FINAL OS SC Mtg Minutes 2018-05-15.pdf

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Roche, and Maryanne Ham,Minuteman received$499,995 in capital skills grant funds. This is the 3rd time Minuteman has received this grant, and it will be used for welding and robotics equipment. f. Update on Enabling Legislation The Superintendent gave an update on the Enabling Legislation,noting that it was originally attached to the budget, and now it has been removed from that, has been given its own Bill#H4473, and has been assigned to the Municipal and Regional Governance Committee,with the anticipation that it will be reviewed by the end of June. It has had extensive review under Jay Kaufman's guidance, and some tweaks in the language were made. The Superintendent noted that he has forwarded a copy to Jack McCarthy at MSBA as well. He also noted that he has been preparing testimony, in case that is needed when it comes up for consideration. g. Update on Support Staff Restructuring The Superintendent reported that he has posted a part-time position for the School Committee and subcommittee work, and restructured another position as full time,with some reassigned duties. There has been a good pool of applicants(7-8 for the part time position and 14 for the full time position). He anticipates he will interview 3-4 candidates, and expects Dave Horton and another School Committee member to sit in on these interviews. h. UMass Donahue Institute,Sharon Vadatira and Sonia Bouvier The Superintendent introduced Sharon Vadatira and Sonia Bouvier of the UMass Donahue Institute. Ms. Vadatira explained the history and function of the UMass Donahue Institute, and referenced materials that were at the table. She described the general phasing of RFIs and RFPs,the role of a possible Ad Hoc Committee/Steering Committee,and reviewed the sampling of values and outcomes that would be developed to set parameters for the project. Mr. Stulin expressed concern about how the RFI would encourage broad, out of the box ideas in the submissions, and requested clarification about the timeline. Ms.Vadatira reframed his concerns as a possible"value". The Superintendent discussed timeframe, and emphasized that any repurposing is contingent upon the legislation passing. He also noted that there are some restrictions to the property due to the wetlands and the KBA design,but that Athletic Fields have already been approved by the Lexington Conservation Commission and the Lexington Planning Board. He stressed that the MSBA project needs to be completed, then the District's addendum with the Athletic Fields can be addressed. Beyond that nothing else is prescribed. The flexibility and adaptability needed over a 50 year period,the collaborative process of developing the values,the ability to use different ratings for different criteria, decision making, and possible zoning issues were some of the points raised in the discussion. The Superintendent suggested this be added to the next Officers Meeting agenda for a discussion. Mr. Stulin expressed his appreciation for the long-term planning that has been underway to get to this point, and commended Dr. Bouquillon for his efforts. (Materials can be found as Attachment A.) 6. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding a. Update on the Project Mr. Spalding gave an update on the project,noting that there has been a lot of progress, and he has been impressed with the complexity and creativity that goes into the skeleton of the building. He invited members to contact him if they wish to walk through before the walls are up. He commended the team, and noted that May 7-11 is traditionally the industry's safety week. In addition to safety trainings, the crew was treated to a"white tablecloth"lunch hosted by Gilbane, and prepared/served by the Culinary Students. He then showed a few pictures as visual illustration of the progress and the lunch. 4