HomeMy WebLinkAbout2005-03-17-CAC-MINCOMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
Meeting Date: March i~, 2005
6:3opm Police Guard Room
Attendance:
X Committee: X Committee: X Committee: X Attendee:
X Jim Akimchuk X Tim Counihan X Connie Rawson X Jack Cunha -Guest
Jim Baker X Steve Ellis Ed Vail X Jane L man -Comcast
X David Becker Mike Greene X Tom Steel -RCN
X Miriam Boucher X Maria Kieslich
X David Buczkowski Bill Kofoed
X Jeanne Canale -CHAIR Jeanne Krieger - BOS
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
6:4opm -
MEETING CALLED
TO ORDER
i Approval of a. Clarification of MINUTES WERE
Feburary inn surviving Comcast access APPROVED WITH
minutes channels: CLARIFICATION.
• Ch 8 =Public
Access
• Ch 9 =Education
• Ch io =Religious
b. Notice was issued to
Comcast subscribers
2/i/o5.
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
2 COMCAST Report
a. Lexington studio site
was surveyed for options
re: RCN Connection into
studio.
Ken Bates (Comcast
tech) will work with Bob
Hagwood (RCN Tech) to
work through the
details.
Jane Lyman
(Comcast)
b. RCN wasn't clear why
feed had to be from the
studio.
Nstar approval needed
to perform POLE work.
Tom Steel to contact
Andy Balstar (Nstar) to
work out scheduling of
work.
Tom Steel
(RCN)
Tom Steel
(RCN)
Town to make an Jeanne Krieger
additional request to
Nstar explaining
importance of
timeliness of work.
c. Comcast connection is
@ Cary Hall, but not IN
Cary Hall -located on
a pedestal outside the
building.
d.
has
Comcast will confirm
that the Cary Hall and
School Administration
Building connections
are operational
Need mileage of the
Jane Lyman
(Comcast)
Jim Akimchuk
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
to transition the studio production van to
over to the town. complete the transfer of
• Moved telephone, the vehicle to The Town
electrical and alarm ($i.oo).
equipment out of
the business office
and into the studio
space.
• Request that only
local calls be made
on telephones.
• Studio keys are Comcast to provide Jane Lyman
ready to be turned examples of studio (Comcast)
over. production plans
• i4 pieces of studio Equipment to be Jane Lyman
equipment have repaired by Comcast if (Comcast)
been sent to the economically
Dover repair reasonable.
facility.
• Official transition Draft a press release Transitional
to occur 4/i/o5. announcing the Sub-Committee
transition.
e. Discussion about
Town's plans for
existing Comcast
contractors.
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
f. Comcast will need
notice if the studio
location is going to
change in the future.
g RCN Report a. Selectmen's meeting RCN will present a Tom Steel
presentation on the Cost/ROI analysis to (RCN)
2/28/05. include a survey of
• Charge from the potential users.
Board of Selectmen
was to work toward RCN to provide a list of Tom Steel
a timeline and plan nodes, etc with buildout (RCN)
to get the work cost to the CAC -who
done. will pass it along to the
Board of Selectmen
• A committee is
being established to
oversee the process.
c. Can RCN wait for
verizon to dig trenches
and piggy-back on
their process?
• PER Steve Ellis -
VERIZON has
stated that they will
not need to dig
trenches. They will
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
utilize conduit
already in place.
4 CAC Representative a. Miriam Boucher
to the Board of abstained from all related
Directors - conversation due to her
Discussion / role at the Board of
Nomination / Conveners.
Appointment
b. Maria Kieslich was VOTE: Maria Kieslich is
nominated. the CAC appointed
member of the Board of
Directors. APPROVED.
5 RCN Network a. Board of Selectmen Sub-Committee
build-out Planning asked that asub- members:
Sub-committee committee be Jim Baker
established to oversee Mike Greene
adherence to existing
contracts.
6 Cable Contract
Oversight
Committee
~ Convener/Board of a. Interviews for
Directors update potential BOD members
start this week.
• i4 applications
received for 6 open
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
positions.
• Plan is to go before
the Board of
Selectmen in early
April to ask for
their endorsement.
• Consultant has
offered to help with
BOD guidance for
the first few
meetings (at no
charge)
8 Transitional a. SCOLA -Dish repair VOTE: CAC will fund
Operations Sub- needed. repair. APPROVED.
committee update Est. $35o repair Memo to Board of Steve Ellis
service call. Selectmen
notifying them of
disbursement.
b. Studio business
workflows are being
designed for use during
transition.
a. Timeline reviewed
• Concern voiced
around the amount
of time we will have
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
to test the LNE
simulcast before
Town Meeting.
9 RFP Sub- a. Draft is ready. Sub-Committee
Committee update Expect issuance in members:
April, 2005. • David Becker
• Tim Counihan
io CAC Financials a. discussed method of
update funding once the
vendor/RFP is awarded.
• Currently Board of
Selectmen will
appropriate funds.
• Once vendor is
selected, they have
the option of
assigning the funds
to the designee.
b. discussed concerns
around timeliness of
posting into fund.
11 February a. One complaint noted
complaints -report re: closing of the Comcast
business office at Kite's
End.
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
12 T-Mobile Antenna /
Wireless
applications &
requests report NO ACTIVITY
ig Town Liaison a. Jan Comey is working
report to get sound done for
Town Meeting.
• Plan is to use TM
experience to
evaluate sound
system for
permanent
solution.
b. Fiber break at
Harrington School -took
some time to correct.
c. Problem @ town hall
due to a man hole fire.
d. There is a question Dave Becker was
about whether or not referred to Dana Ham
Comcast brought fiber
into Harrington School.
e. Steve Arnoff is the new Invitation to attend CAC Jeanne Canale
School IT Director will be extended.
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
i4 Old Business
15 New Business a. Letter of Credit for Tom Steel needs to be Jeanne Canale
RCN needs to be notified that the LOC
reviewed. needs to be renewed.
b. Verizon has stated that Verizon to be invited to Jeanne Canale
no digging will be the 4/2i/o5 meeting.
necessary.
• Job is expected to
be completed by
September, 2005.
c. Verizon wants to start VOTE: CAC
having discussions with recommends to the
the town. Board of Selectmen that
• Will need a Board they open the period of
Vote. notice to solicit
• Need to work out proposals for additional
process around cable licenses.
gpp, APPROVED.
• CAC will need to
budget for
additional legal
expenses related to
the Verizon
negotiations.
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COMMUNICATIONS ADVISORY COMMITTEE
MEETING MINUTES
ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date
8:4opm -
MEETING
ADJOURNED.
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