3_ FINAL OS SC Mtg Minutes w att_ 2018-04-10.pdf

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VOTE: 8 members in room at time of vote Weighted Vote present: 68.37% Weight needed: >34.19% Names of towns opposing or abstaining: none Final percentage results of vote: 68.37% Final status of the vote: Unanimous b. Legal Services Contract Extension Recommendation Mr.Mahoney explained the recommendation to extend the contract with Murphy,Lamere&Murphy for one additional year,per the current contract. He pointed out that Legal Services are exempt from 30B bidding requirements, and that with the extension MLM's rate would continue at$210/hour for legal services (not paralegal services). The following vote was then taken: ACTION 2018#21 Moved(DeLuca) and seconded(Leone) To extend the contract with Murphy,Lamere&Murphy,PC for 1 additional year,July 1,2018- June 30,2019 (2nd extension of 2 allowable,per current contract) VOTE: 8 members in room at time of vote Weighted Vote present: 68.37% Weight needed: >34.19% Names of towns opposing or abstaining: none Final percentage results of vote: 68.37% Final status of the vote: Unanimous c. Audit Services Contract Renewal Recommendation Mr. Mahoney pointed out that Melanson Heath began providing this service to the District in FY 08, and that their contract expires with the FY 17 Audit just presented. He noted that Auditing Services are also exempt from 30B bidding requirements. He noted that the District has been very satisfied with them, and that it has been helpful not to have to reeducate, as the same people have been involved. He noted that if the Committee authorizes this award,he would solicit a proposal from them. He pointed out that he does not anticipate their proposal would be far afield from the $30K, 31K, 32K listed in their current contract. Mr. Gammill pointed out that it is prudent to move on to another firm after 7-9 years. Mr. Stulin pointed out that his confidence in the District's financial standing has increased with this firm,noting that communications and clarity have greatly improved. He is very happy with the services, and appreciates all that Sheryl Stevens-Burke brings to the process. ACTION 2018#22 Moved(DeLuca) and seconded(Leone) To authorize the awarding of a 3 year continuation contract to Melanson Heath for Auditing Services VOTE: 8 members in room at time of vote Weighted Vote present: 68.37% Weight needed: >34.19% Names of towns opposing or abstaining: Belmont Final percentage results of vote: 59.21% Final status of the vote: 7 in favor, 1 abstention 5