FINAL OS SC Mtg Minutes 2018-02-06.pdf

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VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: >50% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous c. Q 2 FY 18 Budget Report Mr.Mahoney explained the details of this report, calling attention to the Administrative Holds that serve to encumber funds. He noted that he is cautiously optimistic at this point in FY 18. With regard to the Revolving Funds,he noted a caution in the area of Community Education which shows a dip in the Summer School enrollment. He pointed out that his sense is this is related to the managerial transition in this area,which had a negative impact on marketing the program. He explained that he is watching it, and anticipates an increase going forward. He explained that other programs, such as Post Grads, facilities rentals, and utilities show positive trends. The Superintendent added that the Post Graduation program will need to be restructured, and he is seeking approval of these programs as Post Secondary Ch. 74 programs, with access to Title 5 financing options. He noted that the ability to charge the state set tuition, and for students to access Federal grants or loans will be beneficial. He noted that this will be brought to the Finance Subcommittee for a full review. When the good news in the Food Services area was pointed out,the Superintendent explained that he attributes it to the hiring of a great director,who is creative, collaborative and adaptive. She works well with Kevin and has created efficient systems. 9. SUBCOMMITTEE REPORTS a. Update on Strategic Planning, Sue Sheffler Ms. Sheffler reported that the Strategic Planning Group met on Thursday 2.1.18,to review priorities. She explained that the first priority is to focus on Board Succession. The group will review the materials and develop a draft a document for full School Committee review that articulates: 1. the candidate selection process,with a clear sense of what is required for the job, 2. the onboarding process, so that new members can get up to speed quickly, and 3. the role of the new member relative to their town. It was suggested that the appointing authorities can provide input, and Ms. Sheffler suggested that at this point,the goal is to provide guidance to them. The member from Concord explained how things work in her town that have proven effective. The member from Needham suggested that appointments have been made in the past out of neglect or malice. He would like to see the process include a long-term commitment to take the job seriously. The member from Dover explained that the charge of this group is to create a document that describes a process. They will be seeking School Committee input to make it a working, living document that can serve as a guide over time. 10. SECRETARY'S REPORT,Pam Nourse a. Approval of Draft Minutes 1.16.18 (Joint Meeting); 1.16.18 (Regular Meeting) Ms.Nourse explained that no amendments had been received on the two sets of minutes, and the following vote was taken: 6