to be proud of Minuteman. In response to her request,Mr.Mahoney gave a summary of his thinking on how the capital fee will be assessed and applied, similar to Ch. 70 funds, and he explained that he has received support for this by DESE and has explained it to Town Managers so that they understand the operating budget. The member from Belmont expressed his opinion that with his overall philosophy of servicing the debt, smoothing the financial impact, and not having significant variation in per student costs,this approach makes sense. 9. SUBCOMMITTEE REPORTS: POLICY TASK FORCE a. Update on 7 Title IX Policies Ms. DeLuca reminded the Committee that these policies were approved for 1"reading on 11.14.17, and that she had asked for additional comments. A number of comments came in, and for further clarification, it was determined that a legal review was in order. The Superintendent confirmed that he has submitted them to counsel for review. b. Policy JLCD Administering Medicines to Students Ms. DeLuca reported that this policy is coming before the Committee for further updates. The Superintendent explained that it has been reviewed by the Director of Special Education and the nurse, and it may require further review. Concern was raised about specific language in the Exceptions section. It was pointed out that standing orders and written permission are required before the school stocks any medications. It was suggested that the revisions be approved for Pt reading and that a legal review be made. The following vote was then taken: ACTION 2017#82 Moved(Spalding) and seconded(Flood) To approve proposed revisions to JLCD for 1"reading, as presented, and to have counsel review the section on Exceptions VOTE: 9 members in room at time of vote Weighted Vote present: 90.07% 4